BOP-1305 Solicitation Addendum 2_FPM22-02.pdf

BOP-1305

Revised 02/03/2020

SOLICITATION ADDENDUM

Date: January 25, 2022

Subject: FPM22-02 Correction to SOW, E.7, Questions and Clarifications

Solicitation Number: 6100054866

Due Date/Time: February 2, 2022 at 10:00 am

Addendum Number: 2

To All Suppliers:

The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).

List any and all changes:

The following is a correction for Project FPM22-02

Correction to Section E.7 within the Statement of Work should read as follows:

Required Fixed Wing Aircraft: (see Section L.3 for aircraft classes) Aircraft type and numbers can be discussed at the mandatory pre-bid meeting on January 19, 2022. Estimated Need: Two (2) fixed wing aircraft from Category A; or one (1) fixed wing aircraft from Category A and one (1) fixed wing aircraft from

Category B; or two (2) fixed wing aircraft from Category B. (Bolded section is amended)

Clarifications and question that were provided via email.

1. Clarification on FORAY 76B (Btk) rate of application: 38 CLU/Acre is one-half gall of the 76B formulation.

2. Clarification on Congested Area Plans: Private residential communities will not be treated in 2021 or in

2022. Spraying will be restricted to State Parks, State Forest and federal lands in the Allegheny National

Forest. Bidders are instructed to contact local FAA about Congested Area Plans.

3. Clarification on bidder that holds both fire tanker and gypsy moth suppression contracts and the potential overlap of the spray and fire seasons: Overlap could occur. It is the contractor’s responsibility to ensure aircraft(s) are available for calibration and are reminded that there is a 5-day notice to report.

Questions and Answers provided at January 19, 2022 Mandatory Pre-Bid Virtual Conference.

1. Q-Will Congested Area Plans be required?

A-According to the Statement of Work (Section F.2) you will have to check with the FAA Flight Safety

District Office to determine if a plan and waiver from the FAA is needed. All spray blocks are either State

Forests, State Parks, or forest lands in the Allegheny National Forest. There are no residential communities or

BOP-1305

Revised 02/03/2020 county/municipal lands being treated in 2022. Last year we also did not treat residential communities and we believe that Congested Area Plans were not required by the FAA or they were very simple and straight-forward.

2. Q-How do we submit aircraft and pilot information if we plant to bid on more than one contract?

A-In section V. Bid Award for each Statement of Work, it states that Spray Pilot Approval forms and

Aircraft Description forms must be submitted with the bid proposal. You can submit forms for all the pilots and backup pilots as well as all aircraft and backup aircraft you have available. Jason Williams, DCNR’s

Aircraft Operations & Safety Specialist, can then review and approve all your pilots and aircraft. After bids are awarded you will inform us which aircraft and pilots will be working on the contract and which aircraft and pilots will be backups from the larger list you submitted with your bid proposal.

3. Q-When are bids due?

A-Bid proposal due dates are staggered:

6100054865 Project FPM22-01 (Rotary/Btk) - January 31, 2022 at 10:00 am

6100054866 Project FPM22-02 (Fixed-Wing/Btk) - February 2, 2022 at 10:00 am

6100054833 Project FPM22-03 (Tebufenozide) - February 4, 2022 at 10:00 am

4. Q-Will COVID protocols be required?

A- DCNR employees will be following COVID guidelines that are in place through June 2022. This includes wearing masks indoors and social distancing. We recommend and encourage contractors to follow

CDC guidance, but is not required by the DCNR.

5. Q-Can you go over the specifications for the PA Game Commission spray contract and aircraft requirements?

A- The PA Game Commission will be conducting a separate spray program and contract in 2022. Please contact

Paul Weiss with the PA Game Commission for information.

Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.

Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.

Respectfully, Name: Lynda M. Cashner

Title: Procurement Specialist

Phone: 717.783.4884

Email: lcashner@pa.gov mailto:lcashner@pa.gov