Box Truck for Food Services RFP 25.2526.pdf

CHIPPEWA VALLEY SCHOOLS

“Inspiring and empowering learners to achieve a lifetime of success.”

19120 Cass Avenue

Clinton Township, MI 48038

REQUEST FOR PROPOSAL

Box Truck for Food Services

RFP 25.2526

Publish Date: March 4, 2026

Bid Opening: March 25, 2026 at 2:00 p.m.

Bid Award: April 13, 2026

Request for Proposal

Table of Contents

General Requirements

Contract Requirements

Instructions to Bidders

Scope of Work & Product Specifications

Instructions for Submitting Bid Proposal

Bid Proposal Form

Bid Pricing Form

Affidavits / Disclosures / Certifications

Contract Acknowledgement

Chippewa Valley Schools

GENERAL REQUIREMENTS

Chippewa Valley Schools (herein known as “District”) is seeking sealed bids from qualified vendors for the purchase and delivery of one (1) complete 18-foot box truck for the Food Services Department. The vehicle must be delivered turnkey, inclusive of chassis and cab, 18-foot dry van body, liftgate, and all installation, mounting, wiring, and documentation required for immediate service. The District will base the award on factors including compliance with specifications, pricing, lead time, warranty and service support, and references.

Background The Food Services Department currently has a 20+ year old truck that needs to be replaced. The department requires a reliable medium-duty box truck to transport food and supplies among District locations. The truck will operate primarily on paved roads in local routes, supporting daily distribution schedules. The District seeks a 26,000 lb GVWR non-CDL configuration to balance payload and operational flexibility.

The following projected bid timeline shall be used as a working guide for planning purposes. District reserves the right to adjust this timeline as required during the course of the bid process.

Event Date

RFP Issued March 4, 2026

Bidder Clarification Requests Deadline March 11, 2026 by 4:00 pm

Addendum Issued, if needed March 13, 2026

Bid Opening March 25, 2026 at 2:00 pm

Board of Education review/approval April 13, 2026

Bids shall be submitted in accordance with this Request for Proposal (RFP). Sealed bids, clearly labeled on the envelope

“Box Truck for Food Services RFP 25.2526” along with the Bidder’s business name must be delivered and received by Chippewa Valley Schools no later than Wednesday, March 25, 2026 at 2:00 p.m., EST, at which time all bids will be publicly opened and read aloud. All interested parties may attend the bid opening, however, no decision will be made at that time.

Late submissions will not be accepted. Proposals received after the deadline will remain unopened and may be retrieved by the Bidder at their own expense. The District will not accept proposals submitted via fax or email under any circumstances.

All proposals shall remain valid for ninety (90) days from bid opening date until award.

Each bid must be signed by an authorized representative of the submitting company. Bidders must submit one (1) original and two (2) copies of the Bid Proposal Form, Bid Pricing Sheet, Affidavits, and all other required documents.

Please DO NOT include a copy of this RFP with your proposal.

Proposals are to be delivered to:

Chippewa Valley Schools

Attn: Lillian Grayson, Purchasing Coordinator

Bid Submission Guidance District recommends that Bidders deliver their sealed bid in person or overnight delivery due to inconsistent and delayed USPS mail services. The bid opening date shall be automatically rescheduled to the next business day if the District declared building closures scheduled on the bid opening date.

It is Bidder’s responsibility to obtain and verify all information necessary to prepare a complete bid prior to submission, including any planned discontinuation or manufacturer modifications of proposed equipment. Incomplete, inaccurate, or missing information may result in disqualification. Submission of a bid signifies the bidder’s agreement to accept the District’s decision as final.

Complete bid packages may be downloaded from the District’s website Chippewa Valley Schools- Bids. Vendors are responsible for checking this website for any addenda prior to submitting a bid. The District is not responsible for the content of any bid package received through any third-party bid service or any source other than Chippewa Valley Schools’ Purchasing Department. It is the sole responsibility of the vendor to ensure the completeness of the documents received from any third party.

Clarification Requests Any requests for clarification regarding this RFP must be submitted in writing no later than 4:00 p.m. EST on March 11, 2026. All communications related to this RFP must be submitted via email to the District personnel listed below, who will serve as the sole points of contact for this solicitation. Both listed contacts must be included in all correspondence.

Name Title Email Address

Lillian Grayson Purchasing Coordinator lgrayson@cvs.k12.mi.us

Brittany Damerow Director of Food & Nutrition bdamerow@cvs.k12.mi.us

In the event it becomes necessary to revise any part of this RFP, an Addendum will be issued.

Addendum Addenda will be issued to all parties known by the District to have obtained a set of bid documents. Copies of addenda will also be available for inspection wherever bid documents are on file. Each bidder is responsible for verifying, prior to submitting a bid, that they have received all addenda issued. All addenda released during the bidding period shall be come part of the bid and contract documents, and receipt must be acknowledged on the Bid Proposal Form.

To the fullest extent permitted by law, the Vendor agrees to defend, pay on behalf of, indemnify and hold harmless the District, its elected and appointed officials, employees and volunteers and others working on behalf of the District against any and all claims, demands, suits, or loss, including all costs connected therewith and for any damages which may be asserted, claimed or recovered against or the District, its elected and appointed officials, employees, volunteers or others working on behalf of the District, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, that arises out of or is in any way connected or associated with this contract.

The Board of Education reserves the right to reject any or all bids, to award contract to other than the low bidder, to accept any or all alternatives, to waive irregularities and/or informalities and, in general, to make award in any manner deemed by it, in its sole discretion to be in the best interest of the District.

https://vendors.chippewavalleyschools.org/vendors/bids.asp mailto:lgrayson@cvs.k12.mi.us mailto:jatkins@cvs.k12.mi.us

The District’s Board of Education reserves the right to cancel the bid and/or bid award at any time that District staff feels Vendor has not met conditions and requirements of such. Vendor will be given the opportunity to meet with District staff to discuss such issues before any termination is made.

Bidders shall provide pricing in the format required in the Bid Pricing Form. If a bidder intends to omit an item from their bid, they shall do so by typing “No Bid” in the column labeled “Total Cost.” Zeros are interpreted as “zero cost.” The District highly encourages Bidders to typewrite (not handwrite) their costs into the Bid Pricing Form. The District shall solely determine the figure/number of any illegible number.

Instructions to Bidders Bidders are responsible for examining all sections of the bidding documents, specifications, and any issued addenda.

Bidders who have previously responded to Chippewa Valley Schools’ bids shall not assume that no changes have been made to the bid documents. Bidders shall be held to comply with all requirements as stated in such documents unless expressly stated as exceptions in the Bid Proposal Form.

Bidders shall clearly and specifically identify the product(s) being offered. Bidder must clearly state in the bid any exceptions to the bid specifications. The listing of exceptions, if any, is mandatory. Bidder shall list any and all exceptions on the “Exceptions” area in the Bid Proposal Form. Any exceptions found in review but not listed could be a basis for rejection of the bid.

Bidders must clearly indicate in the Bid Proposal Form the extent of warranties, guaranteed delivery time, rebates and level of customer service available to the District through this RFP.

Bidders must submit the names of three (3) similar/larger sized K-12 public school districts whereby Bidder is a significant and ongoing source of these products. The references can NOT include Chippewa Valley Schools.

Post-Bid Interviews The District, in its sole discretion, reserves the right to request post-bid interviews from all, some, one, or none of the Bidders. The District reserves the right to request qualification information from any Bidder before issuing documents, receiving bids or awarding a contract.

The District maintains the following protest procedures to handle and resolve disputes relating to procurements and, in all instances, discloses information regarding the protest to the agency.

A bidder who wishes to file a bid protest shall file such notice and follow procedures prescribed by the Request For Proposals (RFPs) or the individual bid specifications package for resolution. Bid protests shall be filed, in writing, with the Superintendent within seventy-two (72) hours of the opening of the bids in protest.

Within five (5) days of receipt of a protest, the Superintendent shall review the protest as submitted and render a decision regarding the merits of the protest and any impact on the acceptance and rejection of bids submitted. Notice of the filing of a bid protest shall be communicated to the Board and shall be so noted in any subsequent recommendation for the acceptance of bids and awarding of contracts.

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed shall constitute a waiver of proceedings.

CONTRACT REQUIREMENTS

The District participates in the National School Lunch Program and School Breakfast Program and is required to use the nonprofit food service funds, to the maximum extent practical, to buy domestic commodities or products for program meals.

A “domestic commodity or product” is defined as one that is either produced in the U.S. or is processed in the U.S. using at least 51% domestic agricultural commodities, by weight or volume as provided in 7 CFR Part 210.21(d). Certification of domestic origin is required to be included with response for any product without a country of origin label. All products not in compliance with the Buy American provision must be identified on the solicitation and the District has the right to decide if those products meet the limited exceptions allowed.

Note: The Buy American Provision applies exclusively to commercial food purchases made under the School Food Authority’s reimbursable meal program. Equipment, fixtures, or other non-food items funded through the food service budget are not subject to these requirements.

HUB and Diversity Policy The District is committed to promoting diversity and inclusion in its procurement processes. It is the policy of the District to provide opportunities for qualified Historically Underutilized Businesses (HUB), minority-owned, and women-owned businesses to participate in the procurement of goods, equipment, and services to the greatest extent feasible. All contractors, suppliers, and vendors shall comply with applicable federal and state non-discrimination laws and shall not discriminate on the basis of race, color, religion, national origin, disability, or sex in the award or performance of contracts.

While competition and quality remain the primary criteria for selection, the District encourages vendors to take affirmative steps to support equal opportunity in procurement. These steps may include:

• Actively seeking HUB and minority/women-owned subcontractors.

• Documenting outreach efforts.

• Providing equal access to bidding opportunities.

By submitting a proposal, vendors acknowledge and agree to comply with this policy.

USDA Nondiscrimination Statement In accordance with federal civil rights law and USDA civil rights regulations, USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or retaliation for prior civil rights activity.

Persons with disabilities who need alternative communication (e.g., Braille, large print, audiotape, American Sign Language) should contact the agency where they applied for benefits. Individuals who are deaf, hard of hearing, or have speech disabilities may use the Federal Relay Service at (800) 877-8339. Program information may be available in languages other than English.

To file a discrimination complaint, visit www.usda.gov/oascr or write to USDA, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue SW, Washington, D.C. 20250-9410.

Ethical Standards The Bidder shall maintain the highest professional and ethical standards in all business practices and comply with all applicable laws and regulations. Employees involved in documentation, billing, or competitive practices must adhere to these standards and seek guidance when in doubt.

Federal Contract Provisions If this procurement is funded in whole or in part with federal funds, the contractor agrees to comply with all applicable federal and state laws and regulations, including but not limited to:

• Equal Employment Opportunity (Executive Order 11246)

• Debarment and Suspension (2 CFR Part 180; contractors must not be listed on SAM.gov)

• Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)

• Copeland Anti-Kickback Act and Contract Work Hours and Safety Standards Act (if labor is involved)

• Clean Air Act and Federal Water Pollution Control Act (for contracts over $100,000)

• Recovered Materials Requirements (per EPA guidelines)

Contractors must also comply with all applicable USDA and State of Michigan procurement policies.

Permits The successful bidder shall be responsible for obtaining and maintaining all applicable permits, licenses, and approvals required for the purchase and installation of all food equipment. All work must comply with federal, state, and local regulations, including electrical codes and safety standards.

Proof of Insurance Coverage The successful bidder shall provide and maintain, at its own expense, the following insurance coverage. The cost of such insurance must be included in the bid pricing. Certificates of Insurance and/or policies acceptable to the District shall be submitted at contract execution.

Required Coverage:

• Worker’s Compensation: As required by the State of Michigan.

• Employers Liability: Minimum limits of $1,000,000 per accident.

• Automobile Liability: Minimum limits of $500,000 per accident, covering owned, non-owned and hired vehicles.

• Commercial General Liability: Minimum limits:

o General Aggregate $1,000,000 o Products-Completed Operations Aggregate $1,000,000 o Personal/Advertising Injury $1,000,000 o Each Occurrence $1,000,000

Coverage must include premises/operations, independent contractors, products and completed operations, personal injury and broad form property damage, and contractual liability. Products/completed operations coverage shall remain in effect for at least two (2) years after project completion.

Additional Requirements:

• The District shall be named as an additional insured on the General Liability and Umbrella Liability policies.

• Insurance carriers must have a minimum rating of A- VII or better (A.M. Best).

• Policies must provide thirty (30) days’ written notice of cancellation to the certificate holder. The phrases “endeavor to” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives” must be removed.

• Certified copies of all policies shall be furnished upon request.

INSTRUCTIONS TO BIDDERS

Exceptions Bidder must clearly state in the bid any exceptions to the listed specifications. The listing of exceptions, if any, is mandatory.

Any exceptions found in review but not listed could be a basis for rejection of the bid. Bidder must provide the brand name, relabeled name (if applicable), model number and manufacturer’s number for all equipment proposed.

Guarantees Bidders must clearly indicate extent of warranties, guaranteed response time and ability to provide parts and services for the equipment on which they are bidding. Bidders must provide written confirmation from the original equipment manufacturer that all equipment is fully warrantable.

Product Delivery Vehicle must be delivered road-ready to the District’s address during normal business hours. The exact delivery date must be coordinated with the District in advance.

Sales Tax It is understood that the District is a governmental unit, and as such, is exempt from the payment of all State and Federal taxes applying to the products specified in this document. Therefore, the prices quoted by the Bidder should not include any allocation for taxes. The successful Bidder shall pay all other taxes required by law.

Pricing Pricing shall include all costs necessary for a complete, operational vehicle (chassis, body, liftgate, installation, freight, delivery, and documentation).

For all cost reimbursable contracts awarded by the District:

1. In the event a cost reimbursable contract is entered into by the District, only allowable costs will be paid from the nonprofit school food service account to the Bidder net of all discounts, rebates and other applicable credits accruing to or received by the Bidder or any assignee under the contract.

2. The Bidder must separately identify each cost submitted for payment to the District:

a. The amount of that cost is allowable (can be paid from the nonprofit school food service account) and the amount that is unallowable (cannot be paid from the nonprofit school food service account); or

b. The Bidder must exclude all unallowable costs from its billing documents and certify that only allowable costs are submitted for payment and records have been established that maintain visibility of unallowable costs, including directly associated costs in a manner suitable for contract cost determination and verification.

3. The Bidder’s determination of its allowable costs must be made in compliance with the applicable federal, state, and local regulations.

4. The Bidder must identify the amount of each discount, rebate and other applicable credit on bills and invoices presented to the District for payment and individually identify the amount as a discount, rebate, or in the case of other applicable credits, the nature of the credit. If approved by the State agency, the District may permit the Bidder to report this information on a less frequent basis than monthly, but no less frequently than annually.

5. The Bidder must identify the method by which it will report discounts, rebates and other applicable credits allocable to the contract that are not reported prior to conclusion of the contract.

6. The Bidder must maintain documentation of costs and discounts, rebates and other applicable credits, and must furnish such documentation upon request to the District, State agency, or USDA.

No expenditure may be made from the nonprofit school food service account that permits or results in the selected Bidder receiving payment in excess of the Bidder actual, net allowable costs.

SCOPE OF WORK & PRODUCT SPECIFICATIONS

Scope of Work

• Provide one (1) complete, road-ready 18-foot box truck inclusive of chassis, box body, and liftgate.

• Perform all upfitter installation, mounting, wiring, and functional testing.

• Deliver MSO/title paperwork and complete warranty registrations.

• Provide (2) complete sets of keys, owner/operator manuals, and basic operator orientation at delivery.

• Coordinate delivery and any required temporary tags/registration as applicable.

• All components must be new and of current production.

Product Specifications No Substitutions All equipment, components, materials, and specifications listed in this RFP represent the minimum acceptable standards required by the District. Substitutions, alternates, deviations, model changes, or product modifications are not permitted unless they are explicitly listed by the Bidder in the Exceptions section of the Bid Proposal Form at the time of submission.

The District will, at its sole discretion, determine after bid opening whether any listed exceptions are acceptable. Unlisted substitutions or deviations may result in the bid being deemed non-responsive.

A. Chassis & Cab (Minimum Requirements)

Basis of design: Freightliner M2 106 Plus or approved equivalent meeting or exceeding the following:

• GVWR: 26,000 lb (non-CDL).

• Engine: Cummins B6.7, 240 HP @ 2400 RPM, 600 lb-ft torque; EPA 2024 configuration; block heater 1000W/115V;

DEF system with 13-gallon tank.

• Transmission: Allison 2100 HS automatic; transmission oil cooler.

• Front Axle/Suspension: 10,000 lb axle with 10,000 lb taperleaf suspension; shock absorbers.

• Rear Axle/Suspension: Meritor MS-19-14X 19,000 lb axle, 5.86 ratio; AirLiner 18,000 lb rear air suspension with dump.

• Brakes: Full air brake package; WABCO 4S/4M ABS; AD-9SI heated air dryer.

• Fuel: 60-gallon LH aluminum fuel tank; fuel/water separator with heater.

• Electrical: 12V system; 160-amp alternator; LED headlights/marker lights; backup alarm; two dash hardwired accessory switches.

• Cab/Interior: 106" BBC aluminum conventional cab; A/C and heat; premium driver air suspension seat; power windows/locks; remote keyless entry; 7" touchscreen radio with Apple CarPlay/Android Auto and Bluetooth; fire extinguisher and triangle kit.

• Wheels/Tires: 22.5" steel wheels; Front tires Bridgestone R273 Ecopia 295/75R22.5; Rear tires Bridgestone

M726ELA 295/75R22.5.

• Telematics hardware: Detroit Connect platform hardware included (service plan per OEM).

• Exterior: Chrome 14" steel bumper; heated mirrors; LED exterior lighting; day-time running lights.

B. 18-Foot Van Body Requirements

Dimensions: 18 ft long × 96" interior height × 96" width

• Sidewalls: .040 pre-painted white aluminum panels with extruded aluminum “Z” posts on 16" centers.

• Front wall: Seven (7) posts for added strength; extruded aluminum front corner radius posts.

• Roof: .060 translucent roof panel with anti-snag bows on 24" centers; aerodynamic roof radius design with heavy-duty cast aluminum corner castings.

• Rear frame: 12 ga stainless steel, internally and externally reinforced and gusseted.

• Rear door: Roll-up door with 2" rollers; clear opening approx. 88" W × 90.5" H.

• Floor: 1-1/8" laminated hardwood; 3" steel I-beam crossmembers on 12" centers; full steel wheel pan over wheel area.

• Interior lining: Full-height 3/8" premium plywood on sidewalls; 1/2" premium plywood on front wall.

• Tie-downs: Two (2) rows recessed E-track on sidewalls at 24"/48"; two (2) rows recessed E-track on front wall at

24"/48".

• Lighting: Interior LED dome light with switch at rear; exterior lighting per FMVSS-108; LED clearance/marker lights.

• Undercoating: Heavy-duty undercoating on full understructure (not paint).

• Mounting: Hardwood isolators with 5/8" zinc-plated U-bolts through steel crush pipes; structural steel anti-shift side standards; complete factory mounting on drop-shipped chassis; mud flaps per body builder.

• Accessories: Grab handles at rear curbside and roadside.

C. Liftgate Requirements

• Type: Tuck-under or rail-type, basis of design Anthony MTU-2500-NEW or approved equivalent.

• Capacity: 2,500 lb minimum.

• Platform: Approx. 84" × 60" aluminum platform.

• Operation: Power-down; handheld hard-wired remote; cab cut-off switch.

• Finish/Hardware: Galvanized finish, ICC bumper, 96" wide bolt-on extension, side steps.

• Safety: Grab handles both sides; lighting and controls per manufacturer.

Vehicle Reference Drawing – For Reference ONLY

INSTRUCTIONS FOR SUBMITTING BID PROPOSAL

Bid Package: Box Truck for Food Services RFP 25.2526

Bid Due Date: March 25, 2026 at 2:00 p.m., EST

Deliver Bid to: Chippewa Valley Schools

Attn: Lillian Grayson, Purchasing Coordinator

19120 Cass Avenue

Bidders must clearly mark the outside of the proposal package with both the bid package name and submitting business name to allow for proper identification prior to opening.

Bidder is required to submit one (1) original and (2) copies of the bid proposal. Submit ONLY the following completed forms with your bid. Chippewa Valley Schools requires bidders to submit information only on forms provided through this bid, unless otherwise stated.

□ Bid Proposal Form

□ Bid Pricing Form

□ Iran Sanctions Affidavit

□ School Safety Compliance Affidavit

□ Familial Disclosure Affidavit

□ Non-Collusion Affidavit

□ Debarment Disclosure

□ Anti-Lobbying Disclosure

□ HUB Certification

□ Clean Air Act Compliance Certification

□ W9

□ Certificate of Liability Insurance

□ Any required professional licenses and certificates

BID PROPOSAL FORM

AGREEMENTS

The undersigned acknowledges that Chippewa Valley Schools reserves the right to reject any or all bids, and to waive any informalities or irregularities. The District may hold all bids for up to ninety (90) days following the bid opening date. If, in the District’s judgment, it is in its best interest to do so, the contract may be awarded to a bidder other than the lowest bidder based on factors such as product and service quality, delivery time, fill rate, and other relevant considerations.

If this proposal is accepted, we agree to enter into an Agreement with Chippewa Valley Schools to provide the specified products and/or services in full compliance with this proposal, the bid documents, and all applicable plans and specifications.

By signing below, I certify that this proposal complies with all Terms and Conditions set forth in the RFP. I further certify that this proposal is not the result of, nor influenced by, any unlawful collusion, fraud, or other prohibited activity with any individual or organization engaged in similar business. I understand that fraud and unlawful collusion are federal crimes and may result in fines, imprisonment, and civil penalties.

My signature also certifies that this firm has no business or personal relationships that would constitute, or appear to constitute, a conflict of interest with Chippewa Valley Schools. This includes any principals, officers, agents, employees, or representatives of this firm who may have such relationships related to the work or services resulting from this request and any subsequent contract.

I further certify that this firm is not currently debarred, suspended, or otherwise ineligible to participate in federal or state contracts, and that it has not been voluntarily excluded from any federal or state program. I acknowledge that submitting a bid while debarred or suspended violates federal and state law and may result in contract termination as well as additional penalties.

I acknowledge that the bid proposal, all issued addenda, bid requirements, terms and conditions, and vendor specifications are integral components of the resulting contract.

The undersigned agrees to execute a contract for the work covered by this proposal if notified of acceptance within ninety (90) days of the proposal date.

I hereby certify that I am authorized to sign as a Representative for the Firm.

Company Name: ___________________________________________________________________________

Address: __________________________________________________________________________________

Company Representative: ____________________________ Title: ____________________________________

Phone: __________________________________ Email: ___________________________________________

Signature: ________________________________________________________________ Date: ____________

LEGAL STATUS OF BIDDER

A Corporation organized and existing under the laws of the State of __________________________

Business Structure: □ Corporation □ Partnership □ Sole Proprietor

Legal Name of Company ______________________________ Tax Identification Number _______________

ADDENDUM

The undersigned acknowledges receipt of the following addendum, if any, issued by the District:

Addendum # ___ dated ________ | Addendum # ___ dated ________ | Addendum # ___ dated ________

If no Addendums were issued, please acknowledge: ________ (initials)

ADDITIONAL REQUESTED INFORMATION

1. How long has your company been in business full-time? ______________ Years

2. What is the estimated lead time of delivery of vehicle? ___________________

3. Are you an authorized distributor of equipment? □ Yes □ No

4. Has your company been disbarred or suspended from doing business with any State Government in the past five years? □ Yes □ No

EXCEPTIONS

Bidder must detail any exceptions or deviations from bid requirements or any terms and conditions below.

VENDOR EXPERIENCE AND REFERENCES

Please provide a minimum of three (3) references, preferably school districts other than Chippewa Valley Schools, where similar vehicle has been utilized within the past three years or is being completed.

(1) School Name/Company: _______________________________________________________________

Contact Person: ______________________________________ Title: ___________________________

Phone: __________________________________ Email: ____________________________________

Brief project description: ______________________________________________________________

(2) School Name/Company: _______________________________________________________________

Phone: __________________________________ Email: ___________________________________

(3) School Name/Company: _______________________________________________________________

Phone: __________________________________ Email: ___________________________________

Please provide any other additional information that you believe is relevant to this RFP and your capabilities to provide the services required.

BID ACKNOWLEDGEMENTS

Bidder has read and understands the bid instructions, specifications, and requirements thoroughly. □ Yes □ No

Bidder acknowledges that all bid proposals will be evaluated as “submitted.” □ Yes □ No

Bidder has acknowledged any and all exceptions to the bid specifications on the Bid

Proposal Form. □ Yes □ No

Bidder acknowledges that the District may, at their option, reject any and all proposals, and award to the bidder with the most advantageous proposal. □ Yes □ No

Bidder agrees to hold their pricing firm for twelve (12) months. □ Yes □ No

Bidder has attached any proposed contract documents that his firm would require as part of a bid award. These documents are attached for the District’s review.

Bidder cannot submit proposed contract language at any time after submission of the bid response. □ Yes □ No

BID PRICING FORM

Box Truck for Food Services RFP 25.2526

Company Name:___________________________________________________________________________

A. Base Bid – Total Turnkey Box Truck (Required)

Description/Item Total Cost Meets Specs? (Y/N)

Complete 18-foot Box Truck, Turnkey

(Includes chassis/cab, 18’ dry van body, liftgate, installation, freight, delivery, documentation, and all components required for a fully operational vehicle)

Total Turnkey Bid Price: $_______________________________________________

B. Optional Cost Breakdown (NOT Required)

Bidders may provide a breakdown for informational purposes only. Breakouts will not be used for award evaluation.

Optional Cost Breakdown Unit Price

Cab & Chassis $ _____________

18’ Van Body $ _____________

Liftgate $ _____________

Installation / Mounting $ _____________

Inbound Freight $ _____________

Delivery to District (FOB Destination) $ _____________

Other (specify): _________________ $ _____________

C. Alternate Manufacturer Proposal (OPTIONAL)

Include detailed specifications and documentation for all alternates.

Please follow the template below for alternate pricing and include it as an attachment with your proposal.

Item Description

Alternate Manufacturer

Model # Specs Summary Warranty Unit Cost Total Cost

Estimated Lead Time for Delivery: __________________________________________________

Additional Pricing Notes (optional): ____________________________________________________________

Certification Statement By signing below, I hereby certify that:

1. The pricing submitted in this Bid Pricing Form is complete, accurate, and reflects the full cost to provide a turnkey 18-foot box truck in accordance with all specifications, terms, and requirements outlined in

RFP 25.2526.

2. All costs necessary to deliver a fully operational vehicle—including chassis, body, liftgate, installation, freight, delivery, and documentation—have been included in the Total Turnkey Bid Price, unless expressly noted otherwise.

3. Any optional cost breakdowns provided are truthful, itemized to the best of the bidder’s knowledge, and do not alter or supersede the required Total Turnkey Bid Price.

4. The bidder understands that the District will evaluate proposals based on the Total Turnkey Bid Price and reserves the right to reject any incomplete or ambiguous submissions.

5. The individual signing below is duly authorized to bind the company to all pricing, terms, and representations made herein.

Authorized Signature: ____________________________________

Printed Name: __________________________________________

Title: __________________________________________________

Company Name: _________________________________________

Date: __________________________________________________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Chippewa Valley Schools’ (the “School District”) Request For Proposals, hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER: _______________ ___ ______

Print Name

By:

Its:

STATE OF )

)ss

COUNTY OF _____________ )

This instrument was acknowledged before me on the _____ day of _______________________, 2026, by

, Notary Public ______________________ County, __________

My Commission Expires: ____ ______________

Acting in the County of: ______________

AFFIDAVIT OF BIDDER

(COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION)

The undersigned, the District or authorized officer of _______ (the "Bidder"), certifies to Chippewa Valley Schools (the "School District"), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any "listed offenses".l

The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g.

In this regard, Bidder agrees, without limitation, to report within three (3) business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ___________________________________

Print Name

By: ____________________

Its:

STATE OF __________ )

) SS

COUNTY OF ________________ )

This instrument was acknowledged before me on the ________ day of ___________________, 2026, by __________________________.

, Notary Public

__________________ County, ____________

My Commission Expires:__________________

Acting in the County of : __________________

1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722 2MCL 380.1535a(1).

AFFIDAVIT OF BIDDER

FAMILIAL DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Chippewa Valley Schools Board or the Chippewa Valley Schools Superintendent shall be accompanied with the Proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Chippewa Valley Schools Board of Education are: Mr. Kenneth Pearl, Ms. Denise Aquino, Mr. Christopher Gura, Mr. Don Kuntz, Ms. Talitha Mahome, Ms. Monica Radyko , and Mr. Robert Wojtowicz.

The Chippewa Valley Schools Superintendent is Mr. Ronald Roberts.

□ The following are the familial relationship(s):

Owner/Employee Name Related to Relationship

1. _________________________ ________________________ ________________________

2. _________________________ ________________________ ________________________

3. _________________________ ________________________ ________________________

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner, officer, director or administrator of Bidder, or any employee of Bidder who is involved in this procurement and contracting process, and any board member, administrator or employee of Chippewa Valley Schools, or any family member of any board member, administrator, or employee of Chippewa Valley Schools.

The undersigned, the owner or authorized representative of Bidder ____________________________________ Name of Company does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative Print Name Title

STATE OF __________ )

) ss

COUNTY OF ______________________)

This instrument was acknowledged before me on the ______ day of _______________, 2026 by

, Notary Public

_________________County,________________

My Commission Expires:____________________

Acting in the County of: ____________________

NON-COLLUSION AFFIDAVIT

State of ________________________________ ; Bid No. __________________________

County of ______________________________ ;

I state that I am _______________________________ of _____________________________________ Title Name of Firm

I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and amount(s) of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, Bidder, or potential Bidder.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a Bidder or potential Bidder, and they will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. My firm, its affiliates, subsidiaries, directors and employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows: _______________________________________________________________________

I state that my firm understands and acknowledges that the above representations are material and important and will be relied on by Chippewa Valley Schools in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Chippewa Valley Schools of the true facts relating to submission of bids for this contract.

Company Name: ________________________________________________________________________________

Name: ________________________________________________________________________________________

Title: __________________________________________________________________________________________

Signature: ______________________________________________________________________________________

This instrument was acknowledged before me on the ______ day of ___________________, 2026 by

, Notary Public

_________________County,________________

My Commission Expires:____________________

Acting in the County of: ____________________

DEBARMENT DISCLOSURE

By submitting this bid/proposal, the undersigned certifies that neither the bidder/contractor, nor any of its principals, subconsultants, subcontractors, partners, officers, directors, or persons in a position with management responsibility or responsibility for the administration of federal funds:

(a) Is presently debarred, suspended, proposed for debarment, or declared ineligible or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) Has, within three-year period preceding this certification, been convicted of or had a civil judgment rendered against it for certain offenses related to obtaining or performing a public transaction or contract, antitrust violations, or other offenses involving dishonesty;

(c) Is presently charged by a governmental entity with commission of any of the offenses mentioned in paragraph (b);

(d) Has, within a three-year period preceding this certification, had one or more public transactions terminated for cause or default;

(e) Has been debarred or suspended from participating in state or federal procurement programs, including those administered by the State of Michigan’s Department of Technology, Management & Budget.

(f) The Contractor is “Actively” registered with SAMS and has been assigned the following DUNS Number:

If unable to provide this certification, a written explanation must be submitted with the bid/proposal.

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material, supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Dated this ______________ day of ______________________, 2026.

By ______________________________________________________ Authorized Signature for Contractor

Printed Name and Title

CERTIFICATION REGARDING LOBBYING

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents of all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, United States Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Organization: _______________________________________________________________________________________

Street address: ______________________________________________________________________________________

City, State, Zip: ______________________________________________________________________________________

Certified By: _________________________________________________________________________________________ Print Name and Title

Signature: __________________________________________________________ Date: __________________________

HISTORICALLY UNDERUTILIZED BUSINESS (HUB) CERTIFICATION

Proposing companies that have been certified as Historically Underutilized Business (HUB) entities under applicable state or federal programs are encouraged to indicate their HUB status when responding to this Proposal Invitation. Please submit a copy of your HUB Certificate with this form, if applicable. Certification status will not affect eligibility but may be considered for reporting or diversity goals.

Definition: A HUB is generally defined as a business that is certified as minority-owned, women-owned, small business, or located in a designated HUBZone or similar program.

Please check all that apply and attach documentation:

☐ Minority-Owned Business

☐ Women-Owned Business

☐ Small Business

☐ SBA HUBZone Certified

☐ Other recognized certification (please specify): __________________________

☐ My company has NOT been certified as a Historically Underutilized Business (HUB)

Company Name: _________________________________________________________________________________

Authorized Signature: _____________________________________________________________________________

CLEAN AIR ACT COMPLIANCE CERTIFICATION

I. GENERAL CLEAN AIR ACT COMPLIANCE

In accordance with Section 306 of the Clean Air Act (42 U.S.C. 7606) and 40 CFR Part 15, the Bidder certifies the following:

1. Non-Violating Status: No facility to be utilized in the performance of this contract is listed on the Environmental Protection Agency (EPA) List of Violating Facilities.

2. Notification Requirement: The Bidder shall notify the Purchaser immediately of any communication from the EPA indicating that a facility to be used for this contract is under consideration to be listed on the EPA List of Violating Facilities.

3. Subcontractor Compliance: Bidder agrees to include the requirements of this certification in every nonexempt subcontract exceeding $100,000.

II. FOOD SERVICE EQUIPMENT & REFRIGERANT STANDARDS

For all equipment provided under this RFP that utilizes refrigerants (e.g., refrigerators, freezers, ice machines, walk-in coolers), the Bidder certifies:

1. Section 608 Compliance: All equipment provided meets current EPA standards under Section 608 of the Clean Air Act regarding the use of ozone-depleting substances and high-global warming potential (GWP) substitutes.

2. Technician Certification: If the scope of work includes installation or startup, the Bidder certifies that all technicians are EPA Section 608 Certified and will provide copies of such certifications upon request.

3. Equipment Disposal: If this contract involves the removal of old equipment, Bidder certifies that all refrigerants will be recovered according to 2025 EPA regulatory standards prior to equipment disposal.

III. ENERGY & EMISSION STANDARDS (2025 UPDATE)

The Bidder certifies that all equipment supplied meets the applicable ENERGY STAR® or Federal Energy Management Program (FEMP) energy efficiency levels as required by 2025 federal procurement guidelines to minimize indirect atmospheric emissions.

IV. SIGNATURE AND AFFIRMATION

Note: This certification must be signed by an official authorized to bind the Bidder.

"Based on information and belief formed after reasonable inquiry, I certify that the statements and information in this certification are true, accurate, and complete."

Authorized Signature:…