biddoc.pdf

REQUEST FOR QUALIFICATIONS (RFQ) – PROFESSIONAL SERVICES

BUENA VISTA PARK-AND-RIDE FACILITY (LOCAL AGENCY PROJECT)

Date: September 17, 2026 Project: Buena Vista Park-and-Ride Facility

The Town of Buena Vista, in coordination with the Colorado Department of Transportation (CDOT), is soliciting proposals from qualified consultants to provide engineering services for the above-captioned project. By submitting a proposal, the proposer agrees to the process described herein. The Town reserves the right to cancel the solicitation or reject any proposals in the best interest of the project.

The current anticipated total project budget is approximately $500,000 - $1,000,000, including design, environmental services, right-of-way (if required), utility coordination, construction, and contingency. Final funding availability will be confirmed by the Town prior to contract execution.

Description

The Town of Buena Vista will select one (1) consultant to provide professional services for the planning, design, and development of a Park-and-Ride facility.

This project is a Local Agency Project administered by the Town, with CDOT providing oversight for funding compliance, standards compliance, and environmental clearance authority.

The project is located on Town-owned property east of US 24 and north of CR 317 and consists of approximately 6 acres. The proposed Park-and-Ride footprint is approximately 1.5 to 2.0 acres.

The project includes:

• Park-and-Ride facility development

• Site access and circulation improvements

• Multimodal connectivity (pedestrian and bicycle)

• Coordination with adjacent roadway and railroad corridor

• Integration with regional transit (Bustang and Mountain Valley Transit)

Submittal Deadline and Key Events Schedule

Proposals must be received no later than:

October 15, 2026 – 12:00 PM MT

Submit electronically via BidNet Direct.

Public Notice Phase

Event Date Advertisement 09/17/2026 Questions Due 10/01/2026

Responses Published 10/08/2026 Proposal Deadline 10/15/2026

Selection Phase

Event Date (Tentative) Panel Meeting 10/22/2026

Interviews (Optional) 10/30/2026 Selection Approval 11/06/2026

Notification 11/13/2026

Contracting Phase

Event Date (Tentative) Fee Negotiation 11/20/2026

Compliance Package 11/27/2026 Audit Complete 12/04/2026

Contract Execution 12/11/2026

Special Requirements

• No reimbursement for proposal costs

• Questions via BidNet only

• Compliance with CDOT requirements applicable to Local Agency projects

• Consultant teams are encouraged to utilize Small Business Enterprises (SBEs) where appropriate.

Minimum Proposal Requirements Proposals must:

• Be submitted on time

• Meet formatting requirements (PDF, no hyperlinks, 10–12 pt font)

• 8.5-inch X 11-inch Page Size

• Include all required sections

• Include signed certification

• Include Small Business Participation Affidavit

Failure results in rejection.

Proposal Requirements

1. Cover Letter (1 page)

2. Project Team & Capability (3 pages)

3. Past Experience (2 pages)

• Park-N-Ride Experience

• CDOT Local Agency Project Experience

4. Approach (2 pages)

5. Prequalification Letter (1-2 pages)

• CDOT’s Prequalification Letter or Prequalification Application Letter

• CDOT’s Prequalified Commodities; Commodity Code and Description

6. Small Business Participation (1 page)

Evaluation Criteria Category Points

Team & Capability 40 Past Experience 20

Approach 25

Prequalification; Prequalified

Commodities 05

Small Business 10

Selection Process The Town of Buena Vista will administer the selection process.

• Independent scoring by panel

• Consensus ranking

• Optional interviews (additional scoring)

• Final selection by the Town with CDOT concurrence

2. Scope of Services The Consultant shall provide all labor, materials, equipment, coordination, analyses, reports, plans, specifications support, permit preparation, and professional services necessary to advance the Buena Vista Park-and-Ride Facility from project initiation through final design and advertisement support. The town may request for contract extension for construction management services.

The Consultant shall perform all work under the direction of the Town of Buena Vista, acting as the Local Agency, with oversight and coordination provided by CDOT. The design shall meet all CDOT Design Standards and shall comply with ADA Standards for Assessable Design.

The Consultant shall provide services generally described below.

2.1 Project Management and Administration

The Consultant shall provide overall project management, coordination, scheduling, quality management, and contract administration support throughout the duration of the project.

Services shall include:

• Project initiation and scoping support

• Development and maintenance of a detailed project schedule

• Monthly progress monitoring and schedule updates

• Coordination with the Town, CDOT, utility owners, transit agencies, and stakeholders

• Preparation of permits, agendas, meeting minutes, decision logs, and action-item tracking

• Project budget monitoring and cost tracking

• Quality Assurance/Quality Control (QA/QC) procedures

• Management of subconsultants

• Preparation of monthly progress reports

Anticipated Activities

• Kickoff Meeting

• Progress Meetings

• Technical Coordination Meetings

• Public Meetings

• Design Review Meetings

• Final Project Closeout Meeting

2.2 Existing Conditions, Project Definition, and Data Collection The Consultant shall collect, review, evaluate, and document existing conditions necessary to support design development.

Services shall include:

• Review of previous studies and available project information

• Site reconnaissance and field investigations

• Survey coordination and survey oversight

• Existing conditions mapping

• Utility inventory and record review

• Drainage evaluations

• Transportation network assessment

• Multimodal facilities inventory

• Railroad corridor assessment

• Property ownership review

• Existing access evaluations

• Transit operations review

Deliverable:

• Existing Conditions Technical Memorandum

2.3 Concept Development and Alternatives Screening

The Consultant shall prepare multiple conceptual alternatives for the proposed Park-and-Ride facility.

Alternatives shall evaluate:

• Site layout

• Parking configuration

• Bus circulation

• Passenger loading and unloading

• Multimodal connectivity

• Access configuration

• Columbia Road alignment considerations

• Pedestrian circulation

• Bicycle accommodations

• Utility impacts

• Drainage impacts

• Railroad constraints

Each alternative shall include:

• Concept layout

• Opinion of probable construction cost

• Advantages and disadvantages

• Risks and constraints

• Preliminary implementation considerations

• Alternatives Evaluation Memorandum

2.4 Access, Traffic Operations, and Site Circulation

The Consultant shall analyze and develop recommendations for vehicular, transit, bicycle, and pedestrian access.

Services shall include:

• Access evaluation

• Internal circulation analysis

• Turning movement assessments

• Design vehicle analysis

• Transit operational review

• Parking demand review

• Intersection operational assessment

• Signing and striping concepts

• Traffic control considerations

• Maintenance access evaluation

• Access and Circulation Technical Memorandum

2.5 Multimodal and Transit Improvements

The Consultant shall develop multimodal improvements supporting transit operations and regional connectivity.

Services shall include:

• Pedestrian route planning

• Sidewalk connectivity

• ADA-compliant pedestrian facilities

• Bicycle access accommodations

• Bicycle parking recommendations

• Transit stop coordination

• Passenger waiting areas

• Bus loading and unloading design

• Connectivity to regional trail facilities

• Wayfinding recommendations

• Multimodal Connectivity Plan

2.6 Drainage, Hydraulics, and Stormwater Coordination

The Consultant shall evaluate drainage constraints and prepare drainage design necessary to support final project development.

Services shall include:

• Existing drainage evaluation

• Hydrologic analysis

• Hydraulic analysis

• Stormwater management concepts

• Drainage infrastructure design

• Water quality considerations

• Drainage report preparation

• Stormwater permit preparation and procurement

• Coordination with Town standards

• Coordination with CDOT requirements

Deliverables:

FIR Submittal

• Preliminary Drainage Report

• Preliminary Hydraulic Analysis

FOR Submittal

• Final Drainage Report

• Final Hydraulic Calculations

• Design Recommendations

2.7 Infrastructure, Utilities, and Coordination of Conflicts

The Consultant shall identify and coordinate utility conflicts and infrastructure requirements.

Services shall include:

• Utility records research

• Utility conflict matrix development

• Utility coordination support

• Utility relocation identification

• Preliminary utility exhibits

• Coordination meeting support

• Infrastructure conflict resolution

• Utility Conflict Matrix

• Utility Coordination Memo

• Utility Exhibits

• Applicable SUE investigation and plans

2.8 Alternatives Analysis for Access and Corridor Modifications The Consultant shall evaluate access and corridor modification alternatives associated with the project, including changes to roadway alignment, access control, intersection form, and/or local circulation, if applicable to the final project limits. The CDOT Project Development Manual includes access control, traffic operations, multimodal accommodations, and coordination of all disciplines as standard DSR topics.

The Consultant shall document impacts, constraints, and tradeoffs of each alternative and identify which items affect design schedule, budget, constructability, right-of-way, utility coordination, and multimodal performance. The CDOT Constructability Review Guidelines states that constructability review should address how the project can be built and should inform plan changes, quantities, and estimate.

https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2024_CDOT%20Project%20Development%20Manual.pdf?web=1&EntityRepresentationId=f2f31d61-58b2-4b9a-91e5-223b87708981 https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2025_CDOT%20Constructability%20Review%20Guidelines.pdf?web=1&EntityRepresentationId=2548db62-82e6-47a5-b900-d26d574d6782

2.9 Design Development and CDOT Milestones

The Consultant shall advance the preferred concept through DSR, FIR, FOR, and final advertisement support.

The CDOT Project Development Manual defines DSR as an early review of scope, schedule, and budget prior to preliminary design and provides detailed DSR content and invitees. It also establishes FIR and FOR as standard project development milestones.

The FIR package shall represent the preliminary design stage. The CDOT Project Development Manual requires distribution of FIR plans in advance to specialty units, and the CDOT Drainage Design Manual requires preliminary hydraulic information before FIR and a preliminary hydraulics report when FIR plans are submitted.

The FOR package shall represent advanced/final design. The CDOT Drainage Design Manual requires the revised hydraulic design after FIR to support quantities and FOR-level cost estimate, and the CDOT Project Development Manual states that FIR-stage needs should be defined by FOR stage, including project IT needs.

The final package shall support advertisement.

Design shall progress through the following milestones:

Design Scoping Review (DSR) Deliverables:

• Project Schedule

• Existing Conditions Memorandum

• Constraints Mapping

• Design Criteria

• Concept Alternatives

• Preliminary Cost Estimates

• Risk Register

Field Inspection Review (FIR) – Approximately 30%

• Preliminary Plan Set

• Geometric Layout

• Access and Circulation Design

• Preliminary Drainage Report

• Utility Conflict Matrix

• Preliminary Specifications Outline

• Preliminary Cost Estimate

Final Office Review (FOR) – Approximately 90%

• Advanced Plan Set

• Advanced Specifications Outline

• Final Drainage Report

• Utility Resolution Matrix

• Updated Cost Estimate

• Comment Resolution Log https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2024_CDOT%20Project%20Development%20Manual.pdf?web=1&EntityRepresentationId=f2f31d61-58b2-4b9a-91e5-223b87708981 https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2024_CDOT%20Project%20Development%20Manual.pdf?web=1&EntityRepresentationId=f2f31d61-58b2-4b9a-91e5-223b87708981 https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2019_CDOT%20Drainage%20Design%20Manual.pdf?web=1&EntityRepresentationId=83e35a35-f0b5-48f1-8a4e-2b53aaa36c8b https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2019_CDOT%20Drainage%20Design%20Manual.pdf?web=1&EntityRepresentationId=83e35a35-f0b5-48f1-8a4e-2b53aaa36c8b https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2024_CDOT%20Project%20Development%20Manual.pdf?web=1&EntityRepresentationId=f2f31d61-58b2-4b9a-91e5-223b87708981 https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2024_CDOT%20Project%20Development%20Manual.pdf?web=1&EntityRepresentationId=f2f31d61-58b2-4b9a-91e5-223b87708981

Final Advertisement Package

• Final Plans

• Technical Specifications

• Engineer's Opinion of Probable Cost

• Bid Package Support Documents

• Electronic Design Files

2.10 Environmental Coordination

Environmental clearances, NEPA documentation, and resource clearances, shall be completed by CDOT.

The Consultant shall prepare environmental documentation and secure permits.

Consultant responsibilities shall be limited to:

• Providing engineering and design information requested by the Town or CDOT

• Preparation of exhibits supporting environmental review

• Preparation for permit procurement

• Coordination regarding impact limits

• Incorporation of environmental commitments into final design

• Revision of plans to reflect environmental requirements

• Engineering Exhibits Supporting Environmental Review

• Design Updates Reflecting Environmental Commitments

2.11 Right-of-Way, Railroad, and Third-Party Coordination Support The Consultant shall identify impacts associated with right-of-way and railroad facilities.

Services shall include:

• Preliminary ROW impact identification

• Easement identification

• Access impact evaluations

• Railroad coordination support

• Preliminary exhibit development

• Property impact mapping

• ROW Impact Exhibits

• Railroad Coordination Summary

2.12 Cost Estimating and Advertisement Support

The Consultant shall prepare progressive cost estimates and quantity support as design advances through milestones. Plans, Specifications and Cost Estimate are required for construction authorization and concurrence to advertise.

The Consultant shall support final assembly of the advertisement package, answer technical clarification requests from the Owner during procurement, and revise plan sheets or estimate support if directed. The CDOT Construction Manual states that bidder questions and answers are project documentation and are made available to all bidders.

If the Town may request for construction management services through a contract extension/modification would be requested.

3. Deliverables The Consultant shall provide all deliverables in electronic format, including native files where requested by the Owner, and shall prepare sealed record sets where required by law.

Minimum deliverables shall include:

• Project Schedule

• Meeting Minutes

• Existing Conditions Memorandum

• Alternatives Evaluation Memorandum

• Access and Circulation Memorandum

• Multimodal Connectivity Plan

• Preliminary Drainage Report

• Final Drainage Report

• Utility Conflict Matrix

• ROW Impact Exhibits

• DSR Package

• FIR Package

• FOR Package

• Final Advertisement Package

• Cost Estimates at Each Milestone

• Electronic Design Files

• QA/QC Documentation

4. Stakeholder Coordination The Consultant shall coordinate with:

• Town of Buena Vista (Lead Agency)

• CDOT (Local Agency Coordinator and specialty units)

• Transit providers (Bustang, Mountain Valley Transit)

• Utilities and railroad entities

• Adjacent stakeholders

All CDOT coordination shall occur through the Town unless directed otherwise.

5. Design Standards All work shall conform to:

• CDOT Design Standards

• CDOT Standards and Specifications

• CDOT Project Development Manual

• CDOT Local Agency Manual

• Town standards (where consistent with CDOT)

CDOT standards govern in case of conflict.

https://kljsolutions.sharepoint.com/aiagentreferences/CDOT%20Resident%20Engineer%20Bot/2024_CDOT%20Construction%20Manual.pdf?web=1&EntityRepresentationId=03804f45-f44c-4d8a-b4f8-e6d6a3f735b1

Doing Business with the Town of Buena Vista and CDOT

• Contract executed by Town of Buena Vista

• Contract Type: Not-to-Exceed, Time & Materials

• Required software: ORD, MicroStation, GIS, MS Office

• Full compliance with federal and CDOT requirements

• Audited and approved indirect rates but a cognitive agency (example, on the CDOT Master Pricing

Agreement List)

Protest Procedures

• Protests must be submitted within 5 working days

• Basis:

o Scoring errors o Bias/conflict o Procedural violation

• Final decision made by the Town with CDOT concurrence