Boundary Waters Renovations RFP.pdf

Douglas County Board of Commissioners Procurement Department

8700 Hospital Drive Douglasville, GA 30134

REQUEST FOR PROPOSAL

COVER SHEET

SOLICITATION NUMBER: 25-0004

SOLICITATION TITLE: BOUNDARY WATERS AQUATIC CENTER

RENOVATIONS

ISSUE DATE: FRIDAY FEBRUARY 21, 2025 2:00 PM EST

PRE-SOLICITATION MEETING WEDNESDAY, MARCH 5, 2025 10:00 AM EST

BOUNDARY WATERS AQUATIC CENTER

5000 GA-92, Douglasville, Georgia 30135

QUESTION DEADLINE: TUESDAY, MARCH 13, 2025 4:00 PM EST

https://www.bidnetdirect.com/georgia/douglascounty

PROPOSAL CLOSING DATE: MONDAY, MARCH 24, 2025, 11:00 AM EST

The County reserves the right to modify or alter the following procurement schedule as needed.

GOODS OR SERVICES TO BE DELIVERED TO

OR PERFORMED AT:

Douglas County Board of Commissioners 8700 Hospital Drive Douglasville, Georgia 30134

SINGLE POINT OF CONTACT (SPC) Anthony Choice, Director of Procurement

EMAIL ADDRESS: dcpurchasing@douglascountyga.gov

DOCUMENTS INCLUDED IN THIS PACKAGE: Request for Proposal

Douglas County Board of Commissioners promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

Douglas County reserves the right to cancel this RFP at any time and for any reason prior to the award of a contract by the Board of Commissioners.

OFFEROR’S RFP CHECKLIST

mailto:dcpurchasing@douglascountyga.gov

The 10 Most Critical Things to Keep in Mind When Responding to an RFP for the Douglas

County Board of Commissioners

1. _______ Read the entire document. Note critical items such as: mandatory requirements;

supplies/services required; submittal dates; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. _______ Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

3. _______ Attend the pre-bid, proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the County of any ambiguities, inconsistencies, or errors in the RFP.

4. _______ Take advantage of the “question and answer” period. Submit your questions online in

BidNet by the advertised due date and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for an RFP are available online in BidNet and will include all questions asked and answered concerning the RFP.

5. _______ Follow the format required in the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner.

6. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the County or evaluation committee will know what your company’s capabilities are or what items/services you can provide, even if you have previously contracted with the County. The Proposals are evaluated based solely on the information and materials provided in your response.

7. _______ Check for RFP addenda. Before submitting your response, check online in BidNet for any addenda the County has issued. Submission of Bid acknowledges receipt of addendums however, recommended to include with bid submission signed copies.

8. _______ Technical and Cost/Fee Proposals MUST be submitted separately.

9. _______ Review and read the RFP document again to make sure that you have addressed all requirements.

10. _______ Submit your response on time. Note all the dates and times listed in the RFP and be sure to submit all required items on time.

Late proposals responses are never accepted. Don’t wait till last minute to upload electronically in BidNet.

SECTION I – GENERAL OVERVIEW

A. INTRODUCTION

Douglas County (“Owner” or the “County”) is issuing this Request for Proposal (“RFP”) to solicit proposals (“Proposals”) from a qualified aquatic renovation companies (“Respondents”) to assist in the renovations of the Boundary Waters Aquatic center. The Boundary Waters Aquatic center is located at 5000 GA-92, Douglasville, GA 30135 (the “Project”). Capitalized terms in this RFP, if not defined here, are defined in the Agreement (defined below) for the Project.

The Project will be funded with SPLOST funds. The Project is required to comply with all applicable statutes, rules and regulations, as well as those of Douglas County, including local permitting of the project. Additionally, the Project must comply with all SPLOST rules, regulations, specifications, and requirements.

B. RESTRICTIONS ON COMMUNCATION WITH STAFF

From the issue date of the solicitation and until a supplier is selected for contract award and the selection is made public, bidders are not allowed to communicate for any reason with members of the Board of Commissioners, Douglas County employees and/or contracted agents related to the solicitation except through the issuing officer (or his/her designee) named in the solicitation.

Prohibited communication includes all contact or interaction, including but not limited to telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. Exceptions to this restriction on communication include the following:

• Communication during pre-bid conference/meeting provided the issuing officer is present, or

• As necessary to perform under any existing contracts with the County, or

• With Douglas County pursuant to the protest process

A bidder’s violation of the restriction on communication can lead to disqualification of the supplier’s response from consideration for contract award and/or other disciplinary action such as suspension or debarment.

C. QUESTIONS

Prospective Proposers must submit any questions regarding this solicitation Electronically in BidNet by the due date and time specified in the solicitation. Only questions submitted via BidNet will be accepted and addressed.

Responses to questions received during the solicitation time period are posted on the website at https://www.bidnetdirect.com/georgia/douglascounty in an addendum. Proposers who fail to report a known or suspected problem with this solicitation or who fail to seek clarification or correction of this solicitation do so at their own risk.

D. ADDENDUM

Any necessary additions or corrections will be made by addenda and issued electronically in BidNet.

The Addendum will become part of the solicitation. Failure to acknowledge any addenda shall not https://www.bidnetdirect.com/georgia/douglascounty relieve Bidders of compliance with the terms thereof. The County assumes no responsibility for oral instructions. All requests for clarification and additional information must be made in writing in Bidnet. Responses to questions will be posted as addenda in BidNet. It is the bidder’s responsibility to review BidNet periodically to determine if addenda have been prepared and posted.

The successful firm’s proposal and all the addenda will become a part of the agreement resulting from this document.

E. CONTRACT AWARD

A contract will be awarded to the responsible Offeror whose bid is determined to be the most advantageous, is of best value to the County and with whom an acceptable contract can be negotiated and agreed upon. It is within the County’s sole discretion to determine whether the Contractor is responsible or responsive under the terms and conditions of this solicitation. Further, it is within the County’s sole and absolute discretion to determine the Contractor’s responsibility or responsiveness after a contract is entered into. Finally, it is within the County’s sole and absolute discretion to terminate this agreement, to not renew a Contractor or to not make an award to a Contractor who is determined to be not responsible or not responsive.

F. ETHICS – DISCLOSURE OF RELATIONSHIPS

Before a proposed contract in excess of $10,000.00 is recommended for award to the Board of Commissioners or the County Administrator, or before the County renews, extends, or otherwise modifies a contract after it has been awarded, the contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest in the business.

If such a relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Director of Procurement. You must include the letter with any bid, proposal, or price quote you submit to the Procurement Department.

In the event that a contractor fails to comply with this requirement, the County will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or debarment or suspension from award of a County contract for a period of up to three years.

SECTION II - PROJECT LIMITS AND OVERVIEW

A. BACKGROUND

Douglas County senior community is growing at a rapid rate (Working to verify this number) annually.

Participation expectation is that there will be approximately 2000 seniors that are likely to participate at the senior center in its 1st year. Current growth rates for other centers average 50/new members per month (600 annually). Using this as a baseline model for growth for this center, we can anticipate growth that puts it near 8000 in 10 years. Recently, the County has had two new 55+ housing communities created with 200-250 new eligible seniors. We need a facility that will take care of the constituents today and grow with them over the next years.

B. SCOPE

The planned renovations to the Boundary Waters Aquatic Center will allow the community to enjoy a refreshed aesthetic and functional aspects of the pool areas upon completion of the renovations.

The selected contractor will need to sequence the project appropriately in order to limit the time required for the facility to be closed due to substantial user and community need for activities within the center.

The impact to the community if the aquatic center is closed for more than (75) Days is substantial due to the limited indoor Aquatic Centers located within the West Georgia and West Atlanta area for users to be relocated to during this time for recreation, athletics and senior fitness classes. The selected contractor will have (75) Days to complete all scope of work items within this project, which also includes the 30-Day curing period required of new plaster application in pools. The project start date will be July 14th 2025, and the (75) Day project term will commence from that point. The project will have Liquidated Damages of $1,500.00 per day applied for every day over the (75) Day project timeline. In the goal of meeting all required deadlines, and to ensure smooth sequencing of the project and various scope of work areas, the County is looking to award the project to one (1) Contractor, so partial bids will not be accepted. All contractors must attend a pre-bid walkthrough of the Aquatic Center and should plan to arrive an hour early to collect measurements needed to write the bid, in order to then ask questions to the COUNTY post walkthrough. Outdoor benches for reading/reflections

SECTION III- NATATORIUM SCOPE

A. Preparation of Work

• The COUNTY will be responsible for removing and storing existing moveable equipment present/sitting on the pool deck, as well as removing lifeguard chairs, chair lifts, ladders, handrails and starting platforms from the pool area. Inclusive of bleachers, etc.

• The contractor will be responsible for securing any permits through Douglas Environmental Health or licenses to perform all scope of work items safely and properly.

• Contractor will be responsible for safely and efficiently draining both pools in order to begin scope of work. Verification of hydrostatic valve(s) functionality and bonding of main drains to be confirmed at this time. Pool lights will be pulled out of their niches in order to be replaced.

• The COUNTY will be responsible for turning off all air handling equipment prior to the demo phase beginning. At this time, CONTRACTOR will tape or block off all HVAC intakes and/or returns to protect them from dust accumulation. CONTRACTOR will also protect all lighting fixtures the same. A walkthrough of the lighting and HVAC systems will be done at the Kick- Off meeting to allow transparency regarding protecting the County assets from damage during the project.

• The COUNTY will be responsible for removing all Cintas fixtures or contacting Cintas to do so

• The CONTRACTOR will be required to remove and store any signs, safety items or any other items hanging or mounted to walls not removed by COUNTY.

• The CONTRACTOR will be responsible for taping off or protecting all electrical devices, sound systems, speakers and/or safety devices (Example: fire strobes, sprinkler heads and exit signs).

• The CONTRACTOR will be responsible for removing all lockers and locker fixtures.

• The CONTRACTOR will be responsible for maintaining a “staging area” where equipment and materials will be protected and stored. Due to the timeline of the project; materials, hardware, tools etc. must be readily available on site.

• The CONTRACTOR will be provided one means of access to the pool area. The contractor will need to protect the other egress areas from dust and/or foot traffic between areas by taping off via masking tape and plastic sheets between any/all other doors to protect demo dust from getting to other areas.

• CONTRACTOR will need to take steps to limit the amount of demo debris getting into the filtration system via the main drains, return lines and/or gutter system. Contractor will be required to keep these areas clean and remove any debris within the system, as well as fix any damage occurring from debris getting into systems.

B. POOL DEMO SCOPE OF WORK

• The contractor will need to perform a full chip out of ALL existing plaster layers on both pools down to the existing gunite shell and dispose of all plaster debris offsite by legal means and methods

• The contractor will demo all existing tile on the interior of the pool, as well as the perimeter sections on the deck and coping areas around the pools. Lane Line tiles and bullnose tiles are included to be removed. The expectation is for all tiles in and around the pool to be removed, in order to be replaced as part of the project.

• The existing pool deck consists of a cementitious coating, and the original plans show a 5” thick concrete base layer. CONTRACTOR is to remove existing coating and clean the concrete underneath to leave a clean and usable concrete surface for future deck usage. The bid will include an alternation line item in the event a coating replacement is needed, which will require the contractor to pre-price installing a new non-slip deck coating at that time if needed based on investigation post-demo the first week of project.

• The Contractors will remove all art and fixtures/signs from the wall and replace/repair and damages caused to the wall and fixtures.

• The existing handrail, ladder and starting platforms will be cut out with care to ensure the bond wire is salvageable to be reused. In the event the bond wire is cut, it will be replaced at the Contractor’s cost. In the event it is verified on-site by the COUNTY and CONTRACTOR that no bond wire is present, a line item is provided in the bid sheet to cover this pre-priced item.

• The existing scoreboard is to be removed from the wall and the COUNTY reserves the right to keep or dispose of the scoreboard. However, contractors should plan to remove the scoreboard in their total cost submission

• The cinderblocks on the wall are coated in a tile. COUNTY shall decide whether to remove the tile or paint over it. CONTRACTOR will supply two pricing options: one painting over the tile, and one removing the tile and painting and repairing the cinderblocks beneath. All decisions regarding these walls are to be made and approved by the County.

• All gutter grates along the pool perimeter to be removed, in order to be replaced as part of the project.

• Existing artwork on the walls behind the bleachers to be removed and any holes/damage behind to be patched or corrected in order to leave a smooth and paintable surface.

• All deck drain covers along the pool perimeter to be removed, in order to be replaced as part of the project.

• CONTRACTOR shall remove all moveable bleachers to complete the work done on that side of the pool.

C. POOL RENOVATION INSTALLATION SCOPE OF WORK

• The contractor will prep the pools for plaster by acid washing and pressure washing the pool surface.

• All penetrations such as pipes, lights and fittings will need to be prepped by applying hydraulic cement around all penetrations to properly seal areas. Contractor to install Scratch Kote or Owner Approved equal for bonding agent as required. Owner to sign off on all prep work prior to plaster commencement.

• All tile is to be re-installed within the pool, inclusive off lane line and targets tile, step tiles, waterline and bullnose tile and gutter tiles. COUNTY to choose between white or blue solids prior to install.

• All replacement anchors for handrails, ladders, flag poles, chair lifts and starting platforms to be re-installed and properly anchored at this time. COUNTY will require verification of bonding prior to covering up.

• CONTRACTOR to provide and install new lanes and reels.

• CONTRACTOR to design and install storage areas along the perimeter of the pool for equipment and lifeguard belongings. All designs are to be approved by the COUNTY before installation.

• All anchors will be replaced and bonded.

• Installation of new perimeter and coping tile to be performed post-anchor inspections to uniformly cover the new anchors long-term. Inclusive of all tile behind the gutter grates and/or on the deck.

• Contractor will be responsible for installing replacement depth marker tiles and no diving safety tiles where required per code.

• Contractor will be responsible for providing numerical tiles on the coping/waterline at the end of each lane line for swimmer lane designation.

• ALL tiles will be required to be grouted between all tiles prior to County sign-off

• ALL expansion joints or joints will need to have new expansion material installed

• Installation of new matching Channel Drain covers to be installed and secured into existing drains.

• Installation of new matching Gutter Grates to be installed and secured into existing gutter system.

• Installation of new Handrails, Ladders/Grab Rails, Flag Poles and any other items to be ordered and installed into new anchors by CONTRACTOR.

• All white goods and fittings to be replaced with new white goods by contractor

• Pools are to be resurfaced utilizing standard white plaster, to be hand trawled and a thickness of (¼-⅜”) thickness minimum. Mix will be required to be up to manufacturers specifications.

• Contractor will refill pool and ensure curing process for the next 30-Days follows NPC Guidelines

• Contractor will brush and balance both pools daily for 30-days to cure plaster, inclusive of all chemicals

• Ordering & Installation of New Colorado Timing System 10MM224x384 Scoreboard, Color Video Capable Display, 86,016 Pixels, Active 8.02'H x 13.27'W display, Displaylink Plus software with PC.

• CONTRACTOR shall clean and return the bleachers to their location. Should the bleachers be damaged, the contractor will be responsible for the repairs. Option to add seat backs to the bleachers with the County Logo. Please add this in the bid as an alternative.

• CONTRACTOR to provide & install new Racing Lane Ropes & Storage Reel as part of the project. COUNTY colors should be utilized and approved.

• CONTRACTOR to provide (2) storage areas on the deck for swim team and instructional supplies. The storage areas should be comprised of built ins and/or storage compartments for (2) areas that are approximately 290” wide by 72” tall. The goal is to store kickboards, exercise equipment and supplies in an organized manner.

• CONTRACTOR to provide alternate pricing to provide one or two roll-up doors to replace existing doors. Approximate dimensions of each is 144” Tall by 152” Wide

• CONTRACTOR to provide pricing on replacement of the storefront style windows and doors in the pool natatorium. Approximate dimensions of each is 144” Tall by 152” Wide and should include frosted or glare-mitigating methods.

• Alternate pricing will be requested for Diamond Brite Blue Quartz plaster in lieu of white plaster.

D. POOL AREA PAINTING SCOPE OF WORK

The paint scope of the work area is defined as all walls and ceilings within the natatorium pool area, including the knee wall in-front of the bleacher area. Any areas beyond or behind a doorway is not included in the Pool Area paint scope of work.

• CONTRACTOR will Prep all wall and ceiling surfacing per manufacturer’s specifications.

• CONTRACTOR to tape or cover all surfaces that are not to be painted.

• The walls and pool deck must be cleaned or all pre-existing or present dust prior to painting.

• CONTRACTOR will paint the ceiling of the natatorium with Sherwin Williams Pro Industrial

Multi-Surface Acrylic Matte paint or COUNTY-approved equal. COUNTY to confirm desired

Color during Kick-Off Meeting post project award. If the COUNTY chooses to paint over the coated tile, the CONTRACTOR must source a tile paint that matches the color the COUNTY chooses.

• CONTRACTOR will paint the ceiling of the natatorium with Sherwin Williams Pro Industrial Pre-Catalyzed Epoxy Semi-Gloss paint or COUNTY-approved equal. COUNTY to confirm desired Color during Kick-Off Meeting post project award.

• Any present corrosion on columns or metal components shall be inspected and verified by CONTRACTOR prior to bidding, and shall be planned for/mitigated by grinding or scraping off any corrosion during prep and painting. Any prep work required must be verified prior to bidding and budgeted for in such bid.

• CONTRACTOR may use means and methods of painting the walls and ceiling, as long as it does not damage the existing pool deck. Scaffolding or County-approved equal may be used inside the pools prior to resurfacing them. Scaffolding shall not be placed/used inside the pool once the new plaster or tile has been applied to the pools.

• Contractor to paint up to (2) stencil-style County Logos on various areas within the pool area on the walls. Examples are “Boundary Waters Aquatic Center” and “Douglas County Parks & Recreation”, but will be determined at project Kick Off Meeting.

• All existing artwork to be removed by the CONTRACTOR. If the walls or deck is damaged due to removal, CONTRACTOR will be responsible for the repair.

• CONTRACTOR to coordinate and manage installation of the scoreboard up to manufacturers and COUNTY’s standards, as well as perform a training on operation of the unit for events and meets.

SECTION IV- LOCKER ROOMS AND BATHROOMS RENOVATIONS

The locker rooms and bathrooms renovation scope of the work area is defined as all flooring, walls and ceilings within both the men's and women's locker rooms, as well as another set of men and women Bathrooms on the opposite end of the building’s main hallway. Any areas beyond the (2) entry and exit doorways in each of the locker rooms or the single entry/exit door in the (2) bathrooms is not included in the Locker Rooms and Bathrooms scope of work.

A. Preparation of Work

• Ensure project is sequenced so that no demo or debris enters the main hallway or lobby areas

• The contractor will be responsible for securing any permits through Douglas County or licenses to perform all scope of work items safely and properly through proper authorities.

• Contractor will be responsible for safely and efficiently removing existing lockers in locker rooms, and replace with new lockers. Contractor to submit spec sheet of lockers selected in their bid submission

• The Contractor will remove all existing appliances and fixtures in the locker rooms and bathrooms to be replaced as part of the project. All items attached to the walls are to be replaced, including plumbing and light fixtures. Items with special provisions include:

o Hand Dryers, Soap Dispensers, Lockers, Paper Towel Holders, Vanities, Grab Bars and Mirrors. COUNTY to re-use elsewhere, or CONTRACTOR to dispose of at COUNTY discretion

• The Contractor will be responsible for taping off or protecting all electrical devices, sound systems, speakers and/or safety devices (Example: fire strobes, sprinkler heads and exit signs).

• The Contractor will be responsible for taping off or protecting all plumbing lines and drains from demo debris or damage. CONTRACTOR will be responsible for any damage within plumbing if damaged.

• The Contractor will be responsible for removing the ceiling and light fixtures in the ceiling in the locker room and lobby.

B. Locker Room & Bathroom Demo

• The contractor will remove all tile within the locker rooms and bathroom areas from surfaces, to include walls, vanities and flooring. Any holes or damage to any drywall will be patched or replaced to leave a smooth paintable/finish surface

• Any pre-existing items not removed during the prep phase will be removed during demo, in order to leave a clean and “white box” appearance in the rooms. Existing concrete benches to remain in place

• Shower barrier and step will be removed during demo, in order for showers to be re-done during install

• Demo should be done so that all items and fixtures are removed from the rooms, with utilities and plumbing protected/sealed off. COUNTY to inspect post-demo

C. Locker Room & Bathroom Installation

• The contractor will renovate the flooring of all areas, with proper re-leveling to be done to ensure proper sloping in all areas, as well as showers with a zero-tolerance drainage threshold for proper water drainage. Sloping to be confirmed by COUNTY representative prior to installation of flooring material

• Flooring in all areas will be completed utilizing Epoxy-Quartz non-slip flooring made by Key Resin Company, and all drain covers to be replaced with new covers. A data sheet is attached for the Key Resin product.

• Walls will remain as CMU block and drywall where present once all tile is removed, but will be painted utilizing Sherwin Williams Pro Industrial Multi-Surface Acrylic Matte paint or COUNTY-approved equal on the CMU Block, and similar matching product for any drywall areas. COUNTY to confirm desired Color during Kick-Off Meeting post project award.

• Contractor to install new sinks and vanity with mirrors within existing areas as turn-key products that fit the existing amount of space provided. Connections to plumbing to be made by Contractor for tie-in and mounting. Contractor to install proper amount of soap, hand dryers, and other dispenser methods. Any utility tie-ins should be turn-key as well to provide a full installation of all items per code requirements.

• Vanity walls are to have a solid-colored subway tile reinstalled where required as a backsplash. COUNTY to approve color of tile before installation.

• New Changing area Partitions, Baby Changing Stations with secured child seat, Swimsuit dryers, & all ADA Grab Rails to be installed within provided areas as required per code using the same footprint of the space provided. The COUNTY to approve location of any and all lights, hardware and fixtures prior to installation.

• New Bathroom partitions, Urinals, Toilets, Toilet tissue holders, and any ADA Grab Rails to be installed within provided areas per code using the same footprint of the space provided.

• Showers to receive all new mounted swing doors, fixtures, towel holders, as well as shower valves & heads.

• Shower walls are to have solid-colored subway tile reinstalled in the showers. The showers and the vanity backsplash are the only items to receive tile.

• Showers and tiled areas to us COUNTY approved tile colors. COUNTY does not want all white tiles.

• All lighting in the locker rooms and bathrooms will be updated with new fixtures to be LED Style

• All drop ceiling tiles, including HVAC returns/grills to be replaced as part of the project.

• Any and all rusted/corroded metal components present in the ceiling will be replaced as part of the scope of work.

• All doors to be painted with a similar product specified in the other sections in order to be uniform and long-lasting with the Aquatic environment it will be placed in. All new door hardware will be installed as well on all doors within the project area.

COUNTY to approve product submitted.

• Existing concrete benches are to remain and be painted utilizing a comparable paint product in order to be uniform and long-lasting with the Aquatic environment it will be placed in. COUNTY to approve product submitted.

• Contractor to paint up to (2) stencil-style County Logos on various areas within each area on the walls. Examples are “Boundary Waters Aquatic Center” and “Douglas County Parks & Recreation”, but will be determined at project Kick Off Meeting.

SECTION V- LOBBY & HALLWAY INSTALLATION

The lobby and hallway renovation scope of the work area is defined as all flooring and baseboards within the front entrance area, the main lobby, and from end to end of the building’s main hallway.

Any areas beyond the (2) doorways at the end of each hallway, the locker room doors, the pool area entry doors and the offices are not part of the scope of work.

• The contractor will renovate the flooring of all areas, including hallways, lobby, exercise room and the Charlie Hallman room with proper re-leveling to be done to ensure proper sloping in all areas. Sloping to be confirmed by COUNTY representative prior to installation of new flooring material.

• All drop ceiling tiles and drop ceiling lighting, including HVAC returns/grills to be replaced as part of the project.

• Flooring in all lobby areas will be completed utilizing Epoxy-Quartz non-slip flooring made by Key Resin Company, and any existing floor covers/fittings to be replaced with new covers. A data sheet is attached for the Key Resin product.

• Flooring in the exercise room and Charlie Hallman room is to be replaced as part of the project. The exercise room will require a rubber padded flooring. Charlie Hallman room flooring needs to match the lobby. The Contractor shall submit with their bid a spec sheet of the type of gym flooring they will be installing during the project for approval.

• Walls will remain, except for the contractor removing and replacing the existing blue baseboards throughout with a vinyl-type baseboard product to modernize the flooring.

• Contractor to replace the existing walk-in door mat apparatus within the front entry area.

Final decision to be made upon COUNTY approval

• COUNTY will paint the walls within these areas in-house as part of the project.

• COUNTY will coordinate with CONTRACTOR to ensure foot traffic is off these areas during performance of these areas.

• In addition to the interior, the contractor has the option to quote adding exterior signage to the rear of the building as a project alternate. Examples are “Boundary Waters Aquatic Center” and “Douglas County Parks & Recreation”

• CONTRACTOR is responsible for building a roughly 10’x20’ CMU block concession stand within the existing vending area, with a roll up style service window and a single access door.

Specific fixtures and needs are below:

o (1) prep sink with waterline and drain line ran to concession area (backs up to existing bathrooms) o (1) single Refrigerator and (1) Microwave appliance. Currently there are (3) existing outlet receptacles o Multiple storage cabinets for product storage and a whiteboard or other means to list product offerings.

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SECTION VI - MISCELLANEOUS

A. Addenda Each proposal schedule shall include specific acknowledgment in the space provided of receipt of all addenda issued by the County. Failure to acknowledge may result in the proposal being rejected as non-responsive.

B. Interpretations No interpretation of the meaning of the drawings, specifications or other pre-RFP documents will be made to any Respondent orally. Every request for such interpretation must be in writing, addressed to the Douglas County Procurement Department. Any and all such interpretations and any supplemental instructions will be in the form of written addenda. All addenda so issued shall become a part of the Contract Documents.

C. Site Examination The Respondent shall examine the site and shall make such examinations on the ground as may be necessary to thoroughly familiarize itself with the nature and extent of the proposed construction and with all local conditions affecting the work. The Respondent shall also accept the premises in its present condition and carry out all work in accordance with the requirements of the specifications and as shown on the drawings. The County will not be responsible for Respondent’s errors and misjudgment nor for failure to obtain any information on local conditions or general laws or regulations pertaining thereto. At the time of the opening of proposals each Respondent will also be presumed to have read and to be thoroughly familiar with the drawings, Contract Documents (including all addenda), and the construction specifications. The failure or omission of any Respondent to examine any form, instrument, or document shall in no way relieve any Respondent from any obligation in respect to his proposal.

D. Laws and Regulations; Licensing

The Respondent’s attention is directed to the fact that all applicable Federal and state laws, county and municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the Project throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

The State of Georgia has requirements for the licensing of contractors engaged in specific types of construction, including general contracting, electrical, plumbing, and underground utility work [re: OCGA § 43-14]. Any contractor (or subcontractor of any tier) performing regulated work on this project shall furnish proof of valid and current registration to the County. Similarly, the State requirements concerning local business licenses shall be met.

E. Execution of Proposals The Respondent, in signing its proposal on the whole or any portion of the work, shall conform to the following requirements:

1. Proposals, which are not signed by individuals providing said proposal shall have attached thereto a power of attorney evidencing authority to sign the proposal in the name of the person for whom it is signed.

2. Proposals, which are signed for a partnership, shall be signed by all of the partners or by an attorney-in-fact. There should be attached to the proposal a power of attorney executed by the partners evidencing authority to sign the proposal

F. Non-Collusion Affidavit The Georgia statute concerning public works construction contracting requires that any person who procures such work by bidding or proposal shall make an oath in writing that he/she has not prevented or attempted to prevent competition in such bidding [OCGA § 36-91-21(d),I]. If the successful Respondent (“Designer”) is a partnership, all of the partners and any officer, agent, or other person who may have represented or acted for them in bidding for or procuring the contract shall make the oath and complete the Affidavit. If the Designer is a corporation, all officers, agents, or other persons who may have acted for or represented the corporation in bidding for or procuring the contract shall make the oath and complete the Affidavit. If such oath is false, the Agreement shall be void, and all sums paid by the County to the Respondent for and under the Agreement are refundable to the County.

G. Award of Project The Respondent to whom the Project is awarded will be required to execute the Agreement and provide insurance certificates acceptable to the County within twenty-one (21) calendar days from the date when the notice of award is issued to the Respondent. In case of failure of the Respondent to execute the Agreement the County may consider the Respondent in default, in which case the bid security accompanying the proposal shall become payable to the County.

H. Substitutions

Respondents offering and quoting on substitutions or who are deviating from the attached specifications shall list such deviations on a separate sheet to be submitted with their proposal. The absence of such a substitution list shall indicate that the Respondent has taken no exception to the specifications contained therein.

I. Ineligible Respondents

The County may choose not to accept the proposal of one who is in default on the payment of taxes, licenses or other monies owed to the County. Failure to respond three (3) consecutive times for any given commodity may result in removal from the list under that commodity.

J. Firm Prices

Prices quoted in the Proposal shall be firm and best prices. Prices quoted must be valid for a minimum of ninety (90) days from the date of bid opening.

K. Proposal/Presentation Cost The costs for development of the Proposal are the sole responsibility of the Respondent. Douglas County is not liable for any costs incurred by the respondent in preparation and/or presentation of proposals in response to this RFP or for travel and other costs related to this RFP.

EXHIBIT A

COMPLIANCE WITH GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

PROCEDURES & REQUIREMENTS

Pursuant to the “Georgia Security and Immigration Compliance Act,” Douglas County cannot enter into a contract for the physical performance of services unless the contractor registers and participates in the federal work authorization program to verify information of all newly hired employees or subcontractors. Neither may any contractor or subcontractor enter a contract with the county in connection with the physical performance of services unless the contractor and/or subcontractor registers and participates in the federal work authorization program to verify information of all new employees. O.C.G.A. § 13-10-91.

Before any bid for the physical performance of services is considered, the bid must include a signed, notarized affidavit from the contractor attesting to the following: (1) the affiant has registered with and is authorized to use the federal work authorization program; (2) the user ID number and date of authorization for the affiant; and (3) the affiant is using and will continue to use the federal work authorization program throughout the contract period. O.C.G.A. § 13-10-91 (b) (1). Affidavits shall be maintained for five years from the date of receipt. O.C.G.A. § 13-10-91 (b) (1).

Upon contracting with a new subcontractor, a contractor or subcontractor shall, as a condition of the contract or subcontract, provide Douglas County with notice of the identity of any and all subsequent subcontractors hired or contracted by that contractor or subcontractor within five (5) business days of entering into a contract or agreement for hire with any subcontractor. Such notice shall include an affidavit including the subcontractor’s name, address, user ID number, and date of authorization to use the federal work authorization program. O.C.G.A. § 13-10-91 (b) (3).

Based upon the County’s experience and desire for full compliance, no work may be commenced by any subsequent subcontractor prior to notice being received by the County that the subcontractor (regardless of tier) is in compliance with the law and the attached Procedures & Requirements, including the preparation and submission of the Contractor (or Subcontractor) Affidavit & Agreement AND the Immigration Compliance Certificate PRIOR to the commencement of any work.

DEFINITIONS

Affidavit – a written statement made or taken under oath before an officer of the court or a notary public or other person who duly has been authorized so to act.

Affiant – the person who makes and subscribes to a statement made under oath (affidavit).

Physical Performance of Services – any performance of labor or services for a public employer using a bidding process or by contract wherein the labor or services exceed $2,499.99.

PROCEDURES & REQUIREMENTS. Proposals MUST INCLUDE a signed, notarized affidavit from the Respondent in the form attached as EXHIBIT A (CONTRACTOR AFFIDAVIT & AGREEMENT). If the affidavit is not submitted at the time of the bid, the Proposal will be non-responsive and the Respondent will be disqualified.

Contract Language & Contractual Requirements: Affirmative language shall be contained in agreements for the performance of services to cover all statutory and County requirements; such language shall require that:

Affidavits in the form attached to these “Procedures & Requirements” must be executed from a contractor (and any subcontractors, regardless of tier) and notarized, showing compliance with the requirements of O.C.G.A. § 13-10-91 and that such be made part of the contract and/or subcontracts;

That the contractor (and any subcontractors, regardless of tier) fully comply with the requirements for completing and submitting the “Immigration Compliance Certification” and that such certification be received by the County prior to the commencement of any work under the contract or subcontract;

That the contractor (or any subcontractor, regardless of tier) notify the County within five (5) business days of entering into a contract or other agreement for hire with any subcontractor(s), regardless of tier;

That the contractor be responsible for obtaining and providing to the County the “Subcontractor Affidavit & Agreement” and “Immigration Compliance Certification” attached to and required under these “Procedures & Requirements” from each subcontractor, regardless of tier, employed or retained for work under the contract prior to the commencement of any work under the contract or any subcontract;

That Douglas County, Georgia, reserves the right to dismiss, or require the dismissal of, any contractor or subcontractor for failing to provide the required affidavit or certification and/or for failure to comply with the statutory requirements of O.C.G.A. § 13-10-91 and/or for providing false or misleading information upon the required affidavit(s) or certification(s);

That any contractor and/or subcontractor retaining any other subcontractor to perform services under the contract provide legal notice to any subcontractor of the requirements of Douglas County for immigration compliance and further provide notice that Douglas County, Georgia, reserves the right to dismiss, or require the dismissal of, any contractor or subcontractor for failing to provide the required affidavit or certification and/or for failure to comply with the statutory requirements of O.C.G.A. § 13-10-91 and/or for providing false or misleading information upon the required affidavit(s) or certification(s);

That failure to comply with any of the requirements and procedures of the County (i.e., failure to timely supply required affidavits or compliance certification documents; failure to utilize federal work authorization procedures; failure to permit or facilitate audits or reviews of records by County or State officials upon request; and/or failure to continue to meet any of the statutory or County obligations during the life of the contract) shall constitute a material breach of the agreement and shall entitle the County to dismiss any general contractor or to require the dismissal of any subcontractor or sub/subcontractor (irrespective of tier) for failing to fully comply with these requirements; and

That upon notice of a material breach of these provisions, the contractor (or subcontractor, regardless of tier) shall be entitled to cure the breach within ten (10) days and provide evidence of such cure. Should the breach not be cured, the County shall be entitled to all available remedies, including termination of the contract, the requirement that a subcontractor be dismissed from performing work under the contract, and any and all damages permissible by law.

Immigration Compliance Certification: Prior to commencing work under any contract for the physical performance of services, the contractor shall complete the “IMMIGRATION COMPLIANCE CERTIFICATION” form attached to these “Procedures & Requirements” and submit the same to the County. Prior to allowing any other subcontractor to perform work under the contract, the contractor shall obtain a completed “IMMIGRATION COMPLIANCE CERTIFICATION” from each subcontractor (regardless of tier) and submit the same to the County.

ATTACHMENTS:

CONTRACTOR AFFIDAVIT & AGREEMENT (EXHIBIT A);

DISADVANTAGE BUSINESS ENTERPRISE (EXHIBIT B)

DISADVANTAGE BUSINESS ENTERPRISE IDENTIFICATION FORM (EXHIBIT B-1)

INSTRUCTIONS FOR COMPLETING DISADVANTAGE BUSINESS ENTERPRISE (DBE) PARTICIPATION

REPORT (EXHIBIT C)

DOUGLAS COUNTY GOVERNMENT DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION

MONTHLY REPORT (EXHIBIT C-1)

COMPANY INFORMATION (EXHIBIT D)

CONFLICT OF INTEREST STATEMENT (EXHIBIT E)

NON-COLLUSION AFFIDAVIT (EXHIBIT F)

PROPOSAL LETTER (EXHIBIT G)

PROPOSAL SCHEDULE BOUNDARY WATERS AQUATIC CENTER RENOVATIONS

(EXHIBIT H)

CONTRACTOR AFFIDAVIT & AGREEMENT

(EXHIBIT A)

This affidavit must be signed, notarized and submitted with any bid requiring the performance of physical services. If the affidavit is not submitted at the time of the bid, the bid will be determined non-responsive and will be disqualified.

By executing this affidavit, the undersigned contractor verifies compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or corporation which is contracting with Douglas County, Georgia, has registered with, is authorized to use, and is participating in a federal work authorization program (an electronic verification of work authorization program operated by the U.S. Department of Homeland Security or any equivalent federal work authorization program operated by the U.S. Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA)).

The undersigned contractor further attests that it will continue to use the federal Employment Eligibility Verification (EEV) work authorization program throughout the contract period.

The undersigned further agrees that should it employ or contract with any subcontractor(s) or should its subcontractor(s) employ other subcontractor(s) for the physical performance of services pursuant to the contract with Douglas County, Georgia, the contractor or subcontractor will:

(1) Notify the County within five business days of entering into a contract or agreement for hire with any subcontractor(s);

(2) Secure from any subcontractor(s) and/or their subcontractor(s) verification of compliance with O.C.G.A. § 13-10-91 on the attached Subcontractor Affidavit (EXHIBIT A-1) prior to the commencement of any work under the contract/agreement;

(3) Secure from any subcontractor(s) and/or their subcontractor(s) a completed Immigration Compliance Certification (EXHIBIT A-2) prior to the commencement of any work under the contract/agreement;

(4) Provide the subcontractor(s) with legal notice that Douglas County, Georgia, reserves the right to dismiss, or require the dismissal of, any contractor or subcontractor for failing to provide the affidavit and/or for failure to comply with the requirements referenced in the affidavit;

(5) Maintain records of such compliance and provide a copy of each such verification to Cobb County, Georgia, at the time the subcontractor(s) is retained to perform such services or upon any request from Douglas County, Georgia; and

(6) Maintain such records for a period of five (5) years.

EEV (E-Verify) Program Number EEV Program Date of Authorization BY: Authorized Officer or Agent Contractor Business Name [Contractor Name] Printed Name Date

SWORN AND SUBSCRIBED BEFORE ME

ON THIS THE ____ DAY OF ____________, 20__

Notary Public Commission Expires: _______

DISADVANTAGE BUSINESS ENTERPRISE (DBE)

EXHIBIT B

The following provisions should be carefully read to determine applicability to your business.

Douglas County Government encourages the participation of all businesses in offering their services and/or products. The Douglas County Government has the goal to fairly and competitively procure the best product at the most reasonable cost.

A Disadvantaged Business Enterprise (DBE) is generally defined as a Female, Black American, Hispanic American and any other minority owned business. The Federal Government has long had program in place to ensure participation of DBE vendors and suppliers. The State of Georgia has established a similar program whereby DBE firms are defined, certified and made known. This effort is managed by the Georgia Department of Transportation (GDOT). More information can be obtained from GDOT web site:

http://www.dot.state.ga.us/eeo-div/index.shtml

The Douglas County Government addresses DBE business participation (frequency and dollar value) in the following ways:

Douglas County wishes to identify all DBE participation; both at the contractor and sub-contractor levels in the following ways.

DBE businesses are requested to identify such status at the time they register as a vendor.

DBE businesses are requested to identify themselves at the time they propose to do business.

Please complete EXHIBIT B if applicable and return with bid submittal.

1. All businesses will receive with each Purchase Order an instruction sheet for use of the furnished Douglas County Government DBE Participation Report, EXHIBIT C.