BL054_25 INV.pdf

PA046-21 Page 1

April 7, 2025

INVITATION TO BID

BL054-25

Gwinnett County is soliciting competitive sealed bids from qualified contractors for Provision of Swimming Pool Maintenance and Repair at Various Parks Locations on an Annual Contract with four (4) additional one-year options to renew for the Department of Parks and Recreation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on May 5, 2025 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M.

Apparent bid results will be available the following business day on the website www.gwinnettcounty.com.

Questions regarding bids should be directed to Jake Scarpone, Purchasing Associate II, at Jake.Scarpone@gwinnettcounty.com or by calling 770-822-8722, no later than 3:00 P.M. on April 23, 2025.

Bids are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jake Scarpone Purchasing Associate II

The following pages should be returned with your bid:

Bid Schedule, Pages 9-10 References, Page 11 List of Subcontractors, Page 12 General Information Page, Page 13 Contractor Affidavit & Agreement, Page 14 Code of Ethics Affidavit, Page 15 http://www.gwinnettcounty.com/ mailto:Jake.Scarpone@gwinnettcounty.com

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AQUATIC FACILITY POOL MAINTENANCE AND REPAIR SERVICES

I. SCOPE OF WORK

The Gwinnett County Department of Parks and Recreation is seeking a qualified contractor to perform pool maintenance and repair services on an annual contract for our five (5) year-round aquatic centers, seven (7) seasonal pools and two (2) interactive fountains. Repair services shall include, but are not be limited to: repair and maintenance of pool filtration equipment, leak detection/repairs, drain/waste & fill lines, minor plumbing, electrical, gutter system elements, motors, pumps, underwater lights, chlorinators, UV systems, automatic chemical control feed systems, tile and plaster repairs, etc. Americans with Disabilities Act (hereinafter referred to as ADA) and Virginia Graham Baker Act (hereinafter referred to as VGB) equipment/products must be used where applicable.

II. GENERAL REQUIREMENTS

A. It is understood that the successful bidder shall provide sufficient equipment to perform the type of work detailed above. Basic equipment includes: water hoses, electrical extension cords, pressure gauges and meters, ladders, pressure washer and attachments, fans, temporary work lighting, small submersible pumps, hand tools, shovels, pool cleaning vacuums, poles, nets & brushes, and other similar type equipment necessary to successfully perform required tasks.

B. Gwinnett County will reimburse equipment rentals at cost only. No markup is allowed on rental equipment. All equipment rentals require pre-approval by the County representative.

C. Contractor shall provide Gwinnett County representative with detailed documentation of work performed. Service tickets must identify the reported problem and corrective action taken. All service tickets must be signed by a County representative with a duplicate copy left on site for the permanent record.

D. Contractor shall adequately protect County property and take necessary precaution during the work process to protect all persons/property from damage or loss. Any damage done to a facility or any landscape feature as a result of the contractor or his subcontractors will be the responsibility of the contractor to repair in a timely manner as required by the owner without additional cost to Gwinnett County.

E. Contractor shall take necessary precautions for the safety of employees and shall comply with all applicable provisions of Federal, State and local safety laws to prevent accident and injury to persons on, about or adjacent to the premises where work is being performed.

F. While no minimum staffing is required for this contract, the number of personnel employed by the contractor with their qualifications shall be listed to show sufficient labor to manage this contract in its entirety.

G. Subcontractors are not intended to be utilized under this contract. However, if subcontractors are to be used they must be listed in bid documents stating their area of intended use (i.e. tile work, plaster repair, etc.)

H. Gwinnett County’s normal business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Extended access may be scheduled through the County representative. Unscheduled and emergency repairs after hours and on weekends will be paid at the overtime rate on the bid schedule.

I. While conducting work at the various facilities, the contractor shall be responsible for making sure that all associated gates and entrances are closed during the performance of their work to assure that members of the public do not enter the facility through these access points.

J. Gwinnett County reserves the right to add and delete facilities/equipment as needed.

K. Pool heaters and dehumidification systems are not included in this contract.

L. Major renovation projects are not included in this contract (i.e. Aquatic slide refurbishment, complete pool re-tiling or re-plastering).

M. County staff shall be responsible for maintaining pool chemistry during operating season.

N. The Virginia Graeme Baker (VGB) Pool & Spa Safety Act establishes federal guidelines with periodic revisions in regard to preventing entrapment with swimming pool drains. Gwinnett County is currently in compliance with these requirements and may use this contract to remain in compliance. Whenever VGB products are replaced, product specifications and pictures of the installed product are to be supplied to the County representative.

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O. Invoicing

1. All invoices must reference the Purchase Order number, the work order number, the date(s) and location where service was performed. The invoice must detail the specific work that was performed. Invoices should be submitted within two weeks after completed work. Repair invoices must be itemized by: number of labor hours, labor rate and parts.

2. Repair parts are to be charged at the stated percentage of mark-up over contractor’s cost. All of the Contractor’s supply invoices are required to verify cost and markup. A copy of the Contractor’s supply invoices must be attached to the invoice when submitted for payment.

3. Work directly sub-contracted, that the contractor is not able to perform himself shall be invoiced as lump sum and the contractor shall only include his direct costs for coordinating the work by using the Administrative Labor Rate stated in the bid tab. This shall not be invoiced as a cost plus mark-up item.

4. The contractor should use the correct labor categories and rates appropriate for the work task being performed. Example: The County will not approve a Certified Service Technician rate for sweeping or pressure washing.

P. Qualifications

1. Contractor Qualifications

Selected contractor will comply with state and local codes and regulations. Contractor shall have and maintain all appropriate state, local, and federal licensing, if applicable.

Contractor must have:

a. Knowledge of applicable federal, state and local requirements and regulations in all aspects of commercial pool operation, repair, and maintenance.

b. Have and maintain a current National Swimming Pool Foundation (NSPF) Certified Pool Operator certification and/or an Association of Pool & Spa Professionals (APSP) Aquatic Facility Operator certification.

c. Knowledge, experience, skill, and specialized training with commercial pool equipment and materials.

d. Manufacturer’s training and certifications for repair, replacement, and installation by the manufacturer of equipment listed in Appendix A.

e. Ability to interpret technical specifications, value engineering practices, drawings, or instructions and implement successfully.

f. Ability to produce technical written or oral description of condition or disrepair of equipment for the purpose of correction, repairs, replacement, and or warranty purposes.

g. Demonstrated and verifiable experience within the last five years in similar size and scope of commercial pool maintenance and repair including, but not limited to the following: chemical feed and control, disinfection, water circulation, chemical testing and balance, health department regulations, filtration systems, pumps and pump motors, VGB regulations, troubleshooting, piping and plumbing, etc. See appendix A for existing equipment at each facility.

2. Staff Qualifications

Identify by name, title and certification level, the number of full-time personnel the bidder intends to provide for the services specified within this bid. At least one (1) technician shall be available to respond to a service call at all times.

a. Certified Service Technician

• Ability, knowledge, and experience to perform routine maintenance tasks while working directly under the supervision of a Certified Service Technician.

• Ability to assess and repair small tile and plaster failures, clean pools surfaces and play equipment, repair, replace and or install play equipment parts, empty and fill pool in preparation of public use, and possess a practical knowledge of plumbing.

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• Having and maintaining a current National Swimming Pool Foundation (NSPF) Certified Pool Operator certification and or an Association of Pool & Spa Professionals (APSP) Aquatic Facility Operator certification or other nationally recognized certification equivalent.

• Demonstrated and verifiable experience within the last five years in the commercial pool or Aquatic Center maintenance and repair. Must be able to relay critical information to others as necessary.

b. Laborer/Helper

• Ability to perform routine maintenance tasks and associated physical labor.

• No advanced knowledge or certifications are needed for this classification.

• Must be able to understand and carry out instructions from others and follow manufacturer’s instructions. Install material and operate tools and equipment properly and safely.

• Must be able to relay critical information to others as necessary.

c. Number of Personnel

• When more than one person is required to complete the repair, the contractor shall request prior approval from the County representative. Gwinnett County reserves the right to withhold payment on any invoice reflecting a helper rate that was not approved. Only one service technician rate will be paid per service call.

Q. Cleaning

1. The contractor must properly dispose of all materials off of premises and in accordance with the Environmental Protection Agency (EPA) regulations.

2. At all times contractor shall maintain the site in a neat and orderly condition which meets approval of the County representative.

3. Contractor should use only cleaning materials, methods and equipment compatible with the surface, equipment, etc. being cleaned, as recommended by the manufacturer of the material, equipment, or surface or as approved by the County Representative.

R. Warranties

1. All repairs, including labor, shall be warrantied for two years from time of acceptance.

2. Materials, products, parts, equipment, etc. shall be warrantied per the manufacturers’ limitations. If failures of such items occur, it is the responsibility of the contractor to provide supporting documentation acceptable to the County representative detailing the failure is not labor/Contractor related. It is the responsibility of the Contractor to coordinate with such manufacturers on the County’s behalf to correct and remedy the failure.

3. Expressed warranties made to the County are in addition to implied warranties and shall not limit the duties, obligations, rights, and remedies otherwise available under the law. Expressed warranty periods shall not be interpreted as limitations on the time in which the County can enforce such other duties, obligations, rights, or remedies.

III. REPAIR AND INSTALLATION SERVICES

Repair services are to be performed on an as needed basis. Repairs include, but are not limited to: booster pump, main pump and /or motors, seal kits on motors, underwater light repair / replacement, chemical control feed systems, UV systems, chlorine feed systems, acid feed systems, acid pumps, valves, pipes, diving boards, deck equipment (i.e.

ladders, railings, ADA handicap lifts), tile, plaster, caulk etc.

A. Parts

The successful contractor must replace all failed equipment with the same make / model / manufacturer or an approved alternate. The County representative will be the sole determinant for approved alternate equipment. Parts supplied by the vendor shall be new, free of defects and suitable for the intended service.

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B. Response Time

a. Each work order or service call requires a response to the originator within one (1) hour of receiving the work order or call for service.

b. Complete every service call within 24 hours from the time of the service call or as agreed upon by the County representative. If additional time is needed to complete the repair, the contractor shall notify the County representative immediately.

c. Depending on the nature of the call, emergencies will be handled with a 3-hour response time to the specified site. The Gwinnett County Department of Community Services shall be the sole determinant of what repairs are deemed “emergencies.”

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APPENDIX A – FACILITIES

A. GWINNETT COUNTY DEPARTMENT OF PARKS AND RECREATION – YEAR-ROUND AQUATIC FACILITIES

(INDOOR)

1. Bethesda Park Aquatic Center

• 225 Bethesda Church Road, Lawrenceville, GA 30044

• Two (2) indoor pools o One (1) four lane, 25-yard instructional pool; approximately 72,000 gallons o One (1) indoor leisure play pool; approximately 125,000 gallons. This pool houses a water slide and water play structure with zero depth entry.

o Both filter systems are U.S. filter high-rate sand systems with Pulsar calcium hypochlorite and muriatic acid chemical treatment systems.

o Both pools include ultraviolet disinfection systems.

o Siemens computers regulate chemical feed systems.

2. Bogan Park Aquatic Center

• 2723 North Bogan Road, Buford, GA 30519

• Two (2) indoor pools o One (1) lap pool; approximately 165,000 gallons.

o One (1) leisure play pool with zero depth entry; approximately 100,000 gallons.

• Leisure pool has a water play structure.

• Both filter systems are Defenders with Pulsar calcium hypochlorite and muriatic acid chemical treatment systems.

• Both pools utilize ultraviolet disinfection systems.

• Siemens computers regulate the chemical feed systems.

3. Collins Hill Park Aquatic Center

• 2200 Collins Hill Road, Lawrenceville, GA 30043

• One (1) indoor lap pool; approximately 350,000 gallons.

• Filter system is Defender with Pulsar calcium hypochlorite and muriatic acid chemical treatment systems.

• The pool utilizes ultraviolet disinfection systems.

• Siemens computer regulates the chemical feed.

4. Mountain Park Aquatic Center

• 1063 Rockbridge Road, Stone Mountain, GA 30087

• Two (2) indoor pools o One (1) lap pool; approximately 350,000 gallons.

o One (1) instructional pool; approximately 72,000 gallons.

• Both filter systems are U.S. Filter high-rate sand systems with Pulsar calcium, hypochlorite and muriatic acid chemical treatment systems.

• Both pools include ultraviolet disinfection systems.

• Siemens computers regulate the chemical feeds.

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5. West Gwinnett Park Aquatic Center

• 4488 Peachtree Industrial Boulevard, Norcross, GA 30071

• Two (2) indoor pools o One (1) lap pool; approximately 350,000 gallons.

o One (1) instructional pool; approximately 72,000 gallons

• Both filter systems are Neptune Benson high-rate sand systems with Pulsar calcium hypochlorite and muriatic acid chemical treatment systems.

• Both pools include ultraviolet disinfection systems.

• Accutrol and Prominent computers regulate chemical feeds.

B. GWINNETT COUNTY DEPARTMENT OF PARKS AND RECREATION – SEASONAL FACILITIES (OUTDOOR)

1. Best Friend Park Pool

• 6224 Jimmy Carter Boulevard, Norcross, GA 30052

• Two (2) outdoor leisure pools.

o One (1) smaller, zero depth pool houses a small SCS play structure, three () waterspouts, one

(1) water mushroom, and one (1) concrete “otter” slide.

o One (1) larger, zero depth pool with tumble buckets and one (1) small water play feature.

• One pool uses a Neptune Benson high-rate sand filter system, while the other uses several small mushroom filters.

• Both systems use Pulsar calcium hypochlorite and muriatic acid chemical treatment systems.

• Both systems utilize a Siemens computer to regulate chemical feeds.

2. Collins Hill Park Aquatic Center Outdoor Leisure Pool

• 2200 Collins Hill Road, Lawrenceville, GA 30043 o One (1) outdoor leisure pool; 9,800 sq. ft.

o This pool includes a SCS water play structure, tumble buckets, a Starburst water feature, and a water channel.

o Pool uses a Defender filter system along with Pulsar calcium hypochlorite and muriatic acid for pH control.

o Siemens computer regulates chemical feeds.

3. Dacula Park Pool

• 205 Dacula Road, Dacula, GA 30019 o One (1) 6-lane, 25-yard pool outdoor pool; approximately 225,000 gallons.

o Z-shaped pool with a diving well and attached wading pool.

o This pool uses a Neptune Benson high-rate sand filter system with Pulsar calcium hypochlorite and muriatic acid chemical treatment systems.

o Siemens computer regulates chemical feeds.

4. Lenora Park Pool

• 4315 Lenora Church Road, Snellville, GA 30058

• One (1) outdoor leisure pool with Aqua Play structure and current channel; approximately 9,800 sq. ft.

• Pool uses a Neptune Benson high-rate sand filter system with Pulsar calcium hypochlorite and muriatic acid chemical treatment systems.

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• Siemens computer regulates chemicals feeds.

5. Mountain Park Aquatic Center Outdoor Leisure Pool

• 1063 Rockbridge Road, Stone Mountain, GA 30087

• One (1) outdoor leisure pool with an SCS water play structure, tumble buckets, a Vortex water feature and a water channel; approximately 9,800 sq. ft.

• Pool uses a U.S. Filter high-rate sand filter system with Pulsar calcium hypochlorite and muriatic acid for chemical treatment.

• Siemens computer regulates the chemical feed.

6. Rhodes Jordan Park Pool

• 100 East Crogan Street, Lawrenceville, GA 30046

• One (1) outdoor pool with an SCS water play structure, a water channel and tumble buckets;

approximately 9,300 sq. ft.

• Pool uses a U.S. Filter high-rate sand filter system with Pulsar calcium hypochlorite and muriatic acid for chemical treatment.

• Siemens computer regulates the chemical feed.

7. West Gwinnett Park Aquatic Center

• 4488 Peachtree Industrial Boulevard, Norcross, GA 30071

• One (1) outdoor leisure pool with an aqua Play water play structure, tumble buckets, a Vortex water feature, a water channel, and various other water features; approximately 9,800 sq. ft.

• Pool uses a U.S. Filter high-rate sand filter system with Pulsar calcium hypochlorite and muriatic acid for chemical treatment.

• Siemens computer regulates the chemical feed.

8. E.E. Robinson Park Interactive Fountain

• 650 Peachtree Industrial Boulevard, Sugar Hill, GA 30518

• One (1) 20 horsepower motor and one (1) 3 horsepower recirculation motor.

• This fountain uses a Pulsar chlorination system, a muriatic acid pH control system, and utilizes a UV disinfection system.

• Siemens computer regulates the chemical feed.

9. Graves Park Interactive Fountain

• 1540 Graves Road, Norcross, GA 30093

• One (1) 20 horsepower motor and two (2) 2 horsepower recirculation motors.

• Pool uses a U.S. Filter high-rate sand filter system with Pulsar calcium hypochlorite and muriatic acid for chemical treatment.

• Siemens computer regulates the chemical feed.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN QUOTE BEING

DEEMED NON-RESPONSIVE.

BID SCHEDULE

ITEM

APPROX.

ANNUAL

QTY

DESCRIPTION UNIT PRICE

TOTAL

PRICE

1. 300 HRS Service Technician (Certified) $ /HR $

2. 700 HRS Laborer/Helper $ /HR $

3. 100 HRS Administrative Rate for Coordinating Subcontractor Work $ /HR $

State after hours/weekend rate for unscheduled/emergency repairs:

4. 40 HRS Service Technician (Certified) $ /HR $

5. 40 HRS Laborer/Helper $ /HR $

Replacement Parts and Materials

6. $20,000.00 State percentage of mark up above cost for replacement parts/materials (Not to exceed 10%)

BID TOTAL $

NOTE: Pricing MUST contain ALL charges associated with service including installation, materials, and travel.

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Company Name

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN QUOTE BEING

DEEMED NON-RESPONSIVE.

BID SCHEDULE CONTINUED

Certification of Non-Collusion in Quote Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

Email Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/ http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed within the past five (5) years.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION.

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

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FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN BID BEING REJECTED.

GENERAL INFORMATION

1. How many years has company been in continuous business:

2. Number of Permanent Employees:

3. Please provide names of full-time or part-time employees who will be working under this contract include their position and any certifications. Use a separate sheet of paper if needed.

Names of Full Time Employees (position & certification):

Names of Part Time Employees (position & certification):

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BL054-25, Provision of Swimming Pool Maintenance and Repair at Various Parks Locations

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

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BL054-25, Provision of Swimming Pool Maintenance and Repair at Various Parks Locations

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage. Gwinnett County Board of Commissioners to be named as Additional Insured

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• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $500,000 Bodily Injury by Disease – Policy Limit $500,000 Bodily Injury by Disease – Each Employee $500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999

Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance.

BL054-25 Page 18

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

BL054-25 Page 19

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain

Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.

All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the

Contractor and Subcontractors of liability under the Contract and any applicable law.

BL054-25 Page 20

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public

Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL054-25 Page 21

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

Buyer Initials: JS

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

BL054-25 Page 22

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL

SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION PAGE. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE CONTRACTOR

AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF CLARIFICATION IS

NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON ALL

FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

BL054-25 Page 23

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the

BL054-25 Page 24 parties. Receipt of addenda should be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc. must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other…