BPM051562-_Vendor_Q_A_1_of_2.pdf

VENDOR QUESTIONS AND ANSWERS 1 of 2

EMMA SOLICITATION BPM051562

DPP SILVER SPRINGS

CARPET REMOVAL AND CARPET TILE INSTALLATION

Date of Issue: August 18, 2025

Dear Vendors:

This list of Questions from vendors and Responses from the State are provided to clarify the information contained in the above named IFB.

The statements and interpretations of contract requirements, which are stated in the following questions from potential Bidders, are not binding on the State, unless the State expressly amends the IFB. Nothing in the Department’s responses to these questions is to be construed as agreement to or acceptance by the Department of any statement or interpretation on the part of the vendor asking the question as to what the contract does or does not require.

1. Q. What is the size of the area for this contract?

A. The approximate square footage is listed under section 2.3 Contractor Responsibilities and Tasks. In section 2.3.6 says “The Contractor shall demolish all 9,216 sq. ft. (approximately) of existing carpet in the facility and install new carpet tiles in the amount of 9,216 sq. ft. to replace the removed carpet.”

2. Q. Will these meeting minutes be posted on eMMA or can you forward the minutes once complete.

A. Yes. The Pre-Bid minutes and all vendor questions will be posted in eMMA.

3. Q. Could you please confirm if background checks are necessary for our personnel assigned to this project? If so, we would appreciate any guidance on the required process or documentation.

A. The answer to this question in addition to all of the security related requirements are listed under Section 1 of the Facilities Maintenance Supplemental. Section 1.2 “A criminal background-check for any Contractor Personnel providing on-site services shall be completed prior to each Contractor Personnel providing any services under the Contract within one

(1) week of Notice-to-Proceed work on the contract.” All individuals working on the contract will have to have pass a background check; be

STATE OF MARYLAND

WES MOORE

GOVERNOR

ARUNA MILLER

LT. GOVERNOR

CAROLYN J. SCRUGGS

SECRETARY

ANTHONY A. GASKINS

CHIEF OF STAFF

JOSEPH SEDTAL

DEPUTY SECRETARY

ADMINISTRATION

ANNIE D. HARVEY

DEPUTY SECRETARY

OPERATIONS

ANGELINA GUARINO

ASSISTANT SECRETARY

DATA, POLICY AND GRANTS

RENARD E. BROOKS

ASSISTANT SECRETARY

PROGRAMS, TREATMENT &

RE-ENTRY SERVICES

Department of Public Safety and Correctional Services

Office of the Secretary

6776 Reisterstown Road, Baltimore, Maryland 21215 410-585-3346 – TOLL FREE 877-379-8636 • www.dpscs.maryland.gov cleared by security officer each day enter the building and be granted access the space.

4. Q. Can you provide any information regarding the carpet in the facility. Is it glued down?

A. The carpet is glued down.

5. Q. The IFB mentions the dumpster at the facility. Can we use the dumpster to dispose of the removed carpet and trash resulting from the demo?

A. Yes the dumpster is available for the vendor to use for this contract.

6. Q. The IFB mentions the cartons will be 12x12? The standard tends to be 24x24.

A. The IFB can be amended to the standard size of 24’x24’ can be approved as long as it meets all of DGS qualifications listed in the IFB.

7. Q. The IFB calls for the vendor to prep with a feather finish to encapsulate existing glue. This may not be the best approach and it may be better to remove the existing glue.

A. We would like the existing glue that is not removed to be encapsulated and per the General Performance Standards and Specifications for the State of Maryland, any floor filling or leveling shall have a minimum of 4’0” of feather.

8. Q. Can equals be accepted instead of the company used for the samples in Attachment A. Similar or equal will need to be submitted for approval to meet the DGS Standards.

9. Q. The IFB mentions that the furniture needs to be reset each day?

A. Yes. The work will be accomplished after hours and the areas need to be in working order for the next business day. The vendor will develop a phased installation plan for this contract.

10. Q. Paint and carpet tile selections mentions BCT or Backward Carpet Trim.

Will that be needed also?

A. BCT is outside of this Scope of Work.

11. Q. Are there any cubicles to be moved from the work areas?

A. No cubicles. Just desks and chairs.

12. Q. Is all work to be done after hours/weekends, or can some areas be done during business hours?

A. All work is to be done after hours/weekends

13. Q. The IFB mentions weekend hours. Will those hours be permitted to complete the work?

A. Yes

14. Q. What is the cove base lineal feet measurements for this project? The bid lists the amount of square footage at 9216 for the space but what does the perimeter measure? Will this be provided in the drawings that will be provided?

A. Please refer to the drawings for measurements.

15. Q. Is there an approval for the adhesives and materials and what is the approval time? To ensure the adhesive has enough time to cure.

A. There is no approval needed for adhesives. Per the General Performance Standards and Specifications for the State of Maryland, all sealants, adhesives and compound products used in this project shall be non-toxic, low odor and solvent free and shall be antimicrobial with no hazardous vapors and contain no carcinogenic materials.

16. Q. Can vendors take pictures during the Site Visit?

A. The DPP staff will take any pictures requested and the pictures will be attached in the Site Visit notes with a copy of the Floor Plan and uploaded in eMMA.

17. Q. Will you require dust or noise partitions?

A. Dust proof partitions will be needed to keep dust and debris contained.

Sound proof partitions are not required as the work will be performed after hours.

If there are additional questions concerning this solicitation, please contact Lloyd Houston at Lloyd.houston@maryland.gov.

END OF ADDITIONAL QUESTIONS

Issued and Authorized by:

Lloyd Houston Procurement Officer I

Date

08/19/2025