BPM007050 Executive Summary and Award Determination.pdf
PDF 183 KB Posted
- Attached to
- Stationary and Mobile Lift Repairs
- Solicitation number
- BPM007050
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Procurement Determination and Executive Summary document issued by the State of Arizona for a Request for Quotation (RFQ) contract award related to stationary and mobile lift repairs under solicitation number BPM007050. The procurement was authorized under A.R.S. 41-2535 for small business procurements and was issued electronically via the state's eProcurement system on July 11, 2025, with an initial bid due date of July 16, 2025. An amendment was issued on July 15, 2025, to extend the bid due date to July 18, 2025, at 4:00 PM MST. Three small businesses were solicited: Arizona Automotive Equipment LLC, Continuity Transport Systems LLC, and SEFAC USA INC. All three vendors submitted quotes by the deadline. No pre-offer conference or site visit was conducted. The evaluation process was completed by July 25, 2025, with recommendations reviewed by regional and maintenance operations administrators. The contract was awarded on July 31, 2025.
The evaluation criteria published in the solicitation consisted of experience and pricing, with negotiations permitted but ultimately not conducted. Quotes were evaluated based on low price, with Arizona Automotive Equipment LLC submitting the lowest bid at $2,590.00 for all regions and receiving the award determination. Continuity Transport Systems LLC quoted $468.75 for Region 4, and SEFAC USA INC quoted $1,814.00 for Regions 2, 4, and 7. The procurement was designated as a small business set-aside with a minimum of three small businesses included on the prospective suppliers list. No specific contract term, renewal options, or detailed scope of work specifications were included in this award determination document.
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PROCUREMENT DETERMINATION
RFQ Contract Award and Executive Summary
SOLICITATION
No.: BPM007050
Description: Stationary and Mobile Lift Repairs
AUTHORITY
A.R.S. § 41-2535 Procurements not exceeding a prescribed amount; small business; A.A.C.
R2-7-D302 Solicitation - Request for Quotation; R2-7-D303 Contract Award
EXECUTIVE SUMMARY
Date Events and Description
Pre-Solicitation Activities
07/07/2025 Initial Procurement Disclosure Statement (PDS) was signed.
07/07/2025 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
In accordance with A.A.C. R2-7-D302(A)(4), evaluation factors were identified and published in the solicitation as follows:
● Experience
● Pricing
In accordance with A.A.C. R2-7-D302(A)(5), the solicitation states that negotiations may be held.
Solicitation Process
07/11/2025 This solicitation was issued electronically via the State’s eProcurement system. In accordance with A.A.C. R2-7-D302(B), a minimum of three small businesses were included on the prospective suppliers list. List of small businesses include:
● Arizona Automotive Equipment LLC
● Continuity Transport Systems LLC
● SEFAC USA INC
Pre-offer conference/Site Visit was not held.
07/15/2025 Solicitation amendment No. 1 was issued to extend the bid due date and discussion forum close date.
Evaluation Process
07/18/2025, 4:00 PM MST (Arizona Time)
Quotes due. Offers were received from the following:
● Arizona Automotive Equipment LLC
● Continuity Transport Systems LLC
● SEFAC USA INC
7/22/2025 Offers reviewed for responsiveness and small business status verified.
7/25/2025 Process reviewed with end users. PDS forms (SPO Forms 110, 120, and 130) signed/updated by end users, with recommendation for award sent for review to the following:
● Ed Loudenslager, Regional Fleet Mgr
● Luis Matos, Maintenance Ops Admr
● Pedro Rodriguez, Regional Fleet Mgr
7/22/2025 Quotes were evaluated based on any evaluation factors published in the solicitation in accordance with A.A.C. R2-7-D302(A)(4).
Negotiations were not held.
EVALUATION SUMMARY
The quotes were evaluated based on low price. Cost is summarized as follows:
1. Arizona Automotive Equipment LLC $2,590.00 All Regions
2. Continuity Transport Systems LLC $ 468.75 Region 4
3. SEFAC USA INC $1,814.00 Region 2, 4, & 7
DETERMINATION
In accordance with A.R.S. § 41-2535 and A.A.C. R2-7-D303, the solicitation shall be awarded to the small business determined to be most advantageous to the state in accordance with any evaluation factors identified in the request for quotation.
● Arizona Automotive Equipment LLC
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Deputy Chief Procurement Officer Procurement Officer Signature Procurement Officer Title
Elena Adame Procurement Officer Name Date
7.31.2025
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