Binder1_Specifications.pdf

Storm Generated Debris Removal In Accordance with the

Emergency Watershed Protection Program

For GA Hwy 158 @ Willacoochee River Daffodil Road @ Willacoochee River Satilla Road @ Willacoochee River

13-08-5042-014b,c,d Irwin County

Construction Plan Notes for Clearing and Snagging:

CULTURAL RESOURCES PROTECTION NOTES

1. In the event that any type of cultural material is encountered during the normal course of NRCS (GA) approved implementation, work will immediately pause within a 100-meter buffer and NRCS GA State Archaeologist will be called to report the situation. The NRCS GA post-review discovery/ inadvertent discovery process will be followed.

2. Utilize adequate protective measures to ensure historic properties and features, including archaeological resources, within or adjacent to debris removal sites, and are not damaged by project activities. This includes but is not limited to minimalizing potential ground disturbance in accordance with the Georgia Forestry Commission's established practices as documented in Georgia's Best Management Practices for Forestry.

3. In the event that project activities result in unanticipated effects to known historic resources, including but not limited to previously identified archaeological sites, project activities should cease immediately, and NRCS GA State Archaeologist will be called to report the unanticipated effects. Work cannot resume until approval to proceed is given.

4. All work done along the waterway’s locations associated with cultural resources (if identified) is to be conducted in extreme caution and measures taken to minimize ground disturbance.

PRE-CONSTRUCTION CERTIFICATION:

The Irwin Storm Debris Removal Project will be constructed in accordance with the following drawings and practice codes 326, 484 and 342. All additions or changes have been concurred by NRCS.

signed by:

Irwin County Representative/Date:

NRCS Representative/Date:

AS-BUILT CERTIFICATION:

The Irwin Storm Debris Removal Project has been constructed in accordance with these plans and meets NRCS Standards and Specifications.

signed by:

Irwin County Representative/Date:

NRCS Representative/Date:

COVER NOTES:

1. ALL WORK MUST BE CONDUCTED IN ACCORDANCE WITH NRCS CONSERVATION PRACTICE

STANDARDS 326 CLEARING AND SNAGGING, 484 MULCHING AND 342 CRITICAL AREA

PLANTING.

2. METHODS TO REMOVE FLOW OBSTRUCTION INCLUDE SAWING, CABLING, WINCHING,

LIFTING, OR DRAGGING. EQUIPMENT USED WILL GENERALLY INCLUDE HYDRAULIC

EXCAVATORS EQUIPPED WITH MECHANICAL THUMB OR GRAPPLE ATTACHMENT, LOADERS,

WINCHES MOUNTED ON TRACKED OR RUBBER-TIRED EQUIPMENT, PORTABLE WINCHES,

AND CHAIN SAWS. NO EQUIPMENT WILL BE PERMITTED WITHIN THE STREAM. ALL

EQUIPMENT WILL OPERATE FROM BEYOND THE TOP OF THE STREAM BANKS.HEAVY

EQUIPMENT WORKING IN WETLANDS MUST BE PLACED ON MATS OR OTHER MEASURES

MUST BE TAKEN TO MINIMIZE SOIL DISTURBANCE. MECHANIZED LAND CLEARING WILL

NOT OCCUR WITHIN WETLANDS AT ANY TIME.

3. DO NOT REMOVE TREES FROM THE STREAM CHANNEL THAT WERE DEPOSITED PRIOR TO

THE STORM EVENT AND ARE IN AN ADVANCE STAGE OF DECAY. ONLY TREE STUMPS

COMPLETELY UPROOTED BY THE STORM EVENT ARE TO BE REMOVED. SNAGS ARE TO BE

CUT OFF AT STUMP LEVEL AND REMOVED. STUMPS FROM SNAGS WILL REMAIN IN PLACE.

4. DEBRIS FROM PROJECT AREAS SHALL BE DISPOSED BY CONTRACTOR.

5. DAMAGE TO ADJACENT STREAM AREAS SHALL BE KEPT TO A MINIMUM DURING

CLEARING AND SNAGGING OPERATIONS. ALL DAMAGED AREAS SHALL BE STABILIZED

CONCURRENT WITH LAND DISTURBING ACTIVITIES.

6. BEST MANAGEMENT PRACTICES SHALL BE EMPLOYED DURING THE OPERATION TO AVOID

STREAM BANK EROSION AND SEDIMENTATION RUN OFF INTO THE STREAM.

7. THE CLEARING AND SNAGGING OPERATIONS SHALL BE CONFINED TO 25 FEET FROM THE

TOP OF BANK ON EACH SIDE OF THE STREAM (DISTANCE VARIES).

CONSTRUCTION NOTES:

1. REMOVE DOWNED AND SNAGGED MATERIAL FROM THE STREAM CHANNEL PLUS 25’

ADJACENT TO THE TOP OF BOTH STREAM BANKS. ONLY STORM DEBRIS IN THE ADJACENT FLOOD PLAIN AREA (WITHIN 25 FEET) THAT COULD EASILY MIGRATE TO THE STREAM CHANNEL SHALL

BE REMOVED.

2. REMOVE FALLEN TREES AND LEANING TREES THAT ARE AT AN ANGLE OF 30° OR LESS WITH

THE GROUND. UNDERMINED OR STORM DAMAGED TREES WITHIN OR OUTSIDE THE BANKS

WHICH ARE STILL STANDING BUT LIKELY TO FALL INTO THE STREAM SHOULD BE REMOVED.

ROOT WADS ATTACHED TO THE BANK SHOULD BE LEFT IN PLACE WITH THE TREE SAWN OFF.

3. TREES AND DEBRIS LESS THAN 8” IN DIAMETER ARE NOT REQUIRED TO BE REMOVED.

HOWEVER, IF IT CAN BLOCK THE DOWNSTREAM CULVERT OR BRIDGE DURING A FLOODING

EVENT AND EASILY MIGRATE INTO THE STREAM CHANNEL, IT SHOULD BE REMOVED. ALL

STORM EVENT RELATED FOREIGN DEBRIS, DOWN TREES (EXCEPT FOR INTACT STUMPS/ROOT

WADS), BRUSH, LIMBS, TOPS, VINES, AND OTHER WASHED-IN WOODY VEGETATIVE MATERIALS

LYING COMPLETELY OR PARTIALLY WITHIN THE STREAM BANKS SHOULD BE REMOVED. UNDER

NO CIRCUMSTANCE SHALL OLD (PRE-STORM EVENT) DEBRIS BE REMOVED. ONLY STORM DEBRIS

IN THE ADJACENT FLOOD PLAIN AREA (WITHIN 25 FEET) THAT COULD EASILY MIGRATE TO THE

STREAM CHANNEL SHALL BE REMOVED.

4. MINIMIZE DISTURBANCE OF WETLANDS, RIPARIAN AREAS, AND FISH AND WILDLIFE HABITAT, AND AVOID DISTURBANCE WHERE POSSIBLE.

5. RETAIN HABITAT-FORMING ELEMENTS THAT PROVIDE COVER, FOOD, POOLS, AND WATER

TURBULENCE, TO THE EXTENT POSSIBLE.

6. CONTRACTOR SHALL NOT REMOVE THE ROOTS, ROOT BALLS, OR STUMP OF ANY TREES OR

VEGETATION.

7. CONTRACTOR SHALL REMOVE THE TREE FROM THE ROOT BALL OR STUMP USING SAWS OR

OTHER HAND EQUIPMENT.

8. CONTRACTOR SHALL ENTER THE STREAM BUFFER AT RIGHT ANGLES TO THE STREAM.

9. CONTRACTOR SHALL NOT TURN ANY VEHICLE INSIDE THE 25’ WIDE STREAM BUFFER.

10. DEBRIS MAY BE BURNED IF APPROPRIATE PERMITS ARE OBTAINED. ALSO, DEBRIS MAY BE MULCHED AND SPREAD ON SITE. DO NOT PLACE DEBRIS IN TRIBUTARIES, SIDE DITCHES, NOR

OTHER DEFINED WATER ENTRANCES TO THE WATERCOURSE BEING CLEANED. NO DEBRIS WILL

BE DISPOSED IN A WETLAND OR WITHIN THE 100-YEAR FLOODPLAIN.

11. ALL DISTURBED AREA ABOVE WATER LEVELS SHALL BE STABILIZED WITH EROSION CONTROL

MATTING IF THE STUMP CANNOT BE REPLACED. MATTING IS NOT NECESSARY IN FLAT AREAS.

12. PERMITS THAT MAY BE REQUIRED FROM GDOT, EPD, OR USACE WILL BE OBTAINED BY THE

SPONSOR.

13. THE SPONSOR WILL OBTAIN TEMPORARY EASEMENTS FROM AFFECTED PROPERTY OWNERS.

14. ALL WORK MUST MEET NRCS STANDARDS.

SCOPE OF SERVICES FOR

DISASTER DEBRIS REMOVAL, UNDER THE EMERGENCEY

WATERSHED PROTECTION PROGRAM FOR SELECTED SITES

IN IRWIN COUNTY, GEORGIA

1.0 GENERAL.

The purpose of this project is to remove storm generated debris from site specific locations shown on the attached plans in order to protect watershed and drainage structures adjacent to the project limits.

2.0 SERVICES.

The services described below include work anticipated and envisioned as requirements to respond to a disaster event. Specific services or tasks will be ordered using the bid schedule and/or task orders or change orders. When services or tasks are ordered all relevant paragraphs in this contract apply.

2.1. The Contractor shall provide all management, supervision, labor, materials, and equipment necessary for efficient and effective removal, disposal and reduction of all eligible debris from the area designated on the attached plans and construction specifications.

2.2. The final disposal of all debris shall be as noted on the plans and construction specifications.

2.3. A single pay request shall be submitted for the total contract price upon project completion and inspection by County Representative.

2.4. The Contractor shall document the current conditions of all roadways, sidewalks and all structures to remain in the debris removal area. In addition, all roadways along the haul routes shall be documented. A representative of the County shall be present during this inspection. The Contractor shall provide photographic and/or video documentation. The documentation shall be submitted to the County/ City prior to beginning the work.

2.5. Haul and Dispose. The work shall consist of clearing, separating, and removing any and all eligible debris within the project limits as noted on the plans and construction specifications.

2.6. Remove mixed debris and construction and demolition (C&D) debris from areas with the project limits to the County landfill site as determined by the County representative.

2.7. Vegetative debris reduction may be accomplished by open burning, chipping or grinding. Preparation and operation of the site for burning should meet all safety standards and recommendations by local and state officials with applicable responsibilities. Ash from the burning of the vegetative debris shall be tested as prescribed by any appropriate regulatory agency. If tests results allow, ash shall be land applied to the site and incorporated into the soil by tilling. Should the test results require, ash shall be loaded and transported to an approved landfill for disposal. No vegetative debris shall be disposed of within a wetland or within a 100 year floodplain.

2.8. The Contractor shall be responsible for managing the debris reduction site.

Responsibilities include but are not limited to: providing all weather road access for debris trucks, providing dust control, providing fire prevention treatments to the site, providing site security, managing the volume of debris in an orderly and safe manner, and stockpiling of material.

2.9. Omitted

2.10. Omitted

2.11. Omitted

2.12. Omitted

2.13. Omitted

2.14. Omitted

2.15. Contractors shall note that a portion of the project may occur in residential areas.

The contractors should exercise due care to minimize any damages to trees, shrubs, landscaping and general property. The contractor shall repair any damages caused by the contractor’s equipment in a timely manner at no expense to the County. The debris work area shall be left clear of debris and cleaned, as reasonably and practical under the conditions of this project. Contractor shall notify the County/ City of damages immediately.

2.16. The contractor shall use equipment and perform work in a manner to prevent damages to the County’s infrastructure facilities and adjacent ROWs, including all landscaped areas. The contractor shall repair any damages caused by the contractor’s equipment in a timely manner at no expense to the County/ City.

All equipment shall be approved by the County prior to use. All loading equipment is required to operate from the street using buckets and/or boom and grapple devices to remove and load the debris. Any damage to private property, sidewalks, curbs, or streets shall be repaired at the expense of the contractor.

Contractor shall notify the County of damages immediately.

2.17. The contractor shall have a competent superintendent or project manager assigned to the County contract work. This individual shall be available in person to the

County’s Representative anytime work under this contract is ongoing. This individual shall be the contractor’s principal point of contact for operational issues, shall attend all operational meetings and shall be prepared to brief operational status at meetings and in public forums.

2.18. The contractor shall schedule and conduct a meeting and training session for County personnel. This training will occur prior to the commencement of debris cleaning operations.

2.19. The Contractor shall conduct the work so as not to interfere with the disaster response and recovery activities of federal, state, and local governments or agencies, or of any public utilities.

2.20. The County government reserves the right to inspect the site, and review operations at any time.

2.21. All work shall be accomplished in a safe manner in accordance with County/ City and OSHA standards.

3.0 LOAD TICKETS.

3.1. Load Tickets shall be used for recording C & D debris that is removed from the project area. This is recording keeping requirement for all debris that is brought to an approved landfill.

3.2. Each ticket shall contain the following information:

• Ticket Number

• Contract Number

• Contractor Name

• Date

• Truck or Roll-off Number

• Truck Capacity

• Point of Debris Collection

• Loading Departure Time

• Dump Arrival Time

• Percent of Load

• Actual Debris Volume

• Debris Eligibility (Y/N)

4.0 DEBRIS CLASSIFICATION.

4.1 Eligible Debris. (See plans and construction specifications for eligible debris)

5.0 PERFORMANCE SCHEDULE.

5.1. Debris removal and disposal shall begin within five (5) days of receipt of notice to proceed.

5.2. Prior to commencing debris removal and disposal operations, the contractor shall, with the County’s direction, provide a work plan showing where operations will begin. The plan shall be updated every week throughout the contract term.

5.3. All activity associated with debris removal operations shall be performed during daylight hours. The contractor may work seven days per week, including holidays.

5.4. The County may initiate additions or deletions to the contract by written change orders. Both parties pursuant to applicable city, County, state and federal law will equitably negotiate subsequent changes in cost and completion time.

5.5. The County expects a reasonable daily production rate. All work, including site restoration prior to close-out, shall be completed within 45 calendar days after receiving notice from the County’s Representative that the last load of debris has been delivered, unless the County’s Representative initiates additions or deletions to the contract by written change orders. Subsequent changes in completion time will be equitably negotiated by both parties pursuant to applicable state and federal law.

Liquidated damages shall be assessed at $500.00 per calendar day for any time over the maximum allowable time established.

6.0 EQUIPMENT.

6.1. All trucks and other equipment must be in compliance with all applicable federal, state, and local rules and regulations. All trucks and other equipment shall be equipped with back up alarms. Any truck or trailer used to haul debris must be mechanically loaded and be capable of rapidly dumping its load without the assistance of other equipment. “Hand loading” of trucks and trailers is prohibited in work under this contract. Sideboards or other extensions to the bed are allowable provided they meet all applicable rules and regulations, cover the front and both sides, and are constructed in a manner to withstand severe operating conditions. The sideboards are to be constructed of 2” by 6” boards or greater and not to extend more than two feet above the metal bedsides. All extensions are subject to acceptance or rejection by the County. All trailers shall have a metal-framed exterior and a minimum of 5/8” plywood (not wafer board) interior walls.

All equipment used to haul debris shall be equipped with a tailgate that will effectively contain the debris during transport and permit the truck to be filled to capacity. Plastic webbing is not acceptable for a tailgate. All hauling equipment shall be measured and marked for its load capacity. The Contractor is responsible for ensuring all loading and transport equipment complies with state and local laws.

The Contractor shall inspect all equipment prior to use. The County will provide a form for this purpose.

6.2. Trucks and other heavy equipment designated for use under this contract shall be equipped with two signs, one attached to each side. These signs shall be furnished by the Contractor. Magnetic signs are not permitted. The signs shall contain the following information:

• Company Name

• Truck Number

• Cubic Yardage

• Inspectors Name and Date

An example sign is included as an attachment.

6.3. Omitted

6.4. Trucks or equipment, which is designated for use under this contract, shall not be used for any other work during the working hours of this contract. The contractor shall not solicit work from private citizens or others to be performed in the designated work area during the period of this contract. Under no circumstances will the Contractor mix debris hauled for others with debris hauled under this contract.

7.0 REPORTING.

7.1. The Contractor shall submit a report to the County each day for the term of the contract that describes the sequence of work for the day including any problems encountered and the work site and the percentage of the scope of work that was completed.

8.0 OTHER CONSIDERATIONS.

8.1. The Contractor shall supervise and direct the work, using skillful labor and proper equipment for all tasks. Safety of the Contractor’s personnel and equipment is the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of this contract.

8.2. The Contractor shall be duly licensed in accordance with the city’s, state’s and County’s statutory requirements to perform the work.

8.3. The Contractor shall be responsible for taking corrective action in response to any notices of violations issued as a result of the Contractors or any subcontractors’ actions or operations during the performance of this contract. Corrections for any such violations shall be at no additional cost to the County.

8.4. The Contractor shall be responsible for control of pedestrian and vehicular traffic in the work area. The Contractor shall provide all flag persons, signs, equipment, and other personnel and equipment shall be in addition to the personnel and equipment required in other parts of this contract. At a minimum, one flag person should be posted at each approach to the work area. Closure or blocking of public streets and other rights-of-way shall not be permitted unless prior arrangements have been made with the County’s representative and is coordinated with appropriate departments. Traffic control is the responsibility of the Contractor(s) and shall be accomplished in conformance with local traffic codes. Work shall be accomplished in a safe manner in accordance with County and OSHA standards.

8.5. The Contractor shall be responsible for contacting Georgia 811 Utilities "Call before you Dig" part of the Georgia Line Location service, and any other utility company for the purpose of identifying utility lines and components in advance of work.

Repair of damages to utility lines and components are the responsibility of the Contractor.

8.6. The Contractor is responsible for obtaining all applicable environmental and regulatory permits prior to the contractor commencing operations. Copies of all documentation granting approval shall be provided to the County.

8.7. The Contractor is responsible for dust control. The Contractor shall be in compliance with all state and local laws for dust control.

8.8. The County may suspend contractor operations due to inclement weather. The performance period may be extended for weather delays.

8.9. The Contractor shall employ as many local residents and subcontractors as possible as part of this contract. Preference, to the extent feasible and practicable, shall be given to those organizations, firms, or individuals residing or doing business primarily in the IRWIN County, Georgia area.

9.0 FINAL DISPOSITION

Landfill disposal fees for construction and demolition debris (C&D) and ash from burning operations are the responsibility of the Contractor. The method of final disposition will be determined by the contracting authority.

10.0 MEASUREMENT

Debris removal will be inspected by County Representatives to ensure the work is done in accordance with the plans and specifications.

11.0 BONDING AND INSURANCE

11.1. Prior to signing of contract, contractor agrees to furnish the County with all applicable certificates of insurance. Within 24 hours following signing of contract, contractor shall provide copies of insurance policies including all endorsements. In addition, a payment and performance bond equal to the estimated event cost for any and all events or $1,000,000, whichever is higher, is required within 10 days of award of the contract. The contractor shall be able to cover expenses associated with a major recovery operation prior to the initial payment and between subsequent payments as well as the aforementioned bonds and insurance.

Contractor mobilization costs will not be paid if the contractor is unable to obtain bonding.

11.2. The Contractor shall save and hold the County, State of Georgia, US Government, their respective employees, officials and agents harmless from and against all liability, claims and demands on account of personal injuries (including without limitation workmen’s compensation and death claims) or property loss or damages of any kind whatsoever, which arise out of or be in any manner connected with, or are claimed to arise out of or be in any manner connected with, the performance of this contract, regardless of whether such injury, loss or damage shall be caused by, or be claimed to be caused by, the negligence or other fault of the Contractor, any subcontractor, agent or employee.

12.0 PAYMENT.

12.1. Payment will be made at the completion of the project per plans and construction specifications due to short duration of the contact term.

12.2. Time is of the essence to the performance hereunder and the County shall recover from the Contractor any delay costs caused by the acts or omissions of the contractor or its agents. Except as otherwise provided herein, payment shall be made for actual work accepted and completed. If the Contractor has not been paid within sixty days following the date of hand delivery to the County’s authorized agent of said invoice, the Contractor shall also be paid a late payment charge consisting of interest calculated at the rate of one and on-half percent per month calculated from the expiration of the thirty day period until fully paid.

Payment made is based on the post mark date or hand delivery date. No late payment interest shall be due and owing for payments withheld in good faith for reasonable cause.

12.3. For reasonable cause and/or when satisfactory progress has not been achieved by the contractor during any period for which a payment is to be made, the County's/ City's authorized agent may retain a percentage of said payment, not to exceed 10 % of the contract value to insure performance of the contract. Said cause and progress shall be determined by the County’s authorized agent, in his sole discretion, based on his assessment of any past performance of the Contractor and the likelihood that such performance will continue. Upon completion of all contract requirements, retained amounts shall be paid promptly less any offsets or deductions authorized hereunder or by law.

12.4. The County may withhold payment for reasons including, but not limited to the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with construction plans and specifications of the contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. Any liquidated damages should be equal to daily monitoring costs and other costs incurred by lengthening the contact duration.

12.5. Final payment, less any offsets or deductions authorized hereunder or by law, shall be made within thirty days of the certification of completion of the project by the County’s authorized agent, provided the Contractor has completed filing of all contractually required documents and certifications with the County’s authorized agent, including acceptable evidence of the satisfaction of all claims or liens.

13.0 CHANGES, ADDITIONS, DEDUCTIONS, AND EXTRA WORK

Upon proper action by the Irwin County Commission, the County's authorized agent may authorize changes, additions or deductions from the work to be performed by written notice to the Contractor. No extra work shall be done or any obligation incurred except upon written order by the County's authorized agent. If any change causes an increase or decrease in the Contractor's cost of, or the time required for, the performance of any part of the work under this contract, the County's authorized agent, with County concurrence, shall make an equitable adjustment and modify the contract in writing.

14.0 TERMINATION OF CONTRACT

14.1. This contract may be terminated at any time for the convenience of the County for any reason. The County agrees to pay the contractor for all work completed through the termination date.

14.2. This contract shall be terminated for cause if the Contractor defaults in the performance of any of the terms hereof, including but not limited to: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the contract, third party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause; or otherwise fails to cure any other deficiency identified by the County's authorized agent within 24 hours of delivery of notice of said deficiency. The County retains all other legal or equitable rights or remedies existing as a result of said default, including but not limited to any legal process necessary to obtain any sureties securing this contract.

Any reasonable attorney’s fee incurred in enforcing this contract will not exceed 5% of said contract price.

15.0 WARRANTIES AND REPRESENTATIONS

15.1. This contract is binding upon and insures to the benefit of the County, or Assigns, and is the whole agreement of the parties and governed by the Law of the State of Georgia. The appropriate venue for any litigation resulting hereunder is the Irwin County, Georgia Court, Georgia.

15.2. The Contractor shall comply with all Federal, State, County, and municipal laws, ordinances, and regulations. The Contractor shall not discriminate against any employee or applicant due to sex, race, color, creed, national origin or ancestry.

The Contractor further certifies he is eligible to perform this contract under local and Federal law, is not now and has never been debarred from performing Federal or State government contracts and that all subcontractors used in the performance of this contract have the same qualifications.

16.0 DEFICIENCIES, CORRECTIVE ACTIONS AND DEDUCTIONS

16.1. When the Contractor's work does not conform to the contract requirements completely, a deficiency exists. If a deficiency is serious enough to render a service unacceptable, it is also considered a defect. Defects are important in determining if non-compliance levels have been exceeded for services inspected.

16.2. If deficiencies are identified, the County must take action to correct those deficiencies using one, or in some cases a combination of, the following:

16.2.1. Stop Unsafe Work. The County's authorized agent may immediately stop work on that portion of the job affected by a safety hazard, until it is corrected.

16.2.2. Issue a Stop Work Order. If the County's authorized agent determines the deficiency is serious, the County can issue a stop work order.

16.2.3. Reduced Value Deduction. The County may reduce the Contract price to reflect the reduced value of the services performed. This method is normally used when the work is performed by the County, or another contractor, rather than the Contractor under this contract. The amount of the deduction is equal to the value of the service(s) not performed. As appropriate, calculation of deductions for certain deficiencies will be made using approved methods allowed by the contract clause entitled "Inspection of Services".

16.2.4. The County's authorized agent will notify the Contractor, in writing, of any observed noncompliance with the aforementioned Federal, State, or local laws or regulations. Such notice, when delivered to the Contractor at the site of the work, shall be deemed sufficient for the purpose. After receipt of such notice, the Contractor shall immediately inform the County's authorized agent of proposed corrective action, and take such action as may be approved. If the Contractor fails or refuses to comply promptly, the County's authorized agent may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of a claim for extension of time, or for excess costs or damages by the Contractor. Should Contractor violate the requirement of no equipment in the stream channel this contract shall be terminated without notice and no payment will be made for work completed to date.

16.2.5. The County may discuss corrective actions with the Contractor to prevent future occurrences.

16.2.6. The Contract may be terminated.

17.0 NOTICES

17.1. At the time of award, the Contractor shall designate, in writing, a Contractor Representative to receive any Notice required hereunder and who shall be available at the local work site in Irwin County, Georgia, during all times that the

Contractor is performing work in accordance herewith. A copy of said designation shall be provided to the County's authorized agent at the time of award.

17.2. The only County personnel authorized to receive any Notice required hereunder is the County's authorized agent. Said Notice must be hand delivered during normal business hours to the location designated by the County.

The Contractor shall provide the County Commission the required insurance certificate(s) with a clause that shows Indemnity and Hold Harmless from injuries, damages, or losses caused by the negligent actions of the Contractor or its Employees to Irwin County, Georgia.

The Contractor shall provide proof of Workman’s Compensation as required by the State of Georgia.

As agreed upon by the County Commission and _______________________, local sub-contractors and individuals will be used, to the extent possible, during this debris removal project.

The Contractor agrees to complete the work in a professional, workmanlike manner and within the scope of work guidelines set forth above based on the unit pricing submitted by the contractor in the Bid Schedule.

IN WITNESS WHEREOF, the parties have agreed to the above requirements and have entered into the above contract this day of 20 .

Irwin County, Georgia (Contractor)

By: By:

, Irwin County Name, title

ATTACHMENT

SAMPLE LOAD TICKET

LOAD TICKET

TICKET NUMBER:

CONTRACT NUMBER

CONTRACTOR

DATE:

DEBRIS QUANTITY

Truck No: Capacity (CY):

Load Size (CY): Tons:

Truck Driver:

Origin of Load:

DEBRIS CLASSIFICATION

Burnable

Non-Burnable

Mixed

Other

LOCATION

Section/Area: Dumpsite

Time Inspector

Loading

Dumping

Eligibility (Y/N):

Original: County/ City Yellow:

CPionnkt:ractorDriver Gold: FEMA

SAMPLE TRUCK PLACA

ATTACHMENT

Company Name

Truck Number

Cubic Yards

Inspected by and Date

Construction Specification—Mobilization and Demobilization

1. Scope The work consists of the mobilization and demobilization of the contractor's forces and equipment necessary for performing the work required under the contract. It does not include mobilization and demobilization for specific items of work for which payment is provided elsewhere in the contract.

Mobilization will not be considered as work in fulfilling the contract requirements for commencement of work.

2. Equipment and material Mobilization shall include all activities and associated costs for transportation of contractor's personnel, equipment, and operating supplies to the site; establishment of offices, buildings, and other necessary general facilities for the contractor's operations at the site; premiums paid for performance and payment bonds including coinsurance and reinsurance agreements as applicable;

and other items specified in section 4 of this specification.

Demobilization shall include all activities and costs for transportation of personnel, equipment, and supplies not required or included in the contract from the site; including the disassembly, removal, and site cleanup of offices, buildings, and other facilities assembled on the site specifically for this contract.

This work includes mobilization and demobilization required by the contract at the time of award. If additional mobilization and demobilization activities and costs are required during the performance of the contract as a result of changed, deleted, or added items of work for which the contractor is entitled to an adjustment in contract price, compensation for such costs will be included in the price adjustment for the item or items of work changed or added.

3. Payment Payment will be made as the work proceeds, after presentation of paid invoices or documentation of direct costs by the contractor showing specific mobilization and demobilization costs and supporting evidence of the charges of suppliers, subcontractors, and others. When the total of such payments is less than the lump sum contract price, the balance remaining will be included in the final contract payment. Payment of the lump sum contract price for mobilization and demobilization will constitute full compensation for completion of the work.

Payment will not be made under this item for the purchase costs of materials having a residual value, the purchase costs of materials to be incorporated in the project, or the purchase costs of operating supplies.

4. Items of work and construction details Items of work to be performed in conformance with this specification and the construction details therefore are:

Bid Item 001, 005, 009, Mobilization and Demobilization

(1) This item shall consist of mobilizing and demobilizing personnel and equipment in preparation to perform the work within the scope of this contract.

(2) Any work that is necessary to provide access to the site.

(3) Any fence removed for access and/or to provide work area shall be replaced with same or like materials as approved by the engineer.

(4) The Contractor shall exercise caution to minimize the amount of damage caused by the clearing operations.

(5) This item shall not include transportation of personnel, equipment and operating supplies between and within work limit areas of this contract.

Construction Specification— Channel Clearing and Obstruction Removal

The work consists of clearing designated areas by the removal and disposal of storm-related trees, logs, stumps, shrubs, brush, any foreign materials and other flow obstructions from within the banks of the designated channel and adjacent areas as shown on the plans and specifications. Access clearing necessary to perform the objectives shall also be included, i.e. access roads and temporary staging and reduction locations.

2. Access Access shall be designated by the Contracting Officer unless alternate routes are obtained by the Contractor and approved by the Contracting Officer.

3. Marking Each end of each reach of stream and its tributaries designated for obstruction removal will be referenced to easily identified roads or other structures or landmarks or be marked by the Contracting Officer by means of stakes, flags, or other suitable markers.

4. Removal Flow obstructions shall be removed by methods including, but not limited to, sawing, cabling, winching, lifting, or dragging. Excavation shall be limited to that necessary for sediment and stump removal.

The following guidelines will be used to determine which trees, stumps, and brush to remove. The final determination will be made by the Contracting Officer.

a. All downed trees, brush, limbs, tops, vines, and other washed-in woody vegetative materials lying completely or partially within the stream banks shall be removed.

b. Undermined or storm damaged trees within or outside the banks which are still standing but likely to fall into the stream shall be removed.

c. Unattached stumps of downed trees within the channel banks shall be removed.

All building materials, manufactured items, and other loose foreign debris lying completely or partially within the stream banks shall be removed and properly disposed.

5. Disposal All foreign debris such as building materials and manufactured items shall be hauled to the County/ City landfill unless alternate off-site disposal area(s) are obtained by the Contractor and approved by the Contracting officer.

Natural woody and other vegetative debris removed from the streams shall be burned and buried, or placed in windrows or debris piles as specified in Section 8.

The Contractor shall obtain all permits necessary for burning debris. Residue from all burning operations shall be buried with a minimum depth of cover of one (1) foot below normal ground elevation. Covered areas shall be graded to blend with the existing topography.

Debris shall not be placed in wetlands, tributaries, side ditches, nor other defined water entrances to the watercourse being cleaned.

6. Special Requirements Roadways constructed in the work areas shall be kept to the minimum necessary. No grading for equipment to work or benching of the valley sides will be permitted without the concurrence of the Contracting Officer.

All Saw cuts shall be made as close to ground level as the cutting tools will permit.

The Contractor shall take reasonable precautions to prevent further damage to the streams and its environment to include stream banks, fishery resources, and undamaged trees. The Contractor shall provide tanks or barrels to be used for off-site disposal of chemical pollutants such as drained lubricating or transmission oils, greases, etc. produced as a by product of this work. Washing, fueling, or servicing of equipment shall be avoided where spillage or wash water can enter the watercourse.

The Contractor shall not operate heavy equipment such as crawler tractors and tracked backhoes within flowing streams. Any operation of heavy equipment within the banks of the watercourse must be approved by the Contracting Officer.

The number of stream crossings shall be kept to a minimum. Materials used to form stream crossings shall be removed once the work for the subject reach is completed.

Fences which must be cut or removed for access shall be repaired or replaced by the Contractor at his expense to equal or exceed the quality of fencing that was in place prior to cutting or removal.

The Contractor shall take all reasonable precautions to prevent further damage to structures, utilities, or other fixed improvements and shall promptly repair or replace any such improvements damaged by his operations.

7. Measurement and payment Method 1—For items of work for which specific unit prices are established by the contract, the designated cleared area is measured and the area determined to the nearest 0.1 acre. Payment for clearing is made at the contract unit price for the item and shall constitute full compensation for all labor, equipment, tools, applicable permits and associated fees for burning and disposal of refuse, and all other items necessary and incidental to the satisfactory completion of the work.

Method 2—For items of work for which specific unit prices are established by the contract, the length of the cleared channel designated is measured to the nearest 100 feet. Payment for clearing is made at the contract unit price for the item and shall constitute full compensation for all labor, equipment, tools, applicable permits and associated fees for burning and disposal of refuse, and all other items necessary and incidental to the satisfactory performance of the work.

Method 3—For items of work for which specific unit prices are established by the contract, the cleared area(s) is measured and the area determined to the nearest 0.1 acre. The designated cleared area(s) is determined from the measured width at representative sections and the distance between the sections. Payment for clearing is made at the contract unit price for the item and shall constitute full compensation for all labor, equipment, tools, applicable permits and associated fees for burning and disposal of refuse, and all other items necessary and incidental to the satisfactory completion of the work.

Method 4—For items of work for which specific lump sum prices are established by the contract, the extent of clearing is not measured or determined for payment. Payment for clearing is made at the contract lump sum price for the item and shall constitute full compensation for all labor, equipment, tools, applicable permits and associated fees for burning and disposal of refuse, and all other items necessary and incidental to the satisfactory completion of the work.

All Methods—The following provisions apply to all methods of measurement and payment.

Compensation for any item of work described in the contract, but not listed in the bid schedule is included in the payment for the item of work to which it is made subsidiary. Such items and items to which they have been made subsidiary are identified in section 8 of this specification.

8. Items of work and construction details The item of work to be performed in conformation with this specification and construction details

Bid Item 002, 006, 010, Channel Clearing and Obstruction Removal and Access Clearing

(1) This item shall consist of removing storm generated debris from the stream channel and adjacent areas as shown on the plans and cross-sections. Methods for clearing and debris removal include: sawing, cabling, winching, lifting or dragging. Under no circumstances will equipment be allowed in the channel or within 20 feet of either side of the channel. No bulldozer clearing is allowed. Wetlands must be avoided. All equipment must be operated from outside the 20 feet “No Equipment Zone”, except at minimum locations approved by the engineer. These locations shall be coordinated with engineer during the project.

(2) Within the approved removal areas only remove storm generated debris that may include downed vegetation and other construction debris. Only remove tree stumps that are completely uprooted; all others are to remain in place; vertical snags shall be removed unless otherwise approved. Pre-existing storm debris shall remain in place. Should a question arise regarding any debris eligibility it shall be directed to the engineer who will to make the final decision

(3) The cleared vegetative material will be piled and burned at locations approved by the engineer or his representative. The remains shall be removed from the site and disposed of at a County approved landfill. Burial will not be allowed. All other types of storm generated debris shall be hauled off and disposed of at a County approved landfill.

(4) Any material hauled from the site for disposal must be hauled in an approved truck and disposed of at a County approved landfill. Records must be kept in accordance with the contract specifications.

(5) Clearing for access roads and staging and reduction location shall be kept to the minimum area necessary to perform the project requirements. No access roads shall be constructed within 20 feet of the top of the stream bank.

(6) Method 4 will be used for payment

Construction Specification—Pollution Control

The work consists of installing measures or performing work to control erosion and minimize the production of sediment and other pollutants to water and air from construction activities.

2. Material All material furnished shall meet the requirements of the material specifications listed in section 8 of this specification.

3. Erosion and sediment control measures and works The measures and works shall include, but are not limited to, the following:

Staging of earthwork activities—The excavation and moving of soil materials shall be scheduled to minimize the size of areas disturbed and unprotected from erosion for the shortest reasonable time.

Seeding—Seeding to protect disturbed areas shall occur as soon as reasonably possible following completion of that earthwork activity.

Mulching—Mulching to provide temporary protection of the soil surface from erosion.

Diversions—Diversions to divert water from work areas and to collect water from work areas for treatment and safe disposition. They are temporary and shall be removed and the area restored to its near original condition when the diversions are no longer required or when permanent measures are installed.

Stream crossings—Culverts or bridges where equipment must cross streams. They are temporary and shall be removed and the area restored to its near original condition when the crossings are no longer required or when permanent measures are installed.

Sediment basins—Sediment basins collect, settle, and eliminate sediment from eroding areas from impacting properties and streams below the construction site(s). These basins are temporary and shall be removed and the area restored to its original condition when they are no longer required or when permanent measures are installed.

Sediment filters—Straw bale filters or geotextile sediment fences trap sediment from areas of limited runoff. Sediment filters shall be properly anchored to prevent erosion under or around them. These filters are temporary and shall be removed and the area restored to its original condition when they are no longer required or when permanent measures are installed.

Waterways—Waterways for the safe disposal of runoff from fields, diversions, and other structures or measures. These works are temporary and shall be removed and the area restored to its original condition when they are no longer required or when permanent measures are installed.

Other—Additional protection measures as specified in section 8 of this specification or required by Federal, State, or local government.

4. Chemical pollution The contractor shall provide watertight tanks or barrels or construct a sump sealed with plastic sheets to dispose of chemical pollutants, such as drained lubricating or transmission fluids, grease, soaps, concrete mixer washwater, or asphalt, produced as a by-product of the construction activities. At the completion of the construction work, sumps shall be removed and the area restored to its original condition as specified in section 8 of this specification. Sump removal shall be conducted without causing pollution.

Sanitary facilities, such as chemical toilets, or septic tanks shall not be located next to live streams, wells, or springs. They shall be located at a distance sufficient to prevent contamination of any water source. At the completion of construction activities, facilities shall be disposed of without causing pollution as specified in section 8 of this specification.

5. Air pollution The burning of brush or slash and the disposal of other materials shall adhere to state and local regulations.

Fire prevention measures shall be taken to prevent the start or spreading of wildfires that may result from project activities. Firebreaks or guards shall be constructed and maintained at locations shown on the drawings.

All public access or haul roads used by the contractor during construction of the project shall be sprinkled or otherwise treated to fully suppress dust. All dust control methods shall ensure safe construction operations at all times. If chemical dust suppressants are applied, the material shall be a commercially available product specifically designed for dust suppression and the application shall follow manufacturer's requirements and recommendations. A copy of the product data sheet and manufacturer's recommended application procedures shall be provided to the engineer 5 working days before the first application.

6. Maintenance, removal, and restoration All pollution control measures and temporary works shall be adequately maintained in a functional condition for the duration of the construction period. All temporary measures shall be removed and the site restored to near original condition.

7. Measurement and payment Method 1—For items of work for which specific unit prices are established in the contract, each item is measured to the nearest unit applicable. Payment for each item is made at the contract unit price for that item. For water or chemical suppressant items used for dust control for which items of work are established in section 8 of this specification, measurement for payment will not include water or chemical suppressants that are used inappropriately or excessive to need. Such payment will constitute full compensation for the completion of the work.

Method 2—For items of work for which lump sum prices are established in the contract, payment is made as the work proceeds and supported by invoices presented by the contractor that reflect actual costs. If the total of all progress payments is less than the lump sum contract price for this item, the balance remaining for this item will be included in the final contract payment. Payment of the lump sum contract price will constitute full compensation for completion of the work.

Method 3—For items of work for which lump sum prices are established in the contract, payment will be prorated and provided in equal amounts on each monthly progress payment estimate. The number of months used for prorating shall be the number estimated to complete the work as outlined in the contractor's approved construction schedule. The final month's prorate amount will be provided with the final contract payment. Payment as described will constitute full compensation for completion of included in the payment for the item of work to which it is made subsidiary. Such items, and the items to which they are made subsidiary, are identified in section 8 of this specification.

8. Items of work and construction details Items of work to be performed in conformance with this specification and construction details

Bid Item 003, 007, 011, Pollution Control

(1) All required work shall be done in accordance with the BMP specifications as follows:

The debris removal operations from the stream channel and adjacent areas must start at the upstream limit of the project area. The contactor shall construct access roads only where required to access the eligible storm debris. A stone construction entrance and exit driveway as per the detail is required where the access location intersects the public Right-of-Way to prevent tracking of the roadway. The construction driveway shall be installed prior to starting debris removal operations.