BPA SOW Sitka Carpet Replacement.pdf

STATEMENT OF WORK

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STATEMENT OF WORK (SOW)

FOR

USCG Air Station Sitka Housing Carpet and Installation Services

October 4, 2024

1.0 GENERAL

1.1 BACKGROUND

US Coast Guard Air Station Sitka has 60 housing units for Active Duty Coast Guard members and their dependents. Each housing unit is traditionally occupied for three (3) years prior to a member transferring to a new unit. Once the member departs, the housing unit is inspected for carpet wear and tear. When necessary, new carpet and installation services are required.

1.2 SCOPE

The US Coast Guard is estabilishing a four (4) year Blanket Purchase Agreement (BPA), estimated not to exceed $60,000 annually, for the purchase and installation of new carpet in a vacant housing unit idenfiied by the Governement.

1.3 OBJECTIVE

The Contractor shall provide all products and services associated with the carpet installation of a vacant housing unit.

1.4 APPLICABLE DOCUMENTS

Contractor shall comply with the Service Contract Labor Standards (SCLS) that are incorporated into the BPA as Attachment 3.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Government will provide a “Request for BPA Call Order” to the contractor that will include the housing unit number, unit bedrooms, and date contractor can begin installation. Using the pricing information contained in Attachment 2 of the BPA, the Government will issue a BPA Call Order to the Contractor. The Contractor shall begin carpet installation within five (5) calendar days, unless otherwise negotiated with the Government. The Contractor will be required to accept the BPA Call Order before work can proceed. Work shall be completed within five (5) days after starting, unless otherwise negotiated with the Government.

The Contractor shall provide all materials, labor, and installation for carpet installation for one of the following housing layouts:

• Two (2) Bedroom unit, with one flight of stairs, 564 square feet

• Three (3) Bedroom unit, with one flight of stairs, 780 square feet

• Four (4) Bedroom unit, with one flight of stairs, 951 square feet https://uscg-my.sharepoint-mil.us/personal/robbin_m_kessler_uscg_mil/Documents/Desktop/SCOPE%20PARAGRAPHS.doc

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The square footage of the carpet listed includes the upstairs hallway and the single set of stairs per unit.Installation required for each unit will include stairway, upstairs hallway, and all unit bedrooms. The Government will have previous carpet in the unit removed and disposed of prior to the contractor beginning any work. Additionally, the Government will prepare the surface for the installation, including any structural work needing to be performed for proper installation and leave any useable carpet tack strips from the previous carpet as needed.

To ensure uniformity of housing units, only materials listed below shall be used. The Contractor is required to obtain approval from the Government prior to using any other materials.

• Carpet type is brand name specific “Hard at Play III” - Color 502 – Shadow.

• Carpet padding shall be brand name specific 8# Rebound.

• Transition strips shall be brushed nickel metal, usually six (6) required for a 2- or 3-bedroom unit.

• Carpet tack strips are required for each unit as needed. Two (2) bedroom unitls traditionally require 800 linear feet; Three (3) bedroom units traditionally require 2,600 linear feet.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel and supervision to perform all requirements specified in this SOW.

The contractor shall be liable for all damages to Government equipment and property when such damage is due to fault or negligence of the contractor. The contractor shall be responsible for all damages or injury to persons that occur, as a result of the contractor’s fault or negligence.

The contractor shall take proper safety and health precautions to protect the workers, the public, and the property of others.

In order for contract personnel to be allowed access to the Air Station Sitka they must be vetted through the unit’s Security Office. Contractors working on the Air Station must submit to

3.2 CONTINUITY OF SUPPORT

Work shall be scheduled to minimize interference with Coast Guard facilities operations. The units will be available Monday – Friday from 0800 – 1600, excluding Federal Holidays.

Requests to work outside these hours must be made to the Technical Representative at least 72 hours in advance of the request.

3.3 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security.

The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

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3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this Blanket Purchase Agreement is for four (4) years from the effective date of the BPA.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be at Government owned facilities located at Air Station Sitka, 611 Airport Way, Sitka, AK 99835.

4.4 TRAVEL

If Contractor travel is required, it will be at the expense of the Contractor, and shall be factored into the firm fixed price identified in Attachment 2.

5.0 GOVERNMENT FURNISHED RESOURCES

The Contractor may use Government furnished utilities (i.e. electricity) in performance for work under this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in

SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

7.1 The Government’s technical reprentative(s) will accompany the Contractor during the duration of the installation services. The technical representative shall have the right to observe and inspect the ongoing work to ensure quality assurance standards are being met. If the work is not accepted upon conclusion of the task, the Government will have the right to reject or require correction of any deficiencies found,

8.0 DELIVERABLES

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8.1 Any relevant warranty information for any product provided if applicable. Any documnentation related to the care or maintenance of any product or material installed as part of the contract.

APPENDIX A

Housing Unit Layouts and Carpet Pictures

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Pictures below indicate the two bedroom carpet layouts. The pictures also show the desired carpet as per the SOW.

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Bedroom layouts of the 2 bedroom units.

Layouts of the stairs and hallway/landing on the second floor for 2 bedroom units.

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Layouts of the stairs and hallway/landing on the second floor for 3 bedroom units.

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Layouts of the bedrroms for 3 bedroom units.