BPM042054_-_Pest_Control_Services_Q__A revised .docx

Q & A

BPM042054

Pest Control Services

Questions and Answers – Round 3 Lot 1

· How Many buildings are on site? Refers to 3.2.3 of the IFB.

· Would the buildings not mentioned in the Solicitation be an added service when the time comes if needed? Yes, and an amendment of the contract referring to that building will take place.

· Will a copy of the previous scope of work and specifications and within be provided to compare it with the new solicitation scope of work and specifications and to see if any changes were made? This IFB is from the previous contract (scope of work ).

· If changes were made without bidders knowing or being notified of such changes and provided by the procurement officer and/or the contract monitor could this lead to all bidders being disqualified by non-responsive bidding? Any changes that are made are in eMMA all vendors are notified automatically.

· Are Bidders to assume that this is only a spray contract? Section 3

· If the vendors are to be requested to work on Government Holidays, will this be considered an additional charge for Holiday pay? IFB K. letter This will be approved by the Superintendent ( only) on case by case scenario

· Would there be an additional line item for this extra work request? There is not a line item for additional work and additional work outside of the contract a proposal will be submitted to your point of contact and approved by the Superintendent.

•Can we have a count of bait stations the (or each) building(s) currently have bait stations? When you walk the building for the pre-bid it is an overall view, I do not have a count.

· There should be a map of the location of each in possession by state law. Prebid we will walk the property with the point of contact . I have reached out to the Assistant Superintendent about this request.

How many spot treatments or full treatments were made for termites at each location in past years? This will be discussed with the point of contact at Pre Bid

· Response Time If the state must retain services from another vendor due to the current vendor not being able to respond accordingly. Will there be a reasonable cap on the monetary cost of the type of service needed? Section 2.5A

· Day/Hours 3.2.3, A: What are the hours after 5 PM on Wednesdays, till what time? This is up to the schedule of our Night Building Manager’s work as this is scheduled in advance.

· What sort of bait is used in the termite stations? Unknown at this time

· How many restrooms are in the building? Pre-Bid Conference scheduled Feb.17,2024 at 11:00am

· How many foods preparation/eating areas are in each building? Pre-Bid Conference scheduled Feb.17,2024 at 11:00am

· Please fill out the Pre Bid Conference Bid Conference Form this will start sharp at February 17,2024 at 11:00am ,I have allotted two hours for this walk through as I am not scheduled to work on the weekends. I wanted to accommodate the vendors the best I could to have you walk the buildings. Unfortunately this is the only time myself and the Building Manager can accommodate walk thru of the buildings, due to session taking place and no one can gain access without a through background check the building until session is over in April 2024.