BPA_Call_16_SPED_RFQ_ASLInterpreters_Stewart_102925.pdf

Special Education Services BPA Call #16

Request for Quotation (RFQ)

Scope: In accordance with the Department of Defense Education Activity (DoDEA) Special

Education Services Master Blanket Purchase Agreements (BPAs) and the attached Performance

Work Statement (PWS), the contractor shall provide the necessary tools, supervision, expertise, and resources in providing the following full-time equivalents (FTEs) for the following positions:

(a) One (1) American Sign Language (ASL) Interpreters: Diamond ES (Fort Stewart, GA)

These positions are designed to meet each student’s individualized education program (IEP) and/or individualized health plan (IHP). If required by the students’ IEP or IHP, the FTEs shall accompany the students on the school bus to and from the school. The number of sessions/hours may increase/decrease at any given time as families of students with disabilities move to and from

DoDEA locations.

This is an RFQ under the Special Education Master BPAs for (1) ASL Interpreters: one full-time

ASL Interpreter at Diamond Elementary School, located at Fort Stewart, GA. The number of sessions/hours per student is also shown in the tables below.

Diamond ES (Fort Stewart) ASL Interpreter’s Estimated Hours

Period of Performance Categories Hours/

Day

Days

(est.)

Total

Hours

Base Period

5 Jan 2025 - 30 Jun 2026

Direct Services* 7.0 90 630

Other Duties -- -- 7

Total Base Year 637

RFQ Submission Due Date/Time: 12 November 2025/11:00 a.m. Eastern Daylight Time, (EDT).

Place of Performance: Fort Stewart. GA

Required Period of Performance: The BPA Call awarded as result of this RFQ will be effective 6

January 2026, with an actual Period of Performance start date of 6 January 2026 or earlier. This initiative will allow the BPA Call awardee to complete and submit all of the required vetting documents IAW Technical Exhibit #2 of the PWS.

No FTEs will be allowed to commence performance until at least a line of site supervision

(LOSS) approval is received from the security investigating agency. There is no exception to this rule.

Points of Contact:

Jordan Dowell, Contract Specialist, at jordan.dowell@dodea.edu and John Myers, Contracting

Officer, at john.myers@dodea.edu. Communications with other officials may compromise the integrity of this acquisition and result in the cancellation of this requirement.

52.212-1 ADDENDUM – INSTRUCTIONS TO VENDORS - COMMERCIAL ITEMS (JUN

2020)

Factor 1: TECHNICAL. Vendors shall submit the following:

(a) Identify and provide names of the proposed primary and alternate ASL Interpreters for each position, and any additional special education personnel you are submitting through the vetting process. The ASL Interpreters must possess all of the applicable licensing and certifications required for the position and IAW PWS paragraph 3.4.2.

(b) The vendor shall also include with their submission hard copies (PDF) of any licensing and all required certifications that are CURRENT for each of the proposed ASL Interpreter candidates, and a resume describing the type of experience each of the proposed ASL

Interpreters possesses, preferably in a school setting.

Factor 2: PAST PERFORMANCE. Vendor shall submit the following:

(a) Past performance information on at least one, no more than two (2) contracts of similar scope to determine the recency and relevancy of the vendor’s performance. Recency is defined as contracts performed within the last three (3) years. Relevancy is defined as work similar in size and scope to the work described in the PWS.

(a) When citing each source of past performance, references must include:

• Name of the Organization

• Name of the POC

• POC Telephone Number

• POC Email Address

• Contract Value

• Contract Number

• Period of Performance

• Scope of Work.

Information provided by or for POCs who work directly for your company, or indirectly (i.e., in a prime or subcontractor relationship), will NOT be considered relevant.

(b) The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the vendor and from contract and subcontract POCs.

mailto:jordan.dowell@dodea.edu mailto:john.myers@dodea.edu

Factor 3: PRICE. Vendor shall submit a priced quote using the pricing sheet (Attachment 1).

The Government intends to award a single BPA Call without discussions with vendors, however, the Government reserves the right to communicate with vendors, if needed. It should be noted that there is no obligation on the part of the Government to make an award to any vendor in response to this RFQ.

Contractor Responsibility – To be eligible for award, the vendor must be determined responsible as defined in Federal Acquisition Regulation (FAR) 9.104-1.

Intent to Submit Offer.

For planning purposes only, please send an e-mail to each of the points of contact (POCs) identified above stating the company’s intent to submit a quote in response to this RFQ.

Submission of Questions

Vendors shall submit questions concerning this RFQ electronically to the POCs NO LATER

THAN 11:00 a.m. EDT, 5 November 2025. Questions submitted after this date/time may not be considered for a response.

TECHNICAL, PAST PERFORMANCE & PRICE QUOTE SUBMISSION REQUIREMENTS

Vendors shall submit a signed copy of this RFQ, one (1) electronic technical, past performance, and price volume in .pdf, or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time of the RFQ to each of the POCs identified. To be considered timely, vendors must ensure the submitted quote is signed, dated, and all attachments are virus free, legible, and arrive in the POC’s e-mail inbox by the RFQ closing time. E-mails over 10

MB will be rejected by DoDEA’s network.

According to FAR 4.1102(a), Vendors and quoters are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements.

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

The Government will award a single BPA Call resulting from this RFQ to the responsible vendor, whose quote, conforming to the RFQ, will be the most advantageous to the Government, price and other factors considered. (End of provision)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (OCT 2014)

Evaluation Factors: BASIS FOR BPA CALL. This acquisition will be conducted using Federal

Acquisition Regulation (FAR) Parts 12 and 13 (to include 13.5). FAR Part 15 source selection procedures will NOT be used for this acquisition. The Government intends to award a single

BPA Call resulting from this RFQ to the responsible vendor, whose quote conforming to the

RFQ, represents the best value to the Government. The following evaluation factors will be utilized:

1) Technical

2) Past Performance

3) Price

All evaluation factors other than price, when combined, are more important than price. If the technical and past performance evaluations result in the same ratings, then the lower price will be the determining factor.

The Government anticipates making an award without discussions, however, reserves the right to communicate with vendors, if needed.

EVALUATION FACTORS:

If a quote is rated as “unacceptable” for Technical or “no confidence” for Past

Performance, that quote will not be considered and the vendor will be deemed ineligible for an award.

Volume I – Factor 1: TECHNICAL. The Government will evaluate the vendor’s technical submission to ensure it identifies the names of the proposed primary and alternate ASL

Interpreter candidates possessing the applicable licensing and all the required certifications

IAW PWS paragraph 3.4.2, Sign Language Interpreter Qualifications. Vendors are required to submit hard copies (PDF) of the required licensing and certifications that are CURRENT for each of the proposed ASL Interpreter candidates and written confirmation that each of the proposed candidates follow PWS paragraph 3.4.2 stated above, and a resume describing the type of experience each of the proposed ASL Interpreter candidates possesses.

Assessment will be based on the following Rating method:

Rating Rating Standard

Exceeding The vendor’s quote exceeds the solicitation requirements.

Acceptable The vendor’s quote clearly meets the minimum requirements of the solicitation.

Unacceptable The vendor’s quote does not clearly meet the minimum requirement of the solicitation. The vendor is ineligible for award.

Volume II – Factor 2: Past Performance.

1. The vendor’s past performance will be evaluated as “satisfactory confidence”, “no confidence”, or “neutral confidence”. The past performance evaluation will assess the vendor’s probability of meeting the RFQ requirements and will be assigned one of the mentioned ratings. The assessment will be based on the vendor’s record of relevant and recent past performance information. In addition to this review, the Government may also consider information obtained through other sources such as the Contractor Performance Assessment

Reporting System (CPARS), Federal Awardee Performance and Integrity Information System

(FAPIIS), other databases, and interviews with Program Managers and Contracting Officers.

2. Relevant performance includes efforts of the same or similar in size and scope to this RFQ.

These include efforts where the vendor provided similar services to those outlined in the PWS.

Recent efforts are defined as those efforts which have been performed during any portion of the last three years, including those efforts currently being performed.

3. The Government will consider the collective record of all recent and relevant past performance in assessing a rating. In the case of the vendor without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance therefore, the quoter shall be determined to have unknown

(or “neutral confidence”) past performance.

4. In evaluating past performance, the Government reserves the right to give greater consideration to information on those individual contracts deemed most relevant to the effort described in this RFQ.

Assessment will be based on the following rating method:

Rating Rating Standard

Satisfactory Confidence Based on the offeror’s recent and relevant performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent and relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

No Confidence Based on the offeror’s recent/relevant performance record, the Government does not expect the offeror to successfully perform the required effort.

Volume III – Factor 3: Price. This factor will not be assigned a rating. However, the vendor’s price quote will be evaluated for fair and reasonableness IAW FAR Part 13.106-2(b) based upon the vendor’s proposed pricing.

(End of Provision Addendum)

Vendor’s Name and Title:

Vendor’s Signature: