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September 2, 2026

BL128-26

INVITATION TO BID

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified contractors for the Provision of On-Demand Demolition and Installation of Synthetic Turf, Goal Systems, and Related Work on a Multi-Year Contract Gwinnett County Department of Parks and Recreation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on October 7, 2026 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be held virtually only.

To access the bid opening, use the following link (https://teams.microsoft.com/meet/288953934167858?p=Bx8mMqKSDl37UJTrGK) and use Meeting ID 288 953 934 167 858 and Passcode bL6MJ2XU. Apparent bid results will be available the following business day on the website www.gwinnettcounty.com.

A virtual pre-bid conference is scheduled for 10:00 a.m. on September 16, 2026 via Microsoft Teams. To access the meeting, use the following link (https://teams.microsoft.com/meet/261890485992738?p=7TKe7S2yihkyurMLa1) and use Meeting ID 261 890 485 992 738 and Passcode jJ3Nu2bn. All contractors are urged to attend. Questions regarding bids should be directed to Jake Scarpone, CPPB, Purchasing Associate III, at Jake.Scarpone@GwinnettCounty.com or by calling 770-822-8722, no later than September 23, 2026. Bids are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-8 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities.

Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jake Scarpone, CPPB Purchasing Associate III

The following pages should be returned with your proposal:

Bid Schedule, Pages 14-15 + Exhibit A Non-Collusion Affidavit, Page 16 Corporation Information, Page 17 References, Pages 18-20 List of Subcontractors, Page 21 Bid Bond, Pages 22-23 Contractor Affidavit, Page 24 Ethics Affidavit, Page 25 https://teams.microsoft.com/meet/288953934167858?p=Bx8mMqKSDl37UJTrGK http://www.gwinnettcounty.com/ https://teams.microsoft.com/meet/261890485992738?p=7TKe7S2yihkyurMLa1 mailto:Jake.Scarpone@GwinnettCounty.com http://www.gwinnettcounty.com/

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PROVISION OF ON-DEMAND DEMOLITION AND INSTALLATION OF SYNTHETIC TURF, GOAL

SYSTEMS, AND RELATED WORK ON A MULTI-YEAR CONTRACT

1. SCOPE OF WORK

1.1. General Scope

The intent is to award to the “Contractor” offering and demonstrating the best overall solution that meets or exceeds the requirements of this ITB for Synthetic Turf Replacement and Related Work and Services needed by the County. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest. “Contractor” refers to the vendor performing installation of the Synthetic Turf system and “Turf Manufacturer” refers to the vendor providing the Synthetic Turf system to the “Contractor.”

The work consists of all labor, material, and equipment to complete the removal, disposal, and replacement of existing synthetic turf fields, as well as associated items such as stone base work, laser grading, infill, and installation of goal systems and other field components, on an on-demand basis.

The County currently maintains eighteen (18) synthetic turf multi-purpose fields, ranging in size from 79,000 sf to 156,000 sf, in various parks across the county with additional fields expected to be delivered in the coming years. It is anticipated that the County will replace multiple synthetic turf fields per year, depending on funding availability and other factors. No minimum or maximum amount of work is guaranteed under this solicitation.

Work will be procured on an “as-needed” basis.

1.2. Term of Agreement

The services to be performed under this Agreement shall commence on January 1, 2027 or upon notification of award. The initial term of this Agreement shall be through December 31, 2027. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was executed or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of three (3) years.

2. SUBMITTAL REQUIREMENTS

2.1. General Requirements

Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. This is

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to ensure that all prospective respondents have the same level of knowledge of the project as well as ensuring the additional data is made available to all proposers.

2.2. Bonds

Bid Bond - Amount of bond should be 5% of total contract amount (the 3-year total) and submitted with your bid. Gwinnett County form Attached. Failure to use Gwinnett County Bid Bond Form may result in bid being deemed non-responsive and automatic rejection may occur. (MUST USE COUNTY FORM)

Performance Bond - (Supplied by successful vendor) - Amount of bond should be a minimum sum of $1,500,000.00 per term. The payment and performance bond amounts are subject to change for each renewal option. It is the intent of Gwinnett County to award this contract to a single contractor. The awarded contractor will be provided the required bond amount during the renewal process and will be required to provide bonds for that amount. (MUST USE COUNTY FORM)

Payment, Labor and Materials Bonds - (Supplied by successful vendor) - Amount of bond should be a minimum sum of $1,500,000.00 per term. The payment and performance bond amounts are subject to change for each renewal option. It is the intent of Gwinnett County to award this contract to a single contractor. The awarded contractor will be provided the required bond amount during the renewal process and will be required to provide bonds for that amount. (MUST USE COUNTY FORM)

2.3. Qualifications

1. The Synthetic Turf Installer (hereinafter referred to as “Contractor”) shall meet the following qualifications and experience criteria:

2.1. Shall be experienced in the installation of specified type of synthetic infill dual-fiber grass system for a minimum of three years with the same manufacturer, product and company they are proposing. This includes use of a dual-fiber turf product, backing, the backing coating, and the installation method.

2.2. Shall be an American Sports Builders Association (ASBA) Certified Field Builder (CFB)

2.3. Should have a minimum of three (3) field installations completed for a public agency (municipal, county, school system, or state entity)

2.4. Should have a minimum of three (3) installations within approximately 100 miles of Gwinnett County, Georgia.

2.5. Should have a minimum of three (3) fields that are approximately eight (8) years old, which is equal to the respective warranty period.

2.6. Submit a representation letter to outline and confirm the details of the local Contractor for the Turf Manufacturer, certifying that the Contractor is authorized to install on behalf of the Turf Manufacturer.

2.7. Contractor should currently have or commit to establishing a Georgia-based representative prior to Contract Award. This person will serve as the primary point of contact for all work performed under this contract.

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2.7.1. If currently employed, the Contractor should submit, as part of its bid, the name, title, direct phone number, email address, and physical Georgia business address of this representative. If the individual is not currently employed with the company, the Contractor will have 30 days to notify the County of the individual’s name and location. If the County does not receive this information in the 30-day window, the bid may be deemed non-responsive.

2.7.2. This representative should have authority to make field decisions, coordinate scheduling, and respond to County requests without requiring out-of-state approval chains.

2.7.3. Contractor shall notify the County in writing within 5 business days of any change to this designated representative for the duration of the contract.

2.8. Contractor should state its current backlog of committed work and confirm it has the crew capacity to mobilize a task order within 30 business days of Notice to Proceed.

2.9. Contractor shall disclose any OSHA citations or safety violations within the past three (3) years related to turf or athletic field installation work.

2.10. Contractor should be operating continuously under its current ownership and legal business structure for a minimum of three (3) years as of the bid submission date.

2.4. Specifications and Warranty

1. Provide Material Specifications, including dimension details, type and strength of materials, etc.

1.1. Product Data Sheet (PDS) for the proposed turf products with relative characteristics and all associated details and materials.

1.2. All testing documents for the actual product, conducted by a third-party laboratory, as required.

1.3. Submit a copy of the Turf Manufacturer’s maintenance manual.

1.4. Submit a copy of the Turf Manufacturer’s installation standards.

1.5. Submit a copy of the Turf Manufacturer’s health and safety manual.

1.6. Submit a copy of the Turf Manufacturer’s environmental and recycling policy.

2. Provide warranty statement for evaluation, listing the number of years warranted for each type of material/equipment.

3. Provide any additional warranties being proposed, over and above the company’s standard warranty.

4. One (1) finished product sample of the synthetic turf system seven inches (7”) x ten inches (10”) minimum.

5. One (1) sample of each infill type requested (sand/rubber, cooling, organic, and other)

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2.5. Product Standards and Guidelines

It is essential that all Synthetic turf, infill, and a new football/soccer goal system and Related Products and Services be in compliance with all current and applicable Standards and other applicable laws and regulations in the state of Georgia.

2.5.1. REFERENCE STANDARDS:

A. ASTM F 1551 – Standard Test Methods for Comprehensive Characterization of Synthetic Turf Playing Surfaces and Materials

B. ASTM F 2765 – Standard Specification for Total Lead Content in Synthetic Turf Fibers

C. ASTM F 1015 – Standard Test Method for Relative Abrasiveness of Synthetic Turf Playing Surfaces

D. ASTM F 2898 – Standard Test Method for Permeability of Synthetic Turf Sports Field Base Stone and Surface System by Non-confined Area Flood Test Method

E. ASTM F355 / F1292 – Impact Attenuation for Surface Systems

F. ASTM F1936 – Standard Specification for Impact Attenuation of Turf Systems

G. ASTM F 2650 - Standard Terminology Relating to Impact Testing of Sports Surfaces and Equipment

H. ASTM F 2898-11 - Standard Test Method for Permeability of Synthetic Turf Sports Field Base Stone and Surface System by Non-confined Area Flood Test Method

I. FIFA Quality Program for Football Turf (where applicable)

J. EPA and state requirements for infill materials

2.6. Project Management

Companies must have the ability to provide project management services to complete their projects on time and within budget.

2.7. Safety

All Companies and installers or subcontractors performing services are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations.

The Company and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the worksite area under this contract.

2.8. Warranty

Proposals should address each of the following:

2.8.1. Warrant all materials, including cost and freight charges, for the minimum following periods from date of substantial completion:

2.8.1.1. Turf system: 8 and 10 years

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2.8.1.2. Infill: 8 and 10 years

2.8.1.3. Seams & adhesives: 8 and 10 years

2.8.1.4. Stone base & drainage: 8 years against settling/failure

2.8.1.5. Goal systems and sports equipment: manufacturer’s standard (min. 8 years)

2.8.1.6. All remaining products: One year or longer, determined by product

2.8.1.7. Applicable warranty and/or guarantees of turf and installations including any conditions and response time for repair and/or replacement of any components during the warranty period.

2.8.1.8. Warrant all work against failure a minimum of one year from date of substantial completion. This warranty should include all costs associated with correcting failures in manufacturing and installation.

Failures during the initial 1-year warranty period shall be repaired or replaced to the satisfaction of the County representative at no cost to the County. Material failures during the material warranty period shall be replaced at no cost.

2.8.1.9. Availability of replacement parts.

2.8.1.10. Life expectancy of turf and associated materials under normal use.

2.9. Delivery, Storage, and Protection.

2.9.1. Delivery location shall be stated on each purchase order.

2.9.2. The Company shall ensure that all items are delivered fully fabricated by vendor and or its designated subcontractor on site as may be designated by the County. The Company will ensure that all items are packed in accordance with prevailing commercial practices and delivered and assembled and installed in a first-class condition.

2.9.3. The Company shall authorize immediate replacement of any item that has been damaged in transit.

2.9.4. The Contractor shall be responsible for the protection of stored materials from damage.

2.9.5. The contractor shall be responsible for the protection of the public from hazards associated with the construction and staging areas. This will include enclosing the working area within chain-link fencing as determined by the County.

2.10. Demolition and Disposal Contractor must safely remove, transport, and dispose/recycle existing synthetic turf, infill, and underlayment layers. Protection of adjacent facilities, utilities, and public access is required.

2.11. Installation

All turf system installations must be completed by manufacturer-certified installers in compliance with industry best practices and the manufacturer’s specifications.

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All work must be performed according to the standards established by the terms, specifications, drawings, and construction notes for each project, and meet manufacturer’s specifications and industry standards. It shall be the obligation of the Installer to obtain clarification from the County concerning questions or conflicts in the specifications, drawings and construction notes in a timely manner so as to not delay the progress of the work.

Installation must include:

2.1.1. Removal of the existing turf system, goals, etc. as directed by County staff.

2.1.2. Submission of Synthetic Turf Shop Drawings and/or other associated items such as goal systems/footers. If a new field goal footer is needed, it should be approved/stamped by the manufacturer and a GA Licensed Engineer.

2.1.3. Laser grading and stone base preparation.

2.1.4. Drainage inspection and correction.

2.1.5. Turf seam sewn and inlay bonding and infill installation.

2.1.6. Rolling/settling per manufacturer guidelines.

2.1.7. Final performance testing as outlined in the attached specifications (G-max, HIC, Permeability, Ball Roll, Pile Height.) performed in May of each year or as agreed upon by the County.

2.12. Closeout

In order to achieve Substantial Completion and closeout the project the vendor shall provide:

2.12.1. Independent 3rd-party testing report as outlined in the attached specifications (G-max, HIC, Permeability, Ball Roll, Pile Height.) performed in May of each year or as agreed upon by the County.

2.12.2. “As-Built” PDF of final field layout/striping

2.12.3. Operations and maintenance manuals

2.12.4. Warranty certificates

2.12.5. Delivery of all maintenance equipment and materials.

3. PRICING

3.1. Contractors must provide an itemized schedule of unit prices based on the attached Exhibit A - Bid Schedule, including but not limited to:

3.1.1. Removal & disposal of existing turf

3.1.2. Laser grading

3.1.3. Stone base replacement

3.1.4. Drainage corrections

3.1.5. Synthetic turf system

3.1.6. Alternate infills

3.1.7. Goal systems

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3.1.8. Field markings

3.1.9. Mobilization/demobilization

3.2. The estimated yearly quantities listed in the bid schedule are estimates only. The County will pay only for quantities used. The unit pricing provided shall be used to build work authorizations for each project that falls under the scope of this contract.

3.3. Materials Mark Up: For contracts that include a markup on materials, the County will reimburse the cost of materials and pay the markup percentage specified in the awarded contract. Any sales taxes associated with the cost of materials will be excluded from the calculation of the markup. Markup applies solely to the base cost of the materials.

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SYNTHETIC TURF MATERIAL SPECIFICATIONS

PART 1 – GENERAL

1.1 SCOPE OF WORK

A. It shall be the responsibility of the successful athletic surfacing contractor to provide all labor, materials, equipment and tools necessary for the complete removal and disposal of the existing synthetic turf and infill AND the installation of a new synthetic turf system with infill. The scope of the project shall consist of but not necessarily be limited to the following:

1. A synthetic turf system consisting of two and one quarter (2-1/4) inches, minimum pile height, utilizing a combination of slit-film and monofilament fibers, or “dual-fiber”, tufted into a primary backing of woven and/or non-woven fabrics consisting of a minimum of three (3) layers with a heat-activated urethane or polyurethane secondary backing.

2. A resilient infill system consisting of washed, ambient recycled SBR rubber granules and silica sand or an alternate infill as chosen by the County.

1.2 QUALIFICATIONS AND SUBMITTALS

A. Qualified synthetic turf manufacturers and products for this project shall meet all of the requirements listed in this section. No Substitutions will be accepted unless otherwise approved by the Owner.

B. The Contractor shall supply a Contractor’s Warranty (3rd Party pre-paid) that guarantees the usability and playability of the synthetic surface, for eight (8) or ten

(10) years as selected by the County. The Contractor’s Warranty shall include:

1. Damage caused from UV degradation.

2. Defects in workmanship and materials in the manufacturing or installation of the synthetic turf.

3. Must cover full 100% replacement value of total square footage installed, (in case of complete product failure, which will include removal and disposal of the existing surface).

C. The Contractor shall submit to the Owner, in writing, acknowledgement of the following criteria for consideration of bid:

1. Annual inspection and testing by Contractor throughout warranty period. An Owner’s representative shall be present at each annual inspection and testing occurrence. Annual inspections shall include, but not be limited to the inspection of infill levels, seams (check for ruptures or separation), borders, inlaid field markings, depressions, and perimeter attachments. Contractor shall submit to the Owner, with it’s bid, a copy of the inspection forms used for annual

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inspections.

2. Annual G-Max testing shall be performed by an independent testing agency. All G-Max testing shall be in accordance with ASTM F1936 and F355. Annual G- Max testing shall be conducted at the locations specified in the above-referenced ASTM standards and one additional location selected by the Owner.

3. The initial G-Max of the finished turf system shall be no higher than one hundred and ten (110) once installed and “compacted” and shall remain under one hundred sixty (160) for the life of the Warranty period.

4. At any time during the warranty period the G-Max rating for the turf system exceeds one hundred sixty (160). The Contractor shall make all repairs necessary to correct conditions until an acceptable G-Max rating is achieved.

Repairs and retesting will be at no expense to the County.

5. Contractor shall be responsible for entire turf system.

PART 2 – 2.1 MULTI PURPOSE FIELD MATERIALS

All references to vendors and “approved manufacturers” are included for description of quality and content of the designated equipment/materials. Equivalent items may be accepted if they meet or exceed all standards of quality and purpose for the intended use, as determined by Gwinnett County.

2.1 FIELD SYNTHETIC TURF SYSTEM MATERIALS

A. The 100% polyethylene pile fiber.

B. The synthetic turf shall meet ASTM D 5034 for breaking strength of textile fabrics.

C. The synthetic turf shall be a minimum of nine thousand (9,000) denier material utilizing a combination of slit-film and monofilament fibers, or “dual-fiber”. The pile height shall be a minimum pile height of two and one quarter (2-1/4) inches in length and shall have a minimum face weight of forty-six (46) ounces of fiber per square yard.

D. The primary backing shall consist of a minimum of three (3) layers of woven and/or non-woven fabrics, weighing a minimum of six (6) ounces per square yard combined.

This backing shall be heat and UV resistant, providing dimensional stability in all directions, to prevent stretching, shrinking, creeping and line distortion.

E. The secondary backing shall consist of a heat-activated urethane or polyurethane coating, weighing a minimum of twenty (20) ounces per square yard. The backing shall be heat punched to create a grid of three-sixteenths inch (3/16”) to one-quarter inch (1/4”) drainage perforations four inches (4”) on center each way, maximum.

Design should ensure a minimum drainage of 35 inches per hour. Non-perforated backing shall not be accepted.

F. The face weight for the total synthetic turf system shall be seventy-two - (72) ounces per square yard, minimum.

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G. The infill particles shall be a mix of SBR rubber & silica sand materials only. Sand shall be a minimum 30% and maximum 40% of infill mixture. Washed, ambient SBR recycled rubber granules, shall be specifically sized and graded to maximize density and minimize compaction, migration and upheaval. The infill rubber shall be free of toxins and metals and shall be sterile so as not to promote the formation and growth of organic and deleterious matter. The infill rubber shall be tested and certified by the Contractor to meet such requirements.

H. Cooling Technology. An infill mix which performs at minimum a 20-degree reduction in temperature beyond the standard infill product.

PART 3 – EXECUTION

3.1 STONE BASE PREPARATION

A. Contractor shall verify existing site conditions and provide in writing to the owner that they are aware of the existing conditions and will be fully responsible for completion of the stone base preparation.

B. The upper layer of finished aggregate (#89 Stone) shall be laser graded with a 0.50% slope (from the field crown). The surface planarity shall not vary more than one quarter of one inch (1/4”) any in any ten-foot (10’) direction.

C. The permeability of the stone base shall be tested by a Geo-technical Engineer at the contractor’s expense to verify that it will drain at a minimum of twenty-one inches per hour (21”/hr). Permeability test samples shall be taken at a minimum of one sample per every five thousand (5,000) square feet.

D. All geo-technical testing shall be performed by the contractors Geo-technical Engineer registered in the state of Georgia.

3.2 SYNTHETIC TURF INSTALLATION

A. The finished stone base shall be laser graded by the turf contractor for planarity.

Refer to Stone Base Preparation (Section 3.1).

B. The turf rolls shall be installed directly over the finished stone base. Extreme care shall be taken to avoid disturbing the aggregate base. Damage or disturbance to accepted stone base shall be repaired at no additional cost to the Owner. A two (2) to five (5) ton static roller shall be used to compact the base ahead of the placement of each roll of carpet.

C. Full width rolls shall be laid out across the field. Using state of the art sewing techniques, each roll shall be attached to the next. All seams shall be installed edge-to-edge, firmly and securely, to avoid bulges and irregularities common with other methods. Lapped seams shall be prohibited. Field seams shall be sewn with cord recommended by the Synthetic Turf Manufacturer. Field seams will also be glued (if

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applicable) to seaming tape. Twelve (12) inch wide seaming tape shall be used to attach each roll. When all the rolls of the playing surface have been installed, the sideline rolls shall be installed at right angles to the playing surface rolls. There shall be no “head seams” in the playing area. Inlay areas such as striping, tic marks and numbers shall be installed utilizing state of the art gluing techniques. The Glue shall be Nordot 34G or approved equal.

D. Contractor shall submit shop drawings for proposed striping layout and color to the Owner for approval prior to ordering. The following markings shall be factory tufted or field inlaid, type and colors are County standard, but can vary by site:

1. Primary - Football Lines (White)

2. Secondary – Soccer Lines (Yellow)

3. Tertiary - Unified Lacrosse Tick Marks (Red)

4. Additional – Provide blue squares for location of covered storm structures

E. The infill shall be evenly spread with large, drop spreaders, with a minimum width of five feet (5’), in multiple lifts (minimum of 6 uniform lifts). Between each infill lifts the Contractor shall brush or drag the synthetic turf surface to ensure that turf fibers are not trapped by the infill. Extreme care shall be taken to avoid trapping fibers. A periodic physical exam should be made to determine if any fibers have been trapped.

Trapped fibers shall be manually remediated using hand tools or methods recommended by the Contractor.

F. Upon completion of the infill, the entire surface shall be fibrillated by use of rotary brush until the surface demonstrates an appearance similar to that of a natural grass surface.

G. Upon completion of the surface the fiber shall be three-eight inch (3/8”) to five-eight inch (5/8”) above the finished surface of the infill. The finished surface shall have the planarity and subtle undulations, similar to a typical natural grass athletic field.

H. Upon receipt of Certificate of Substantial Completion, the Contractor shall provide the Owner with the following:

1. Full Warranty information, referencing date of Certificate of Substantial Completion (AIA G704), as the beginning of coverage for Warranty.

2. A full and complete Contractor’s Maintenance Manual. Manual shall include the following:

a. Specific, common practices that could potentially void the Contractor’s Warranty.

b. Typical, routine Owner’s Maintenance Schedule that includes, but is not limited to, cleaning, refreshing, adjustment, etc.

3. The following surplus and repair materials shall be provided and transported to a storage location of the Owner’s choice, at no additional cost to the Owner:

a. Turf Fabric: The Contractor shall provide the Owner with one thousand

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(1,000) square feet with a minimum of one (1) piece fifteen feet (15’) wide by thirty feet (30’) long to be used for emergency repairs to turf system in case of vandalism.

b. Infill Material: The Contractor shall provide the Owner with adequate mix infill material suitable to cover five hundred (500) square feet of turf surface at full depth. The material shall not be considered available to the Contractor for top-dressing as required to maintain depth and G-Max ratings during the warranty period. The Contractor shall provide their own material to match the existing infill material, for the purpose of top-dressing, at no additional cost to the Owner.

4. Maintenance equipment shall be provided and transported to a location of the Owner’s choice, at no additional cost to the Owner:

5. The Contractor shall schedule a demonstration and training session with the Owner covering proper maintenance techniques. The agenda of the session shall be included in the Contractor’s Maintenance Manual. The Contractor shall emphasize the items that could void the warranty if performed by untrained personnel or by anyone other than the Contractor.

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Company Name ______________________________________________________________

FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN BID BEING REJECTED

BID SCHEDULE

See Exhibit A Attached

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

The services to be performed under this Agreement shall commence on January 1, 2027 or upon notification of award. The initial term of this Agreement shall be through December 31, 2027. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was executed or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of three (3) years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

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Company Name

FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN BID BEING REJECTED

BID SCHEDULE CONTINUED

Certification of Non-Collusion in Bid Preparation

(Signature) (Date)

The County requires that all who enter into a contract for the physical performance of services with the County must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications and O.C.G.A. §36-91-50, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within sixty (60) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number

Email Address

Contact Person __________________________________________________________________________________ (if someone other than the authorized representative listed above)

Telephone Number Email Address

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION.

NON-COLLUSION AFFIDAVIT

Now here appeared before the undersigned officer duly authorized by the State of Georgia to administer oaths______________________________________________and after being first duly sworn, depose and say that, they are all the officers, agents, persons or employees who have acted for (Company Name) on the Construction of Lenora Park Basketball Courts and that said has not by (himself, themselves) or through any persons, officers, agents or employees prevented or attempted to prevent by any means whatsoever, competition in such bidding; or by any means whatever prevented or endeavored to prevent anyone from making a bid therefore, or induced or attempted to induce another to withdraw bid from said work.

BY:______________________________________

Signature of Affiant

Name – Typed or printed

Title

Sworn to and subscribed before me this _______ day of ______________, 20 .

Notary Public

(Seal)

Note: See OCGA § 36-91-21 (e)

BL128-26 PAGE 17

CORPORATION INFORMATION

CORPORATE NAME

CORPORATE ADDRESS

MAILING ADDRESS (IF DIFFERENT)

DOING BUSINESS AS (IF DIFFERENT THAN CORPORATE NAME)

CORPORATE OFFICERS: PRESIDENT

SECRETARY

TREASURER

VICE PRESIDENT

REGISTERED AGENT ADDRESS

POWER OF ATTORNEY ADDRESS

DATE OF INCORPORATION

NUMBER OF FULL DAYTIME EMPLOYEES (M-F/8-5)

HAS THE CORPORATION OR ANY OF ITS OFFICERS/AGENTS BEEN INVOLVED IN ANY

LITIGATION IN THE PAST FIVE YEARS? IF SO, PROVIDE DATE AND EXPLANATION

BL128-26 PAGE 18

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID

REFERENCES 1

Gwinnett County requests a minimum of three (3) field installations completed for a public agency (municipal, county, school system, or state entity).

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Date

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

BL128-26 PAGE 19

REFERENCES 2

Gwinnett County requests a minimum of three (3) installations within approximately 100 miles of Gwinnett County, Georgia. (Vendor can include duplicate reference locations in each section if applicable. IE a project for a municipal client is within 100 miles of Gwinnett County, Georgia).

Contract Amount $ Start Date

Contract Amount $ Start Date

Contract Amount $ Start Date

BL128-26 PAGE 20

REFERENCES 3

Gwinnett County requests a minimum of three (3) fields that are approximately eight (8) years old, which is equal to the respective warranty period. (Vendor can include duplicate reference locations in each section if applicable. IE a project for a municipal client contains a field older than eight 8 years).

Contract Amount $ Start Date

Contract Amount $ Start Date

Contract Amount $ Start Date

BL128-26 PAGE 21

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

BL128-26 PAGE 22

BID BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) a

(Corporation, Partnership or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety) a Corporation of the State of , and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

Gwinnett County Board of Commissioners (Name of Obligee)

75 Langley Drive, Lawrenceville, Georgia 30046 (Address of Obligee)

Thereinafter referred to as Obligee: in the penal sum of

Dollars

($ ) in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to Gwinnett County, Georgia, a proposal for furnishing materials, labor, and equipment for:

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder's check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the proposal be accepted, the Principal shall within ten days after receipt of notification of the acceptance, execute a Contract in accordance with the Proposal and upon the terms, conditions, and prices set forth in the form and manner required by Gwinnett County, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to Gwinnett County, Georgia, each in the amount of 100% of the total Contract Price, in form and with security satisfactory to said Gwinnett County, Georgia, and otherwise, to be and remain in full force and virtue in law, and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to Gwinnett County, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

BL128-26 PAGE 23

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. § 36-91-1 et seq., and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

Signed, sealed and dated this day of , A.D., 20 .

ATTEST:

(Principal)

(Principal Secretary)

By:

(SEAL)

(Address)

(Witness as to Principal)

(Surety)

ATTEST: By:

(Attorney-in-Fact)

Resident or Nonresident Agent

(SEAL)

(Witness as to Surety)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the Project is located.

Principal Secretary, Principal and Witness as to Principal signature lines must be signed by three different individuals. Additionally, Resident or Nonresident Agent, Witness as to Surety, and Attorney-in-fact must be signed by three different individuals.

BL128-26 PAGE 24

BL128-26, Provision of On-Demand Demolition and Installation of Synthetic Turf, Goal Systems, and Related Work on a Multi-Year Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration

Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01- .08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL128-26 PAGE 25

BL128-26, Provision of On-Demand Demolition and Installation of Synthetic Turf, Goal Systems, and Related Work on a Multi-Year Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. _________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL128-26 PAGE 26

MINOR CONSTRUCTION INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below.

All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/Vendor’s Certificate of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification or non-renewal of any insurance policy listed on Certificate. Upon request, Contractor shall provide the County with certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

BL128-26 PAGE 27

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (Higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999 Each Occurrence and Aggregate Limit

$5,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims- made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Builder's Risk Insurance or Installation Floater Insurance (with the exception for work where the

BL128-26 PAGE 28

County secures project Builders Risk) On all new structures, bridges, overpasses, culverts, and railroad crossings, the Contractor shall purchase and maintain insurance in an amount sufficient to cover the full contract amount, from a company licensed, and authorized to do business by the Office of the Insurance and Safety Fire Commissioner of Georgia (“Insurance Commissioner”), with the exception of non-admitted carriers, in which case the broker placing coverage should be…