Bleachers_(FY2024)_Specs_FINAL_4.22.24.pdf

April 15, 2024

Statement of Procurement Need

Alvin C. York Agricultural Institute (“York”), located in Jamestown, TN invites bids for the comprehensive replacement of gymnasium bleachers. This project is integral for the enhancement of the Institute's facilities, catering to the needs of school events, community gatherings, and ensuring compliance with safety and accessibility standards.

The primary objective of this initiative is to dismantle the existing gymnasium bleachers, which are now considered outdated and non-compliant with current safety regulations, and replace them with modern, code-compliant, and ADA-accessible bleachers. This upgrade will cater to a diverse range of users including students, faculty, staff, parents, and community members, ensuring their safety and comfort during various school and community events. All work can be performed on weekdays and weekends.

A site visit will be held on Monday April 29, 2024, between the hours of 8:00a.m. – 12:00p.m. CT.

Please contact Matthew Garrett at (931)310-5336 or email him at Matt.Garrett@yaidragons.com for questions regarding the site visit.

Scope of Work

The selected vendor (“Contractor”) shall be responsible for providing the following:

1. Removal and Disposal: The Contractor shall be responsible for dismantling and safe disposal of all current gymnasium bleachers, including both upper and lower sections, while ensuring minimal disruption to school activities. The floor bleachers measure 90 feet in length and balcony bleachers are 96 feet long.

2. Compliance Reporting: The Contractor shall be responsible for providing weekly submission of the Davis Bacon wage report to the Federal Programs Director (Julia Sells, julia.sells@yaidragons.com), throughout the project duration. The selected Contractor shall provide the Federal Programs Director the Davis Bacon worker classifications that likely will be used on the project and the expected hourly wages of those classifications.

3. Bleacher Installation: The Contractor shall supply and install new bleachers in York’s gymnasium in accordance with the following criteria;

P O Box 70

Jamestown, TN 38556

(931) 879-8101

Fax (931) 879-2116

Alvin C. York Agricultural Institute mailto:Matt.Garrett@yaidragons.com mailto:julia.sells@yaidragons.com

a. All materials used shall be new and installation of all equipment must be ADA compliant and in compliance with all state building codes.

b. Color specification for seating shall be purple in color to be approved by York before installation.

c. All new bleachers must be electronic and/or automatically retractable using friction motors with pendant controller allowing for storage.

d. Bleachers shall have self-storing aisle and end rails included.

e. Contractor shall provide protection of all gym floors during installation and takedown and shall not damage any school property in performance under this agreement.

f. After completion of the project, Contractor shall provide comprehensive cleanup post installation, leaving no excess materials, tools, or debris on school property.

4. Financial Considerations: Pricing for this bid shall include for costs related to all work performed including, removal, material, freight, and installation.

5. Safety and Compliance Inspection: The Contractor shall conduct a comprehensive pre-inspection, including an electrical inspection to ensure compatibility for all new bleachers with York’s existing infrastructure. Contractor shall also conduct a post-installation, including a comprehensive safety inspection with York to ensure all bleachers are installed correctly and meet all local building codes and safety standards. This should include load testing and stability checks. Contractor shall provide York with any report generated from such inspection.

6. Warranty: The Contractor shall provide at minimum, a comprehensive five-year warranty covering all materials and workmanship for the gymnasium bleacher replacement project at York. This warranty, effective from the date of project completion and acceptance, includes the structural integrity of the bleachers, functionality of mechanical components (such as electric/automatic mechanisms and friction motors), durability of materials, and adherence to specified design elements. The Contractor is obliged to repair or replace, without additional cost to York, any component found defective in material or workmanship during the warranty period. This encompasses all associated costs, including labor and materials.

Such warranty shall apply to damages resulting from intentional misuse, third-party alterations or regular wear and tear.

7. Bond and Permits: The Contractor is required to obtain all necessary bonds and additional required permits for the gymnasium bleacher replacement York. This responsibility includes securing a Performance Bond to guarantee contract fulfillment in amounts to be specified in the bid. Contractor shall also provide a Payment Bond to assure payment for all labor and materials. Additionally, the Contractor must acquire all relevant building, safety, and other permits from local, state, and federal authorities before commencing work. The Contractor is responsible for ensuring that all work complies with applicable codes, laws, regulations, and standards, and shall bear all associated fees and costs. Copies of these permits and bonds must be provided to York for records.

8. Background Checks: The Contractor shall ensure that all employees and subcontractors provided under the Contract have a satisfactory background check prior to being assigned for service at York. This includes an FBI and TBI check, in accordance with T.C.A. § 49-5- 413(d)(1)(A). A satisfactory background check for the purposes of this Contract means the check has no indications for offenses as outlined in T.C.A. § 49-5-413(d)(3). Clearance letters from the TBI for each employee shall be required prior to the first date of service, and York reserves the right to request documentation of background checks at any time. The Contractor shall be solely responsible for all costs associated with the background check.

9. Contractor’s License: The Contractor shall possess and maintain a full BC, BC-B, or a S- Equip Install Sports Equipment classification contractor’s license during the duration of the project and aforementioned warranty period.

10. All work is to be completed and invoiced by November 30, 2024.

Specifications for Bleacher Project

1. Banks 90’ with 4 Rows-Main Floor (Home Side of Gym) (Quantity = 1)

• Minimum 100 Total Seats (purple plastic seats)

• 50 Chairs with Backs and Arms-Semi-Automatic-purple plastic seats

• Friction motors with pendant controller

• Steel framing

• Minimum 9 5/8” Rise, Minimum 22” Row Spacing

• Filler Boards, Intermediate Steps, Foot Level Aisle w/Rail

• Self-storing End Rails

• Self-storing Aisle Rails

• ADA Recoverable Notchouts Without Rails

2. Banks 90’ with 5 Rows- Main Floor (Visitor Side of Gym) (Quantity = 1)

• Minimum 250 Seats (purple plastic seats)

• Friction motors with pendant controller

• Filler Boards, Intermediate Steps, Foot Level Aisle w/Rail

• Steel framing

• Minimum 9 5/8” Rise, Minimum 22” Row Spacing

• Self-Storing End Rails

• Self-Storing Aisle Rails

3. Banks 96’ with 8 Rows-Balcony Level (Quantity = 2)

• Minimum 700 seats (purple plastic seats, with exception to below bullet point)

• Seats spell YORK (yellow plastic seats) in both balcony banks

• Friction motors with pendant controller

• Steel framing

• Foot Level Aisle w/Rail

• Minimum 11 ½” Rise, Minimum 22” Row Spacing

• Self-Storing End Rails

• Self-Storing Aisle Rails

Following are images of York’s existing gymnasium bleachers for reference purposes only.

The provided images shall not modify or be used to modify the above listed specifications in any manner.

(As of April 11, 2024)

• Home Side of Gym

• Visitor Side of Gym