BPM000600 - Solicitation Amendment Three (3).pdf

Solicitation Amendment Available Online at https://appstate.az.gov Page 1 of 2

Request for Proposal (RFP) Solicitation Amendment No. 3

BPM000600

Solicitation Due Date:

March 5, 2019, 3:00 p.m. MST

ARIZONA DEPARTMENT

OF ECONOMIC SECURITY

1789 W. Jefferson Street Phoenix, AZ 85007

(602) 364-0170

(602) 542-4496 Fax

Solicitation Amendments may be issued at any time. It is the responsibility of the Bidder to check the State’s eProcurement website for Solicitation Amendments. A signed copy of this Amendment shall be submitted with your Solicitation response.

Solicitation No. BPM000600 is amended as follows:

1. RFP Part 2 of 2, Attachment 2, Questionnaire, Question 6 is hereby updated in red and replaced with the following:

Describe the Offeror’s process for ongoing management and retention of AzEIP child records including obtaining consent for the release of information? (SOW Section 8.10 & 8.13, AzEIP Policies and Procedures Chapter 7) (2 page limit)

2. RFP Part 2 of 2, Attachment 2, Questionnaire, Question 11 is hereby updated in red and replaced with the following:

Describe how the Offeror will maximize the use of all available funding sources, including private and public insurance, prior to seeking reimbursement from ADES as the payer of last resort. Include the Offeror approach with billing multiple insurance payers and Coordination of Benefits among payers. (SOW 13.1, 13.2 & 13.3) (3 page limit)

3. RFP Part 2 of 2, Attachment 2, Questionnaire, Question 13 Scenario Two (2) is hereby updated in red and replaced with the following:

A Division of Developmental Disabilities Support Coordinator calls your office to complain about Physical Therapy joint visit services not being provided as per a child’s IFSP, after the family contacted the DDD SC and stated they have never received a visit from the PT. After looking at that child’s records, you noticed that the PT submitted a home-visit log and billing for services on 6/6/18, 6/20/18, 7/23/18 and 8/26/18. The team lead, the Occupational Therapist, also contacted you and shared similar concerns with scheduling with that PT on all children they share a caseload with. The OT also stated that within the past couple months, there were several joint visits that have been missed. She did confirm that the PT has never seen the child in question, and that those dates of service that were billed were not dates that were attended as joint visits.

Describe the Offeror’s process for monitoring and ensuring service delivery in a team-based approach including, policies and procedures for preventing and addressing suspected fraud, waste and abuse and handling the identified situation. (SOW 8.7, 8.11, 8.12, 12.0, 13.1 & Special Terms & Condition Section 23 (3 page limit)

4. RFP Part 1 of 2, SOW Section 13. Billing, Subsection 13.3. is updated in red and replaced with the following:

13.4 Accept established rates identified in the billing manual which encompass all costs associated with the provision of the service including but not limited to;

13.4.1. salaries,

13.4.2. operating and administrative costs,

13.4.3. materials,

13.4.4. supplies,

13.4.5. insurance,

13.4.6. transportation, and

13.4.7. preparation of billing and reports.

All other provisions shall remain in their entirety.

https://appstate.az.gov/

Solicitation Amendment Available Online at https://appstate.az.gov Page 2 of 2

Vendor Arizona Department of Economic Security

Vendor hereby acknowledges receipt and understanding of above Solicitation Amendment.

The above referenced Solicitation Amendment is hereby executed this 27th day of February 2019

Saretha Jones, Senior Procurement Specialist

Signature Date

Name and Title

Name of Company https://appstate.az.gov/