BL077_24 Inv.pdf

July 10, 2024

INVITATION TO BID

BL077-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the Purchase and Installation of Office Cubicles for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on July 25, 2024 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.gwinnettcounty.com.

Questions regarding bids should be directed to Brittany Bryant, CPPB, Purchasing Associate III, at Brittany.Bryant@GwinnettCounty.com or by calling 770-822-7759, no later than 3:00 P.M. local time on July 18, 2024. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Successful contractors will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M.

Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Brittany Bryant, CPPB Purchasing Associate III

The following pages should be returned in duplicate as your bid: Bid Schedule, Page 3-8 References, Page 9 Code of Ethics, Page 12

Contractor Affidavit, Page 13 http://www.gwinnettcounty.com/ mailto:Brittany.Bryant@GwinnettCounty.com

BL077-24 PAGE 2

REQUIREMENTS & SPECIFICATIONS

I. Scope of Work

• The Gwinnett County Department of Water Resources is requesting bids for replacement office furniture. This bid will include delivery, installation, and removal of all old cubes and furniture at multiple locations within the Department of Water Resources Central Headquarters, locations specified in II. Equipment Specifications below.

This project will entail the following:

• Removal and disposal of current office furniture.

• Delivery and installation of new furniture at Water Resources Central Headquarters. (684 Winder Hwy, Lawrenceville, GA. 30045).

II. Equipment specifications

• Meet or exceed the specifications of furniture in the description.

• If an alternate product is offered other than what is listed in the bid schedule, vendor should supply specifications/cut sheets for the alternate product being offered within the bid package submitted.

• All furniture products MUST be manufactured by Hyer Office Furniture.

• All cubicle replacements will take place at Water Resources Central Headquarters. The following. Sections within the building will have areas replaced o Customer Care

▪ Section A: Call Center

• Removal of 32 cubicles

• Installation of 40 cubicles.

▪ Section B: Cash Management

• Removal of 5 cubicles,

• Installation of 9 cubicles and 2 sets of office furniture.

▪ Section C: Customer Care Training room

• Removal of 9 cubicles

• Installation of 14 tables o Field Operations

▪ Section D: Public Outreach, and Contracts

• Removal of 20 cubicles and 1 group workspace

• Installation of 35 cubicles.

▪ Section E: Field Crews

• Removal of 18 cubicles and 2 group workspaces

• Installation of 14 cubicles and 34 workstations

III. Delivery and installation

• Delivery and installation MUST be coordinated with the Gwinnett County Water Resources Department.

• Drawings/specifications attached in Attachment #1. Final layout design to be determined by Gwinnett County Department of Water Resources (GCDWR) and the awarded vendor before removal of current furniture occurs.

• Removal and installation may need to occur on weekends to reduce staff impact time.

• The awarded vendor will need to notify GCDWR of any items with long lead times at the time of the bid.

BL077-24 PAGE 3

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHDULE

COMPANY NAME _______________________________________________________________________________

Item

QTY. DESCRIPTION ITEM NO. MANUFACTURER

DELIVERY

A.R.O

UNIT PRICE TOTAL PRICE

SECTION A – CUSTOMER CARE: CALL CENTER

1 40 EA

Electric Adj. Height Mech. for 48" top

CS HiLo 37-8S112 $ $

2 41 EA P55 36x28 Fabric Panel SB P9070-S $ $

3 4 EA P55 36x36 Fabric Panel SB P9090-S $ $

4 84 EA P55 36x48 Fabric Panel SB P90120-S $ $

5 1 EA P55 54x24 Fabric Panel SB P13560-S-W $ $

6 1 EA P55 54x28 Fabric Panel SB P13570-S-W $ $

7 20 EA P55 54x36 Fabric Panel SB P13590-S-W $ $

8 16 EA P55 54x48 Fabric Panel SB P135120-S-W $ $

9 6 EA 8-TRAC Ceiling In-Feed 8-TRAC-CIF144 $ $

10 80 EA 8-TRAC-Duplex Circuit 1 8-TRAC-DUP-C1 $ $

11 80 EA 8-TRAC-Duplex Circuit 2 8-TRAC-DUP-C2 $ $

12 31 EA 8-TRAC-Duplex Circuit 3 8-TRAC-DUP-C3 $ $

13 24 EA Power Dist. Harness 36 8-TRAC-PDH36 $ $

14 59 EA

Power Distribution Harness 48

8-TRAC-PDH48 $ $

15 40 EA Pass-thru Harness 28 8-TRAC-PPH28 $ $

16 12 EA Power Pole SB P55PP $ $

17 1 EA Fabric Tile 18" x 28" SB PH4570F $ $

18 20 EA Fabric Tile 18" x 36" SB PH4590F $ $

19 16 EA Fabric Tile 18" x 48" SB PH45120F $ $

20 41 EA Glass Tile 18" x 28" SB PH4570G $ $

21 4 EA Glass Tile 18" x 36" SB PH4590G $ $

22 84 EA Glass Tile 18" x 48" SB PH45120G $ $

23 28 EA Binder Bin 48 SB PU120L $ $

24 36 EA Open Shelf 36 SB PS90 $ $

25 32 EA

Full Height Pedestal B/B/F

MA 312 $ $

26 32 EA Full Height Pedestal F/F MA 311 $ $

27 28 EA

Perno "L" LED Task light w/OS

RI Perno L $ $

BL077-24 PAGE 4

QTY. DESCRIPTION ITEM NO. MANUFACTURER

DELIVERY

A.R.O

UNIT PRICE TOTAL PRICE

28 1 EA

2mm 28x24 Worksurface DS

PT76-D (0869NT)

SB

29 40 EA

2mm 36x24 Worksurface DS

PT96-D (0869NT)

SB

SECTION A TOTAL $

SECTION B – CUSTOMER CARE: CASH MANAGEMENT

1 2 EA

Acrylic Modesty mount kit

SB AMM $ $

2 9 EA

Electric Adj. Height Mech. for 48" top

CS HiLo 37-8S112 $ $

3 2 EA

Electric Adj. Height Mech. for 60" top

CS HiLo 37-8S152 $ $

4 7 EA Box Leg 14" deep SB BL35 $ $

5 3 EA Box Leg 28" Deep SB BL70 $ $

6 2 EA

Box Leg Support Bracket - Left

SB BLB-L $ $

7 1 EA

Box Leg Support Bracket - Right

SB BLB-R $ $

8 2 EA Modesty Panel 120 SB MP-120 (505) $ $

9 2 EA Modesty Panel 180 SB MP-180 (505) $ $

10 10 EA P55 36x28 Fabric Panel SB P9070-S $ $

11 22 EA P55 36x36 Fabric Panel SB P9090-S $ $

12 18 EA P55 36x48 Fabric Panel SB P90120-S $ $

13 1 EA Wall Mount Kit - 53" SB P55 WMK 135 $ $

14 18 EA 8-TRAC-Duplex Circuit 1 8-TRAC-DUP-C1 $ $

15 18 EA 8-TRAC-Duplex Circuit 2 8-TRAC-DUP-C2 $ $

16 5 EA Power Dist. Harness 36 8-TRAC-PDH36 $ $

17 9 EA

Power Distribution Harness 48

8-TRAC-PDH48 $ $

18 9 EA Pass-thru Harness 28 8-TRAC-PPH28 $ $

19 2 EA

8-TRAC Side Power Entry 72

8-TRAC-SIF72 $ $

20 1 EA

Acrylic Screen 12x48 Frosted White

SB PSC30120-

A(WH)

21 1 EA Glass Tile 18" x 28" SB PH4570G $ $

22 22 EA Glass Tile 18" x 36" SB PH4590G $ $

23 9 EA Glass Tile 18" x 48" SB PH45120G $ $

24 11 EA

Full Height Pedestal B/B/F

MA 312 $ $

BL077-24 PAGE 5

QTY. DESCRIPTION ITEM NO. MANUFACTURER

DELIVERY

A.R.O

UNIT PRICE TOTAL PRICE

25 9 EA Full Height Pedestal F/F MA 311 $ $

26 9 EA

2mm 36x24 Worksurface DS

SB PT96-D

(0869NT)

27 1 EA

2mm 24x40 Worksurface DS

SB PT106-D

(0869NT)

28 19 EA

2mm 48x24 Worksurface DS

SB PT126-D

(0869NT)

29 1 EA

2mm 36x28 Worksurface DS

SB PT97-D

(0869NT)

30 1 EA

2mm 48x28 Worksurface DS

SB PT127-D

(0869NT)

31 2 EA

2mm 71x28 Worksurface - DS

SB PT187-D

(0869NT)

32 2 EA 2mm 63x28 D-Top DS

SB PT1607-U-D

(0869NT)

SECTION B TOTAL $

SECTION C – CUSTOMER CARE: TRAINING ROOM

1 28 EA Box Leg 24" Deep SB BL60 $ $

2 14 EA Modesty Panel 120 SB MP-120 (505) $ $

3 14 EA 8-TRAC-Duplex Circuit 1 8-TRAC DUP-C1 $ $

4 4 EA

End Power Feed w/20a Plug - 4'

8-TRAC-EP48 $ $

5 14 EA

Power Distribution Harness 24

8-TRAC-PDH24 $ $

6 10 EA Pass-thru Harness 24 8-TRAC-PPH24 $ $

7 14 EA

Acrylic Screen 12x24 Frosted White

SB PSC3060-

A(WH)

8 28 EA

Privacy Screen Mount-on surface

SB SMK-A4 $ $

9 14 EA

2mm 48x24 worksurface DS

SB PT126-D

(0869NT)

SECTION C TOTAL $

SECTION D – FIELD OPERATIONS: COMMUNICATIONS,

OUTREACH, CONTRACTS

1 35 EA

Electric Adj. Height Mech. for 48" top

CS HiLo 37-8S112 $ $

2 3 EA P55 54x24 Fabric Panel SB P13560-S-W $ $

3 44 EA P55 54x28 Fabric Panel SB P13570-S-W $ $

4 23 EA P55 54x36 Fabric Panel SB P13590-S-W $ $

5 97 EA P55 54x48 Fabric Panel SB P135120-S-W $ $

6 4 EA 8-TRAC Ceiling In-Feed 8-TRAC-CIF144 $ $

7 39 EA 8-TRAC-Duplex Circuit 1 8-TRAC-DUP-C1 $ $

BL077-24 PAGE 6

QTY. DESCRIPTION ITEM NO. MANUFACTURER

DELIVERY

A.R.O

UNIT PRICE TOTAL PRICE

8 35 EA 8-TRAC-Duplex Circuit 2 8-TRAC-DUP-C2 $ $

9 69 EA 8-TRAC-Duplex Circuit 3 8-TRAC-DUP-C3 $ $

10 34 EA 8-TRAC-Duplex Circuit 4 8-TRAC-DUP-C4 $ $

11 1 EA

End Power Feed w/20a Plug - 4'

8-TRAC-EP48 $ $

12 20 EA Power Dist. Harness 36 8-TRAC-PDH36 $ $

13 55 EA

Power Distribution Harness 48

8-TRAC-PDH48 $ $

14 33 EA Pass-thru Harness 28 8-TRAC-PPH28 $ $

15 8 EA Power Pole SB P55PP $ $

16 2 EA

Etched Glass Tile 18" x 24"

SB PH4560GE $ $

17 2 EA

Etched Glass Tile 18" x 28"

SB PH4570GE $ $

18 2 EA

Etched Glass Tile 18" x 36"

SB PH4590GE $ $

19 75 EA

Etched Glass Tile 18" x 48"

SB PH45120GE $ $

20 42 EA Fabric Tile 18" x 28" SB PH4570F $ $

21 20 EA Fabric Tile 18" x 36" SB PH4590F $ $

22 22 EA Fabric Tile 18" x 48" SB PH45120F $ $

23 35 EA Binder Bin 48 SB PU120L $ $

24 34 EA Open Shelf 36 SB PS90 $ $

25 35 EA

Full Height Pedestal B/B/F

MA 312 $ $

26 35 EA Full Height Pedestal F/F MA 311 $ $

27 34 EA

Perno "L" LED Task light w/OS

RI Perno L $ $

28 35 EA

2mm 36x24 Worksurface DS

SB PT96-D

(0869NT

29 70 EA

2mm 48x24 Worksurface DS

PT126-D

(0869NT)

SECTION D TOTAL $

SECTION E – FIELD OPERATIONS: FIELD CREWS

1 14 EA

Electric Adj. Height Mech. for 48" top

CS HiLo 37-8S112 $ $

2 7 EA P55 36x28 Fabric Panel SB P9070-S $ $

3 7 EA P55 36x48 Fabric Panel SB P90120-S $ $

4 18 EA P55 54x24 Fabric Panel SB P13560-S-W $ $

BL077-24 PAGE 7

QTY. DESCRIPTION ITEM NO. MANUFACTURER

DELIVERY

A.R.O

UNIT PRICE TOTAL PRICE

5 9 EA P55 54x28 Fabric Panel SB P13570-S-W $ $

6 85 EA P55 54x36 Fabric Panel SB P13590-S-W $ $

7 32 EA P55 54x48 Fabric Panel SB P135120-S-W $ $

8 8 EA 8-TRAC Ceiling In-Feed 8-TRAC-CIF144 $ $

9 50 EA 8-TRAC-Duplex Circuit 1 8-TRAC-DUP-C1 $ $

10 50 EA 8-TRAC-Duplex Circuit 2 8-TRAC-DUP-C2 $ $

11 28 EA 8-TRAC-Duplex Circuit 3 8-TRAC-DUP-C3 $ $

12 14 EA 8-TRAC-Duplex Circuit 4 8-TRAC-DUP-C4 $ $

13 32 EA Power Dist. Harness 36 8-TRAC-PDH36 $ $

14 28 EA

Power Distribution Harness 48

8-TRAC-PDH48 $ $

15 18 EA Pass-thru Harness 24 8-TRAC-PPH24 $ $

16 14 EA Pass-thru Harness 28 8-TRAC-PPH28 $ $

17 16 EA Power Pole SB P55PP $ $

18 8 E Etched Glass Tile 18" x 28"

SB PH4570GE $ $

19 23 EA

Etched Glass Tile 18" x 48"

SB PH45120GE $ $

20 8 EA Fabric Tile 18" x 28" SB PH4570F $ $

21 23 EA Fabric Tile 18" x 36" SB PH4590F $ $

22 16 EA Fabric Tile 18" x 48" SB PH45120F $ $

23 14 EA Binder Bin 48 SB PU120L $ $

24 34 EA Open Shelf 24 SB PS60 $ $

25 48 EA Open Shelf 36 SB PS90 $ $

26 48 EA

Full Height Pedestal B/B/F

MA 312 $ $

27 14 EA Full Height Pedestal F/F MA 311 $ $

SECTION E TOTAL $

OVERALL TOTAL (SECTIONS A + B + C + D + E) $

BL077-24 PAGE 8

Certification of Non-Collusion in Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services.

Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

E-mail Address

BL077-24 Page 9

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

BL077-24 Page 10

INSURANCE REQUIREMENTS

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

✓ Bodily Injury by Accident - $100,000 each accident

✓ Bodily Injury by Disease - $500,000 policy limit

✓ Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

✓ 1986 (or later) ISO Commercial General Liability Form

✓ Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

✓ Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations)

✓ Blanket Contractual Liability

✓ Broad Form Property Damage

✓ Severability of Interest

✓ Underground, explosion, and collapse coverage

✓ Personal Injury (deleting both contractual and employee exclusions)

✓ Incidental Medical Malpractice

✓ Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply

✓ Additional Insured Endorsement

✓ Concurrency of Effective Dates with Primary

✓ Blanket Contractual Liability

✓ Drop Down Feature

✓ Care, Custody, and Control - Follow Form Primary

✓ Aggregates: Apply Where Applicable in Primary

✓ Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners should be shown as an additional insured on General Liability, Auto

Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

BL077-24 Page 11

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public

Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

BL077-24 Purchase and Installation of Office Cubicles Page 12

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE

REQUIRED PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL077-24 Purchase and Installation of Office Cubicles Page 13

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.

Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL077-24 Page 14

SECTION 00900

SECURITY PRECAUTIONS AND REQUIREMENTS

PART 1- REQUIREMENTS

1. The successful contractor shall execute and provide a Gwinnett County Government Consent Form for each employee and subcontractor to be working on site. A criminal history will be run and approved prior to contractor’s employees / subcontractors permitted on site. Once approved, said employees / subcontractors will be issued a contractor ID badge and this badge must be visibly worn at all times.

PART 2- PRODUCTS (Not Used)

PART 3- EXECUTION (Not Used)

BL077-24 Page 15

GWINNETT COUNTY GOVERNMENT

Department of Support Services and Gwinnett County

Sheriff’s Office Consent Form

I, _____________________________________________________ hereby authorize the (Print Name)

Gwinnett County Sheriff’s Office to receive all criminal history and driving history records information pertaining to me, which may be in the files of any state or local criminal justice agency. I understand that permission for me to work within Gwinnett County facilities and receive an Identification Card for such purposes will be contingent upon the results of a complete background investigation; and I am aware that withholding information or making false statements on this form will be a basis for rejecting my submission for work within County facilities, or upon discovery, withdrawal of the permission to work within County facilities, and the required return of the associated County issued Identification Card.

I authorize any of the persons or organization referenced in this application to give to you all information concerning my criminal history record and driving history record, and any other information they might have, personal or otherwise, and release all such parties from all liability for any damage that may result from furnishing such information to you. I further authorize you to request and obtain any criminal history and driving history records from any federal, state, or local jurisdictions or law enforcement agencies and release all such parties from all liability for any damage that may result from furnishing such information to you.

I agree to these conditions and I hereby certify that all statement made by me on this application are true and complete.

Signature of applicant as usually written Date

BL077-24 Page 16

GWINNETT COUNTY GOVERNMENT

Consent Form Supplement

Instructions: Please type or print legibly in ink. All questions must be answered; if a question is not applicable, so state by indicating NA (not applicable). Please be specific when completing the form to ensure all information is complete, true, and correct. Omission of facts will be perceived as falsification and will be the basis for rejection of your submission, or upon discovery, withdrawal of the County issued ID and permission for work within County facilities.

Last Name _________________________________________ First Name _______________________________________

Middle Name _______________________________________ Sex ____________________ Race ___________________

Social Security Number ______________________________ Date of Birth ____________________________________

List any nicknames, maiden names and other names you have used ____________________________________

Current Address _______________________________________________________________________________________

Current Telephone Number ____________________________________________________________________________

List previous addresses for last five years:

Dates Street Address City State

Have you ever been convicted of or plead guilty or no contest to a felony or misdemeanor, excluding all offenses for which you were charged as a juvenile?

_____ Yes _____ No If yes, provide details ___________________________________________________________________________________

BL077-24 Page 17

List all traffic citations that you have received within the last five years:

Date Charge Location Disposition

Do you possess a valid driver’s license? _____ Yes _____ No

State _________________ License Number ___________________

Date of Expiration _________________ Restrictions ______________________

Do you hold or have you ever held a license in any state other than the one listed above?

_____ Yes _____ No

If yes, please indicate state(s) and approximate dates license(s) were held ___________________________

Have you ever had your license suspended or revoked? _____ Yes _____ No

If yes, provide details _________________________________________________________________________________

Gwinnett County

Sheriff’s Office

GEORGIA CRIME INFORMATION CENTER

AWARENESS STATEMENT

Access to Criminal Justice Information (CJI), as defined in Georgia Crime Information Center (GCIC) Council Rule 140-1-.02 (amended), and dissemination of such information is governed by state and federal laws and the Rules of the GCIC Council. CJI cannot be accessed or disseminated by any personnel except as directed by superiors and as authorized by approved standard operating procedures. These standard operating procedures are based on controlling state and federal laws, relevant federal regulations, and the Rules of the GCIC Council.

O.C.G.A. §35-3-38 establishes criminal penalties for specific offenses involving obtaining, using, or disseminating criminal history record information (CHRI) except as permitted by law. The same statute establishes criminal penalties for disclosing or attempting to disclose techniques or methods employed to ensure the security and privacy of information or data contained in Georgia criminal justice information systems.

The Georgia Computer Systems Protection Act (Act), O.C.G.A. §16-9-90 et. seq., provides for the protection of public and private sector computer systems, including communications links to such computer systems. The Act establishes four criminal offenses, all major felonies, for violations of the Act: Computer Theft, Computer Trespass, Computer Invasion of Privacy, and Computer Forgery. The criminal penalties for each offense carry maximum sentences of fifteen (15) years in prison and/or fines up to $50,000.00, as well as possible civil ramifications. The Act also establishes Computer Password Disclosure as a criminal offense with penalties of one (1) year in prison and/or a $5,000.00 fine.

The Georgia Criminal Justice Information System (CJIS) Network is operated by the GCIC in compliance with O.C.G.A. §35-3-31. All databases accessible through CJIS Network terminals are protected by the Computer Systems Protection Act. Similar communications and computer systems operated by municipal/county governments are also protected by the Act.

By my signature below, I acknowledge that I have read and understand this Awareness Statement.

Print Name: _______________________________________________________________________

Signed: __________________________________ Date: ___________________________________

Witnessed: ________________________________ Date: ___________________________________

Cleophas Atwater

Chief Deputy

2900 University Parkway

Lawrenceville, GA

(770) 619-6500 Fax (770) 822-3115

Keybo Taylor, Sheriff

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FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY

LISTING.

BL077-24

Buyer Initials: BB

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

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GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

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I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule.

The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their

BL077-24 Page 25 submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening and the solicitation number on the face of the package or envelope.

Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc.

must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects.

Vendors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower than the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their

BL077-24 Page 26 submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid.

No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item that fails to meet the specifications, shall be borne by the vendor.

VII. F.O.B. POINT

Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid and Allowed. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed.

Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the vendor is not the patentee, assignee, or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED

IN THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in the solicitation package or document. Failure to submit a bid bond with the proper rating will result in submittal being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best rating as stated in the solicitation document.

X. DISCOUNTS

A. Time payment discounts may be considered in arriving at net prices and in award of solicitations. Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is

BL077-24 Page 27 the later date. Payment is deemed to be made for the purpose of earning the discount on the date of the County check.

XI. AWARD

A. Award will be made to either the highest scoring firm (for proposals) or the lowest responsive and responsible vendor (for quotes/bids). The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award. The County may make such investigations as it deems necessary to determine the ability of the vendor to perform, and the vendor shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any submittal if the evidence submitted by, or investigation of such vendor fails to satisfy the County that such vendor is properly qualified to carry out the obligations of the contract.

B. The County reserves the right to reject or accept any or all offers and to waive technicalities, informalities and minor irregularities in the submittals received.

C. The County reserves the right to make an award as deemed in its best interest, which may include awarding to a single vendor or multiple vendors; or to award the whole solicitation agreement, only part of the agreement, or none of the agreement, based on its sole discretion of its best interest.

D. In the event of proposal scores rounded to the nearest whole number result in a tie score, the award will be based on lowest cost.

E. If proposal negotiations with the highest ranked firm are unsuccessful, the County may then negotiate with the second ranked firm and so on until a satisfactory agreement has been reached.

XII. DELIVERY FAILURES

Failure of a vendor to deliver within the time specified or within reasonable time as interpreted by the Purchasing Director, or failure to make replacement of rejected articles/services when so requested, immediately or as directed by the Purchasing Director, shall constitute authority for the Purchasing Director to purchase in the open market articles/services of comparable grade to replace the articles/services rejected or not delivered. On all such purchases, the vendor shall reimburse the County within a reasonable time specified by the Purchasing Director for any expense incurred in excess of the contract prices, or the County shall have the right to deduct such amount from monies owed the defaulting vendor. Alternatively, the County may penalize the vendor one percent (1%) per day for a period of up to ten (10) days for each day that delivery or replacement is late. Should public necessity demand it, the County reserves the right to use or consume articles/services delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Director.

XIII. COUNTY FURNISHED PROPERTY

No material, labor or facilities will be furnished by the County unless so provided in the solicitation package.

XIV. REJECTION OF SUBMITTALS

Failure to observe any of the instructions or conditions in this solicitation package may constitute grounds for rejection.

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XV. CONTRACT

Each submittal is received with the understanding that the acceptance in writing by the County of the offer to furnish any or all the commodities or services described therein shall constitute a contract between the vendor and the County which shall bind the vendor on his part to furnish and deliver the articles quoted at the prices stated in accordance with the conditions of said accepted submittal. The County, on its part, may order from such vendor, except for cause beyond reasonable control, and to pay for, at the agreed prices, all articles specified and delivered.

Upon receipt of a solicitation package containing a Gwinnett County “Sample Contract” as part of the requirements, it is understood that the vendor has reviewed the documents with the understanding that Gwinnett County requires that all agreements between the parties must be entered into via this document. If any exceptions are taken to any part, each must be stated in detail and submitted as part of the vendor’s submittal. If no exceptions are stated, it is assumed that the vendor fully agrees to the provisions contained in the “Sample Contract” in its entirety.

Any Consultant as defined in O.C.G.A. §36-80-28 that is engaged to develop or draft specifications/requirements or serve in a consultative role during the procurement process for any County procurement method, by entering into such an arrangement or executing a contract, the consultant agrees to abide by the current state law and: 1) Avoid any appearance of impropriety and shall follow all policies and procedures of the County, 2) Disclose to the County any material transaction or relationship pursuant to §36-80-28, that is considered a conflict of interest, any involvement in litigation or other dispute, relationship, or financial interest not disclosed in the ethics affidavit, and 3) Acknowledge that any violation or threatened violation of the agreement may cause irreparable injury to the County, entitling the County to seek injunctive relief in addition to all other legal remedies.

When the vendor has performed in accordance with the provisions of this agreement, Gwinnett County shall pay to the vendor, within thirty (30) days of receipt of any department approved payment request and based upon work completed or service provided pursuant to the contract, the sum so requested, less the retainage stated in this agreement, if any. If Gwinnett County fails to pay the vendor within sixty (60) days of receipt of a pay request based upon work completed or service provided pursuant to the contract, the County shall pay the vendor interest at the rate of ½% per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of pay requests. The vendor’s acceptance of progress payments or final payment shall release all claims for interest on said payment.

The parties agree that this Contract shall be governed and construed in accordance with the laws of the State of Georgia.

XVI. NON-COLLUSION

Vendor declares that the submittal is not made in connection with any other vendor’s submittal for the same commodity or commodities, and that the submittal is bona fide and is in all respects fair and without collusion or fraud. An affidavit of non-collusion shall be executed by each vendor. Collusion and fraud in submittal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

XVII. DEFAULT

The contract may be canceled or annulled by the Purchasing Director in whole or in part by written notice of default to the vendor upon non-performance or violation of contract terms. An award may be made to the next low responsive and responsible bidder, or the next highest scoring responsive and responsible proposer, or articles specified may be purchased on the open market similar to those so terminated.