BL109_23 Inv.pdf

BL141-15 Page

August 15, 2023

INVITATION TO BID

BL109-23

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from certified Independent Service Providers (ISP) for the Provision of Bunker Gear Maintenance and Repair on an Annual Contract with four (4) options to renew for the Department of Fire and Emergency Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on September 7, 2023, at the Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Casey Beauston, Purchasing Associate II, at casey.beauston@gwinnettcounty.com or by calling 770-822-7995, no later than 3:00 pm on August 24, 2023. Bids are legal and binding upon the bidder when submitted.

Successful Independent Service Providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the Independent Service Provider(s) submitting the lowest responsive and responsible bid.

Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Casey Beauston Purchasing Associate II

The following pages should be returned as your bid: Bid Schedule, Pages 11-15 References, Page 16 Contractor Affidavit and Agreement, Page 17

Code of Ethics Affidavit, Page 18 http://www.gwinnettcounty.com/ mailto:casey.beauston@gwinnettcounty.com

BL109-23 Page 2

PROVISION OF BUNKER GEAR MAINTENANCE AND REPAIR

I. SCOPE OF WORK

Gwinnett County Fire and Emergency Services is seeking competitive bids from certified Independent Service Providers (ISP) for the inspection, cleaning, repair, and tracking of Department structural gear worn by Firefighters engaged in emergencies involving fire, wild land, EMS, hazmat, and technical rescue.

The Department has over 1,000 sets of structural gear, including both frontline and reserve. Services will be rendered on an as-needed basis; quantities in Bid Schedule are for estimation purposes only. The County reserves the right to add and/or delete equipment and services during the contract period at a mutually agreeable and comparable rate. The Purchasing Division representative will provide written confirmation of any additions or deletions.

II. DESCRIPTION OF WORK

The ISP will provide services to maintain structural firefighting gear (also known as bunker gear, structural gear, structural gear ensemble), and will include the components listed below. Services will include but not be limited to advanced inspection, cleaning, repair, decontamination, barcode tracking database, and on-line reporting services of turnout gear for the Department in compliance with NFPA 1851-2020, or latest edition. Structural gear includes but is not limited to coat (outer shell and thermal coat liner), trouser (outer shell and thermal liner), helmet, hood, gloves, boots, etc. If the requirements change, the ISP process will be brought into compliance with the new requirements within one (1) year or as specified by the NFPA, whichever is shorter.

The Department will communicate with the ISP for scheduling and planning of annual services and when specialized services are needed. The Department will provide a single point of contact, and additional contacts as necessary for the completion of the services required. An up-to-date list of technical specifications and manufacturers for the Department PPE will be provided as needed.

III. MINIMUM QUALIFICATIONS

ISP must be an established and verified Independent Service Provider repair facility for advanced cleaning, inspection, repair, decontamination and tracking of structural firefighting protective ensembles in compliance with National Fire Protection Association (NFPA) Standard 1851.

Third Party Verified: Verification must be provided by an accredited organization to perform the services described herein. Bidder shall provide a copy of a letter or certificate issued by an independent third party, such as certifications provided by Intertek, Underwriters Laboratories, etc., documenting that the facility is in compliance.

ISP shall utilize only commercial-grade, structural firefighting gear manufacturer-approved cleaners and equipment that meet NFPA 1851-2020 (or latest edition) standards and guidelines.

Services will be performed by ISP employees properly trained by structural firefighting gear manufacturers and certified to provide the services described herein. All work will be performed in full compliance with NFPA 1851.

ISP must be provided third party verification to perform gear repairs and maintenance for the Department’s current multiple gear components including, but not limited to, Globe Manufacturing Co., Tencate Ultra Gold, Caldura SL2, Kombat Flex (a.k.a. Kombat Flex with PBI Technology) Gore Crosstech Black, and Gore Parallon products. ISPs shall submit a letter or certificate from the structural firefighting gear manufacturers documenting compliance with requirements. If the County purchases turnout gear manufactured by companies not listed, the successful ISP shall obtain certification for the cleaning and repair of the “new” manufacturer’s gear within thirty (30) days of being notified by the County.

ISP shall provide a list of no fewer than three (3) client references who can confirm that the ISP has successfully inspected, cleaned, repaired, and serviced turnout gear within the past twelve (12) months. The

BL109-23 Page 3 information must be provided on the included References sheet.

ISP must provide the specified information and documents with their submittal forms and affidavits as proof of compliance with the qualifications. However, the County may, at its sole discretion and in its best interest, allow ISPs to complete, supplement, or supply the required documents during bid evaluation.

The Department reserves the right to tour the ISP service facility as it deems necessary.

IV. SPECIFICATIONS

A. Current Bunker Gear Specification

i. Tencate PBI Gold Kombat Flex Outer Shell

ii. Tencate Flex 7 Outer Shell

iii. WL Gore Parallon Thermal Liner/Moisture Barrier

iv. 3M Lime Yellow Scotchlite Triple Trim

v. Upper Back Sew On Letter Patches – Black PCA Advance and Black Pioneer

vi. Reinforcing materials – Black Arashield

vii. Globe Particulate Blocking Guard with Crosstech – Coat #N100GGG

viii. Globe Particulate Blocking Guard with Crosstech – Trouser #N200GGG

ix. Globe Silicone Knee Padding

B. Previous Bunker Gear Specification

i. Tencate Gold Ultra Outer Shell

ii. Tencate Caldura SL2i Thermal Liner

iii. WL Gore Crosstech Moisture Barrier

iv. 3M Lime Yellow Scotchlite Triple Trim

v. Upper Back Sew On Letter Patches – Black PCA Advance and Black Pioneer

vi. Reinforcing materials – Black Dragonhide (can replace with Arashield)

C. Other equipment includes but is not limited to:

i. Helmets

• Cairns MSA 1010

• Cairns MSA 880

• Honeywell EV1

• Phenix TC1

ii. Hoods

• Innotex Gray 25

iii. Gloves

• Pro-Tec 8 Fusion

• HexArmor 8180

• Saber

iv. Boots

• Globe 14” Supreme

• Haix Fire Hunter Extreme

BL109-23 Page 4

V. LOSS OR DESTRUCTION OF PROPERTY

Loss or destruction of County property by the Successful ISP will result in the ISP being charged the remaining value of the equipment as a percentage of the current replacement cost.

EXAMPLE: Gear is lost in the 7th year of the 10-year life cycle and the replacement cost is $2,000. The ISP will be responsible for 30% of the replacement cost, or $600.

FORMULA: for these computations, turnout gear has a maximum ten (10) year life cycle.

a. # of years used = c. X percentage to be covered by County

b. total life cycle years d. 100

EXAMPLE:

a. 7 years used = c. X

b. 10 year life cycle d. 100

CALCULATION:

• Step 1: (a) 7 (# years used) x (d) 100 = 700

• Step 2: 700 ÷ (b) 10 (total life cycle years) = 70% (this is the percentage covered by the County)

• Step 3: 70% x $2,000 (cost of the gear) = $1,400 (this is the cost covered by the County to replace the gear)

• Step 4: $2,000 – $1,400 = $600 (this is the cost covered by the bidder to replace the gear)

The ISP must notify the County of such loss within twenty-four (24) hours of pickup. The ISP will be responsible for returning all remaining portions of the turnout gear to the County for proper disposal as required by NFPA. The County shall have the right to deduct the said charges from any outstanding amount due, or that may become due to the ISP under this agreement, or to invoice the ISP for such damages if the costs incurred exceed the amount due to the ISP.

VI. WARRANTY REQUIREMENTS

The successful ISP must fully warrant all repairs and cleaning furnished hereunder against defect in materials and/or workmanship for a period of ninety (90) days from date of delivery and acceptance by the County.

Should any defect in materials or workmanship, except ordinary wear and tear, appear during the warranty period, the ISP must make the repair or replacement at no cost to the County immediately upon written notice.

VII. DEFICIENCIES IN WORK

The ISP must promptly correct all apparent and latent deficiencies and/or defects in work, and/or any work that fails to conform to the contract standards. All corrections must be made within two (2) business days after such rejected defects, deficiencies, and/or non-conformances are reported to the ISP by the County. The ISP must bear all costs of correcting such rejected work including the retrieval of such items from the identified station location. If the ISP fails to correct the work within the period specified, the County may, at its discretion, notify the ISP in writing that the ISP may be subject to contractual default provisions if the corrections are not completed to the satisfaction of the County within two (2) days of receipt of the notice. If the ISP fails to correct the work within the period specified in the notice, the County shall place the ISP in default, obtain the services of another ISP to correct the deficiencies, and charge the incumbent ISP for these costs, either through a deduction from the final payment owed to the ISP or through invoicing. If the ISP fails to honor the invoice or credit memo, the County may terminate the contract for default.

BL109-23 Page 5

VIII. PICKUP AND DELIVERY OF GARMENTS

ISP must provide delivery and/or pick-up services for soiled and/or contaminated ensembles and ensemble elements at the below main delivery/receiving address, or at a location coordinated with ISP and Department liaison for pickup and delivery.

Gwinnett County Resource Management 450 Hosea Rd

Lawrenceville GA 30046

All shipping fees must be included in repair costs breakdown.

ISP must return all gear requiring maintenance or repair services within five (5) business days.

Department authorized designee will instruct the ISP on the type of services required for each garment.

IX. DELIVERY

All packages delivered or shipped must be completely wrapped and intact. The packaging materials must be that of a standard commercial quality and be able to withstand shipment to the delivery destination.

Deliveries are to be made during normal weekday business hours to the Department (Monday-Friday 8:30 am to 4:30 pm).

All delivered or shipped items are subject to inspection by Department-authorized designee upon receipt. If any of the garments or package is damaged, defective, or otherwise unsatisfactory, the ISP agrees to repair the products within two (2) business days after notification from the Department, and at no additional cost.

All delivery timeframes must be adhered to by the ISP(s), except in such cases where the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of the ISP. In these cases, the ISP must notify the County of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the County.

Should the ISP(s) to whom the contract(s) is awarded fail to deliver in the time stated above, the County reserves the right to cancel the contract on a default basis.

X. RESPONSE TIME

Response to all requests for services must be within 24 hours of notification.

XI. EMERGENCY RESPONSE

ISP must provide a point of contact (POC) which must be available 24 hours a day. This POC must be authorized to commit the successful ISP for emergency services. The ISP will be expected to open their facilities within a maximum four (4) hour response time to repair, wash, and decontaminate gear. The ISP will provide on-scene emergency services as required and when required by the County. ISP will be required to report to the emergency’s location within two (2) hours of receiving notification and will be expected to provide replacement gear to personnel on-scene as needed.

ISP must be capable of responding to an emergency for decontamination of protective clothing within 12 hours’ notification.

ISP must provide a 24-hour access phone number.

XII. EMERGENCY EQUIPMENT

Successful ISP’s work site must be equipped with a generator capable of providing for its electrical needs. The purpose of this generator is to ensure the ISP is capable of providing the County with service in the event of a power loss.

BL109-23 Page 6

XIII. DEFINITIONS

A. Advanced Cleaning/Inspections

Advanced cleaning is a thorough cleaning of gear and gear elements accomplished by washer/extractor machine and must meet NFPA 1851 current edition. This gear will be placed in a UV-blocking bag provided by the ISP.

B. Biohazard Decontamination Cleaning Biohazard decontamination cleaning is specialized cleaning that may be needed when gear is exposed to blood borne pathogens, body fluids, hazardous chemicals (including fuel, gasoline, paint, and other substances), smoke, and byproducts of fire. Gear that has been exposed to hazardous materials or is extremely contaminated that cannot be cleaned by the ISP will be placed in red bags provided by the ISP and will not be cleaned. This gear needs to be returned to the Department for proper disposal in accordance with Federal, State, and Local regulations, unless otherwise directed by the Department Liaison.

C. Specialized/Heavy Contamination Cleaning Heavily soiled cleaning involves cleaning materials that are imbedded in gear, such as tar, oils, grease, grime, black soot, resins, sewer discharge, etc. This gear will be placed in a black bag provided by the ISP.

D. Advanced Inspection Advanced inspection must meet the current NFPA 1851 edition guidelines.

E. Inspection and Evaluation Both the outer shell and liner system for all gear must be inspected, at no cost, for structural integrity problems and areas requiring special attention. Thermal liners must be inspected for loss of quilting threads. Excessively large areas where quilt stitching is broken or missing can indicate the need to replace the liner. Stress areas are generally considered to be the corners of pockets and flaps, the base of the fly, the top and bottom of the storm flap, and any place where the stitching begins or ends.

F. ISP Certifications ISP’s staff must be certified by the structural gear manufacturer, and trained to repair all components of the ensemble such as shells, liners, moisture barriers, etc. Repairs include but are not limited to bums, rips, hook and loop, zippers, OEM reflective material, leather reinforcement, alterations, hardware such as snaps, etc. Cleaning must be done using structural gear manufacturer-approved detergents for use with all outer shell, moisture barrier, and thermal liner materials so as to not void the fabric’s retardant capability.

ISP will provide all materials needed for repairs including but not limited to thread, hook and loop, shell, liner, moisture barrier, hardware, etc. The exception will be the complete replacement of the moisture barrier when the barrier is deemed outside of warranty.

G. Cleaning and Decontamination ISP’s cleaning process must be compliant with the current edition of the NFPA 1851 standard and cleaning specifications and manufacturer’s guidelines. The ISP must provide all the chemicals and supplies necessary for the cleaning, repair, inspection, and certification of outer shells, moisture barriers, and thermal liners as to not void the fabric’s fire-retardant capability. The ISP’s facility must also be equipped with the necessary equipment for the cleaning, inspection, and repairing of the gear. The ISP will be responsible for the separation of the garments (liners from shells) and cleaning according to manufacturer’s washing instructions, drying, inspecting, hydro-static testing, and repairs (if necessary) and then reassembling with its corresponding unit (shell with liner). The serial number barcode on the shell must match the serial number barcode on liner as well as the serial number on the DRD to prevent mismatched garments.

ISP must be able to process a minimum of 1,000 sets of gear annually. Gear information will be entered into online database. Specialized cleaning may be needed to decontaminate gear exposed to blood borne

BL109-23 Page 7 pathogens, chemicals, and other substances. ISP’s trained staff will notify the Department authorized designee when badly damaged gear should be condemned and replaced. This will require the approval of the Department-authorized designee.

Cleaning services must include, but not be limited to, the thorough cleaning of protective ensembles or elements such as coats, trousers, coveralls, and hoods (all types of outer shell, moisture barrier and thermal liner combinations) by washing with cleaning agents or specialized cleaning to remove hazardous materials or body fluids in full compliance with NFPA 1851, Current Edition and manufacturer’s guidelines.

ISP shall have liability insurance to clean protective clothing and for the repair or replacement of ensembles and ensemble elements damaged in laundry, or from wash water contamination. ISP must replace all ensembles and ensemble elements damaged in laundry, or from wash water contamination.

ISP must take reasonable precautions to protect its personnel from contaminant exposures while handling ensembles and ensemble elements.

ISP must provide Material Safety Data Sheets (MSDS) on all chemicals used in the cleaning process or verification that chemicals are approved by the manufacturer and meet 1851 requirements for cleaning detergents.

ISP must take appropriate steps to prevent cross contamination between any and all products laundered in the facility. ISP must test ensembles or ensemble elements after decontamination to ensure that decontaminated ensembles or ensemble elements are truly decontaminated and safe to wear.

Ensembles and ensemble elements must be cleaned and decontaminated only with like elements, including but not limited to outer shells with outer shells, liners with liners, hoods with hoods, gloves with gloves, and boots with boots. Garment liner systems must be removed if possible and cleaned separately to avoid contamination with the debris found in the shell. Since the moisture barrier will limit the flow of water through the outer shell fabric, removing the liner will result in better cleaning. Separating the liner from the outer shell will also reduce drying time.

To prevent the spread of disease or infections through cross contamination, soiled elements should not be cleaned with other items of clothing or laundry.

The cleaning process must remove all contaminants from the normal course of firefighting activities including gear heavily contaminated with tar, oil, fuels, grease, resins, gasoline, acid, asbestos, paint, biological contaminants, and other hazardous materials which require special handling.

The process used for cleaning must not void fiber manufacturer’s warranty. The cleaning process must be approved and recommended by all major fiber, liner, and turnout-gear manufacturers.

The cleaning process must not harm the fire retardancy of the gear or damage the fabrics in any way.

ISP must not use any chlorine, caustic detergents, solvent, or any other chlorinated solvent that damage or degrade the fire protective fibers, liners, reflective trim, or leather enforcements.

ISP must use the minimum temperature as dictated by NFPA 1851 for the type of contamination being addressed.

All garments are to be hung dry away from exposure to sunlight or ultraviolet light.

Contaminants, when removed from the gear, along with effluents must be properly disposed of in accordance with all Local, State, and Federal codes and regulations, latest editions.

BL109-23 Page 8

H. Repairs All repairs will be NFPA-compliant and third-party verified.

All repairs must be made in accordance with manufacturer’s guidelines meeting the latest edition of the NFPA 1851 Standard and third-party certified. ISP’s staff should be trained to repair all components of the ensembles such as shells, liners, and moisture barriers. Repairs may include burns, rips, tears, holes, Velcro, zippers, reflective material, leather reinforcement, alterations, hardware such as snaps, etc., and any custom work needed.

If repair is needed to comply with NFPA standards, the ISP must contact the Department-authorized designee, with an estimate before any repairs may begin. Any garment, which is deemed to have excessive repair costs, or being beyond repair and/or structurally unfit for firefighting, shall be returned tagged as being “non-NFPA Compliant”, at no cost, with a recommendation to remove the garment from service.

The ISP shall be Third Party Certified to repair and perform resealing operations on W.L. Gore’s Crosstech Moisture Barrier material and Parallon Thermal Liner/Moisture Barrier

All garments repaired must be returned and tagged “NFPA compliant.”

All repairs performed on gear shall be listed in detail.

ISP must use NFPA-compliant repair materials from the original garment manufacturer and all thread must be 100% Nomex® meeting “Major A Seam” requirements.

ISP shall be capable of providing a full range of repair service, including but not limited to the following:

• Replacement of reflective trim

• Replacement of leather reinforcements

• Repair of rips, tears, and burn holes

• Repair and/or replacement of hardware

• Replacement or repair of zipper or Velcro closures

• Additions of all types of pockets

• Repair of both moisture barrier and thermal liner materials

• Custom alterations (i.e., lengthen and shorten coats, sleeves, pant legs and waist adjustments)

All moisture barrier repairs shall be performed by the manufacturer or a verified ISP. Moisture barrier materials are found in collars, collar closure systems, and other assemblies, including, but not limited to, storm flaps and sleeve wells.

Repair of broken zippers shall be repaired provided that doing so will not cause a breach to any moisture barrier material and will not affect the garment integrity.

Hooks and loops shall be replaced, provided that doing so will not cause a breach to any moisture barrier material and will not affect the garment integrity.

ISP shall not repair or clean gear that has reached the ten (10) year life cycle based on manufacture date.

This gear shall be returned to the County for proper disposal. The County will not pay any charges/fees for gear mistakenly processed in error by the ISP.

ISP shall notify the County in writing when badly damaged gear is not economical to repair. This gear will be placed in a white bag provided by ISP with a label showing the information shown below stating that the gear cannot be used in fire service and include explanation for disposition.

Gear that is suitable for fire service will be placed in a UV-blocking bag provided by ISP with a label

BL109-23 Page 9 showing the following information:

• Date of Inspection, Cleaning and Repair:

• Type of Gear (Turnout Coat Shell/Liner, Turnout Pants Shell/Liner):

• Manufacturer of the gear:

• Manufacturer’s barcode / serial number:

• Date of Manufacture:

• Size of gear:

• Firefighter Name:

• Firefighter ID Number:

• Disposition:

o BER (Beyond Economic Repair) o Exceeds 10-year limit Certified for fire service

I. Containers/Bags/Labels

The ISP will also be responsible for providing disposable bags. The disposable bags should be 20x4x30,

0.8 mil high-density polyethylene PE merchandise bags in white, red, and black.

The “RED” bags are for bio-hazardous contaminated gear.

“UV-blocking” bags are for gear that requires inspection, cleaning, and repair.

“WHITE” bags are for gear that has failed inspection or is marked for training.

Plastic bags shall not be reused. The colored bags must be provided for each set of turnout gear picked up for processing as well as for delivery from the ISP.

J. Helmets Helmet inspection and advance cleaning must be made in accordance with manufacturer’s guidelines meeting the latest edition of the NFPA 1851.

• Helmet elements must be inspected for the following:

o Soiling o Contamination o Physical damage to the shell, such as:

Cracks, crazing dents, and abrasions Thermal damage to the shell, such as bubbling, soft spots, warping, and discoloration o Physical damage to the earflaps, such as:

Rips, tears, and cuts Thermal damage such as charring, burn holes, or melting o Damage to or missing components of the suspension and retention systems o Damage to or missing components of the faceshield/goggle system, including discoloration, crazing, and scratches to the faceshield/goggles lens limiting visibility o Damage to reflective rim o Loss of seam integrity and broken or missing stiches

Helmet requirements for advanced cleaning:

• Detachable or separate components, such as ear covers, suspensions covers, and goggles, shall be removed from the helmet and shall be washed and dried separately.

• Detachable components that are textile based shall either be separately hand washed or washed in a washer/ extractor with other components such as garments or hoods as specified.

• Helmets shall not be machine washed or dried using equipment that produces mechanical actins by tumbling or agitation.

• Unless otherwise specified, helmets shall be hand washed in a utility sink.

• Attached face shields shall be hand washed with a soft cloth.

BL109-23 Page 10

K. Storage Ensembles and ensemble elements shall be stored away from ultraviolet (UV) light, such as fluorescent light, especially from sunlight. Ensembles and ensemble elements shall be completely dry before packaging. Ensembles and ensemble elements shall be stored in accordance with NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting. Ensembles and ensemble elements shall be stored in areas where they will not come in contact with hydraulic fluids, solvents, hydrocarbons, hydrocarbon vapors, or other contaminants.

L. Record Keeping and Reporting The County currently has approximately 1,500 sets of turnout gear in the field which are labeled by the manufacturer showing the month and year of manufacture.

The successful ISP shall establish a web-based record keeping system. This system shall have the ability to record the following data fields for each piece of gear the ISP has and has cleaned:

• Firefighter’s name (Last, First, Middle Initial)

• Firefighter’s Employee ID

• Date and condition when issued

• Type of gear

• Size of gear

• Manufacturer and Model name

• Manufacturer’s identification number or serial number

• Month and year of Manufacture

• Date of advanced inspection, cleaning, testing and repair

• Results of testing

• Detailed description of all repairs

• Findings at time of advanced inspection

• Date of gear retirement (out of service)

The ISP shall record the information shown above in a format from which the Department can manipulate and generate reports; access will be via the Internet. The system shall allow the Department to generate ad-hock reports sorted by any one of the thirteen (13) fields. This access should be secure and should only be used and accessible by authorized County personnel. Reports shall be available at no cost to the County. The online reporting should include the garments processed, the name of the employee to which the gear is assigned, as well as garments that are no longer suitable for service. In addition to the information listed above, the ISP shall provide an email notification on the number of sets picked up or received and provide the names of the personnel for that gear for accountability purposes. At the completion of the contract, accumulated data shall be provided to the Department in a media capable of being accessed by the Department. Within one (1) week of the contract’s completion, any held or stored gear shall be either returned to the Department’s Logistics Section or to the new ISP as directed by the County. Lost gear shall be reimbursed as per Section V Loss or Destruction of Property.

Bid schedule is an estimated projection of services. Repairs will require a written quote provided to the Department liaison for approval prior to beginning repair services. The Department will not be responsible for repairs completed that were not approved.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

COMPANY NAME __________________________________________________________________________________________

Item # Description Approx.

Annual Qty. Unit Price Total Price

1 Advanced Cleaning & Inspection - Coat 1,500 EA $ $

2 Advanced Cleaning & Inspection - Pant 1,500 EA $ $

3 Advanced Inspection - Pant Shell 1 EA $ $

4 Advanced Inspection - Coat Shell 1 EA $ $ 5 Clean Only (including Liner System) 1 EA $ $ 6 Clean Outer Shell ONLY - Coat 1 EA $ $ 7 Clean Outer Shell ONLY - Pant 1 EA $ $ 8 Cleaning & Inspection - Helmet 100 EA $ $ 9 Cleaning Leather Boots - Pair 1 EA $ $

10 Cleaning & Inspection - Hood 1 EA $ $ 11 Cleaning & Inspection - Gloves 1 EA $ $ 12 Bartack 191 EA $ $ 13 Belt Loop (1) 2 EA $ $ 14 D-Ring/Coat (1) 3 EA $ $ 15 Extreme Clean 1 EA $ $ 16 Hazmat Tar, Oil, Grease 5 EA $ $ 17 Hook/Coat (1) 1 EA $ $ 18 Install Crotch Loop/Pant (1) 1 EA $ $ 19 Knee Padding (any Type) (1) 2 EA $ $ 20 Knee Pads/Pant Single 1 EA $ $ 21 Large Patch MB/Coat 1 EA $ $ 22 Large Patch MB/Pant (1) 1 EA $ $ 23 Large Patch OS/Coat (1) 2 EA $ $ 24 Large Patch OS/Pant (1) 16 EA $ $ 25 Large Patch TL/Coat 1 EA $ $

BL109-23 Page 12

COMPANY NAME __________________________________________________________________________________________

# Description Approx.

Annual Qty. Unit Price Total Price

26 Large Patch TL/Pant (1) 1 EA $ $ 27 Lengthen Coat & Liner 2+" up to 4" / Pkt Lowered 1 EA $ $ 28 Lengthen Inseam up to 2" 1 EA $ $ 29 Lengthen Sleeve up to 2" 1 EA $ $ 30 Lengthen Sleeve up to 4" 1 EA $ $ 31 Medium Patch MB/Coat 1 EA $ $ 32 Medium Patch MB/Pant (1) 1 EA $ $ 33 Medium Patch OS/Coat (1) 32 EA $ $ 34 Medium Patch OS/Pant (1) 60 EA $ $ 35 Medium Patch TL/Coat 1 EA $ $ 36 Medium Patch TL/Pant (1) 2 EA $ $ 37 Miscellaneous Velcro per 1"/ Pant 1 EA $ $ 38 Modified Liner Inspection Pant 19 EA $ $ 39 Open/Close Seam for Repair 61 EA $ $ 40 Reconstruct Front or Back Panel from Trim Down (1) 1 EA $ $ 41 Remove Letters 33 EA $ $ 42 Replace Binding (Per Inch) 6 EA $ $ 43 Replace Crotch Loop/Pant (1) 1 EA $ $ 44 Replace Cuff Around Sleeve (any Type) (1) 5 EA $ $ 45 Replace Cuff Reinforcement (any Type) (1) 5 EA $ $ 46 Replace Knee Reinforcements (any Type) (1) 100 EA $ $ 47 Replace Leg Trim (1) 2 EA $ $ 48 Replace MB From Knee Down (1) 1 EA $ $ 49 Replace Pant Fly Zipper 1 EA $ $ 50 Replace Rivet/Grommet Coat (1) 174 EA $ $

BL109-23 Page 13

COMPANY NAME __________________________________________________________________________________________

# Description Approx.

Annual Qty. Unit Price Total Price

51 Replace Snap/Coat (1) 1 EA $ $ 52 Replace Trim Body Coat 1 EA $ $ 53 Replace Trim Sleeve Coat 6 EA $ $ 54 Replace Trim Up To 4" 6 EA $ $ 55 Replace Trim Up To 8" 7 EA $ $ 56 Replace Trim Up To 12" 15 EA $ $ 57 Replace Trim, Coat Pocket 1 EA $ $ 58 Replace Zipper/Coat (1) 7 EA $ $ 59 Restitch Seam/Coat (1) 25 EA $ $ 60 Restitch Seam/Pant (1) 168 EA $ $ 61 Restitch Trim/Coat (1) 34 EA $ $ 62 Restitch Trim/Pant (1) 45 EA $ $ 63 Re-Stripe Entire Pant Cuffs (2) 1 EA $ $ 64 Reverse Hook/Coat 2 EA $ $ 65 Rivets/Grommet (1) 51 EA $ $ 66 Sew On Letters or #S Scotch (1) 38 EA $ $ 67 Shorten Inseam 2"- 4" 1 EA $ $ 68 Shorten Inseam up to 2" 1 EA $ $ 69 Shorten Sleeve up to 2" 1 EA $ $ 70 Shorten Sleeves 2" to 4" 1 EA $ $ 71 Small Patch MB/Coat 1 EA $ $ 72 Small Patch MB/Pant (1) 1 EA $ $ 73 Small Patch OS/Coat (1) 116 EA $ $ 74 Small Patch OS/Pant (1) 221 EA $ $ 75 Small Patch TL/Coat 3 EA $ $

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COMPANY NAME __________________________________________________________________________________________

# Description Approx.

Annual Qty. Unit Price Total Price

76 Small Patch TL/Pant (1) 12 EA $ $ 77 Snap Tab (1) 1 EA $ $ 78 Suspender Button/Snap/Pant (1) 13 EA $ $ 79 Suspender Loop (1) 7 EA $ $ 80 Tape hole in MB Up per 6" 1 EA $ $ 81 Tape Pin Hole in MB Up Per 3" 22 EA $ $ 82 Tape Pin Hole in MB Up Per 6" 4 EA $ $ 83 Velcro Fly /Pant (1) 69 EA $ $ 84 Velcro Storm Flap/Coat (1) 1 EA $ $ 85 Velcro Up To 4"/Coat (1) 166 EA $ $ 86 Velcro Up To 4"/Pant (1) 119 EA $ $ 87 Velcro Up To 8"/ Coat (1) 1 EA $ $ 88 Velcro Up To 8"/ Pant (1) 49 EA $ $ 89 Velcro Up To 12"/ Coat (1) 13 EA $ $ 90 Velcro Up To 12"/ Pant (1) 25 EA $ $ 91 Visual Liner Inspection Coat 8 EA $ $ 92 Wristlet Thumbhole (1) 10 EA $ $

BID TOTAL $

BL109-23 Page 15

BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional one-year periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail address

BL109-23 Page 16

COMPANY NAME __________________________________________________________________________________________

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

BL109-23 Page 17

BL109-23 Provision of Bunker Gear Maintenance and Repair on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL141-15

BL109-23 Provision of Bunker Gear Maintenance and Repair on an Annual Contract Page 18

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its entirety at GwinnettCounty.com

BL109-23 Page 19

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain

Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

BL109-23 Page 20

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company(ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law

91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Rev. 5/19

SAM

PLE

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

BL109-23

Buyer Initials: CB

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED

ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN

THE INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS

SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a…