BNO JnA Keytrack system signed_Redacted.pdf

This is a Single Source Justification (Simplified Acquisition) document for the 355th Contracting Squadron dated June 11, 2026.

The 355th Civil Engineering Squadron is procuring a turnkey electronic key management system called the KeyTrak System to upgrade existing equipment currently in use at installation dormitories. The requirement includes all hardware components (cabinets, drawers, server, etc.), software, installation, training, and a one-year support agreement to provide a fully functional system. The procurement is identified as CLIN 0001: 355 CES Dorm Keytrack System with a quantity of one. The contracting officer, Micky L. Hallman (GS-13, DAF), has determined that only a single source is reasonably available under FAR 13.106-1(b)(1).

The justification for the brand-name-only solicitation emphasizes that KeyTrak is the required system to ensure compatibility with existing infrastructure and meet specific security requirements for Davis-Monthan AFB dormitories. The system's integrated physical locking mechanisms, efficient space utilization, automated tracking, and comprehensive security features—including user identity logging, chain of custody maintenance, and key accountability—satisfy mandatory security requirements. Market research efforts, including review of mandatory sources and GSA schedules, identified only three capable small business sources, demonstrating adequate competition. The contracting squadron intends to post future requirements to the GSA schedule utilizing a Total Small Business set-aside if alternative equivalent technology becomes available.