BPM055585 - Janitorial Srvs - Pre-Bid Conf Summary.pdf
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- Attached to
- Janitorial Services - Cambridge
- Solicitation number
- BPM055585
- Issued by
- Dorchester County, Capitol Heights Town, Maryland
About this file
This is a Pre-Bid Conference Summary document issued by the Maryland Department of Housing and Community Development (DHCD) regarding a janitorial services solicitation (BPM055585) for the agency's Cambridge office. The solicitation was issued on June 12, 2026, with a mandatory site visit scheduled for June 24, 2026, at 2:00 PM at 411A Dorchester Avenue, Suite 202, Cambridge, MD 21613. The office comprises approximately 8,525 square feet and requires janitorial services Monday through Friday with contractor arrival at 5:00 PM. The question deadline is June 26, 2026, at 5:00 PM, and bids are due July 10, 2026, at 5:00 PM through the eMMA e-Procurement system. The pre-bid conference was held on June 22, 2026, with four DHCD representatives and vendors from seven unique companies in attendance.
This is a Small Business Reserve (SBR) procurement, limiting award eligibility to certified small business vendors. Bidders must demonstrate a minimum of two years of janitorial services experience within the last five years for public or private sector entities, documented through an Experience Affidavit (Attachment P) and reference checks (Attachment L). The incumbent contractor is Pierce Contracting Services, LLC, under a contract running from April 25, 2024, through September 30, 2026, with a not-to-exceed amount of $54,899.45. Bidders must submit all required documentation, including a completed bid sheet and experience affidavit, and are advised to allow additional time for eMMA submission. By submitting a bid, vendors accept all terms and conditions of the IFB and resulting contract.
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Text version
WES MOORE
Governor
ARUNA MILLER
Lt. Governor
JACOB DAY
Secretary
JULIA GLANZ
Deputy Secretary
MARYLAND DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
7800 Harkins Road ● Lanham, MD 20706 ● dhcd.maryland.gov
301-429-7379 ● 1-800-756-0119 ● TTY/RELAY 711 or 1-800-735-2258
State of Maryland
Department of Housing and Community Development Pre-Bid Conference Summary
The following is a summary of items discussed at the Pre-Bid Conference held on Monday, June 22, 2026 at 3:00 PM.
This summary is intended to be a general record of the meeting and does not constitute an amendment to the Invitation for Bids (IFB).
Introduction: The meeting opened at 3:02 PM. Paul Dickman, Procurement Officer, presided.
Four (4) representatives from DHCD and representatives from seven (7) unique vendors attended.
Overview: Perry Moon went over key information of the Solicitation:
Solicitation Number: BPM055585 Title: Janitorial Services - Cambridge Issue Date: June 12, 2026 Site Visit Date: June 24, 2026 at 2:00 PM Question Deadline: June 26, 2026 at 5:00 PM Bids Due Date: July 10, 2026 at 5:00 PM SBR Designation: Yes
IFB page 1 of 29 – Small Business Reserve (SBR) Procurement: This is a Small Business
Reserve Procurement for which award will be limited to certified small business vendors.
A site visit has been scheduled for June 24, 2026, beginning at 2 PM, at 411A Dorchester Avenue, Suite 202, Second Floor, Cambridge, MD 21613. All prospective Bidders are encouraged to attend in order to facilitate better preparation of their Bids.
IFB page 6 of 29, Section 1 – Minimum Qualifications: The Procurement Officer referred to the Minimum Qualifications for the IFB:
The Bidder shall have two (2) years of experience within the last five (5) years providing janitorial services for public or private sector entities. These years of experience need not be consecutive, but concurrent or overlapping projects do not contribute to additional years of experience. The Bidder may not substitute the experience of its potential subcontractors and employees to meet this requirement.
Pre-Proposal Conference Summary BPM055585 – Janitorial Services-Cambridge
Required Documentation: As proof of meeting this requirement, the Bidder shall provide with its Bid, Attachment P - Experience Affidavit.
The Bidder shall provide with its Bid “Attachment L Reference Checks” with one or more references filled out.
IFB page 7, Section 2 – Scope of Work: Mr. Dickman introduced the Director of Operations, Steve Wilson, to speaking regarding the Scope of Work.
IFB page 17, Section 4 – Procurement Instructions: Bids will be accepted only through the eMMA e-Procurement system. Instructions on how to submit bids electronically can be found at: https://procurement.maryland.gov.
● IFB page 20 of 29, Section 4.13 - Acceptance of Terms and Conditions: Mr. Dickman called attention to this section of the IFB and stated, by submitting a Bid in response to this IFB, the Bidder, if selected for award, shall be deemed to have accepted the terms and conditions of this IFB and the Contract, therefor it is important to bring any issues forward prior to the Bid Due Date.
Experience Affidavit, Bid Sheet, and eMMA: Mr. Dickman reminded everyone to ensure the Experience Affidavit and Bid Sheet are filled out completely, and to give themselves extra time to use eMMA, especially if using it for the first time.
Current Contract:
Pierce Contracting Services, LLC Contract Term: 4/25/24 – 9/30/26 Contract Amount: $54,899.45 – Not to Exceed
Questions: The Pre-Bid Meeting was opened for questions. Please note, all questions will be answered and published via eMMA.
Adjournment: The Pre-Bid Conference closed at 3:20 PM.
File details come from the government source that posted it. Updated .