BL076-23 Ad1

May 18, 2023

ADDENDUM #1

BL076-23, Purchase of Shelf Stable Weekend Packs on an Annual Contract

QUESTIONS & ANSWERS:

Q1. Do you need the packs to meet SFSP guidelines?

A1. Yes, the requested weekend packs must follow SFSP guidelines.

Q2. On the first page, it says it is a weekend backpack. On page 2 paragraph 1, it says all components must be in one bag 2 breakfasts and 4 lunch/dinner meals. Can you please explain? The County wants each breakfast and each lunch/dinner wrapped individually, then packed in one bag?

A2. One bag/box shall include six (6) meals in total, comprised of two (2) breakfast meals and four (4) lunch/dinner meals.

Q3. Are weekend packs to be 6 meals that are all individually wrapped within one bag? Or may all components be compiled loosely into each?

A3. Each weekend pack shall include six (6) individually wrapped meals (two (2) breakfast and four (4) lunch/dinner) to be packaged within one bag or box.

Q4. Page 5 requests a "price per meal" - is this meant to say "price per weekend pack"?

A4. The Bid Schedule has been revised to read “Price Per Weekend Pack.” Please see the attached revised Bid

Schedule, pages 5R-7R, below.

This addendum should be acknowledged in the space provided on page 5R and returned with your bid. Failure to do so may result in your bid being deemed non-responsive.

Thank you, Jake Scarpone

Jake Scarpone Purchasing Associate II

BL076-23 Page 5R

COMPANY NAME: ______________________________________________________________________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN BID BEING REJECTED.

REVISED BID SCHEDULE

ITEM

APPROX.

ANNUAL

QTY

DESCRIPTION

NUMBER OF WEEKEND

PACKS PER CASE

PER WEEKEND PACK

PRICE

EXTENDED

PRICE

1. 7,070 EA Delivery of shelf stable weekend packs, per above specifications

TOTAL $

NOTE: Delivery and any other costs associated with this purchase shall be included in the unit price (price per meal) in the Bid Schedule.

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor.

In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

BL076-23 Page 6R

COMPANY NAME: ______________________________________________________________________________

REVISED BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award.

Unless otherwise noted, bid prices will remain firm for four (4) additional one (1) year periods.

• If a percentage increase OR decrease will be a part of this bid, please note this in the space provided together with an explanation:

1st Renewal Option (increase/decrease – circle one)

2nd Renewal Option (increase/decrease – circle one)

3rd Renewal Option (increase/decrease – circle one)

4th Renewal Option (increase/decrease – circle one)

BL076-23 Page 7R

REVISED BID SCHEDULE CONTINUED

Certification Of Non-Collusion in Proposal Preparation

(Signature) (Date)

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within ninety

(90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number Fax Number

E-Mail Address

Contact Person (if someone other than the authorized representative listed above) _________________________________________________________

Telephone Number Fax Number

E-Mail Address