BOST_HVAC_SOW_final-_Base_plus_2_option_years.doc

United States Department of the Interior

National Park Service

National Parks of Boston

21 2nd Avenue

Charlestown Navy Yard

Boston MA, 02129

Statement of Work Scheduled Service Agreement

Preventive Maintenance and Repair Services 24/7 Heating Ventilation and Air Conditioning Systems (HVAC) Boston National Historical Park

Table of Contents Section 1.0 Background

Section 2.0 Requirements Section 3.0 Scope of Work Section 4.0 Deliverables Section 5.0 Government-Furnished Property

Section 6.0 Security

Section 7.0 Place of Performance

Section 8.0 Period of Performance Section 9.0 Contractors Use of Premises Section 10.0 Restrictions Section 11.0 Definitions/Acronyms

SECTION 1.0

BACKGROUND

The purpose of Boston National Historical Park is to preserve, protect, and interpret for the benefit and inspiration of all people, the historic structures and properties of outstanding national significance located in Boston and associated with the American Revolution and the founding and growth of the United States.

Boston National Historical Park consists of the Charlestown Navy Yard with its associated building’s, the Bunker Hill Museum, and Bunker Hill Lodge.

Purpose of Contract:

Annual, Quarterly, preventive maintenance and 24/7 repairs, for Base year and 2 Option Years, for the HVAC systems within the park to ensure that such systems are fully operational in protecting the Park’s resources as further described herein, see Requirements Section 2.0.

At Locations:

Boston National Historical Park

1st Ave.

Boston, MA 02129 (978-831-2664)

· Bldg. #109 (Pier 1- Charlestown Navy Yard- Boston MA, 02129)

· Bldg. #32 (6th Street- Charlestown Navy Yard- Boston MA, 02129)

· Bldg. #4/5 (1st Avenue- Charlestown Navy Yard- Boston MA, 02129)

· Bldg. 292 (Pier 1- Charlestown Navy Yard- Boston MA, 02129)

· Bldg. I (2nd Avenue- Charlestown Navy Yard- Boston MA, 02129)

Battle of Bunker Hill Museum

Monument Square

Boston, MA (978-831-2664)

· Bunker Hill Museum (43 Monument Square- Charlestown MA, 02129)

The above sites are occupied by staff and the public 12/7. See Section 8.1.0 Place of Performance, for specific list of buildings and their uses located within the above sites.

SECTION 2.0

REQUIREMENTS

2.1 The contractor shall furnish to the Government all labor, transportation, materials, supplies and supervision for the maintenance, repairs, equipment upgrades, and controls services and upgrades of the HVAC systems at Boston National Historical Park, Boston, Massachusetts, as a fully burdened labor rate; EXCEPT Filters, which will be supplied by the park.

2.2 The contractor Shall maintain the systems in working condition throughout the period of performance (POP). (POP found in Section 8.0)

2.3 Selected contractor shall be fully insured for damages during the contract period of performance.

*The locations and systems that the contractor is responsible to maintain shall be found in tables A & B listed below.

Table-A: List of Building / Facilities:

Table-B: Description Locations and Specifications of Units

SECTION 3.0

SCOPE OF WORK

3.1.1 All Tasks:

3.1.2 Preventive Maintenance (PM): Boston National Historical Park.

3.1.3 The contractor shall supply / furnish the Government with all labor, equipment, and materials to perform preventive maintenance service on the HVAC systems listed below in Table B (except filters which will be supplied by the park). Annual PM Service to be performed for each of the listed units, exact dates will be mutually agreed upon by the contractor and the COR.

3.1.4 Base Option for Preventative Maintenance inspections and service requirement will be from February through January and February through January for any subsequent Options. This coverage includes one (1) comprehensive annual inspection (PM annual startup service) this annual PM Service will be accomplished prior to system startup, during the 1st week of May, and three (3) follow up quarterly PM maintenance services, consisting of one during the last week of June, one during the last week of August, and one during the last week of October.

3.1.5 Option Years 1&2 Preventative Maintenance inspections and service requirement will be: Refer to Section 3.1.3.1 for all option years.

a. The HVAC systems listed in Table B shall require PM Service and providing Merv13 level of filters to meet the Parks health standards. Filters shall be changed 3 times per year, and will be provided by the NPS (See Filter schedule 4.1.3.3)

b. Preventative Maintenance Service shall be in accordance with manufacturer’s recommended service requirements. Examples shown in Section 3.7 & 3.8.

c. For chiller systems requiring glycol they shall have annual testing and adding of the glycol as needed or is required as part of the Preventative Maintenance.

d. Table C is a technical reference to the minimum PM requirements NPS will accept.

3.2 Filter Schedule: Changed 3 times per year- provided by government.

(2) 16x25x1

(2) 20x2x2

(1) 20x24x2

(2)12x24x2

BX39 Grease

HEPA Filters:

(2) 23-3/ 8x 11-3/8x 11-1/2

(2) 19-3/ 8x19-3/8x 11-1/2

(1) 23-3/8x 19-3/8x 11-1/2

AHU1B-

(1). 20x 25x 2

HEPA Filter:

(1)19-38x 23-3/8x 11-1/2

AHU2-

(4) 16x25x2

AHU3-

(4) 20x20x2

(6) 16x20x1

(2) 16x25x1

(closet in left front corner)

(2) 16x25x2

(1) 20x25x2

3rd Floor (Closet)

(2) 16x25x2

(1)20x25x2

2nd floor living space ceiling.

(1). 20x24x2

1st Floor

-NE Acquisition office:

(4) 16x24x2

-Conference room:

(1) Mitsubishi washable

-Admin Office:

(7) Mitsubishi washable

-Old Super. Office:

(5) Mitsubishi washable

Maintenance Parts and Materials

3.3 The contractor shall furnish all labor, equipment, and materials to perform maintenance inspections, repair & service calls using Table B, and preventative maintenance using section 3.7 & 3.8; EXCEPT filters. The park will supply all the necessary filters.

a. Preventative Maintenance Base Bid and additional (2) two options shall include the fully burdened cost of all labor, equipment, and materials needed to perform this service calculated in a set hourly rate determined at time of award.

b. Written service report shall be provided to the COR after each inspection, service repair, preventative maintenance repair, or emergency service call repair, upon completion.

c. The final invoice shall be submitted into the IPP payment system by the contractor no later than 7 days after the completion of work. Prior to submitting into IPP, the contractor shall submit an electronic invoice to the COR who shall verify the information for accuracy.

3.4 Repair and upgrade Services.

3.4.1 Repair services and upgrades shall be performed 24 hours a day throughout the operating season of February through January Base year and February through January for Options. Major HVAC system components subject to repair calls are listed in Table B.

3.4.2 System controllers (Control Technologies, Johnson Controls {Metasys}, Mitsubishi {Model: GB-50A} and Trane) will be repaired or serviced using the hourly rate under Repair Services of this Statement of Work.

3.4.3 Contractor shall have the means to repair and or service the City Multi System Model: GB-50A; and the contractor shall possess the expertise necessary to program the computer as needed to maintain adequate functionality to industry standards.

3.4.4 Contractor will respond to all non-emergency service calls within (2) TWO hours of the call, and within (1) ONE hour for emergency related calls.

3.4.5 Technician is to check in and sign HVAC Contractors sign-in book at Maintenance facility building 107, 2nd floor office area at top of stairs and sign-out upon completion.

3.4.6 Service Calls are orders and priced on an as needed basis. Service calls include, but are not limited to the following: respond, troubleshoot, diagnosis, and repair, HVAC related failures, associated wiring devices, fixtures, and equipment required to bring the systems to proper working order with a minimum down time. Duration of the repairs shall be coordinated with the Contracting Officer Representative (COR) and a cost should be established prior to performing work. Should a fix not be completed on initial Service Call, contractor shall reschedule a new Service Call.

3.4.7 COR reserves option to purchase parts from contractor’s vendor independent from contract funding to preserve unscheduled repairs funding for future repairs.

3.5 Technician requirements

3.5.1 Lead technician will hold appropriate Massachusetts Certification for all work performed on HVAC, air conditioning, Freon recovery systems, the universal EPA license, and refrigeration license.

3.5.2 Lead technician will hold appropriate Massachusetts Certification for all work performed on HVAC; including but not limited to a Massachusetts Gas Fitter License, or work under direction of a valid license holder. All work shall be consistent with the 2024 International Building Code IBC.

3..5.3 Selected contractor shall adhere to 20 CFR 1920 and any other Federal, State, and local laws and regulations to fully comply with the requirement. Any and all applicable personal protective equipment shall be provided by the contractor to contract employees consistent with Federal, State and local laws.

3.5.4 Any heat pump or air conditioner condenser maintenance or repair work shall be performed by contractors carrying a valid Massachusetts EPA Section 608 certificate or under the direction of a valid certificate holder. Proof of certificate shall be provided with bid submittal.

3.5.5 Confined Spaces: Technician will hold appropriate OSHA Certification and comply with all OSHA standards for entering any confined space or areas marked confined space that the technician may have to gain access to in relationship to all work outlined within this contract.

3.5.6 The contractor shall supply/furnish the Government with 24/7 repair service for HVAC system repairs. Technician will be on call 24 hours a day for HVAC repair and maintenance.

3.6 Emergency call in definition: Any condition that will affect the life, safety and health of personnel or result in destruction or the permanent damage to resources, will require a notice to proceed from the Contracting Officer.

3.6.1 A lead contact name and 24 hour on-call contact number/s shall be supplied by contractor to the COR after award of contract, and any time the lead on-call contact changes.

3.6.2 The Contractors assigned technician will hold appropriate Certification or Massachusetts Board of Licensures issued and current licenses for work performed on HVAC mechanical systems.

3.6.3 This contract will be awarded as Base plus Two option years. See Contract Bid Line-Item Schedule attached.

3.6.4 Throughout the period of performance, the contractor shall provide proof of, and shall be required to maintain insurance in accordance with the liability insurance clause. Contractor shall provide proof of insurance to the Contracting Officer after award.

3.7 Fall/Winter Heating Season Service: Fall/Winter Season service shall be provided on (all applicable) heat pumps and air handling units. Service at all locations shall be provided between September 1 and be completed no later than October 1st.

3.7.1 System Changeover: Perform system startup/changeover of all equipment not set for automatic conversion.

3.7.2 Valves: Check valves and valve operators.

3.7.3 Heat Exchangers: Check and clean heat exchangers.

3.7.4 System Diagnostics: Perform tune up of heating equipment. Visually inspect and test flame quality on gas fired equipment. Provide COR with a report detailing result of a combustion analysis and burner efficiency.

3.7.5 Flame Rod: Inspect flame rod & ignition devices. Notify COR if repairs/replacement are needed.

3.7.6 Burner Nozzle: Inspect and replace burner nozzles.

3.7.7 Combustion Chambers: Clean combustion chambers. Remove all carbon deposits or carbon buildup.

3.7.8 De-Scaling: Clean condensing boiler traps, pans, drains and clean condensate lines. Contractor shall use de-scaling solutions recommended by each equipment manufacturer.

3.7.9 Condensate Pumps: Check and clean condensate pumps. Ensure proper operation of pump motors, floats and drains.

3.7.10 Air Filters: Change equipment air filters. Air filters supplied by the contractor shall be at least MERV 13.

3.7.11 Circulator Pumps: Check all pumps and couplings, verify rated amp draw of pumps in relation to manufacture LRA certification.

3.7.12 Safety Controls: Check operating and safety controls/interlocks.

3.7.13 Check Valves: Inspect boiler check valves for proper operation. Notify COR if replacement is necessary.

3.7.14 Electrical Connections: Inspect and tighten where necessary all electrical components and connections including unit service disconnect switches (excluding source supply at circuit breaker panels) This includes control wiring & line voltage wiring in: air handlers, condensers, ventilators, heaters, blowers.

3.7.15 Lubricate Motors and Bearings: Lubricate motor and fan bearings per manufacturer’s recommendation, and check for wear, Measure amperage of running motor and confirm operation against data plate.

3.7.16 Belts: Check belts and sheaves for proper tension, alignment and wear. If belts exhibit excessive wear, cracking or are broken, contactor shall replace.

3.7.17 Service Report: Provide written service report and discuss with COR any recommendations, concerns, or repairs needed.

3.7.18 Service Locations: The locations/equipment provided below shall be serviced for the Fall/Winter Season.

3.8 Spring/Summer Cooling Season Service: Spring/Summer Season service shall be provided on (All Applicable) air conditioner condensers, heat pumps and air handling units. Service at all locations shall be provided between May 1st and be completed no later than June 1st.

3.8.1 System Changeover: Perform system changeover of all equipment not set for automatic conversion.

3.8.2 Valves: Check all valves and valve operators.

3.8.3 Pumps: Check all pumps and couplings.

3.8.4 Air Filters: Change equipment air filters. Air filters supplied by the contractor shall be at least MERV 13.

3.8.5 Condensate Pumps: Check condensation pumps on all contracted equipment, test, flush with clean water and install dissolvable cleaning tablets per manufacturers recommended quantity.

3.8.6 Safety Controls: Check operating and safety controls/interlocks including condensate overflow sensors.

3.8.7 Electrical Connections: Inspect and tighten where necessary all electrical components and connections including unit service disconnect switches (excluding source supply at circuit breaker panels) This includes control wiring & line voltage wiring in: air handlers, condensers, ventilators, heaters, humidifiers, blowers, fans. Inspect contactors.

3.8.8 Compressors: Check and test motors and compressors to ensure good condition and proper operation. Start compressors, check operating conditions and amp draw.

3.8.9 Lubricate Motors and Bearings: Lubricate condenser motor and fan bearings per manufacturer’s recommendation and check for wear.

3.8.10 Belts: Check belts and sheaves for proper tension, alignment and wear. If belts exhibit excessive wear, cracking or are broken, contactor shall replace.

3.8.11 Coils: Clean condensers coils. Use only cleaning solutions approved by the equipment manufacturer.

3.8.12 Evaporator Coils: Clean evaporator coils in all air handlers. Use only cleaning solutions approved by the equipment manufacturer.

3.8.13 Condensate: Clean condensate pans and associated trap flushing with water and vacuuming, install dissolving pan tablets per manufacturer recommended quantity.

3.8.14 Condenser Capacitors: Inspect and test capacitors. Notify COR if condenser capacitor requires replacement.

3.8.15 Condenser Operation: Measure and record Superheat and Sub-Cooling temperatures, compare against ambient operating environment and confirm proper operation.

3.8.16 Refrigerant: Visually inspect for refrigerant leaks and check for proper charge. If additional refrigerant is required, notify COR of the quantity that is necessary to refill system.

3.8.17 Service Report: Provide written service report and discuss with COR any recommendations, concerns, or repairs needed.

3.8.18 Service Locations: The locations/equipment provided below shall be serviced for the Spring/Summer Season.

3.9 Contract Bid Schedule sheet – For equipment reference refer to Tables A & B of this Statement of Work.

3.9.1 Firm Fixed-Price (FFP)- Use lines A thru F – Lines for regularly scheduled preventive maintenance/ inspections Costs for each piece of equipment listed in each section.

3.9.2 Time and Materials (T&M) Line-Item G & H– Unscheduled repairs will be based upon fully burdened labor hours determined at time on award, plus materials costs and Mark-up.

3.9.3 Definition of Service calls/Repairs includes, but is not limited to: Response, diagnosis, repair, and provide the materials required for repairing and bringing the HVAC systems to proper working order with a minimum down time of repairs. Duration of the repairs shall be coordinated with the COR.

3.9.4

Parameters for Service calls: The contractor is obligated to report on site to meet COR within 2 hours (non-emergency) or 1 hour (emergency) of any Service Calls requested by COR or meet a qualified personal delegated by COR in writing; to show the contractor the issue and to have NPS personnel present. Upon arrival to the site, the contractor must inspect the issue, determine resolution, and provide an approximate “not to exceed” NTE estimate (in hours) timeframe to the COR for the repair work to be completed. If the COR approves, the contactor can work to regain operation of the unit, so that there is no risk to Health Lift and Safety risk to the park. In non-emergency situations, the contractor must provide a written quote to the COR, which must be approved by the COR, prior to work being performed by the contractor. In instances where a repair cannot be completed by the contractor on the initial service call, the contractor shall consult with the COR or their designated representative to reschedule for an additional Service Call follow up to complete the work. For all service calls, repair/service and or emergency, Technician is to check in with the COR and provide a login the Boiler Contractor sign-in book at designated location provided by COR and sign-out upon completion.

3.9.5 Work beyond testing and inspection, and the parameters of the Service Calls will require prior approval of the Park’s Contracting Officer. Such needed work will be documented in writing with firm fixed prices established for each repair and submitted separately from the quarterly inspections to the COR or their designated representative to reschedule a new Service Call.

Contract Administration:

Contracting Officer’s Representative:

Scott Law/ 978-831-2664/ Scott_J_Law@nps.gov Boston National Historical Park Charlestown Navy Yard

Building 107 3rd Ave Boston, MA 02129 Contracting Officer (MABO)

TBD

SECTION 4.0

DELIVERABLES

4.1.0 All PM, inspections, testing and repairs shall comply with the manufacturer’s requirements and those of the BOCA (Building Officials and Code Administrators International, LLC), NEC, NFPA, OSHA, UL.

4.1.1 Pm, Inspection and Test Results:

The results of all PM’s, inspections, testing and repairs, must be documented in writing within two weeks for each building and copies submitted to the COR. The Contractor shall keep records in a computerized format so that a database of information can be kept on the initial annual and each quarterly inspection and testing. The database shall be accessible via internet by the government.

SECTION 5.0

GOVERNMENT FURNISHED PROPERTY

5.1.0 The Government will furnish no materials or tools (except filters which will be supplied by the park to the contractor). All materials and tools, outside of filters, are Contractor furnished from outside the park. COR reserves option to purchase parts from contractor’s vendor independent from contract funding to preserve unscheduled repairs funding for future repairs.

SECTION 6.0

SECURITY

6.1.0 The Contractor shall give the COR twenty-four (24) hour notice for non-emergencies prior to starting any work. The Contractor shall report to the COR at Building #107 3rd Ave, 2nd floor office and sign the daily log titled “HVAC CONTRACTOR sign in log”, indicating the time the contractor started work, the location of the work being performed, and the reason for the work being performed. During each job the Contractor shall report to the COR at Building #107 3rd Ave daily, at the completion of their workday and record the time the Contractor stopped work for the day.

6.1.1 While in private residences, collections storage, and sensitive areas within the Park the Contractor will always be escorted by a National Park Service employee. If work is contained to Building 4/5 in the Secured Gated Navy Access Area, a Navy Sailor may be assigned by senior Navy staff to act as escort, coordinated through the COR, for the duration of the service work. Service technicians shall have credentials displayed and or wear a company uniform with company name visible. Representatives of contractor’s office will be allowed to park vehicles in areas designated by park personnel.

6.1.2 Contractor personnel or equipment shall not come into contact with any furniture, artifacts, etc. at any time. There shall be no use of any tobacco products, drugs, alcohol, or consumption of any foods or liquids unless directed by park personnel. If smoking materials are to be used, the technician shall ask for direction from park personnel. The same applies to all foods and liquids.

6.1.3 No technician at any time shall be permitted to drill, nail, screw, remove etc. any piece or pieces of historic fabric. The technician shall request from the COR clarification if the need arises.

SECTION 7.0

PLACE OF PERFORMANCE

7.1.0 Preventive Maintenance and repair services shall take place at the following National Park Service locations:

Table-A: List of Building / Facilities:

Table-B: Description Locations and Specifications of Units

Air Handler Unit

Janitorial closet

Air handler Unit

Utility room middle of building

Air/Cooled Chiller 40 Ton

Secure lot Navy area

DX Split System Condenser 6Ton

Interpretation office space

bldg. I

Condenser Unit & Indoor Evaporator Units

bldg. I MABO

DX Split System Condenser 6 Ton Stone wall side back of HR office Marine Barracks bldg. I MABO

Section 8.0

PERIOD OF PERFORMANCE

8.1.0 Services will commence for a base one (1) year period of performance that will run from March 1, 2025, until February 28, 2026. There will be two (2) one-year options years to follow, if funding is available, for a total contract performance period of 3 years.

9.0

CONTRACTOR’S USE OF PREMISES

9.1.1 Contractor may only park vehicles authorized by COR & NPS inside the BNHP Charlestown Navy Yard in public parking areas in a manner which does not interfere with site visitors or site employees. The contractor is responsible for their vehicles and equipment if they are to park on City owned streets at locations outside of the BNHP.

9.1.2 Public restrooms will be available for the contractor employees to use. Common housekeeping rules apply. Location of restroom facilities may be determined by COR while in restricted areas.

9.1.3 All work shall be completed in such a way as to create no damage and to protect the surrounding property, collection, fabric etc.

9.1.4 Contractor shall hear and evacuate to building exterior for all fire alarms. Re-entry only upon Fire Department or National Park Service verbal directive.

Section 10.0

RESTRICTIONS

10.1.0 No wireless devices are to be integrated into any existing systems and/or any expansion of any system. Each device associated with each system shall be physically connected by hard wire to the associated control panel or hard wires leading to control panel. Any computer programs/upgrades SHALL require approval from COR and Chief of Maintenance prior to approval.

10.1.2 No food, liquids, or tobacco products shall be permitted inside any of the afore-mentioned properties without the approval of the COR. The COR or any representative of the park service will direct the contractor/technician as to where he or she is allowed food, liquid, or tobacco products.

10.1.3 No drilling, cutting, scraping, or fastening to any fabric is allowed at any of the afore-mentioned properties without approval from the COR. This approval can only come from the COR, no other park personnel has the authority to approve.

Scott Law/ 978-831-2664/ Scott_J_Law@NPS.GOV is the COR.

10.1.4 No active listening devices such as music radios, I-pods, etc. shall be permitted at any of the afore-mentioned properties. This includes devices using ear buds.

Explanation: each of the afore-mentioned properties is staffed with personnel and they are also open for public tours. Music, loud conversation, etc. would be a disturbance to the staff and/or visitors and shall not be permitted.

10.1.5 No physical contact with historic artifacts is permitted without the approval of the COR.

10.1.6 No drilling, cutting, scraping, or fastening to any fabric is allowed at any of the afore-mentioned properties without approval from the COR. This approval can only come from the COR, no other park personnel have the authority to approve.

Scott Law / 978-831-2664/ Scott_J_Law@nps.gov is the COR. A hot work permit must be issued by the COR, signed by the contractor on site, and approved prior to any hot work being performed at the park. A fire watch must remain in effect and on location where work was performed for no less than 1 hour after fire work has concluded.

Section 11.0

DEFINITIONS

11.1.0 Annual Quarterly Inspections and Testing: Perform all work to ensure complete systems inspection and testing according to the manufacturer’s requirements and those of the NEC, NFPA, BOCA (Building Officials and Code Administrators International, LLC), OSHA, and UL to ensure that the systems are fully operational in protecting the Park’s resources. The contractor shall schedule the annual, quarterly Inspections and Testing with the COR throughout the year, and that work shall be completed in association with the appropriate Line Item within the contract.

11.1.1 Service Calls: Examples of Service Calls include, but are not limited to the following: respond, troubleshoot, diagnosis, and fix failures, repairing associated wiring, devices, piping, and equipment required to bring the systems to proper working order. Except for emergency repairs required to regain operation, all repairs require a quoter and approval from the COR, prior to work being performed. Should a fix not be completed on initial Service Call, contractor shall reschedule a new Service Call. See Section 3.0 for additional details.

11.1.2 Repairs: Work beyond testing and inspection, and the parameters of the Service Calls will require prior approval of the Park’s Contracting Officer. Such needed work will be documented in writing with firm fixed prices established for each repair and submitted separately from the annual inspection to the COR.

11.1.3 Emergency Call Information. A designated Contractor employee shall provide at time of contract award, emergency contact phone numbers to the COR for use in contractor emergency call out. This number shall be manned 24/7, and upon contact starts the 1-hour response time for employee response.

ACRONYMS:

Bldg. - Building

BNHP- Boston National Historical Park

CNY- Charlestown Navy Yard

CO- Contracting Officer

COR- Contracting Officers Representative

HVAC- Heating Ventilation Air Conditioning

BOCV-Building Officials and Code Administrators International, LLC

NEC- National Electrical Code

NFPA- National Fire Protection Association

NPS- National Park Service

OSHA- Occupational Safety and Health Administration PM- Preventive Maintenance QP- Qualified Personnel

UL- Underwriters Laboratories 24/7- Twenty-Four Hours a Day / Seven Days a Week 12/7- Twelve hours a day / Seven Days a Week

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