BPA Terms.docx

Blanket Purchase Agreement (BPA) TERMS

B.1 INTRODUCTION

In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs and __________________ (Contractor) hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring supplies/services.

The agreement details all services with accompanying prices and descriptions, which may be ordered under this BPA.

All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document.

B.2 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs.

B.3 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between the Contractor and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

CONTRACTOR:

Contractor Name:

Contractor Address:

UEI NUMBER:

TAX ID#

Contractor Point of Contact:

Name:

Phone:

Email:

Payment Address:

Department of Veterans Affairs Network Contracting Office 19

NCO 19

6162 S Willow Dr. Ste 300 Greenwood Village, CO 80111

Jacqueline O’Bryan Contracting Officer Network Contracting Office 19 303-712-5760 Jacqueline.Obryan@va.gov

B.4 PRICING DATA

1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs Contracting Officer. This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder.

3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

B.5 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.6 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this agreement may reach TBD per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at TBD over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, may be considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.7 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.8 PERIOD OF PERFORMANCE

This BPA is effective from 09/27/2026 to 09/26/2030.

B.9 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

Network Contracting Office 19, Contracting Officers.

B.10 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.11 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Department of Veterans Affairs Network Contracting Office 19

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111

Jacqueline O’Bryan Contracting Officer Network Contracting Office 19 303-712-5760 Jacqueline.Obryan@va.gov

B.12 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

Independence Day

B.13 INVOICES

a. Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the Contracting Officer Representative (COR) in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the Financial Services Center via the Tungsten System at http://www.tungsten-network.com for review and signature by the COR. When the COR receives an accurate and complete invoice, he/she will approve the invoice in the Tungsten system within five (5) working days. If the invoice is incomplete or inaccurate, the COR will reject the unapproved invoice in Tungsten for correction by the BPA holder. The COR will then forward the approved invoice to the Chief Financial Officer (CFO) for payment. Final payment for each order will be accomplished by final invoice accompanied by a receiving report.

b. An itemized invoice shall be submitted in Tungsten at least monthly or upon expiration of this BPA, whichever occurs first, for all services performed during a billing period and for which payment has not been received. "Approved-for-payment" invoices will be submitted electronically to the payment address specified on each individual order issued under this BPA.

B.14 PRECEDENCE

The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.