BPM000600 - Solicitation Amendment One (1).pdf

Solicitation Amendment Available Online at https://appstate.az.gov Page 1 of 2

Request for Proposal (RFP) Solicitation Amendment No. 1

BPM000600

Solicitation Due Date:

March 5, 2019, 3:00 p.m. MST

ARIZONA DEPARTMENT

OF ECONOMIC SECURITY

1789 W. Jefferson Street Phoenix, AZ 85007

(602) 364-0170

(602) 542-4496 Fax

Solicitation Amendments may be issued at any time. It is the responsibility of the Bidder to check the State’s eProcurement website for Solicitation Amendments. A signed copy of this Amendment shall be submitted with your Solicitation response.

Solicitation No. BPM000600 is amended as follows:

1. RFP Part 1 of 2, Scope of Work Definitions, Definition 23 Evaluation is updated and replaced with the following:

23. Evaluation: Evaluation for children ages birth through three (3) years means the procedures, in accordance with 34 C.F.R. §303.321, used by appropriate, qualified personnel to determine a child's initial and continuing eligibility for AzEIP, including determining the status of the child in each of the developmental areas. A child may also be determined eligible for AzEIP based on an established condition or when records confirm a developmental delay consistent with AzEIP eligibility criteria. For all eligible children, a multidisciplinary assessment is required covering all areas of development.

2. RFP Part 1 of 2, Scope of Work, Provision 8 General Requirements, Section 8.7 is hereby removed in its entirety.

8.7. Establish and implement programmatic and fiscal controls to ensure that AzEIP Policy and Procedure

Manuals are implemented and followed as outlined in IDEA, Part C.

3. RFP Part 1 of 2, Scope of Work, Provision 11 Service Requirements, Section 11.19, Subsection 11.19.1 is hereby updated and replaced with the following:

11.19.1 The Contractor shall provide ongoing AT services and coordinate the acquisition of an AT device as indicated in the IFSP. Refer to Exhibit D AzEIP Policy Manual.

4. RFP Part 1 of 2, Scope of Work, Provision 13 Billing, Section 13.3, Subsection 13.3.8 is hereby removed in its entirety.

13.3.8. Travel time rates may be billed by a dedicated service coordinator in accordance with (Exhibit L).

5. RFP Part 2 of 2, Special Instructions to Offerors, Provision 4 State’s eProcurement System Submittal, Subsection 4.5 is hereby removed in its entirety.

4.5. PLEASE NOTE: Offerors shall download RFP Part 2 of 2, to the Offeror’s computer, save any information entered, and submit the completed information as a new, appropriately named Attachment in the State’s eProcurement system.

6. RFP Part 2 of 2, Special Instructions to Offerors, Provision 6 Acceptable Electronic Formats, Page

Sizes, and Page Limits, Subsection 6.4 is hereby updated and replaced with the following:

6.4 The Offeror has the discretion to include or exclude the question as a part of the Offeror’s response;

however, the required page limit applies regardless of whether or not the question or header is included.

ADES will only consider the information provided within the allotted page limit and permitted attachments, if any, in response to a specific submission requirement when evaluating the Offeror’s Proposal. That portion of a response which exceeds the limit will not be evaluated and will have a negative impact on the evaluation.

https://appstate.az.gov/

Solicitation Amendment Available Online at https://appstate.az.gov Page 2 of 2

7. RFP Part 2 of 2, Special Instructions to Offerors, Provision 15 Best and Final Offer, Subsection 15.2 is hereby updated and replaced with the following:

15.2 If the Best and Final Offer is not received, or if it is withdrawn prior to the Best and Final Offer deadline, the offeror's immediate previous written offer shall be accepted as the final offer and shall be resubmitted in the State's eProcurement system.

8. RFP Part 2 of 2, Special Instructions to Offerors, Provision 19 Solicitation Amendments is hereby added to read as follows:

19. Solicitation Amendments.

19.1 The Solicitation shall only be modified by a Solicitation Amendment. In the event a Solicitation Amendment is issued after the Offeror submits its proposal the Offeror shall be responsible to resubmit its proposal. If an Offeror submitted its proposal prior to the creation of a solicitation amendment, the Offeror’s proposal will be eliminated by the eProcurement System and the Offeror will need to resubmit its proposal.

19.2 Offeror shall acknowledge all Solicitation Amendments in the eProcurement System.

All other provisions shall remain in their entirety.

Vendor Arizona Department of Economic Security

Vendor hereby acknowledges receipt and understanding of above Solicitation Amendment.

The above referenced Solicitation Amendment is hereby executed this 21th day of February 2019

Saretha Jones, Senior Procurement Specialist

Signature Date

Name and Title

Name of Company https://appstate.az.gov/