biddoc.pdf

INVITATION FOR BID

CACHE COUNTY SCHOOL DISTRICT SNOW REMOVAL SERVICES 2026-2027

IFB #CCSD-SNOW102226

Cache County School District (CCSD) is requesting competitive sealed bids from qualified, licensed contractors to provide comprehensive snow plowing, hauling, and de-icing services across various district facilities and school locations for the upcoming winter season(s).

Multiple Award Notice:

Due to the large geographical area and the number of facilities within Cache County School District, CCSD intends to issue multiple awards to the most responsive and responsible bidder(s) who meet the minimum qualifications. Awards will be evaluated and allocated by geographic zones or facility groups to ensure timely completion.

1. SCOPE OF WORK

The awarded Contractor(s) shall provide all labor, supervision, materials, equipment, fuel, and transportation necessary to maintain safe vehicle and pedestrian access.

Trigger Depth:

An automated response is required when snow accumulation reaches 2.0 inches or when the school custodian calls out.

Completion Deadline:

All parking lots, bus zones, fire lanes, and main building entrance walkways must be fully cleared and treated prior to 6:30 AM on operating school days.

Weekends are dependent on the events in the building.

➢ High schools will always be necessary

○ Sky View needs to be cleared off for the recreation center before 5 AM

Property Areas:

Parking lots, bus Lanes, driver’s ed range, and playgrounds Clear snow pushing to designated storage areas without blocking drainage, sightlines, or parking stalls.

Walkways & Entrances:

Clear all main entrances, emergency exits, and perimeters, as outlined in the provided maps.

Should a school need help with sidewalk clearing, CCSD will discuss details with the awarded vendor at that location.

Ice Control / Salt Application:

Apply non-corrosive, concrete-safe ice melt on pedestrian walkways and salt/sand mixtures on vehicle driving lanes as conditions require.

2. MINIMUM BIDDER QUALIFICATIONS

To be considered responsive and eligible for an award, contractors shall provide proof of the following minimum credentials:

● Experience: Minimum of two (2) consecutive years of commercial snow removal experience for large-scale institutional or public properties.

● Equipment Fleet: A dedicated fleet inventory (trucks with plows, skid steers, wheel loaders, salt spreaders, snowblowers) capable of fulfilling the designated zones.

● Response Capacity: Ability to dispatch crews within two (2) hours of a major weather event or call-out from school custodian.

● License to do business in the State of Utah

● Certificate of Liability Insurance

● Automobile insurance coverage

3. SUBMISSION REQUIREMENTS

Responses must be legible and on the attached Cache County School District Attachment forms A-D.

Responsiveness to the bid will be established if the bid meets the following requirements:

● Each bid is completed using Attachments A-D provided in this document. Failure to completely fill out this form may result in disqualification

● Hourly rates by equipment type & flat-rate per push per site

● Cost per pound of salt application

● Prices shall NOT include any tax. All prices should be rounded to the nearest dollar

● Dedicated Equipment Inventory List

● Three (3) Commercial/Institutional References

● Certificate of Insurance (COI) or Letter of Insurability

● Declaration Page of Auto Insurance

Before submitting a bid, the vendor shall carefully examine all contract documents, paying special attention to the locations and traveling distances to each School in the District.

● Bidder is responsible for verifying the square footage of each site as outlined on the attached maps

● You are invited to bid on all or part of the schools listed. If no bid is warranted, please indicate NO BID on the bidding sheet. The contract pricing from this IFB must be the same throughout the contract period

● Bidders must respond in each and every area as specified in the bid documents, and the bid must be returned in its entirety

All information requested must be completed and submitted by:

Thursday, October 22, 2026, at 1:00 PM MDT.

If the required information is not submitted by the deadline, the bid will be deemed late and will not be accepted

All bids must be in hardcopy format and signed on the form (Attachment D) provided in this document.

The sealed envelope shall be marked as follows:

Cache County School District Snow Removal Services and delivered to:

Cache County School District

Purchasing Department-Karma Leatham 84 E 2400 North

North Logan, Utah 84341

4. EVALUATION & AWARD METHODOLOGY

CCSD custodial and purchasing personnel will review all submitted bids.

To be considered for an award, bidders must fully comply with bid and submission requirements. Awards will be determined based on:

1. Compliance with bid and submission requirements

2. Capability: Acceptable past performance, reputation, financial capability, and adequate equipment.

3. Cost Advantage: The most advantageous pricing or cost-benefit to CCSD, based on the criteria stipulated in the bid documents.

Primary and Secondary Contractors: CCSD reserves the right to select both primary and secondary (backup) contractors for each zone. If a primary contractor is unable to fulfill service obligations or provide necessary equipment, backup contractors may be dispatched.

The CCSD Purchasing Department will notify all bidders of the results. CCSD may award contracts to the lowest responsive and responsible bidder(s) per facility group or zone.

5. CONTRACT

CCSD Purcha+sing Department will issue a contract(s) to the successful vendor(s) to be signed by both parties

The winning bidder will begin services starting November 1, 2026, and continue service until April 30, 2027. This contract and pricing will be for 6 months. Bid(s) may be canceled by either party upon 30 days' written notice.

6. PAYMENTS

● Upon acceptance of contract(s), CCSD will issue a “Standing Purchase Order” to each vendor(s) for the contract period.

● Invoicing from the vendor shall include: name, address, contact name, and phone # of the company, invoice #, PO #, date(s) of service, location of service, and number of pushes.

● CCSD payment terms are Net 30 days.

Custodial Manager, Casey Hillyard, will contact winning bidders to provide the correct contact names for each location.

He can be reached at the Cache County School District Office-Legacy Campus, 2063 North 1200 East, North Logan, Utah 84341. 435-994-6015 or casey.hillyard@ccsdut.org.

The Board of Education reserves the right to reject any or all bids and to waive any informality or technicality in any proposal in the best interest of the School District.

Should a bidder find any ambiguity, inconsistency, or error in the contract documents, or be in doubt as to their meaning, the bidder shall at once notify the owner. Clarifications will be issued to all bidders of record. The owner will not be responsible for any oral instructions or clarifications. Should a conflict occur with the specifications and no mailto:casey.hillyard@ccsdut.org interpretation is requested, prior to the proposal due date, the bidder will be deemed to have estimated and included in its proposal the more expensive method of doing the work.

All inquiries related to this bid must be directed to Karma Leatham, Purchasing Manager, 435-792-7622, karma.leatham@ccsdut.org.

No other CCSD employee or CCSD board member should be contacted concerning this bid during the selection process.

Failure to comply may result in disqualification.

mailto:karma.leatham@ccsdut.org

ATTACHMENT A - ELEMENTARY SCHOOLS

SNOW REMOVAL SERVICES

SOUTH LOCATIONS

ADDRESS

PUSH COST PER

HOUR

COST SALT/LB

CANYON ELEMENTARY 270 S 1300 E, Hyrum

HERITAGE ELEMENTARY 925 W 3200 S, Nibley

LINCOLN ELEMENTARY 90 S Center, Hyrum

MILLVILLE ELEMENTARY 67 S Main, Millville

MOUNTAINSIDE ELEMENTARY 235 E 125 N, Mendon

NIBLEY ELEMENTARY 2545 S 660 W, Nibley

PROVIDENCE ELEMENTARY 91 E Center, Providence

RIVER HEIGHTS ELEMENTARY 780 E 600 S, River Heights

SPRING CREEK ELEMENTARY 350 W 100 N, Providence

WELLSVILLE ELEMENTARY 525 N 200 W, Wellsville

NORTH LOCATIONS

BIRCH CREEK ELEMENTARY 675 W 220 N, Smithfield

CEDAR RIDGE ELEMENTARY 65 N 200 W, Hyde Park

GREENVILLE ELEMENTARY 2450 N 400 E, North Logan

ATTACHMENT A - ELEMENTARY SCHOOLS-CONTINUED

LEWISTON ELEMENTARY 181 S 200 E, Lewiston

NORTH PARK ELEMENTARY 2800 N 800 E, North Logan

OLD EPHRAIM ELEMENTARY 333 E300 N, Hyde Park

SUMMIT ELEMENTARY 80 W Center, Smithfield

SUNRISE ELEMENTARY 225 S 455 E, Smithfield

WHITE PINE ELEMENTARY 184 W 100 N, Richmond

ATTACHMENT B - MIDDLE SCHOOLS

MAPLE VIEW MIDDLE SCHOOL 3050 S 920 W, Nibley

SOUTH CACHE MIDDLE SCHOOL 10 S 480 West, Hyrum

JUNIPER RIDGE MIDDLE SCHOOL 250 W 200 S, Hyde Park

NORTH CACHE MIDDLE SCHOOL 157 W 600 S, Richmond

ATTACHMENT C - HIGH SCHOOLS - DISTRICT OFFICES

MT. CREST HIGH SCHOOL 255 S 800 E, Hyrum

RIDGELINE HIGH SCHOOL 180 N 300 W, Millville

CACHE HIGH SCHOOL 620 W 1200 N, Logan

GREEN CANYON HIGH SCHOOL 2960 N Wolfpack Way, North Logan

SKY VIEW HIGH SCHOOL 520 S 250 E, Smithfield

DISTRICT OFFICE 84 E 2400 N,

NORTH LOGAN

LEGACY CAMPUS 2063 N 1200 E,

NORTH LOGAN

ATTACHMENT D - VENDOR INFORMATION

Date:______________________________

Legal Company Name __________________________________

Address:___________________________________________________________________________

Representative Contact Name:________________________________________

Telephone#_______________________

Email:_______________________________________

Authorized Signature___________________________________ Title:________________________________