BLACK_CREEK_WELL_#13_-_PUMP_AND_WELL_INSPECTION_PROJECT.pdf

BLACK CREEK WELL #13 - PUMP AND WELL INSPECTION PROJECT

ONSLOW WATER AND SEWER AUTHORITY

228 Georgetown Rd

Jacksonville, NC 28540 onwasa.com

REQUEST FOR BID

TITLE:

# 2026-REQ-012 BLACK CREEK WELL #13 - PUMP AND WELL INSPECTION PROJECT

INFORMAL RFB

Date of Issue: Friday, October 9, 2026

Bids Due: Thursday, November 5, 2026 at 2:00 pm

For more information, contact:

Eric Adams

Chief Financial Officer 228 Georgetown Road, Jacksonville, NC 2850

Phone: (910) 937-7545 Email: eadams@onwasa.com

TABLE OF CONTENTS

1. INSTRUCTIONS TO BIDDERS

2. INFORMATION FOR BIDDERS

3. BID PRICING FORM

4. BID FORMS

5. ATTACHMENTS

Attachments:

A - Sample Standard Agreement

B - Bid Pricing Form

1. INSTRUCTIONS TO BIDDERS

ONSLOW WATER & SEWER AUTHORITY

BLACK CREEK WELL #13 - PUMP AND WELL INSPECTION PROJECT

Bids will be received by the Onslow Water & Sewer Authority (ONWASA) to provide all labor, equipment, and materials necessary to remove and evaluate the existing turbine pump, shaft, motor and appurtenances; clean and visually inspect the existing well casing and screens; document well configuration and condition; and provide recommendations for repair of any deficiencies discovered, as specified in this Request for Bids (RFB) until 2:00 pm on Thursday, November 5, 2026.

Bids should be submitted via https://procurement.opengov.com/portal/onwasa.

The quoted price should not include any sales or use taxes and should reflect only the actual bid price of the service and materials.

ONWASA reserves the right to reject any or all bids, to waive informalities, and to accept any bid which, in the opinion of

ONWASA, appears to be in its best interest or to award this contract in part or in total.

Bids will be evaluated by determining the lowest responsive, responsible bidder, considering:

• Bidder's ability and capacity to provide the designated materials.

• Bidder's price for services.

• Character, integrity, reputation, judgment, experience, and efficiency of the bidder.

Bidders responding to this RFB are hereby notified that North Carolina General Statutes relating to the licensing of contractors will be observed in receiving bids and awarding contracts.

This RFB and all Bidder responses are considered public information after the contract is awarded, except for trade secrets specifically identified in writing by the Bidder, which will be handled according to the North Carolina State

Statute or other laws. Any section of the Bidder’s response package that is deemed to be a trade secret by the Bidder shall be submitted in a separate file and clearly marked “TRADE SECRET INFORMATION- DO NOT DISCLOSE.”

For any questions regarding this bid, please submit them to the eProcurement Portal prior to 5:00 pm on Friday, October 30, 2026.

Resources for Support

Please find vendor guides from OpenGov to support vendor registration and submittal efforts at the following link:

https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed

For additional support, please reach out to the OpenGov Support Team at support@opengov.com or (650) 336-7167 from 7 AM to 10 PM Eastern.

https://procurement.opengov.com/portal/onwasa https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed mailto:support@opengov.com

2. INFORMATION FOR BIDDERS

2.1. SUBMISSION OF BIDS

Bids should be submitted electronically via the eProcurement portal at https://procurement.opengov.com/portal/onwasa. Bids may be received prior to the date and time of the bid opening.

It is the Bidder's responsibility to ensure that the bid is received by ONWASA prior to the hour and date specified in this

RFB. Any bids received after that hour and date will be rejected.

2.2. Information For Bidders

A Mandatory site visit for all bidders will be held at Black Creek Well #13, located at 1156 Ramsey Road, Jacksonville, NC 28540 on Tuesday, October 27, 2026 at 10:00 am. This will allow prospective bidders to physically inspect the work location before submitting a proposal. Bidders who fail to attend the mandatory site visit shall have their bids rejected as non-responsive.

TIME OF PERFORMANCE

As time is of the essence in completing this project, after receiving a written Notice to Proceed from ONWASA, all work on the project shall be completed within 30 consecutive calendar days.

The Contractor shall, at all times during the continuance of the Contract, perform the work with such resources as are sufficient to complete the work within the time specified. The Contractor must have the ability to bring in additional equipment as necessary, should any on-site equipment require repairs that extend beyond five (5) calendar days.

WARRANTIES

Bidder shall warrant all work for no less than (90) days for workmanship and the full manufacturer's warranty period on materials.

ERRORS/DEFICIENCIES

Bidder shall immediately, without additional compensation, make any corrections regarding inferior or incomplete work or materials furnished under any contract issued as a result of this solicitation if it is determined by ONWASA that the

Bidder is responsible for the errors or deficiencies.

ADDITIONAL WORK

Any additional work or repair identified during the BLACK CREEK WELL #13 - PUMP AND WELL INSPECTION PROJECT shall be described and submitted to the James Arnold, Treatment Facilities Supervisor Hubert WTP, via email at jarnold@onwasa.com before performing the additional work.

All materials and work on this project shall conform to the following:

A. Work shall be performed per all applicable State and local codes and regulations governing this project.

B. All permits required to complete the project shall be obtained by the contractor before the start of work; the cost to do so shall be included in the Contractor’s proposal.

C. Entrance to this site is restricted; the work schedule must be coordinated with ONWASA to ensure access and minimize the impact on daily operations.

D. The contractor shall conduct the work in such a manner as to avoid damage to other site facilities. Any such damage shall be repaired by the contractor at no additional cost to ONWASA.

https://procurement.opengov.com/portal/onwasa

E. Removal and disposal of existing materials.

F. Replace the installation of materials with “like same” as existing. All materials must comply with proper building/wind/structural codes and/or guidelines.

G. Clean the site of all construction materials upon completion of work.

H. All bid submissions must be submitted electronically via https://procurement.opengov.com/portal/onwasa no later than Thursday, November 5, 2026 at 2:00 pm.

2.3. ADDENDA

Any addendum issued before the date set forth for bid submittal shall be covered in the bid and shall be made a part of the contract. It is the responsibility of the Bidder to be aware of information issued in the form of an addendum. Receipt of any and all addenda issued shall be acknowledged with the Bidder's submittal.

2.4. INTERPRETATION OF DOCUMENTS

If any Bidder submitting a bid is in doubt as to the true meaning of any part of this RFB or finds discrepancies or omissions in the RFB, they may submit a request for an interpretation or correction to ONWASA. Any interpretation or correction of the documents will be made only by an addendum duly issued, and a copy of such addendum will be posted on ONWASA’s eProcurement portal. ONWASA will not be responsible for any other explanations or interpretations of the documents. Receipt of addenda must be acknowledged with submittal of bid.

Any questions pertaining to the Scope of Work or the ONWASA Specifications should be submitted electronically on or before Friday, October 30, 2026 at 5:00 pm.

2.5. WITHDRAWAL OF BID

Any Bidder may withdraw their bid, either personally or by written request, at any time before the scheduled closing time for receipt of bids. Bids shall remain valid for ninety (90) days after submittal.

2.6. AWARD OR REJECTION OF BIDS

If a contract is awarded, ONWASA will award to the lowest, responsive, responsible bidder whose bid, in ONWASA’s opinion, best complies with the criteria outlined in this RFB, taking into consideration price, methodology, quality, performance, and the time specified in the bids for the performance of the contract.

ONWASA reserves the right to accept or reject any or all bids if it is deemed best for the public good and to waive any informality in the bids received.

2.7. ISSUANCE OF CONTRACT

A contract will be issued to the selected Bidder. ONWASA’s terms and conditions for this type of work are provided in

ONWASA’s Standard Service Contract Language (ATTACHMENTS).

2.8. MINORITY BUSINESS PARTICIPATION AND NON-DISCRIMINATION

The successful Bidder and any subcontractor under him shall be required to ensure that minority and women-owned business enterprises will be provided equal opportunity to submit bids for subcontracts to the maximum extent feasible. Further, there shall be no discrimination in employment practices based on race, religious creed, color, national origin, ancestry, age, physical handicap, medical condition, marital status, or sex.

https://procurement.opengov.com/portal/onwasa https://procurement.opengov.com/portal/onwasa/projects/313802/document?section=2978819

2.9. INSURANCE

Bidders must include a Certificate of Insurance with their bid showing coverage limits as outlined in ONWASA’s Standard

Service Contract Language (ATTACHMENTS).

2.10. CONTRACT ADMINISTRATION

The selected Bidder will coordinate all activities with James Arnold, Treatment Facilities Supervisor Hubert WTP, via email at jarnold@onwasa.com. The selected Bidder shall receive approval from ONWASA before performing the work.

2.11. E-VERIFY/ IRAN DIVESTMENT

The Bidder shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes by filling out the E-Verify Affidavit (BID FORMS). By acceptance of this contract, the Contractor affirms that they are not listed on the Final Divestment List created by the North Carolina State Treasurer according to N.C.G.S. 143-6A-4, Iran Divestment

Act Certification.

2.12. Black Creek Well #13 - PUMP AND WELL INSPECTION PROJECT

The Contractor shall provide all labor, equipment and materials necessary to: remove and evaluate the existing turbine pump, shaft, motor and appurtenances; clean and visually inspect the existing well casing and screens; document well configuration and condition; and provide recommendations for repair of any deficiencies discovered. All work is to be performed at Black Creek Well #13, located at 1156 Ramsey Road, Jacksonville NC, 28540.

Well Information:

Black Creek Well #13

Date constructed 1991

Overall depth 500 feet

Pump intake depth 290’ to top of bowls

Pump capacity 415 GPM 425' TDH

Motor horsepower/RPM 75HP / 1775 RPM

Well Screens See Diagram

Well Diameter See Diagram

A mandatory pre-proposal site visit for all prospective contractors will be held starting at 10:00 am on Tuesday, October 27, 2025, at ONWASA Black Creek Well #13 1156 Ramsey Road Jacksonville NC, 28540. Bidding contractors shall submit bids by 2:00 pm on Thursday, November 5, 2026.

All materials and work on this project shall conform to the following requirements:

1) GENERAL REQUIREMENTS

A. Work shall be performed in accordance with all applicable State and local codes and regulations governing this project.

B. Contractor must possess a valid license from the NC Well Contractor Certification Commission.

https://procurement.opengov.com/portal/onwasa/projects/313802/document?section=2978818

C. Entrance to this site is restricted; the Contractor’s work schedule must be coordinated with ONWASA to ensure access.

D. Contractor shall conduct operations in such a manner as to avoid damage to well site facilities (controls, building, security gate and fencing, etc.). Any such damage shall be repaired by the contractor at no additional cost to ONWASA.

E. Contractor shall maintain a clean worksite and dispose on any trash that is generated by this project.

F. Contractor will have thirty (30) calendar days from the date when the notice to proceed is awarded to complete this project.

2) REMOVE AND INSPECT EXISTING MOTOR AND PUMP ASSEMBLY

A. Remove existing motor and pull the pump assembly (intake strainer, impellers, pump column/shaft, etc.) from the well.

B. Remove all airline, pressure transducer, and water level access piping from the well.

C. Inspect all components for damage or excessive wear and note any deficiencies.

D. All materials removed shall be stored neatly on-site and protected from damage/weather.

E. No well components shall be removed from the well site by the Contractor without prior approval from

ONWASA.

3) CLEAN AND INSPECT WELL

A. Contractor shall sound well to verify depth.

B. Using video equipment made for this purpose, visually inspect, and record the condition of the well casing and screens prior to cleaning/brushing.

C. Mechanically clean the well casing and screens using nylon brushes; care should be taken to avoid excessive force in cleaning and potential damage to the well screens.

D. Airlift/bail debris from the well, including removal of accumulated sand/sediment to the overall well depth

(estimated 500 feet).

E. Using video equipment made for this purpose, visually inspect, and record the condition of the well casing and screens after cleaning and sediment removal.

F. Prepare a detailed inspection report to document well conditions and configuration (well diameter, depth of inner/outer casing, screen depth and extent, overall depth, pump installation depth, etc.).

G. In the event deficiencies are observed during the inspection, include in the report specific information regarding the type of deficiency, location/extent and a recommended repair method.

H. Provide to ONWASA a copy of the video inspection, on suitable storage media (CD or USB flash drive) and two hard copies of the final inspection report.

END OF SCOPE OF WORK

3. BID PRICING FORM

By submitting this BLACK CREEK WELL #13 - PUMP AND WELL INSPECTION PROJECT Bid Pricing Sheet, the Bidder, if selected, agrees to perform the services listed in the Scope of Work Section (INFORMATION FOR BIDDERS) using the rates quoted on this Bid Pricing Sheet. The bidder hereby acknowledges that he has read, understands, and agrees to the conditions stated in the ONWASA Standard Service Contract language (ATTACHMENTS).

BID PRICING

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Remove and evaluate the existing turbine pump, shaft, motor, and appurtenances; clean and visually inspect the existing well casing and screens; document well configuration and condition; and provide recommendations for repair of any deficiencies discovered

1 TOTAL

TOTAL

https://procurement.opengov.com/portal/onwasa/projects/313802/document?section=2978817

4. BID FORMS

1. Vendor Information

Please enter your business name (as reported on your income tax return)*

*Response required

Authorized representative contact information*

Please include the name (as reported on your income tax return), title, phone and email of the authorized representatitve submitting this bid

*Response required

Federal ID # or Social Security #*

*Response required

Check one of the following:*

☐ Corporation

☐ Sole Proprietorship

☐ Partnership

☐ Other

*Response required

If Other, please explain below:

Order Address*

Please include (copy this):

Street______________________________

PO Box_____________________________

City________________________________

State_______________________________

Zip Code____________________________

Contact Person______________________

Phone Number_______________________

Fax Number_________________________

Terms______________________________

*Response required

Payment Address*

Please include (copy this):

Street______________________________

PO Box_____________________________

City________________________________

State_______________________________

Zip Code____________________________

Contact Person______________________

Phone Number_______________________

Fax Number_________________________

Discount____________________________

E-Mail Address_______________________

Are you related to or have a professional relationship with any employee of Onslow Water and Sewer Authority?*

If you answer yes, a Relationship Vendor form will have to be completed before any payments can be made.

☐ Yes

☐ No

*Response required

When equals "Yes"

Please complete the attached vendor relationship form and upload it here*

• Relationship_Vendor_Form.pdf

*Response required

Are you a minority business enterprise?*

☐ Yes

☐ No

*Response required

When equals "Yes"

If you answered yes, please check the appropriate box(es):*

Select all that apply

☐ African American

☐ American Indian

☐ Asian American https://government-project.s3.us-west-2.amazonaws.com/232102/d2f15868-fd4d-4d77-b381-3e3458a4792e_Relationship_Vendor_Form.pdf

☐ Socially and economically disadvantaged as defined in 15 U.S.C. 637

☐ Hispanic

☐ Female

*Response required

Product(s) and/or Service(s)*

Please list the type product(s) and/or service(s) that your company can provide:

*Response required

2. Required Information

E-Verify Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• E-Verify_Affidavit.pdf

*Response required

Please upload any additional licenses or certifications here (if applicable)

3. ACH Authorization

Do you wish to upload a Bank Information Letter instead of providing vendor and bank information?*

**A Bank Information Letter with the vendor/bank details substitutes for completing additional fields**

☐ Yes

☐ No

*Response required

When equals "Yes"

Please upload the Bank Information Letter here*

*Response required

When equals "No"

Vendor Information*

Please include the following:

• Vendor Name (Include DBA if applicable)

• Address, City, State Zip

• Accounting/ACH Contact Name and Phone

• Email Address for Remittance Advice (**required**)

*Response required

When equals "No"

Bank Information*

Please include the following:

https://government-project.s3.us-west-2.amazonaws.com/232102/04e02ae9-0ade-42fb-bc91-f0ca66953a99_E-Verify_Affidavit.pdf

• Account Type (Checking or Savings)

• Name on Bank Account

• Name of Bank

• Bank Routing Number

• Bank Account #

Above named Vendor hereby authorizes Onslow Water and Sewer Authority to originate Automated Clearing House electronic funds transfer (EFT) credit entries to Vendor's account, as indicated above, for payment/ reimbursement of goods and/or services If you change banks or accounts please provide at least thirty (30) days written notice.