BPA Terms and Conditions - Hotel BPA.pdf
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- Solicitation number
- FA449725Q0027
About this file
This document contains Blanket Purchase Agreement (BPA) Terms and Conditions for hotel room procurement to support the 512th Airlift Wing's Unit Training Assembly (UTA) weekends. The BPA is valid from 01 July 2025 to 31 June 2030, with key stipulations including a $25,000 per purchase limitation, required detailed delivery tickets for each transaction, and monthly summary invoicing. The agreement allows authorized government representatives to request hotel rooms, with a separate authorized caller list to be updated annually, and provides flexibility for both the government and contractor to cancel the agreement with 10 days written notice.
Specific administrative requirements include submitting comprehensive price lists to the contracting office that cover all items under the BPA, with provisions for price changes or adding new items subject to a 14-calendar-day grace period. Pricing will be in accordance with the price list submitted by the contractor and approved by the contracting officer. The BPA obligates the government only to the extent of authorized calls made against it, ensuring a flexible and controlled procurement mechanism for hotel accommodations near Dover Air Force Base.
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Other files
| File | Type | Posted |
|---|---|---|
| Statement of Work 512 AW Hotel BPA 10 June 2025.pdf | ||
| Attachment 1 - Hotel Offeror Information.pdf |
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BPA Terms and Conditions
These BPA Terms and Conditions supplement the provisions of FAR 52.212-4, Contract Terms and Conditions - Commercial Items, incorporated herein by reference
TERMS AND CONDITIONS (IAW FAR 13.303-3)
This is a" Blanket Purchase Agreement" (BPA) which is a simplified form of a monthly charge account. You will be authorized to provide HOTEL ROOMS, when called by the Contracting Officer or their designated representative(s) during the period of 01 July 2025 to 31 June 2030. Designated representatives will be identified on a separate authorized caller list and will be updated annually.
1. It is understood and agreed that this BPA obligates the Government only to the extent that authorized calls are made against it and then only when delivery against such calls has been completed.
2. Prices to the Government are in accordance with the price list submitted by the contractor and approved by the contracting officer.
3. PURCHASE (CALL)LIMITATION: No individual purchase (call) placed against this agreement shall exceed $25,000.00
4. The contracting officer will provide the contractor a list of individuals authorized to purchase / request (authorized callers) for this service under the BPA identified by organizational component, and the component, and the dollar limitation per purchase for everyone.
5. Each delivery will be accompanied by a delivery ticket, which will contain all the following information (as a minimum):
(i) Name of supplier.
(ii) BPA number.
(iii) Date of purchase.
(iv) Purchase number.
(v) Itemized list of supplies or services furnished.
(vi) Quantity, unit price, and extension of each item, less applicable discounts.
(vii) Date of delivery.
6. A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during a
Attachment 3 – BPA Terms and Conditions billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery ticket.
7. Price lists will be furnished to the contracting office as requested by the contracting officer. Price list must include all items to be covered under the BPA. Beginning and expiration dates of the price list must be included.
• If at any time during the period of performance, there is a price change, or a new item added, a price list must be submitted. Please allow up to 14 calendar days grace period between submissions of a new price list, if any.
8. The Government and/or the contractor reserves the right to cancel this BPA at any time and are bound only to the extent that the other party must be given 10 days written notification prior to exercising this right.
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