BL149_23 ADD 1.pdf

BL149-23 Addendum 1 Page 1

October 23, 2023

Addendum 1

BL149-23, Provision of Traffic Counting Services on an Annual Contract

This bid deadline is being postponed until October 31, 2023.

Questions:

Q1. In regard to the Invitation to Bid for Provision of Traffic Counting Services on an Annual

Contract, can you send us a copy of the bid rates from the current contract/most recently awarded contract?

A1. Please see the attached bid tabulation for the previous contract, BL104-19.

Q2. On page 14, Item F of the submission requirements notes that an “original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal…” Please confirm the County requires wet signatures for all forms in a vendor’s submission.

A2. F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State

Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

Q3. If wet signatures are not required, will the County accept digital signatures for the hard copy submission?

A3. We can accept a digital signature but there will still need to be a notary seal.

Q4. Please confirm the County requires vendors to respond to all line items within the Scope on pages 2-5 of the ITB.

A4. If not applicable, please respond N/A. Page 2, General Specifications, I.1:

BL149-23 Addendum 1 Page 2

Gwinnett County reserves the right to award multiple contractors, utilizing the contractor(s) based on cost and availability. Once the contract is awarded, work will generally, be assigned based on the cost, but may also include responsiveness to the schedule and scope of work on individual projects

Q5. Would the County be agreeable to a one-week extension to the due date to allow vendors adequate response and delivery times?

A5. Yes, the bid deadline has been postponed until 10/31/2023.

Q6. The County requests 3 references, 1 of which should be from a county within Georgia.

Would it be acceptable for a vendor to submit a reference from a City within Georgia or the state

Department of Transportation?

A6. Those would be acceptable as long as they are of a similar size and scope.

Q7. In the appendix B I see the queues every mins and the delay at the bottom for the whole period. How was it calculated as there is no data shown. Can we get the data that was collected for this study and how it was calculated and how it was collected?

A7. Please refer to III Section A, point no. 9 (pages 3 and 4 of the bid) to calculate delay. Appendix B is meant to show format of such study.

Q8. For our insurance policy, the liability coverage requirements stated in your ITB are not part of our carrier's standard insurance contract. It may be difficult, expensive, or impossible to obtain insurance that meets your requirements. For example, it is not normal for us to obtain underground, explosion, and collapse coverage as that is an unusual ask for a traffic data company. Can we provide standard insurance coverage consistent with industry standards based on what we do (traffic counting and data services)?

A8. This will be addressed in a follow-up addendum.

All bidders shall acknowledge receipt of this addendum by inserting its number and date in the

Bid Form. Failure to do so may subject the bidder to disqualification. This addendum forms a part of the Contract Documents.

Thank you.

Olivia Graves

Purchasing Associate II

BID TABULATION Page 1 of 1 bc

BL104-19

Traffic Counting Services on an Annual Contract Department of Transportation

ITEM

# DESCRIPTION UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1 3 Hour (with delay) $150.00 $1,500.00 $360.00 $3,600.00 $300.00 $3,000.00 $125.00 $1,250.00 $125.00 $1,250.00 2 3 Hour (with delay and classification) $150.00 $750.00 $390.00 $1,950.00 $420.00 $2,100.00 $135.00 $675.00 $155.00 $775.00 3 6 Hour (with delay) $300.00 $15,000.00 $475.00 $23,750.00 $550.00 $27,500.00 $210.00 $10,500.00 $250.00 $12,500.00 4 6 Hour (with delay and classification) $300.00 $1,500.00 $525.00 $2,625.00 $670.00 $3,350.00 $225.00 $1,125.00 $310.00 $1,550.00 5 13 Hour (with delay) $750.00 $37,500.00 $690.00 $34,500.00 $810.00 $40,500.00 $385.00 $19,250.00 $495.00 $24,750.00 6 13 Hour (with delay and classification) $750.00 $7,500.00 $740.00 $7,400.00 $950.00 $9,500.00 $400.00 $4,000.00 $625.00 $6,250.00

1 24 Hour Bi-directional (with classification) $35.00 $17,500.00 $225.00 $112,500.00 $125.00 $62,500.00 $40.00 $20,000.00 $90.00 $45,000.00 2 48 Hour Bi-directional (with classification) $60.00 $1,500.00 $300.00 $7,500.00 $175.00 $4,375.00 $55.00 $1,375.00 $105.00 $2,625.00 3 5 Day Bi-directional (with classification) $120.00 $1,200.00 $400.00 $4,000.00 $325.00 $3,250.00 $95.00 $950.00 $140.00 $1,400.00 4 7 Day Bi-directional (with classification) $120.00 $1,200.00 $500.00 $5,000.00 $450.00 $4,500.00 $120.00 $1,200.00 $180.00 $1,800.00 5 Speed Study (with ADT & classification) $100.00 $20,000.00 $225.00 $45,000.00 $140.00 $28,000.00 $75.00 $15,000.00 $105.00 $21,000.00

Recommended Vendor:

Quality Traffic Data, LLC Attn: Danny Gouhari 1170 Peachtree Street, Suite 1200 Atlanta, GA 30315 Phone: 877-852-4355 Fax: 877-877-3698 Email: danny.g@qualitytrafficdata.com

Yes

$63,750.00 $73,825.00 $85,950.00 $36,800.00 $47,075.00

$41,400.00 $174,000.00 $102,625.00 $38,525.00 $71,825.00 $188,575.00

5% Increase

National Data & Surveying Services

(OS)

SECTION A TOTAL

SECTION A : Turning Movement Counts

SECTION B TOTAL

SECTION B: Machine Counts (ADT & Speed Studies)

Yes

Yes Yes

Will Vendor Hold Pricing Firm? Renewal Option 3 8.5% Increase Will Vendor Hold Pricing Firm? Renewal Option 2

7% Increase 5% Increase Yes

Yes 7.5% Increase

Yes

Will Vendor Hold Pricing Firm? Renewal Option 1 Yes

Quality Traffic Data, LLC

(L)

Marr Traffic Data Collection

(OC)

All Traffic Data Services, Inc.

(OC)

$75,325.00$247,825.00$105,150.00

Reliable Traffic Data Services

(OC)

APPROX.

QTY

$118,900.00TOTAL

3% Increase

Yes