BPA Terms and Conditions.docx
DOCX document 19 KB Posted
- Attached to
- Dover AFB Seeking Hotel Partners
- Solicitation number
- FA449725HOTEL
About this file
This document is a Blanket Purchase Agreement (BPA) Terms and Conditions for transportation of remains services at Dover Air Force Base. The BPA will be in effect from 01 April 2025 to 31 March 2030, with individual purchase calls limited to $25,000 and authorized by designated representatives who will be identified on an annual updated list. Key provisions include mandatory delivery tickets with specific required information, monthly summary invoicing, and price list submissions that must include all items covered under the agreement, with a 14-day grace period for price changes or additions.
The BPA allows for flexibility with both the government and contractor reserving the right to cancel with 10 days written notification. Pricing will be in accordance with a contractor-submitted and contracting officer-approved price list. The agreement specifically outlines detailed administrative requirements for delivery documentation, invoicing, and pricing updates, ensuring clear guidelines for service provision during the five-year contract period.
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| File | Type | Posted |
|---|---|---|
| Hotel BPA SOW.pdf |
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Attachment 3 – BPA Terms and Conditions These BPA Terms and Conditions supplement the provisions of FAR 52.212-4, Contract Terms and Conditions - Commercial Items, incorporated herein by reference
TERMS AND CONDITIONS (IAW FAR 13.303-3)
This is a" Blanket Purchase Agreement" (BPA) which is a simplified form of a monthly charge account. You will be authorized to provide the transportation of remains in accordance with the attached Price List, when called by the Contracting Officer or their designated representative(s) during the period of 01 April 2025 to 31 March 2030. Designated representatives will be identified on a separate authorized caller list and will be updated annually.
1. It is understood and agreed that this BPA obligates the Government only to the extent that authorized calls are made against it and then only when delivery against such calls has been completed.
2. Prices to the Government are in accordance with the price list submitted by the contractor and approved by the contracting officer.
3. PURCHASE (CALL)LIMITATION: No individual purchase (call) placed against this agreement shall exceed $25,000.00
4. The contracting officer will provide the contractor a list of individuals authorized to purchase / request (authorized callers) for this service under the BPA identified by organizational component, and the component, and the dollar limitation per purchase for everyone.
5. Each delivery will be accompanied by a delivery ticket, which will contain all the following information (as a minimum):
(i) Name of supplier.
(ii) BPA number.
(iii) Date of purchase.
(iv) Purchase number.
(v) Itemized list of supplies or services furnished.
(vi) Quantity, unit price, and extension of each item, less applicable discounts.
(vii) Date of delivery.
6. A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery ticket.
7. Price lists will be furnished to the contracting office as requested by the contracting officer. Price list must include all items to be covered under the BPA. Beginning and expiration dates of the price list must be included.
· If at any time during the period of performance, there is a price change, or a new item added, a price list must be submitted. Please allow up to 14 calendar days grace period between submissions of a new price list, if any.
8. The Government and/or the contractor reserves the right to cancel this BPA at any time and are bound only to the extent that the other party must be given 10 days written notification prior to exercising this right.
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