BOS PWS 2022 DRAFT.pdf

FA4819-XX-X-XXXX

PERFORMANCE WORK STATEMENT

FOR

TYNDALL AFB FL

BASE OPERATIONS SUPPORT

CONTRACT: FA4819-XX-X-XXXX

TABLE OF CONTENTS

Section Number and Title Page Number

1.0. DESCRIPTION OF SERVICES

1.1. Scope

1.2. Contractor Operations Management

1.3. Contract Engineering

1.4. Facility Systems

1.5. Heavy Repair

1.6. Infrastructure Systems

1.7. Specific Operations Processes/Requirements

2.0. SERVICES SUMMARY

3.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government-Furnished Property

3.2. Government-Furnished Services

4.0. GENERAL INFORMATION

4.1. Contractor Personnel

4.2. Hand Tools

4.3. Vehicles

4.4. Security

4.5. Freedom of Information Act (FOIA) Program

4.6. Reporting Requirements

4.7. Physical Security

4.8. Operating Instructions

4.9. Controlled/Restricted Areas

4.10. Key Control

4.11. Lock Combinations

4.12. Traffic Laws

4.13. Base Fire Regulations

4.14. Hours of Operation

4.15. Federal Holidays

4.16. Contractor Training

4.17. Travel

4.18. Access to Government Systems

4.19. Government-Owned Vehicles

4.20. Airfield Driving

4.21. Applicable Publications, Forms, and Plans

4.22. Resumes/Qualified Staffing

4.23. National Defense Authorization Act (NDAA) Labor Data Reporting

4.24. Quality Control

4.25. Quality Assurance

4.26. Environmental

4.27. Natural Disaster, Major Accident, and War Response and Recovery

4.28. Multi-Functional Team Meetings

4.29. Pre-Performance Conference

4.30. Transition

5.0. DELIVERABLES / CONTRACT DATA REQUIREMENTS LIST (CDRL)……… 47

LIST OF APPENDICES

Appendix A - Historical Workload Appendix B - Real Property and Facility Inventory Appendix C - Air Force Preventative Maintenance Task List Data Appendix D - Licenses and Certifications Appendix E - Maps and Work Area Layouts Appendix F - Government-Furnished Equipment (EAID Government Owned) Appendix G - Government-Furnished Equipment (Non-EAID) Appendix H - Government-Furnished Automated Data Processing Equipment (ADPE) Appendix I - Government-Furnished Radios Appendix J - Government-Furnished Training Appendix K - Publications and Forms Appendix L - Required Reports Appendix M - Local Plans Appendix N - Definitions Appendix O - CE Playbooks Appendix P - Utility Privatization POD’s (Electric/Water/Natural Gas) Appendix Q - Civil Engineer Control Systems

1.0. DESCRIPTION OF SERVICES

The contractor shall meet all requirements and responsibilities in this document, including providing all necessary management, personnel, labor, tools, equipment, training, and items not expressly identified as Government provided within this document. The contractor shall provide all other items and services necessary to perform all Civil Engineering (CE) services, tasks, and functions for Tyndall Air Force Base (TAFB), FL as defined in this performance work statement (PWS). The contractor shall provide and maintain a fully trained, qualified, and knowledgeable workforce that is professional and customer service oriented. The contractor shall ensure that employees possess all necessary certifications to perform work required by this PWS or by documents referenced herein. The contractor is expected to provide guidance and coordination for base CE functions to ensure effective and economical operation of all activities. The contractor is expected to accomplish all work in accordance with (IAW) the objectives and responsibilities outlined in applicable Air Force (AF), Major Command (MAJCOM), and TAFB, directives, instructions, manuals, regulations, plans, and technical orders. The contractor is expected to ensure all work is performed in an orderly and timely manner to enable the 325th Fighter Wing (FW) and associated units to meet mission requirements.

1.1. Scope: The contractor is responsible for managing and providing effective and efficient life-cycle operations and maintenance and repair of facilities, non-privatized infrastructure, real property (RP), accountable real property installed equipment (RPIE) at TAFB, any attached, or related properties, under the control of TAFB (See Appendix E for related properties) as well as Temporary facilities (see Appendix B for list of Temporary Facilities). This includes (1) engineering support; (2) infrastructure systems; (3) heavy repair; and (4) facility systems operations and sustainment. Broad examples of included activities are heating ventilation and air conditioning (HVAC), plumbing and electrical maintenance and repair, fire suppression maintenance, airfield maintenance, service request (SR) management, minor construction, structural, and roof maintenance. This activity also maintains and operates base-wide CE customer interface. Recent CE initiatives in facility sustainment and maintenance may see the overall workload increase or decrease from historical averages. See Appendix C for Air Force Preventative Maintenance Task List (AF-PMTL) Data. Furthermore, 24 leased temporary administrative trailers (e.g. 36000 series temporary building numbers) will require limited maintenance service to include locksmith, signs, and pest control. The remaining maintenance tasks required for these temporary facilities do not fall under the scope of this contract.

1.1.1. Utilities Privatization (UP): The primary electrical distribution, potable water (except water wells), and primary natural gas distribution systems are privatized and under the control of the system owners. Contractor is responsible for all secondary and lateral infrastructures throughout TAFB from established points of demarcation (POD), per UP Contracts. See Appendix P-- Utility Privatization POD’s (Electric/Water/Natural Gas). Contractor shall provide engineering and other support services to the Government concerning UP systems as defined in paragraphs 1.3.4.1 and 1.3.4.3.

1.2. Contractor Operations Management: Performs all activities and functions related to leading, managing, training, directing people, and resources dedicated to performing operations and maintenance for all RP and RPIE. Provides information and support to the Base Civil Engineer (BCE) and Government designated CE representatives as required. Generates, distributes, files, and maintains records of all required inspections, testing, training, certifications, operating instructions, appointments, and policy letters.

1.3. Contract Engineering: The contractor is responsible for engineering services and support to analyze, plan, and document current and long-term sustainment of RP and RPIE. Interfaces with customers to gather and validate emergent requirements. Ensures NEXGEN-IT and sustainment management systems (SMS) are accurate and complete. Performs cost estimating.

Determines material requirements and requests materials. Provides customer service functions.

Supports contingency and natural disaster plans. Attends meetings with various agencies concerning CE operations such as the Facilities Board. Contractor will provide a material acquisition system (MAS). Contractor ensures NEXGEN-IT, Materiel Acquisition System, and sustainment management systems are accurate and complete.

1.3.1. In-House Engineering Capability: The contractor shall analyze, design, and plan corrective repairs for shop craftsmen execution. Efforts limited to small scale in-house actions within work task (WT) or facility organization customer utilization service (FOCUS) scope such as inadequate facility lightning protection, resize boiler, etc.

1.3.2. Requirements and Optimization: The contractor is responsible for proactive systems performance analysis, resource optimization, life-cycle requirements, and customer interface.

Areas of responsibility are preventative maintenance (PM), activity management plan (AMP), sub-AMPs, demand maintenance/customer service, NEXGEN-IT/SMS information technology (IT) data standards and analysis, industrial control systems (ICS) standards and analysis, contract project review integration/warranty management, and contingency planning and response.

1.3.2.1. Preventative Maintenance (PM) Program: Using the PM Playbook, the contractor shall implement an effective PM Program through inventory and condition assessments of PM assets. The PM Program responsibility is a function of contract engineering and focuses on the overall aspects of PM, such as ensuring PM inventory accuracy with the BUILDER database, on-time PM completion, etc. These activities must be executed in concert with facility systems, heavy repair, and infrastructure systems and performed on a continual basis as an integral part of day-to-day operations. Develops PM work plans to efficiently utilize craftsmen’s time and travel. Preventive maintenance for assets in the PM Program must be prioritized over all other forms of work, with the exception of Work Priority 1, Emergency Corrective Maintenance. The contractor must execute greater than (>)95% of the scheduled PM requirements for assets identified in the PM Program, with the exception of Government-approved deviations. These deviations are limited to issues outside the contractor’s control, such as lack of access by facility occupants, facility/ equipment under renovation, etc.

1.3.2.1.1. AF Preventative Maintenance Task List (AF-PMTL): The contractor shall be responsible for complying with all AF Preventative Maintenance Task List requirements located in Appendix C.

1.3.2.1.2. PM Inventory: The contractor shall ensure RPIE inventory documentation between the BUILDER and NEXGEN-IT systems is accurate and up to date. The contractor shall perform complete RPIE data inventory review annually.

1.3.3. Activity Management Plan (AMP) Responsibilities: The contractor shall be responsible for the following tasks: Assigns, gives direction to, and enforces deliverables from sub-AMP subject matter experts (SMEs) for each applicable sub-AMP. Ensures appropriate members from across the squadron and installation are invited to and actively participate in AMP working groups. Chairs quarterly facilities AMP working group to integrate and synchronize any sub-AMP working group efforts. Facilitates integration of AMP plans, requirements, and priorities into the base comprehensive asset management plan (BCAMP). Directs the planning aspect of an activity and integrates the sub-activity requirements and priorities into the AMP to assess the activity, identify requirements, and effectively plan, program, budget, and execute resources necessary for optimal life-cycle operation of the activity using a risk-based approach.

Oversees the life-cycle performance and condition of all component inventory management metrics in assigned built and natural infrastructure. Assists in defining/prioritizing projects within the respective activity and identifying and working to resolve issues. Reviews and validates built assets facility condition index and life-cycle requirements generated by SMS (e.g.

BUILDER, etc.). As required, initiates inspection and root-cause analysis protocols to update compliance inspections (CIs) to reflect actual conditions. Based on inspection protocols, supports inspections, at a frequency to be determined but likely based on mission dependency index (MDI) for non-preventive maintenance based condition assessments and ensures related data is entered into SMS for metric development. Ensures inspection protocols are completed and that condition assessment data in the built asset inventory is updated as a result of scheduled PM work. Works with planners and section craftsmen to review facility projects and in-house projects during initial phase of the review process to evaluate requirement against the BCAMP.

Attends the work request review board (WRRB) as applicable. Perform all applicable actions listed under sub-AMPS when serving as the AMP lead. Amp lead and sub-Amp descriptions listed below. Ensure completion of FYDP +3 plan for each AMP as per AFI 32-1001.

1.3.3.1. Transportation Networks and Airfield Pavements (TNAP) AMP: The contractr shall be the SME for the TNAP systems at the installation level. The AMP encompasses the provision and management of infrastructure networks to enable the safe and efficient movement of people, equipment, and material.

1.3.3.2. Utilities AMP: The contractor shall be the SME for the utility systems at the installation level. The contractor shall be responsible for the Government-owned utilities systems at the installation level. The utilities AMP encompasses the provision and management of water supply, wastewater, energy, and fuels services. This includes infrastructure networks and meeting regulatory requirements IAW applicable laws and regulations. Included in the utilities AMP are RPIE generators and equipment authorized in-use details (EAID) generators, airfield lighting, security lighting, lightning protection systems, grounding/bonding systems, and cathodic protection systems.

1.3.4. Sub-AMP Duties: The contractor shall be responsible for the following tasks: Ensures appropriate members from across the squadron and installation are invited to, and actively participate, in sub-AMP working groups. Ensures sub-AMP working groups are convened at least quarterly. Maintains accountability of entire asset inventory. Implements higher headquarters (HHQ) standards for RP accounting and linear segmentation to define all sub-AMP assets. HHQ is defined as any functional level above the FW, such as Headquarters Air Force (HAF), Air Force Installation and Mission Support Center (AFIMSC), Air Force Civil

Engineering Center (AFCEC), etc. Coordinates mission priorities for each asset through the Government. Benchmarks sub-activity with industry/Government agencies, continuously improves the processes, suggests changes to playbooks, and incorporates best practices. Reports to the AMP SME to ensure that all sub-AMP investments are coordinated with HHQ programming authorities and programmed into the AMP/investment plan. Coordinates with AMP representative to ensure all issues for sub-AMP are logged in the administrative file (A- File)/next generation (NexGen) IT for inclusion in HHQ AMP reviews. Leads sub-AMP working groups in AMP development. Determines the magnitude and impact of the degraded systems on factors such as energy use, system reliability, mission risk, and plant operations costs.

Defines the scope and cost alternatives for solutions/requirements to remedy root cause of abnormality to mitigate risk and maximize return on investment (ROI). Aligns requirement to proper execution method (e.g., PM, in-service work plan (IWP), and AMP). Uses subject matter expertise to inform policy recommendations on how to correct deficiencies/issues.

Aligns/deconflicts requirements across all of the squadron’s execution methods. Tracks and evaluates goals, metrics, and trends. Ensures requirements are developed using a balanced risk management approach and prepares sub-activity requirements and priorities. Finds opportunities to maximize funds (e.g., strategic sourcing) and ROI. Develops and maintains a process to ensure all physical features, cost accounting, asset performance, and life-cycle programming data is accurately associated with those specific assets. Performs annual review of applicable SMS database information to maintain accurate inventory within assigned sub-AMP assets. Ensures accurate capitalization of all sub-AMP assets upon receipt of required documentation. Performs semi-annual review of asset inventory with respect to performance data (e.g., failures, service calls, man-hour/material costs, and energy use) to detect any abnormalities affecting expected life-cycle performance. Evaluates and diagnoses the root cause of the abnormalities.

Coordinates facility condition inspection visits and makes available appropriate RP data from assessments to real property office. Participates and advocates for sub-activity during AMP and comprehensive asset management plan (CAMP) build.

1.3.4.1. Electrical Sub-AMP: The contractor shall be responsible for all AF-owned electrical power production and secondary systems. Responsibilities include airfield, roadway, area and security lighting, lightning protection, grounding and bonding systems, and cathodic protection.

Responsibilities also include arc flash, relay coordination, and electrical system modeling programs as related to the secondary distribution system. In coordination with the Government, the contractor shall develop cost estimates, reviews plans, and advises on UP electrical projects.

The electrical sub-AMP provides facility ICS inputs to the Government facilities AMP manager.

Generator fuel supplies to meet emergency electrical requirements are a responsibility of the electrical sub-AMP. The contractor shall be responsible for the 5-year defense plan (FYDP) +2 infrastructure plans to include secondary electrical, cathodic protection, and airfield lighting plans. Airfield and roadway lighting/lightning protection systems and aircraft arresting system (AAS) are also covered in the TNAP AMP which requires coordination of requirements.

1.3.4.2. Wastewater/Storm Water Sub-AMP: The contractor shall be responsible for domestic wastewater, and storm water systems to include lift stations, collection lines, manholes, oil/water separators, and other pre-treatment units (storm water pipes, swales, detention/retention areas, and outfalls). The contractor shall work closely with the Government land sub-AMP manager to provide watershed-level storm water planning. The wastewater/storm water sub- AMP has primacy for all related manmade structures and the land sub-AMP manager consults regarding the effects those structures (or the lack thereof) have on the watershed. Coordination between affected sub-AMP representatives is essential. The dividing line is the 5-foot line for facilities under the Government facilities AMP manager and paved surfaces for TNAP sub-AMP representatives. The contractor shall be responsible for the FYDP+2 infrastructure wastewater and storm drainage plans.

1.3.4.3. Potable/Non-Potable Water sub-AMP: The potable/non-potable water sub-AMP activity is responsible for all AF-owned potable water, non-potable water, and fire emergency services (FES) systems up to the UP POD to include water wells, secondary distribution lines, pumps, valves, etc. In coordination with the Government, the contractor shall develop cost estimates, review plans, and advise on privatized utilities water projects. The potable/non-potable water sub-AMP activity is responsible for the FYDP+2 infrastructure water plan. In coordination with the Government, the contractor shall develop cost estimates for privatized potable water projects.

1.3.4.4. Mechanical Distribution sub-AMP: The contractor shall be responsible for all facilities providing transmission, monitoring, and maintenance support to the distribution system to include all AF-owned and privatized non-electric energy transmission systems (natural gas, hot water, steam) within the base boundary up to the 5-foot line of structures. The contractor shall be responsible for all facility-specific HVAC systems and facility mechanical rooms. The contractor shall be responsible for FYDP+2 infrastructure plans to include natural gas and HVAC plans. In coordination with the Government, the contractor shall develop cost estimates, review plans, and advise on privatized utilities natural gas projects.

1.3.4.5. Mechanical/HVAC Systems Sub-AMP: The contractor shall be responsible for those systems consistent with commercial standard UNIFORMAT II mechanical systems and conveying systems including cooling, heating, and ventilating. The contractor shall be responsible for the overall operation, maintenance, repair, compliance, sustainment, and recapitalization of facility-related mechanical/HVAC assets and associated FYDP+2 requirements identification. The contractor shall work closely with technical staff and knowledgeable in the different systems.

1.3.4.6. Facilities Interior Utility Systems sub-AMP: The contractor shall be responsible for those systems consistent with UNIFORMAT II plumbing systems, electrical systems, and FES to include interior water and wastewater, fire suppression, lighting, alarms, and interior electrical.

The contractor shall be responsible for the overall operation, maintenance, repair, compliance, sustainment, and recapitalization of facility-related assets and associated FYDP+2 requirements identification. The contractor shall work closely with technical staff and knowledgeable in the different systems.

1.3.5. Demand Maintenance/Customer Service: The contractor shall use the work management playbook as a guide to operate a centralized customer request center 7 days week/24 hours a day, including holidays. In addition the contractor shall be responsible for the following tasks: Receives and processes draft WTs. Provides customers job status updates.

Develops and oversees IWP. Performs IWP analysis and feedback to improve process. Initiates and develops work schedules (daily, weekly, monthly, annually). Enters work task data into NexGen IT (material costs and labor information). NexGen IT was initially developed to enable

Facility Manager transparency to input and track individual work tasks; however, due to AF level decisions, TAFB will not have this functionality. Therefore, customer service personnel will have to manually input all work requests received by each facility manager as well as track each work request status upon facility manager request. This task may be removed from the requirement in the future. Develops project/WT status and other relevant information for briefings. Develops and maintains audit records/files. Tracks, coordinates, and routes SRs and work clearance requests (AF Form 103, locally developed work clearance requests, road closure permits, utilities outages, etc.). Coordinates planned utilities outages with appropriate agencies a minimum of 3 days in advance. Provides coordinated work tasks and/or facility projects for WRRB review and approval. Ensures appropriate shop coordination on planned in-house work orders. Assign approved WTs and/or facility projects in NEXGEN-IT using appropriate work management business processes. Ensures WTs and/or facility projects have been reviewed/ coordinated by the appropriate shop. Coordinates with and ensures WRRB attendance by appropriate agencies (e.g., fire department, safety, environmental, engineering, sub-Amp sections, etc.). Maintains process to develop a weekly, monthly, and quarterly IWP that is balanced to meet AF standards and leadership priorities. Communicates WT decisions, investment plans, and repair timelines to customers. Collects information from each shop on available man-hours. Updates shops on all open work to include type of work, asset criticality (tier), and cost. Gathers shop priorities based on AF-standard prioritization models and adjusts for local logistical/environmental considerations. Coordinates with engineers/sub-AMP personnel to ensure that shop priorities accurately reflect systems investment plan priorities.

Obtains Government approval of shop priorities and assign to appropriate technician or shop.

Ensures cross-shop coordination for any multi-craft work. Executes WT closeout to include coordination with the Government to update base maps and applicable floor plans, ensures accurate RP capitalization, and accurately accounts for all costs.

1.3.5.1. Weekly Meetings. The contractor shall conduct weekly meeting with Government.

Topics for this meeting include, but are not limited to: status of current/future projects, funding, personnel, service summary, productivity, service quality, and/or other events that impact productivity, such as inspections, VIP visits, exercises, hurricane preparations, etc.

1.3.6. Building Automation Energy Analysis: The contractor shall coordinate with the Government energy manager to ensure that O&M activities are aligned to installation energy management goals and prioritized to optimally reduce the installations energy consumption. In addition the contractor shall fulfill the following tasks: Provides oversight on energy and ICS aspects of O&M activities to include assessment of energy performance of key building systems (e.g., HVAC, controls, lighting, power systems, water systems) to ensure optimal efficiency.

Periodically identifies energy systems for re-commissioning or retro-commissioning to improve energy performance and goal attainment. Establishes HVAC and mechanical set points strategy for optimal building operation as determined in coordination with base energy manager. Provides on-demand building automation expertise to engineers, craftsmen, and contracting officer’s representatives (CORs).

1.3.6.1. Building Automation sub-AMP support: The contractor shall coordinate with all engineers/sub-AMP chairs to aid in investment planning for building automation. In addition, the contractor shall fulfill the following tasks: Reviews PWS, contract specifications, and projects to ensure the Government receives mission capable/high performing/ warrantied products. Develops cost estimates for all facility and UP projects. Attends design charrettes to ensure feasible, standard, and aggressive use of building automation. Performs project design reviews at each contract milestone to ensure quality, maintainable control systems are being implemented. Reviews construction material submittals as applicable to ensure quality/warrantied/maintainable building automation are constructed/installed. Coordinates with base energy manager to spot trends and analyze the root cause of trends in energy use.

Coordinates with HHQ SMEs on changing policies and technical guidance to ensure standards are met.

1.3.7. NEXGEN-IT/SMS Data Standards and Analysis and Materiel Acquisition System:

The contractor shall maintain data entry quality and accuracy standards based on AF policy, NexGen IT procedures, technical guidance, and AFCEC/COOM playbooks and Sharepoint site.

In addition, the contractor shall fulfill the following tasks: Trains personnel on data entry standards (e.g., cost accounting, type of work, prioritization, asset coding, maintenance performed, failure descriptions, direct inspections, etc.). Maintains an active roster of trained data stewards representing each contract shop. Conducts quarterly review of each shop’s data entry quality, timeliness, and accuracy, and addresses corrections through shop leadership or through sub-AMP working groups. Provides reports for all AMP and sub-AMPs to outline and align programmed investments and worst performing assets (e.g., operations and maintenance (O&M) costs, service calls). Develops any unique reports required for local needs or HHQ taskers.

1.3.7.1. Materiel Acquisition System (MAS): The MAS shall provide the following functions:

be cloud-based and available via commercial internet connection, enable inventory control, provide bill of materials per work order, provide status of shipping and estimated delivery dates, manage available funding, enable self-help store operations, generate purchase requests based on inventory and set reorder points. The MAS shall be capable of providing all reports on a daily frequency. The contractor shall provide inventory listings and Inventory discrepancy adjustments reports monthly.

1.3.8. Contract Project Review Integration and Warranty Management: The contractor shall coordinate with the Government to gather information and provide comments for all ongoing/impending contract construction to include: contract specifications, design charrettes, design reviews, materials submittal, meetings, O&M turn-over meetings, training, and warranty inspections. In addition, the contractor shall fulfill the following tasks: Creates a systematic process to move reviews through engineers/shops/SMEs. Schedules quarterly warranty/design review meetings with engineers/shops/SMEs. Ensures all warranty information is catalogued according to the unit warranty tracking system and/or NexGen IT procedures. Briefs each sub- AMP working group quarterly on contract review and warranty inspection requirements for the next quarter. Creates and maintains a systematic process to manage warranties and fully utilize the terms of all warranties. Holds personnel accountable for meeting suspense’s and attending scheduled meetings. Provides on-demand engineering expertise to CORs for any contract project.

1.3.9. Contingency Planning & Response: The contractor shall provide command/control to perform installation assessment and CE recovery operations after contingency. In addition, the contractor shall fulfill the following tasks: Executes engineering activities in unit control center

(UCC) in response to EOC/UCC director direction. Perform Ride Out Element and Base Recovery Element responsibilities as outlined in the CE Contingency Response Plan and the Tyndall AFB Installation Emergency Management Plan (See Appendix L). Performs damage assessment of airfield, facilities, and infrastructure systems. Conducts recovery actions of airfield, facilities, and infrastructure systems. Maintains UCC maps, plans, charts, and other documents and files. Sets up UCC and provides administrative support. Monitors and operates communication equipment. Coordinates annual checklist reviews by all shops. Maintains weekly stand-by roster and stand-by procedures. Provides input to contingency response plan.

Familiar with all base emergency plans in the event of real world incidents, natural disasters, and other unforeseen emergencies. Performs functions necessary to minimize loss of personnel, resources, and operational capability. Participates in base exercises as directed.

1.3.9.1. Mission Essential Services: Services determined to be essential for performance during crises according to DoDI 3020.37 include the following: emergency work requests, disaster preparedness and emergency operations, and infrastructure maintenance. The contractor shall continue providing service to TAFB 24 hours a day until the crisis is over. The contractor shall ensure enough skilled personnel are available during a crisis for any operational emergency due to utility failure, damage control, and damage repair. A crisis management plan and a list of mission-essential personnel shall be submitted to the COR within 30 calendar days after contract start date. The mission-essential personnel list shall contain the individual’s name, address, home phone number, cell phone number, security clearance, and duty title. The list shall be updated quarterly throughout the entire contract. Below are the Mission Essential Services with PWS Reference.

Service PWS Reference

Contractor Operations Management 1.2

Contract Engineering

1.3.1 1.3.5

1.3.9.1 thru 1.3.9.4 1.3.10.6 1.3.11

Facility Systems 1.4.1 thru 1.4.3.1.2

Heavy Repair

1.5.1 thru 1.5.1.2.1 1.5.2.2

1.5.2.3 thru 1.5.2.3.2

1.5.2.4 thru 1.5.2.6

Infrastructure Systems

1.6.1 thru 1.6.2.4.2

1.6.3 thru 1.6.3.3 1.6.4

Operations Processes/Requirements

1.7.2 thru 1.7.2.1 1.7.3, 1.7.3.1 as applicable 1.7.5 1.7.5.3.1

1.7.6.1 thru 1.7.6.3.1 1.7.7

1.3.9.2. Strike Plan: The contractor shall develop and maintain a strike contingency plan that establishes procedures to cope with labor disputes among its workforce. One copy of the service provider’s Strike Plan shall be provided to the CO for acceptance not later than 30 days after the contract start date. Any changes to the plan shall be submitted to the CO within 14 days of occurrence.

1.3.9.3. Hurricane Preparedness: Annually, NLT 1 Jun, the contractor shall submit a quote to the CO detailing the projected labor and fuel costs to support the 325 CES Contingency Response Plan 702, Annex B. In addition to estimated fuel costs, the quote shall list hourly labor costs above and beyond normal work hours by required team position (Base Ride-Out or Base Recovery Elements). In the event a hurricane is projected to strike TAFB, the quote will be used to determine funding for the contractor’s initial hurricane response.

1.3.9.4. Integrated Defense Plan: The contractor shall administer the 325 FW Plan 31-101, Integrated Defense Plan (IDP) barrier program. In concert with the FW Anti-Terrorism Officer (ATO), updates plans/maps as required and develops/implements improvements to meet changing needs. Tracks condition and location of concrete barriers, bollards, and cables.

Performs corrosion control and painting as necessary. Positions barriers and bollards when directed.

1.3.10. Specific Engineering Responsibilities: The contractor shall inventory and inspect TAFB bridges and provides updates to AFCEC as directed IAW Air Force Instruction (AFI) 32- 1001, Operations Management.

1.3.10.1. Facility Manager Program: The contractor shall administer a customer-focused Facilities Manager’s Program that ensures cost effective expenditures of resources and provides functional and serviceable facilities. In addition, the contractor shall fulfill the following tasks:

Establishes a working relationship with facility managers and provides necessary training to include: work requirements, NEXGEN-IT Service Requests, identification of facility abuse/misuse, key/lock control, recycling programs, and energy conservation. The program shall facilitate the immediate identification of abnormal or alarming conditions and timely identification of facility damage, outages, and failures. Provides initial and refresher training once a month to all facility managers. Maintains the facility managers listing. Annually updates TAFBH 32-1001, Facility Manager and Facility Coordination, and forwards to the Government for approval.

1.3.10.2. Traffic Management Program: The contractor shall oversee base roadways, streets, parking lots, and driveways for traffic flow, signage, markings, and signaling devices, including time flow analysis. In addition, the contractor shall fulfill the following tasks: Coordinates with local base agencies, local municipal traffic planners, and/or Florida State Department of Transportation as appropriate. Develops and maintains base parking plans and traffic control processes. Conducts base traffic counts as required. Resolves base parking and traffic sign problems. Prepares crosswalk justifications based on pedestrian traffic and safety. Develops improvements to base traffic IAW the Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD). Presents recommendations to the Tyndall Traffic Safety Working Group for approval.

1.3.10.3. Chillers: The contractor shall annually develop and provids to the Government for approval a chiller replacement plan using BUILDER or other established life cycle/ROI analysis.

In addition, the contractor shall fulfill the following tasks: Input the following data elements during inspection, maintenance, replacement, and repair into BUILDER: chiller ID, type, labor cost, and material cost. Plans and executes chiller replacements with minimal impact to facility occupants or mission. For large, specialized, or proprietary chiller units outside the technical capabilities of the contractor, forwards the documentation to the Government for a replacement project. Maintains, repairs, transports, and operates EAID portable chiller units as necessary.

1.3.10.4. Refrigerant Management: The contractor shall develop, maintain, properly staff, and annually update the base Refrigerant Management Plan for Government approval IAW AF Pamphlet (AFPAM) 32-7089, Refrigerant Management. Contractor is not responsible to recover refrigerant from non-CE owned assets. Exception: provide refrigerant recovery service of household type appliances removed from RP facilities prior to salvage, such as refrigerators, window air conditioning (A/C) units, etc.

1.3.10.4.1. R-22 Refrigerant Replacement: The contractor shall develop and execute an R-22 refrigerant replacement program. In addition, the contractor shall replace or upgrade HVAC systems within scale and scope of in-house capabilities and provide the Government the necessary documentation for large or complex HVAC systems.

1.3.10.5. Cranes, Trolley Rail Systems, Lifts, Hoists: The contractor shall maintain, inspect, repair, replace, certify, and load test all RP cranes, trolley rail systems, lifts, and hoists.

Conducts fall arrest, hoist certification, etc., inspection frequency IAW with AFI 91-203, Air Force Consolidated Occupational Safety Instruction, and Occupational Safety & Health Administration (OSHA) Code of Federal Regulations (CFR) 1910.179, Overhead and Gantry Cranes.

1.3.10.6. Special Services: Requirements outside of the contractor capabilities, may be contracted to other contractors with prior approval of contracting officer (CO) and per contract terms. When necessary, the BOS contractor develops PWS, requests cost quotes, conducts site visits, inspects in-progress work, and accepts finished work. This is a firm-fixed price CLIN that the contractor will be reimbursed actual costs incurred only. The contractor is required to seek three sources with the capabilities to perform the work if above Micro-Purchase Threshold. If the requirement falls under the Micro-Purchase Threshold as quoted in the FAR only one quote is required. The Government will provide approval/non-approval before the work begins. Once approval is provided, the BOS contractor is then responsible for ensuring the outsourced contractor’s work is acceptable and receives payment for the completed work.

1.3.10.7. Real Property Asset Disposal: The contractor shall coordinate RP disposal through the Government to ensure real property records’ accuracy.

1.3.10.7.1. Real Property Asset Disposal – DLA: The contractor shall process and dispose of RP assets no longer required and functional through the Defense Logistics Agency (DLA) disposition services. The contractor shall coordinate transportation of assets to the DLA regional location at Eglin AFB, FL through 325 LRS, Vehicle Operations.

1.3.10.7.2. Real Property Asset Disposal – Recycle: The contractor shall disposes of RP assets no longer functional but with salvage value through the Base Recycling Center. If necessary, contacts the Government for salvage determination.

1.3.10.8. Base Wood Debris Site: Two containers are available for debris; wood only and construction debris. Use of this site is limited to facility occupants or CE service contractors only. Base construction contractors are not authorized. The contractor shall respond to base customers request for access to the collection site. In addition, the contractor shall fulfill the following tasks: Verifies customers deposit appropriate type of debris in correct container.

Crushes debris to below top of container as needed. Informs Base Refuse COR when container is full. Site shall be secured when unattended. Unauthorized or hazardous material dumping will be immediately reported to the COR.

1.3.11. Materiel Control: Using the Material Control Playbook as a guide, the contractor shall manage the civil engineer material supply. Tasks include, but are not limited to: determines requirements and requests materials, maintains and monitors shop stock, manages shop equipment, manages hazardous material (HAZMAT), informs facility managers and shop personnel on HAZMAT processes, performs materiel acquisition, processes requisitions, receives material, manages holding areas, manages residual storage, retrieves property from vendor, tracks materiel, closes out WTs, maintains supply database, coordinates adjusted levels with craftsmen, provides customer training, and accomplishes end-of-year closeout.

1.3.11.1. U-Fix-It Program: The contractor shall operate a U-Fix-It store to enable facility mangers to perform minor repairs within their technical capability. In addition, the contractor shall fulfill the following tasks: Coordinates/approves WTs. Coordinates materials distribution/allocation for approved projects. Coordinates the ordering of materials and supplies.

Stocks common facility items such as picture hangars, light bulbs, outlet covers, toilet seats, etc.

Stocks and issues common hand tools for facility mangers use. Provides technical oversight and inspection of U-Fix-It WTs to ensure finished work meets building codes.

1.3.12. Installation CE Asbestos Management and Operations Plans: The contractor shall manage the Asbestos Management and Operating Plans IAW Chapter 15, Facility Asbestos Management of AFI 32-1001 dated 4 October 2019, Corrective Action 25 October 2019. The contractor shall maintain a permanent record of the status and condition of all asbestos-containing materials on the installation. Asbestos surveys to identify all installed ACM or to support facility repair or demolition contracts may be procured under minor services with CO approval.

1.4. Facility Systems: The contractor shall be responsible for inspection, maintenance, and repair of alarms, interior electrical, non-privatized exterior electrical systems, and power production systems. In addition, the contractor shall fulfill the following tasks: Reviews plans and drawings to verify code compliance, functionality, and maintainability. Oversees the facility system functions of the BUILDER SMS data to ensure accuracy and integrity. Performs PM as directed by the Government through the NEXGEN-IT system. Utility service outages shall be no more than 60 minutes unless scheduled.

1.4.1. Alarms: The contractor shall inspect, maintain, repair, replace, and modify RPIE alarm control panels, annunciator equipment, initiating devices, notification appliances, and digital alarm transmitters/ receivers. In addition, the contractor shall fulfill the following tasks: Repairs environmental alarm systems. Provides notification of the inspection/test schedule to the Government representative. Allows 2 business days to coordinate with the CE fire department and the facility manager prior to conducting tests. Inspects, tests, operates, and maintains carbon monoxide detection systems, environmental detection alarms, frequency modulated (FM) antennas, lift station controls, and base station and transceivers connected to these alarms IAW manufacturers’ recommendations and local procedures. Oversees alarm functions of the BUILDER SMS data to ensure accuracy and integrity. This requirement does not include non- RPIE security alarms, security cameras, etc.

1.4.2. Electric Shop: The contractor shall be responsible for inspection, maintenance, and repair of secondary electrical service. The contractor shall fulfill the following tasks: Performs work IAW AFI 32-1064, Electrical Safe Practices. Reviews plans and drawings to verify code compliance, functionality, and maintainability. Coordinates with the UP system owner prior to performing work that may affect the primary electrical distribution system. Ensures the accuracy and integrity of the BUILDER SMS electrical functions data.

1.4.2.1. Interior Electrical Systems: The contractor shall inspect, maintain, repair, replace, and modify interior electrical systems and subsystem grounds IAW AFMAN 32-1083_IP, Facilities Engineering Electrical Interior Facilities.

1.4.2.2. Grounding/Lightning Protection: The contractor shall inspect, maintain, repair, replace, and modify grounding and lightning protection systems. Guidance detailed in AFI 32- 1065, Grounding Systems, shall be strictly adhered to.

1.4.2.3. Exterior Electrical: The contractor shall inspect, maintain, repair, replace, and modify secondary electrical systems, exterior streetlights not conveyed to the UP contractor, airfield rotating beacon, and the base traffic signal. Contractor is responsible for exterior streetlight repairs until conveyed.

1.4.2.3.1. Vehicle Final Denial Barrier (FDB): The contractor shall inspect, maintain, repair, replace, and modify the gate FDBs and associated systems. The contractor shall coordinate gate closures with Security Forces.

1.4.2.3.2. Cathodic Protection: The contractor shall inspect, maintain, repair, replace, and modify cathodic protections systems IAW AFI 32-1054, Corrosion Control.

1.4.2.3.3. Airfield Lighting: The contractor shall inspect, maintain, repair, replace, and modify airfield lighting systems IAW AFI 32-1044, Visual Air Navigation Systems.

1.4.3. Power Production: The contractor’s primary responsibility is inspection, maintenance, and repair of emergency power systems, fire deluge pumps, and airfield arresting systems. The contractor shall review plans and drawings to verify code compliance, functionality, and maintainability. The contractor shall control standby/ emergency electrical functions of the BUILDER SMS data to ensure accuracy and integrity.

1.4.3.1. Power Generation: The contractor shall inspect, troubleshoot, operate, maintain, repair, replace, and modify RPIE and EAID automatic transfer switches, and associated components IAW AFI 32-1062, Electrical Systems, Power Plants, and Generators. The contractor shall position and monitor EAID generators as necessary to provide emergency power for critical repairs or hurricane preparedness. Informs the Government of inoperative systems.

The contractor shall provide system operations training to facility mangers for assigned RPIE generators.

1.4.3.1.1. Fire Deluge Pumps: The contractor shall inspect, maintain, repair, replace, and modify fire deluge pumps and associated components.

1.4.3.1.2. Aircraft Arresting System (AAS): The contractor shall inspect, maintain, repair, replaces, certifies, and modifies the various aircraft arresting systems. The contractor shall manage the contractor technical order (TO) distribution office for required AAS technical orders IAW TO 00-5-1, Air Force Technical Order System. The contractor shall perform all power production requirements of AFI 32-1043 and AFI 32-1043 ACC Sup 1, Managing, Operating, and Maintaining Aircraft Arresting Systems, to include developing local instructions, training programs, record keeping, status reporting, etc. In addition, the contractor is responsible for all after-hours requirements, reconfigurations, etc and shall respond to after-hours maintenance requests within 60 minutes.

1.5. Heavy Repair: The contractor is responsible for the inspection, maintenance, and repair of structures, roofing, locks, signs, storm water, paved/unpaved roads, and airfield pavements/clearance. The contractor shall review plans and drawings to verify code compliance, functionality, and maintainability. The contractor shall manage functions of the BUILDER SMS data to ensure accuracy and integrity. The contractor shall coordinate all repair work on the airfield with 325th Operations Support Squadron (OSS) Airfield Operations and the contractor TNAP AMP point of contact.

1.5.1. Structures: The contractor shall perform minor interior, exterior repair, and alteration to facilities to include: painting, wall covering, roofing, drains/vents, structural repair, masonry, tiles, stucco/plaster, metal work/welding, etc. Carpeting, except for unaccompanied housing, is limited to small sectional repair, not a whole room.

1.5.1.1. Roofing: The contractor shall maintain and repair roofing distresses, waterproof membranes, insulation, caulking, flashing, decking, gutters, rooftop equipment, coping, debris removal from roof/ gutters, and other structural roof elements IAW AFI 32-1051, Roof Systems Management. The contractor shall conduct periodic inspections, annotate existing conditions, conduct investigation into failures, input data into BUILDER, and maintain the accuracy of roofing data.

1.5.1.1.1. Temporary Roof (Materials) Inspection/Repair and Minor Roof Refurbishments:

The contractor shall conduct periodic inspections and maintain temporary roofs (tarps/plastic/other). The contractor shall refurbish roofs to serviceable condition by replacing waterproof membranes, insulation, caulking, flashing, decking, gutters, rooftop equipment, coping. The contractor shall reinstall stretched fabric covers on metal frame structures.

1.5.1.2. Locksmith Services: The contractor shall install, remove, and maintain General Services Administration (GSA) secure container locks (vaults, safes, etc.), RP key/padlocks, cipher locks, cylinder locks, etc. In addition, the contractor shall fulfill the following tasks:

Performs PM as required. Reviews all key requests to ensure the appropriate facility manager has a valid request. Ensures facility managers sign for keys and annotates a log established for this purpose. Ensures key blanks, master keys, key codes, and duplicates are secured while in possession to avoid misuse or unauthorized access to Government facilities. After-duty-hours service call for lockouts will be accomplished jointly with Security Forces. The Government will approve mechanical room key requests.

1.5.1.2.1. Secure Container Combination Locks: Locksmiths who work on secure containers will be GSA certified to inspect and repair Federal Standard FF-L-2740 combination locks on vaults, safes, etc. Defective secure container GSA locks will be a Priority 1 Emergency repair.

1.5.1.3. Unaccompanied Housing (UH) Maintenance: The contractor shall perform maintenance and repair of UH units when the occupant moves out and before the new occupant occupies the room/suites. The maximum number of days authorized for UH unit downtime is 7 calendar days. Whole room carpet replacement will be accomplished as required and with Government approval. The contractor shall report to the Government any damage that may have been caused by abuse or negligence on the part of the occupant.

1.5.1.4. Signs: The contractor shall install, replace, update, and maintain exterior signs throughout TAFB following guidance in Unified Facilities Criteria (UFC) 3-120-01, Design:

Sign Standards. In addition, the contractor shall fulfill the following tasks: Coordinates traffic signage with Base Traffic Engineer. Coordinates with the base architect as necessary to ensure compliance with Base Facilities Excellence Plan. Conflicts between customer requests and guidance will be addressed by the Government.

1.5.2. Pavements/Repair: The contractor shall inspect, maintain, and repair linear infrastructure such as recreational paths, storm water control, paved/unpaved…