biddoc.pdf
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- Attached to
- Professional Services Design and Engineer
- Solicitation number
- CoF27PWDE001
- Issued by
- El Paso County, Colorado
About this file
This is a Request for Qualifications (RFQ) issued by the City of Fountain, Colorado Strategic Partnerships Department for Design and Engineering Services to support future public works infrastructure projects. The RFQ solicits qualified firms to provide professional design and engineering services on an as-needed basis through a Master Services Agreement, with individual projects assigned via Task Orders as funding becomes available. The scope of services encompasses five primary tasks: project scoping and cost estimation, studies and construction document preparation, traffic impact studies, project administration and construction management, and engineering design for street improvements, storm sewer projects, sidewalk and pedestrian work, erosion control, and water quality facilities. The RFQ was released on October 16, 2026, with questions due by October 23, 2026, and responses due by October 30, 2026 at 5:00 PM. Submittals must be sent to the Strategic Partnerships Department at 116 South Main Street, Fountain, Colorado 80817, either by mail, hand delivery, or email to ethomas@fountaincolorado.org. The anticipated project period extends from January 1, 2027, through December 31, 2031. Responses are limited to 25 pages and must include firm information, organization details, key personnel resumes with Colorado professional registration credentials, and three client references.
Selection will be based on evaluation criteria weighted as follows: previous work (15%), key personnel qualifications (20%), project scoping and cost estimating experience (10%), drainage analysis and design experience (10%), traffic impact studies and street improvement design experience (15%), specifications and bid document preparation experience (15%), and project management and construction oversight experience (15%). The City will develop a ranked list of qualified firms to be posted on the City of Fountain website; however, award of a Master Services Agreement does not guarantee future work assignments. Upon project assignment, selected firms will negotiate scope of work, fees, and expense budgets based on the specific project requirements, with agreements governed by the City of Fountain Financial Policies and Procedures Manual. City Council approval and appropriations will be required for Professional Services Agreements. The draft Standard Agreement for Professional Services is provided for prospective firms' review, and firms may note objections to specific provisions in their RFQ responses.
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EXHIBIT “E”
REQUEST FOR QUALIFICATIONS
PUBLIC WORKS PROFESSIONAL DESIGN AND ENGINEER SERVICES
Bid Submittals: Responses to the Request for Qualifications (RFQ) are to be submitted to:
Note on the outside of the envelope: “Strategic Partnership RFQ.”
KEY RFQ DATES
Release Date: 16 October 2026 Questions Due By: 23 October 2026
Due Date: 30 October 2026
Website address: www.fountaincolorado.org
Mail Delivery City of Fountain Strategic Partnerships Department 116 S. Main St.
Fountain, CO 80817
Hand Delivery, FedEx, UPS, etc
City of Fountain Strategic Partnerships
Department 116 S. Main St.
Fountain, CO 80817
Request for Qualifications Public Works Design and Engineering Services
Page of 61 http://www.fountaincolorado.org
The City of Fountain (City) Strategic Partnerships Department is soliciting a Request for Qualifications for Design and Engineer Firms to serve the future development of City’s Infrastructure Projects. Once the list is created through this process, the City of Fountain may select firms for individual projects, subject to negotiation and execution of a Task Order. Public Works qualified Design and Engineer Firms to specific Improvement Projects as funding is made available.
Design and Engineer Firms selected for work through this process will be contracted by the City of Fountain under a Professional Services Agreement.
Future work will be allocated on an as-needed basis based on the qualifications of the Design and Engineer Firms. Award of a Master Services Agreement does not guarantee the award of future work to that Design and Engineer Firm.
Scope of Public Works Professional Design and Engineer Services
The Scope of future Professional Design and Engineer Services being requested includes, but is not limited to the following:
Task 1 – Project Scoping and Cost Estimation:
The Design and Engineer Professional would meet with the City to set the parameters of potential projects as follows:
• Refine the location, size, and capacity requirements of potential roadways and drainage infrastructure
• Confirm alignment with Public Right-of-Way and determine locations for necessary additional right-of-way or drainage easements
• Develop an initial schedule for phasing of construction
• Create an Engineering Cost Estimate for the projects going out to bid or in the Design Phase
Task 2 – Studies, Construction Documents and Specification Preparation:
The Design and Engineer Professional may create a Final Drainage Report as well as a working set of Drainage Construction Plans to ensure proper drainage from proposed sites and roadways in conformance with latest edition of the Colorado Springs Drainage Criteria Manual.
This work may include creations of Master Development Drainage Plans (MDDP’s) compatible with the Drainage Basin Planning Study (DBPS), or creation of a new DBPS. The report and plans should include any Channel Improvements or modifications necessary to accommodate flow pattern changes caused by the proposed project. Drainage design also entails identifying and applying for permits relevant to the scope of work of the project Construction Specifications and creation of all bidding documentation may be required as part of the project deliverables.
Request for Qualifications Public Works Design and Engineering Services
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Task 3 – Traffic Impact Studies
The Design and Engineer Professional would conduct Traffic Impact Studies for existing or proposed roadway infrastructure and corridors at specified locations.
They would be undertaken to assess the impacts of proposed developments and infrastructure improvements, or to guide the design of efficient and effective changes to the City’s transportation network.
Task 4 – Project Administration and Construction Management:
The Design and Engineer Professional may provide the following services during the construction and close-out phases of the project:
• Receive and review all construction inspection and material documentation from the contractor to ensure conformance with the contract documents and adherence to all regulations and specifications relevant to the project.
• Review of submittals and revised drawings from the contractor for conformance with applicable contract and specification requirements.
• Review and respond to RFI’s, change orders, payment claims and other miscellaneous requests from the contractor.
• Visit the site to observe quality of work and ensure general conformance to all applicable Plans and Specifications. The Design and Engineer Professional will create notes of all observations made during such inspections and provide these in writing to the City.
• Upon notice of substantial completion, the Design and Engineer Professional may help develop a punch-list and then conduct a final site visit to determine Final Completion of the project.
• Prepare a set of ‘As-Built’ plan documents in the City’s G.I.S. format from the contractor’s as constructed improvements.
Additional tasks may be required depending on the specific project.
Task 5 –Engineering Design:
The deliverable from the Design and Engineer Professional for this task would be Bid-ready Documents relating to the following Public Works focus areas:
• Street Improvement and Rehabilitation Projects using Colorado Springs Roadway and AASHTO design requirements
• Storm Sewer Installation and Replacement Projects
• Sidewalk and Pedestrian Ramp Projects
• Erosion Control and Grading Plans
• Water Quality/Detention Ponds
Criteria for Public Works Professional Selection
Request for Qualifications
Page of 63
The choice of Public Works Design and Engineer Professionals from this process will be based on an evaluation using the criteria and weights below. The City of Fountain Staff will perform the rankings. The Design and Engineer Professionals will be ranked in descending order from 1 (Top Ranking) to the numeric last (Bottom Ranking) based upon the following Criteria:
• Previous Work (15%)
• Key Personnel Qualifications (20%)
• Project Scoping & Cost Estimating experience (10%)
• Experience with Drainage Analysis and Design Utilizing the Colorado Springs Drainage Criteria Manual (10%)
• Experience with Traffic Impact Studies and Street Improvement Plan Design (15%)
• Experience with Specifications and Bid Document Preparation/Assembly (15%)
• Experience with Project Management and Construction Oversight (15%)
The results of this solicitation will be a list of Qualified Design and Engineer Firms. It is anticipated that the list will be public information and will be posted on the City of Fountain website.
As the Projects are funded, the City of Fountain Strategic Partnerships Department will assign Qualified Design and Engineer Firms to specific projects.
Upon assignment, the Design and Engineer Firm and the City will negotiate a Scope and Fee and Expense Budget based upon the Scope of Services for the specific project.
Agreements for Professional Services are governed by the City of Fountain Financial Policies and Procedures Manual, current edition. Approval of Agreements for Professional Service may require action by the City Council and will require appropriations for Fee payment. Although Design and Engineer Firms may be chosen under this solicitation, there is no guarantee that the City will execute an Agreement for Services with any Design and Engineer Firm that participates in this selection process.
Request for Qualifications
Page of 64
Content of the Public Works Engineering Firm’s RFQ
All RFQ’s must be turned to the Contract Manager by 5 PM on 30 October 2026.
Design and Engineer Professionals shall transmit one (1) original hard copy in a sealed envelope OR one (1) digital copy in PDF format via email. Request for Qualifications (RFQ) shall be directed by mail to:
City of Fountain Attention: Strategic Partnerships Department 116 South Main Street Fountain, Colorado 80817
By email to: ethomas@fountaincolorado.org
Note on the outside of the envelope: “Strategic Partnerships (RFQ).”
The RFQ shall not exceed Twenty-Five (25) 8.5” x 11” pages. Printing on both sides of a single page is considered two pages.
The RFQ shall include the following information:
▪ Name, address, location, phone number and website of the firm
▪ Organization information (Corporation, Partnership, LLC, etc.)
▪ Listing of officers/partners at primary office assigned to Fountain’s projects
▪ Resumes of Key Personnel (Project Manager, Project Designer, Project
Engineer), with Colorado Professional Registration information as appropriate
▪ Three (3) references for previous clients doing work related to the scope being requested
▪ Additional information addressing the Criteria noted for Design Professional Selection
The RFQ will not be returned and may be released as public information.
Questions:
Via email; must be submitted by 5 PM on 23 October 2026. All questions will be compiled and issued as an addendum on BidNet Direct.
Refer all Questions by email to:
Exkelia Thomas Contract Manager ethomas@fountaincolorado.org
Request for Qualifications Public Works Design and Engineering Services
Page of 65 mailto:ethomas@fountaincolorado.org mailto:bsheets@fountaincolorado.org
Request for Qualifications
Page of 66
Sub-Consultants
Although specialty sub-consultants such as soils, geotechnical and land surveying and planning professionals are necessary for the completion of bid documents, the selection of sub-consultants is not to be part of the content of the submittal for this Request for Qualifications. If the Design and Engineer Firm operates complementary disciplines as part of the professional services offered by the Design and Engineer Firm, these may be identified in the RFQ.
Agreement for Professional Services
The City of Fountain Standard Agreement for Professional Services is attached in draft format. The Agreement will be executed with the awarded Design and Engineer. When a project has been assigned and a Scope of Services confirmed, with a fee amount, the Contracted Design and Engineer Firm will enter into a Task Order with the City for the assigned Work. Note that the Agreement for Professional Services may be revised by the City, as State of Colorado laws, codes, and statutes change, this draft is for the prospective Design and Engineer Firms information. If there is any provision or clause in the Draft Agreement for Professional Services that prospective firms find objectionable, note that in the RFQ. Issuance of an Agreement does not guarantee that Design and Engineer Firms will be selected for future City projects; the City reserves the right to competitively source work between the pre-selected Design and Engineers at its sole discretion.
Project Schedule
The anticipated projects will commence on 1 January 2027 and continue through 31 December 2031.
Request for Qualifications
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PUBLIC WORKS PROFESSIONAL DESIGN AND ENGINEER SERVICES
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