Bldg. 5 AC System Replacement Project Scope.docx

PROJECT SCOPE

Facility:

OPWDD Sunmount DDSO Facility Address:

2445 State Rt 30 Tupper Lake, NY 12986

Point of Contact:

Max Gerstenberger, MS2

Contact Phone Number:

(518) 554-8115 Max.L.Gerstenberger@opwdd.ny.gov

Project Title:

Building 5 Communication Room AC System Summary of Work:

Replace in kind of outside condenser and inside evaporator unit.

DESCRIPTION:

This project is regarding the replacement of Building 5 Communication Room AC System. The vendor shall provide all labor and materials necessary to complete the work in a professional manner according to scope of work and architectural drawings if supplied. Work is to be completed within 60 days of award, unless modified below. This is a NYS Public Works project, and prevailing wages are to be paid, and Certified Payrolls must be submitted at time of completion. Refer to attached specifications for the following scope of work. Site must be cleaned, and all materials secured at the end of each workday. Absolutely no scraps, tools or fasteners, are to be left unsecured. Upon completion of the AC replacement, before removal of equipment and scaffolding, contractor is to schedule a quality control and quality assurance inspection with Max Gerstenberger MS2.

SCOPE OF WORK includes, but is not necessarily limited to the following:

1. Removal and disposal of current damaged units.

2. Conduct an A/C assessment to determine right sizes and that line sets are acceptable.

3. Supply and install adequate new equipment following manufacturer standards, comply with NYS 2020 Codes, NYS Energy Codes and NEC Codes.

GENERAL REQUIREMENTS:

0. Proposal shall include all materials, labor, disposal of materials fees and site clean-up. Final acceptance of completed job will be provided by the appropriate Maintenance Supervisor.

Work is to be done between the hours of 8am and 4pm, Monday through Friday. Contractor is advised that this is an occupied facility and may be occupied during these times.

All tools must always be controlled, and debris, tools and materials secured and stored at the end of each workday.

Any unforeseen conditions that may alter the established price are to be reported to the Plant Superintendent or his/her representative listed above immediately upon discovery.

Smoking is prohibited by contractors at all residential and program sites owned by OPWDD.

Prior to the commencement of the work, there shall be a meeting with OPWDD Operations and Maintenance staff and Safety Department to discuss specific safety requirements needed to be adhered to during the work period.

Safety Data Sheets as applicable will be provided to the Plant Superintendent or his/her representative prior to the start of work and a copy maintained at the property.

All applicable environmental testing associated with this work will be provided to the contractor prior to start of work, if necessary.

Contractor must be able to provide Certificate of Liability insurance, $1 million/$2 million aggregate. Workers Comp Insurance, NYS Disability Insurance with Certificate Holders as: OPWDD/Sunmount DDSO, 2445 State Rte. 30, Tupper Lake, NY 12986 All vendors must be able to provide a DOL Certificate number when submitting a proposal.

SITE VISIT:

A MANDATORY site visit has been scheduled for Tuesday August 25th 2026, at 10:00am, for exact measurements of jobsite. If you cannot attend on above date, please call and accommodations will be made, if possible, for an alternate date. Please call Max Gerstenberger at (518)-554-8115 to schedule a time at the project site. All questions or requests for information shall be submitted, in writing to Max.L.Gerstenberger@OPWDD.NY.Gov. Proposals must be submitted to the Facility by 3 PM on Monday September 14th, 2026.

Proposals:

You may email proposals to: Marissa.T.Patenaude@opwdd.ny.gov

OR

Via mail:

SUNMOUNT DDSO (ATTN: Marissa Patenaude /Proposals)

2445 STATE RTE 30,

TUPPER LAKE, NY 12986

OR

Via Fax: (518) 359-4230 (ATTN: Marissa Patenaude)

A. Lawn Damage/Property Damage

· If the delivery of materials or any other work necessitates the contractor, his suppliers, or sub-contractors to drive on the lawn for ANY reason, the contractor shall be held responsible for the repair of the lawn.

· Personal vehicles are not to be parked on the grass.

· Any property damage caused by work performed is to be corrected to the condition existing prior to start of the job.

B. Continuity of Work/Communication/Scheduling

· Once the job has begun, it is to be worked on continuously until completed.

· If there are any delays, even if due to inclement weather, a Work Control Representative MUST be contacted.

C. Work must be scheduled to start within 30 days of receiving the material.

D. General Safety

· The campus operates 7 days a week, 24 hours per day.

· The contractor must take all reasonable care to safeguard the residents and the staff.

· The contractor shall ensure all tools, materials and other items are picked up, removed or stored and are safely secured at the end of each workday.

· Any ladders, scaffolding or lifts used in conjunction with this job are to be stored to the satisfaction of the safety Director at the end of the day.

· The work as indicated above shall be scheduled as not to interfered with other functions of the campus. All work performed as part of this job is to be coordinated with the Safety Director and Plant Superintendent or his/her representative listed above.

· The awarded vendor/contractor will provide a safety plan to the Plant Superintendent or his/her representative before work begins.

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