biddoc.pdf

REQUEST FOR PROPOSALS

City of Louisville, Colorado

City Hall Improvements

The City of Louisville is seeking qualified contractors to provide turnkey plumbing repairs to the DWV system and reconstruction of affected work areas..

Specifications and submittal documents are attached and can also be found on the City of Louisville website.

A mandatory pre-proposal conference will be conducted at 749 Main St, Louisville, CO at 9:00 AM on Friday, September 25th, 2026.

Proposals may be emailed to kfrey@louisvilleco.gov or sealed written proposals clearly marked City Hall Improvements will be received until 4:00 PM, October 7th 2026 at Louisville City Hall, 749 Main Street, Louisville, Colorado, 80027

The City of Louisville is an Equal Opportunity Employer.

mailto:kfrey@louisvilleco.gov

2026 City Hall Improvements City of Louisville

PROPOSAL DOCUMENTS

1.0 City Hall Improvements

Work shall conform to the agreement, RFP documents, and Exhibits A and B

1.1 Award – The City of Louisville reserves the right to reject any or all proposals or portions thereof and to waive any informalities or defects.

Preference will be hereby given to local Contractors, based on the “Local Vendor” procedures in the City of Louisville “Purchasing Policies and Procedures Manual”.

1.2 Insurance - Simultaneously with the execution of the Agreement, the Contractor will deliver to the Owner the required proof of insurance.

1.3 Conference - Before starting the work, a conference will be held to review and establish a working understanding between the parties as to the services. Present at the conference will be the Contractor and its supervisory staff, the Facilities Superintendent and other City staff who will be responsible for coordinating the City Hall Improvements project.

2.0 INSTRUCTIONS TO PROPOSERS

2.1 Pricing must be submitted on the forms provided (exhibit B). All items shall be properly filled out. Numerals, printing and signatures shall be written in ink.

Signatures shall be in longhand. Alternative proposals will not be considered.

2.2 Prior to submitting a proposals, proposers must satisfy themselves by personal examination of "all" areas listed on the bid proposal and by examination of the specifications and requirements of the work and quantities of work to be done, and shall not at any time, after submission of a proposal, dispute or complain nor assert that there were any misunderstandings in regard to the nature or amount of work to be done. Proposers also shall carefully examine the form and time of the Contract, existing conditions and limitations, and shall include in the proposal, monies to cover the cost of all services included in the agreement and all insurance and administration costs.

2.3 The proposers may withdraw any proposal submitted at any time prior to the time set for closing deadline, provided a request for withdrawal is signed in a manner identical with the proposal being withdrawn. No withdrawal or modification will be permitted after the hour designated for closing deadline.

2.4 Sealed proposals for the work hereinafter described will be received by the City of

Louisville, at City Hall, 749 Main Street, Louisville, Colorado 80027 until 4:00 PM on October 7th 2026. Proposals shall be submitted in a sealed envelope and labeled “City of Louisville City Hall Improvements”. Proposals may be deposited at Public Works - Facilities or mailed to City of Louisville, Public Works - Facilities, 749 Main Street, Louisville, Colorado 80027.

Alternately, proposals may be emailed no later than 4:00PM on October 7th

2026 to:

kfrey@louisvilleco.gov

Proposals which are incomplete, unbalanced, conditional or obscure or which contain additions not called for, erasures, alterations or irregularities of any kind or which do not comply with this "Instructions to Proposers" may be rejected at the option of the Owner.

2.5 If discrepancies or omissions are found in the RFP or Agreement, or if the proposer is in doubt of the meaning or needs clarification, he shall notify the Facilities Manager in writing, as all responses must be written. If the point or points in question are not clearly and fully set forth, a written addendum will be sent to each person obtaining the RFP documents. The Owner will not be bound by, or responsible for oral instructions, interpretations or representations.

2.6 The RFP documents contain the provisions of the agreement between the Owner and the Contractor. No information obtained from any officer, agent or employee of the Owner on any such matters shall in any way affect the risk or obligation assumed by the Contractor or relieves him from fulfilling any of the conditions of the Contract.

2.7 City of Louisville Project Manager - The City of Louisville Facilities

Superintendent is the responsible City staff member to provide direction to the Contractor.

2.8 Pre-proposal Conference - A mandatory pre-proposal conference is scheduled, at 9:00 AM on Friday September 25th 2026 at the Louisville City Hall, 749 Main St., Louisville, CO, with the Facilities Superintendent. The City Staff will be available to tour the facilities, review the general requirements of the Agreement, and answer questions about the scope of work required. Attendance at a pre-proposal conference will be required to submit a proposal. If you cannot attend the scheduled pre-proposal conference, you may request an alternate time by contacting Mr. Frey.

3.0 TERM OF AGREEMENT

Agreement shall be for the period commencing October 27th 2026 and ending December 20th 2026 or as mutually agreed to by the City and the Contractor.

4.0 INSURANCE REQUIREMENTS

The Contractor must provide proof of insurance as required in the agreement.

4.1 Certificate - A certificate of insurance shall be completed by the Contractor's insurance agent as evidence that policies providing the required coverage, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the Owner prior to commencement of any work under the Agreement. The Owner shall have the right to request and obtain copies of any insurance policies required hereunder. The certificate shall identify the Agreement and shall provide that the coverage afforded under the policies shall not be canceled, terminated or materially changed until at least 30 days prior to written notice has been given to the Owner. The City of Louisville, its officers and employees shall be listed as additional insured by the Contractor on each certificate. The completed certificate of insurance shall be sent to: The City of Louisville, Attn: Facilities Manager, 749 Main St, Louisville, CO 80027.

5.0 Subcontracting Work - The Contractor shall employee only workers who are competent to perform the work assigned to them. The Contractor shall not employ any subcontractor (whether initially or as a substitute) for any portion of this contract, except carpet and upholstery cleaning, which must be pre-approved by the City of Louisville Project Manager.

CONSTRUCTION CONTRACT - DRAFT

This Agreement, is made and entered this ______ day of _____________________, 2025 (the “Effective Date”) by and between the City of Louisville (“City”), a

Colorado home rule municipal corporation, and XYZ Construction, LLC, a Colorado limited liability company (the “Contractor”).

THE PARTIES AGREE AS FOLLOWS:

1. Scope of Work – Price. The Contractor agrees to perform for the City all of the work set forth in Exhibit A attached hereto and incorporated herein by reference (the “Work”). The City agrees to pay, in full payment for the performance of the Work in compliance with this Agreement, an amount not to exceed $XXX.XX. Unit prices and unit costs for the Work shall not exceed those shown in Exhibit A. Contractor shall furnish, except as may otherwise be provided in writing, all labor, services, materials, tools, and equipment for the completion of the Work. Contractor will construct and complete the Work in a thorough and workmanlike manner in every respect to the satisfaction and approval of the City, within the time specified herein.

2. Contract Documents. The Work shall be done in strict accordance with all scope of Work documents attached hereto as Exhibit A and with the following additional documents: Bidding Documents for Louisville City Hall Improvements, Project Number 101441-550000. All of such documents are hereby made a part of this Agreement and form the contract documents as fully as if the same were set forth at length herein.

3. Compliance and Licensing. a. Contractor shall be responsible for providing any measures necessary for ensuring the safety of the public during the performance of the work, such as barricading and traffic control, in accordance with the requirements of the City.

b. Contractor shall be responsible for obtaining and complying with all necessary permits, ordinances, and laws, including but not limited to grading permits and laws concerning the control of fugitive dust. The Contractor shall not be required to pay any grading permit fees, cut fees, water tap fees, or use taxes required by the City of Louisville.

c. Contractor and all subcontractors performing the Work provided for in this Agreement shall be licensed contractors in the City of Louisville in accordance with the Louisville Municipal Code and shall pay the required fees for such license.

4. Relationship of Contractor to City. Contractor covenants to furnish its best skill and judgment and to cooperate with the City’s Project Manager and Field Manager, as identified herein, and all other persons and entities in furthering the interests of the City. Contractor agrees to furnish efficient superintendence and to use its best efforts to furnish at all times an adequate supply of workers and materials, and to perform the Work in the best way and in the most expeditious and economical manner consistent with the interests of the City.

5. Project and Field Manager. The City’s Project Manager for the purposes of the Work is the following or such other person as the City may designate in writing:

Kevin Frey, Facilities Superintendent. The City’s Field Manager for the purposes of communicating with the Contractor in the field and coordinating City efforts in the field is Kevin Frey. Change orders may only be authorized by the persons listed in Section 17.

6. Time of Commencement and Completion. a. No Work shall be commenced until after a pre-construction meeting of the Contractor and City representatives as appropriate, and until the City has in writing instructed the Contractor to commence work.

b. The Contractor shall finally complete all Work in a manner acceptable to the City, and in compliance with this Agreement, on or before December 20th, 2026. Prompt completion of the Work is essential to the City, and time is of the essence in all respects regarding this Agreement and the Work. Payment for the Work shall only be made after the Work has been finally completed and accepted by the City.

7. Price of Work - Payment. a. Payments of the entire contract price shall be made to Contractor in a single, lump sum payment within 30 days after final completion of the Work and acceptance thereof by the City. Except as provided in Section 7.b, the contract price set forth in Section 1, shall be inclusive of all costs of whatsoever nature associated with the Contractor's Work efforts, including but not limited to salaries, benefits, expenses, overhead, administration, profits, and outside fees. The scope of Work and payment therefor shall only be changed by a properly authorized amendment to this Agreement.

b. The contract price does not include the following costs: (1) water service, electric service, and associated utilities; and (2) the cost of the performance, payment and warranty bonds that may be required for the Work pursuant to Section 13, the cost of which bonds shall not exceed 2.5 percent of the amount set forth in Section 1.

8. Scope of Payment. The Contractor shall accept the compensation, as herein provided, in full payment for furnishing all materials, equipment, labor, tools, services, and incidentals necessary to complete the Work and for performing all Work.

The City’s payment for the Work shall not relieve the Contractor of any obligations to correct any defective Work or materials. No funds payable under this Agreement shall become due and payable, if the City so elects, until the Contractor shall satisfy the City that it has fully settled or paid for all materials and equipment used in or upon the Work and labor done in connection therewith. The City may pay any or all such claims or bills, wholly or in part, and deduct the amount or amounts so paid from any funds due Contractor. In the event the surety on any contract, performance bond, payment bond, or warranty bond given by the Contractor becomes insolvent, or is placed in the hands of a receiver, or has its right to do business in the state revoked, the City may withhold payment of funds due Contractor until the Contractor has provided a bond or other security to the satisfaction of the City in lieu of the bond so executed by such surety.

9. Observation of All Laws. It is assumed that Contractor is familiar with all laws, codes, ordinances, and regulations which in any manner affect those engaged or employed in the Work or the material or equipment used in or upon the site, or in any way affect the Work. No pleas or claims of misunderstanding or ignorance by Contractor shall in any way serve to modify the provisions of the Agreement. Contractor shall at all times observe and comply with all federal, state, county, local, and municipal laws, codes, ordinances, and regulations in any manner affecting the conduct of the Work.

10. Contractor's Responsibility for Work. Until the final acceptance of the Work by the City in writing, Contractor shall have the charge and care thereof, and shall take every necessary precaution against injury or damage to any part thereof by the effects of the elements or from any other cause. Contractor, at its own expense, shall rebuild, repair, restore, and correct all injuries or damages to any portion of the Work occasioned by any causes before its completion and acceptance. In case of suspension of Work from any cause whatsoever, Contractor shall be responsible for all materials and shall properly store same, if necessary, and shall provide suitable drainage, barricades, and warning signs where necessary. Contractor shall correct or replace, at its own expense and as required by City, any material which may be destroyed, lost, damaged, or in any way made useless for the purpose and use intended prior to final acceptance of the Work, or portions thereof. Contractor shall be relieved of the responsibilities provided in this Section upon final acceptance of the Work by City, except no such relief shall apply to damages or injuries caused by or related to actions of Contractor or its subcontractors.

11. Termination of Contractor's Responsibility. The Work will be considered complete when all Work has been finished, the final inspection made, and the Work accepted by City in writing, and all claims for payment of labor, materials, or services of any kind used in connection with the Work thereof have been paid or settled by Contractor or its surety. Contractor will then be released from further obligation except as set forth in any surety bond, and except as required in this Agreement regarding the Contractor’s guaranty of work.

12. Indemnification. To the fullest extent permitted by law, the Contractor agrees to indemnify and hold harmless the City, and its officers and its employees, from and against all liability, claims, and demands, on account of any injury, loss, or damage, which arise out of or are connected with the work, if such injury, loss, or damage, or any portion thereof, is caused by, or claimed to be caused by, the act, omission, or other fault of the Contractor or any subcontractor of the Contractor, or any officer, employee, or agent of the Contractor or any subcontractor, or any other person for whom Contractor is responsible. The Contractor shall investigate, handle, respond to, and provide defense for and defend against any such liability, claims, and demands, and to bear all other costs and expenses related thereto, including court costs and attorneys' fees. The City shall be entitled to its costs and attorneys’ fees incurred in any action to enforce the provisions of this Section. The Contractor's indemnification obligation shall not be construed to extend to any injury, loss, or damage which is caused by the act, omission, or other fault of the City.

13. Insurance and Bonds. a. The Contractor shall not begin the Work until it has obtained all insurance required by this Section and such insurance has been approved by City. The Contractor shall not allow any subcontractor to begin any efforts on the Work until all similar insurance required of the subcontractor has been obtained and approved. For the duration of this Agreement, the Contractor must maintain the insurance coverage required in this Section.

b. The Contractor agrees to procure and maintain, at its own cost, the following policy or policies of insurance. The Contractor shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to this Agreement by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types. Contractor shall procure and maintain, and shall cause each Subcontractor of the Contractor to procure and maintain (or shall insure the activity of Contractor's Subcontractors in Contractor's own policy with respect to), the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the City. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

(1) Workers' Compensation insurance as required by the Labor Code of the State of Colorado and Employers Liability Insurance. Evidence of qualified self-insured status may be substituted.

(2) Comprehensive General Liability insurance with minimum combined single limits of $1,000,000 each occurrence and $2,000,000 aggregate.

The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision.

(3) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than $400,000 per person in any one occurrence and $1,000,000 for two or more persons in any one occurrence, and auto property damage insurance of at least $50,000 per occurrence, with respect to each of Contractor’s owned, hired or non-owned vehicles assigned to or used in performance of the Work. If the Contractor has no owned automobiles, the requirements of this paragraph shall be met by each officer or employee of the Contractor providing services to the City of Louisville under this contract.

c. The policies required above, except for the Workers' Compensation and

Employers Liability insurance, shall be endorsed to include the City, and its officers and employees, as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers, or its employees, shall be excess and not contributory insurance to that provided by Contractor. The additional insured endorsement for the Comprehensive General Liability insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above.

d. Certificates of insurance shall be completed by the Contractor's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be subject to review and approval by the City. Each certificate shall identify the Work and shall provide that the coverages afforded under the policies shall not be cancelled, terminated or materially changed until at least 30 days prior written notice has been given to the City. If the words "endeavor to" appear in the portion of the certificate addressing cancellation, those words shall be stricken from the certificate by the agent(s) completing the certificate. The City reserves the right to request and receive a certified copy of any policy.

e. Failure on the part of the Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate the contract, or at its discretion may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by Contractor to the City upon demand, or the City may offset the cost of the premiums against monies due to Contractor.

f. The parties hereto understand and agree that the City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to the City, its officers, or its employees.

g. If the contract price set forth in Section 1 exceeds $50,000, the Contractor shall furnish a performance bond, payment bond, and warranty bond in an amount determined by the Project Manager, but in any event at least equal to the contract price, as security for the faithful performance and payment of all Contractor's obligations hereunder, including but not limited to the guaranty period provided in Section 16. These bonds shall remain in effect at least until one year after the date of final payment. All bonds shall be in forms acceptable to the City and executed by such sureties licensed to conduct business in Colorado that are acceptable to the City.

14. Evidence of Satisfaction of Liens. Contractor shall provide City with written evidence that all persons who have done and portion of the Work or have furnished material under this Agreement and are entitled to liens therefor under any laws of the State of Colorado have been fully paid or are not entitled to such liens. Final payment shall not be made to Contractor until the City is reasonably satisfied that all claims or liens have been satisfied by Contractor or have been secured against as provided in C.R.S.§ 38-26-101, et seq.

15. Acceptance of Work. No act of the City, or of any representative thereof, either in superintending or directing the Work, or any extension of time for the completion of the Work, shall be regarded as an acceptance of such Work or any part thereof, or of materials used therein, either wholly or in part. Acceptance shall be evidenced only by the final certificate of City. Before any final certificate shall be issued, Contractor shall execute an affidavit on the certificate that it accepts the same in full payment and settlement of all claims on account of Work done and materials furnished under this contract, and that all claims for materials provided or labor performed have been paid or set aside in full. No waiver of any breach of this contract by City or anyone acting on their behalf shall be held as a waiver of any other subsequent breach thereof. Any remedies provided herein shall be cumulative.

16. Guaranty of Work. Contractor agrees to guarantee all Work under this Agreement for a period of one (1) year from the date of final acceptance by the City. In addition, the roof shall be subject to a 20-year warranty and the wind and hail warranties described in Exhibit A. If any unsatisfactory condition or damage develops within the time of this guaranty due to materials or workmanship that are defective, inferior, or not in accordance with the Agreement, as reasonably determined by City, then the Contractor shall, when notified by City, immediately place such guaranteed Work in a condition satisfactory to City. The City shall have all available remedies to enforce such guaranty, except that City shall not have any work performed independently to fulfill such guaranty and require Contractor to pay City such sums as were expended by the City for such work, unless the City has first given notice to the Contractor of the deficiency and given the Contractor a reasonable opportunity to cure the same.

17. Timing of Change Orders. The City shall use reasonable efforts to grant or deny change orders requested by the Contractor in as timely a manner. The Project Manager is authorized to approve any change order which does not increase the the price of the Work. All other change orders which increase the price of the Work shall be approved or denied in writing by the City Manager or Public Works Director. Contractor shall provide all supporting documentation for any requested change order prior to City action thereon.

18. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default.

19. Inspection and Audit. The City and its duly authorized representatives shall have access to any books, documents, papers, and records of the Contractor that are related to this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions.

20. Documents. All computer input and output, analyses, plans, documents photographic images, tests, maps, surveys, electronic files and written material of any kind generated in the performance of this Agreement or developed for the City in performance of the Work are and shall remain the sole and exclusive property of the City.

All such materials shall be promptly provided to the City upon request therefor and at the time of termination of this Agreement, without further charge or expense to the City and in hardcopy or an electronic format acceptable to the City, or both, as the City shall determine. Contractor shall not provide copies of any such material to any other party without the prior written consent of the City. Contractor shall not use or disclose confidential information of the City for purposes unrelated to performance of this Agreement without the City’s written consent.

21. No Assignment. This Agreement and any rights and obligations hereunder, including but not limited to rights to moneys due or that may become due, shall not be assigned by the Contractor without the prior written approval of the City.

22. Enforcement; Governing Law. a. Except as provided in Section 12, in the event that suit is brought upon this Agreement to enforce its terms, the parties shall each bear and be responsible for their own attorneys’ fees and court costs.

b. This Agreement shall be deemed entered into in Boulder County, Colorado, and shall be governed by the laws of the State of Colorado. The parties agree to the exclusive jurisdiction and venue of the courts of Boulder County in connection with any dispute arising out of or in any matter connected with this Agreement.

23. Integration. This Agreement represents the entire Agreement between the parties and there are no oral or collateral agreements or understandings. This Agreement may be amended only by an instrument in writing signed by the parties.

24. Notices. All notices required or permitted under this Agreement shall be in writing and shall be given by hand delivery, by United States first class mail, postage prepaid, registered or certified, return receipt requested, by national overnight carrier, or by email transmission, addressed to the party for whom it is intended at the following address:

If to the City:

City of Louisville Attn: Facilities Superintendent 749 Main Street Louisville, CO 80027 E-mail: KFrey@louisvilleco.gov

If to the Contractor:

XYZ Construction LLC Attn:

Pueblo, CO E-Mail:

Except for notices by email transmission, any notice required or permitted under this Agreement shall be effective when received as indicated on the delivery receipt, if by hand delivery or overnight carrier; on the United States mail return receipt, if by United States mail. Notices by email transmission shall be effective on transmission, so long as no message of error or non-receipt is received by the party giving notice. Either party may by similar notice given, change the address to which future notices or other communications shall be sent.

25. Equal Opportunity Employer. a. The Contractor will not discriminate against any employee or applicant for employment because of age 40 and over, race, sex, color, religion, national origin, disability, genetic information, sexual orientation, veteran status, or any other applicable status protected by state or local law.

The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notice to be provided by an agency of the federal government, setting forth the provisions of the Equal Opportunity Laws.

b. The Contractor shall be in compliance with the appropriate provisions of the American with Disabilities Act of 1990 as enacted and from time to time amended and any other applicable federal regulation. A signed, written certificate stating compliance with the Americans with Disabilities Act may be requested at any time during the life of any purchase order or contract and with any new purchase order or contract issued by the City.

26. Independent Contractor.

a. Contractor and any persons employed by Contractor for the performance of Work hereunder shall be independent contractors and not employees or agents of the City. Nothing herein shall be construed as establishing a quality standard for any individual, or as establishing any right on the part of the City to oversee the actual work of the Contractor or to instruct any individual as to how the Work will be performed.

b. Contractor shall have the right to employ such assistance as may be required for the performance of Work under this Agreement. Said Contractor shall be responsible for the compensation, insurance, and all clerical detail pertaining to such assistants, and shall be solely responsible for providing any training, tools, benefits, materials, and equipment.

c. THE PARTIES HERETO UNDERSTAND THAT THE

CONTRACTOR AND THE CONTRACTOR'S EMPLOYEES AND SUBCONTRACTORS

ARE NOT ENTITLED TO WORKERS' COMPENSATION BENEFITS UNDER ANY

WORKERS' COMPENSATION INSURANCE POLICY OF THE CITY, AND THAT

CONTRACTOR IS OBLIGATED TO PAY FEDERAL AND STATE INCOME TAX AND

OTHER APPLICABLE TAXES AND OTHER AMOUNTS DUE ON ANY MONEYS

PURSUANT TO THIS AGREEMENT.

27. No Third-Party Beneficiaries. It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to City and Contractor, and nothing contained in this Agreement shall give or allow any such claim or right of action by any other third party on such Agreement. It is the express intention of the parties that any person other than City or Contractor receiving Work or benefits under this Agreement shall be deemed to be an incidental beneficiary only.

28. Subcontractors. Contractor may utilize subcontractors identified in its qualifications submittal to assist with non-specialized works as necessary to complete projects. Contractor will submit any proposed subcontractor and the description of its services to the City for approval. The City will not work directly with subcontractors.

29. Execution. The person executing this Agreement on behalf of Contractor represents and warrants that he or she has been duly authorized to execute this Agreement on Contractor’s behalf and has the power to bind Contractor to the terms and conditions hereof.

IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the day and year first above written.

CITY OF LOUISVILLE CONTRACTOR:

By:___________________________ By:___________________________ Chris Leh, Mayor XYZ Construction

ATTEST:

Genny Kline, Interim City Clerk

EXHIBIT C

{Attach Scope of Work and Pricing}

Contractor’s Qualification Statement 2026 City Hall Improvements

CONTRACTOR'S

PREQUALIFICATION

STATEMENT

(Please use additional sheets as necessary)

749 Main Street - Louisville, CO 80027 · (303) 335-4768 · Fax (303) 335-4758 www.louisvilleco.gov 2026 City Hall Improvements

APPLICANT:

ADDRESS:

FAX:

CONTACT PERSON: PHONE:

1. Do you wish to be qualified as a prime contractor, a sub-contractor or both?

2. Please check appropriate organizational structure:

Corporation Partnership Other Sole Proprietorship

3. If a corporation, answer the following:

a. Date of incorporation:

b. State of incorporation:

c: List Board of Directors and Titles:

4. If a sole proprietorship or partnership, answer the following:

a. Date of Organization:

b. Name and address of all partners:

c. If partnership (state whether general or limited:

5. How many years has your organization been in business as a Contractor?

6. How many years has your organization been in business under its present business name?

7. Under what other, or former, names has your organization operated?

8. If other than a corporation, sole proprietorship, or partnership describe organization and name principals:

9. List states and categories in which your organization is legally qualified to do business. Indicate registration or license numbers, if applicable. List dates on which partnership or trade name was filed:

10. List the type of work normally performed by your work forces:

11. Have you ever failed to complete any work awarded to you? If so, note when, where, and why:

12. Has any officer or partner of your organization ever failed to complete a construction contract handled in their own name? If so, state name of individual, name of owner and reason therefor:

13. Within the last five years, has any officer or partner of your organization ever been an officer or partner of another organization when it failed to complete a construction contract? If so, state name of individual, other organization and reason therefor:

14. Has your organization ever been assessed liquidated damages? If so, state reasons therefor:

15. Please list name, address, contact person and phone number of government agencies with which you have performed work within the last 5 years:

16. Please list bank references:

17. In what other similar businesses do you have a financial interest?

18. Name of Bonding Company(ies) and name(s) and address(es) of agent(s) for the last five years:

a. Maximum bonding capacity $

b. Please list all demands placed on the bid bond or performance bond of the firm during the preceding five-year period. Details should include date, project, dollar amount and an explanation of circumstances.

19. Has the Applicant or any of its officers or employees, its subsidiary companies and officers thereof, or any of Applicant's affiliates or officers thereof, been convicted of bid related crimes or violations within the past five years in any jurisdiction? State the current status of any such officer, subsidiary or affiliate.

20. Is the Applicant organization or any of its principals, personnel, divisions or affiliates presently or in the past been debarred or suspended from entering into contracts with any federal, state or local governmental entity?

Include a description of the reasons for such action having been taken, the effective dates thereof and the governmental agency so acting.

21. During the past five years, was the applicant, or is the applicant at this time, a party to any court or administrative proceedings where: (1) the violation of any local, state, or federal statute, ordinance, rule or regulation by the applicant was alleged; or (2) the applicant's bid was involved; or (3) the applicant's performance of any public or private construction work was involved and the amount in controversy exceeded $25,000.

If any such proceedings are identified, please provide the following information for each such proceeding:

PLEASE NOTE: The submission of litigation information in other forms, such as letters from attorneys to company auditors and regulatory agency filing statements, WILL NOT satisfy this disclosure requirement, and may substantially delay the processing of the application for prequalification.

1. Date action was commenced.

2. Name of court, administrative or arbitration forum.

3. Names of parties.

4. Docket number

5. Subject matter.

6. Outcome and/or current status.

22. Please attach the following items:

For items a) and b) it is essential that the information be complete and accurate, since this information will be used for reference checks.

a. A complete list of commercial projects your organization has in process, giving the name of the project, owner, contact information (phone and email) for the owner’s representative, engineer/designer, contract amount, type of system, percentage complete, and scheduled completion date.

b. A complete list of commercial projects undertaken by your firm during the past three (3) years.

Indicate whether your company was the general contractor or a sub-contractor. Other details should include: the name of the project, owner, contact information (phone and email) for the owner’s representative, engineer/designer, contract amount and square footage of building and number of change orders

c. Resumes of the key individuals of your organization.

The undersigned swears that the foregoing statements and attachments which includes pages, are true and correct and includes all material information necessary to identify and explain the operations of

(Name of Organization) as well as the ownership thereof. It is recognized and acknowledged that statements herein are being given under oath and any material misrepresentation will be grounds for terminating any contract and/or prequalification’s and for initiating action under Federal or State laws concerning false statements. Further, it may cause the said firm from participating in future contracts with the City of Louisville.

Signature of Owner, Officer, President, Chief Executive Officer

Title Date

COUNTY OF

STATE OF

Subscribed and sworn to before me this day of , 20___.

SIGNED

(Notary Public) (Address of Notary)

My Commission Expires:

Please return completed form and attachments to: City of Louisville

Public Works - Facilities 749 Main Street Louisville, CO 80027

2026 City Hall Improvements Request for Proposal

REQUEST FOR PROPOSAL

CITY OF LOUISVILLE, COLORADO

CITY HALL IMPROVEMENTS

INTRODUCTION

The City of Louisville is seeking qualified contractors to provide turnkey plumbing repairs to the DWV system and restoration of affected finishes at Louisville City Hall 749 Main St Louisville CO 80027

NOTICE IS HEREBY GIVEN, proposals should be prepared and submitted using the provided forms which addresses the needs outlined herein. Proposals will be accepted until 4:00 PM on October 7th 2026. Late proposals will not be accepted. Proposals shall be submitted via email or in a sealed envelope and labeled City Hall Improvements. Sealed proposals shall be delivered to:

Public Works - Facilities City of Louisville 749 Main Street Louisville, CO 80027

Email Proposals by the deadline to:

kfrey@louisvilleco.gov

SCOPE OF WORK

The City of Louisville is seeking a qualified contractor to complete plumbing system improvements and restoration of affected finishes at Louisville City Hall. The project generally includes repairs and rehabilitation of the existing Drain, Waste, and Vent (DWV) system, including pipe repairs, cleaning and descaling, vent cleaning, cleanout installation, toilet and closet flange repairs, and associated plumbing improvements. All work shall be carefully coordinated and sequenced to minimize disruption to City Hall operations while providing complete, durable, and professionally finished installations.

The Contractor shall plan, staff, coordinate, and sequence the work to minimize the overall duration during which City Hall operations, restrooms, plumbing systems, corridors, offices, or other affected spaces are disrupted.

The Contractor shall develop its schedule based upon a six (6) day per week construction schedule.

Normal Working Hours: 6 am-4 pm; Six (6) days per week

Bidders shall account for these working expectations when developing project duration, staffing, supervision, subcontractor coordination, and pricing.

Once invasive plumbing work begins, the Contractor shall maintain continuous and meaningful progress through demolition, repair, rehabilitation, inspection, testing, and restoration.

CITY HALL DOCUMENTS AND SPECIFICATION

The City Hall Improvements proposal documents and specifications can be found on the City of Louisville website at http://www.louisvilleco.gov

Contractors submitting proposals must use the provided City Hall Improvements Submittal Forms (Exhibit D).

TIMELINE

The City reserves the right to modify the proposal submittal and acceptance timeline at any time at its sole discretion.

Bid Submittal and Acceptance:

Release of RFP to select proposers September 16th 2026

Mandatory pre-proposal conference September 25th 2026 @ 9:00am Inquiry deadline & Pre Qualifications Due September 30th 2026 @ 4:00pm

Response to Inquiry, pre-qualification submittals October 2nd 2026 @ 4:00pm

Proposals due deadline October 7th 2026 @ 4:00pm Completion of Project target date December 2026

Proposals will only be accepted from Contractors who are pre-qualified by the City of Louisville and who are recorded as attending the mandatory pre-proposal conference.

MANDATORY PRE-PROPOSAL CONFERENCE

A mandatory pre-proposal conference and job walkthrough with representatives of prospective Contractors will be held at 9:00 a.m. at the Louisville City Hall, 749 Main St, Louisville, Colorado, on September 25th 2026. Representatives of the City will be present to discuss the proposal documents and scope of work.

PREQUALIFICATION OF CONTRACTORS

Prospective Contractors must fill out and return the “Contractor’s Pre-qualification Statement” form for this submittal. In addition to the information requested on the form, prospective Contractors should meet the following minimum qualifications:

• Contractor must have been business for a minimum of five (5) years

• Contractor should have experience with similar facilities

• Contractor must provide at least three references for similar major repairs in plumbing systems at facilities in Colorado.

• Minimum Insurance Requirements: If awarded, the Contractor must provide proof of insurance as required in the agreement.

The City reserves the right to waive any and all informalities and qualification requirements and the right to reject any and all proposals.

CONTRACT & REQUIRED DOCUMENTS

A sample copy of the Agreement and exhibits is included with the proposal documents. The following documents must be submitted with the proposal and/or Prequalification Form:

1. Schedule of Subcontractors

2. Anti-Collusion Affidavit

SUBMITTAL REQUIREMENTS

No Proposal may be withdrawn within a period of sixty (60) days after the proposal deadline.

The City of Louisville reserves the right to award the contract by sections to reject any or all proposals, and to waive any informalities and irregularities therein.

Submit one (1) original and two (2) copies of the completed proposals, if submitted as a hard copy.

To reduce waste, please submit all proposals double sided and without binders.

In addition to the written submittal, the City reserves the right to request an interview with some or all of the proposers.

All costs incurred in preparing for, printing, and delivering a submittal, along with any costs associated with travel or time spent in interviews or negotiation with the City are solely the responsibility of the submitter. The City is not liable for any costs incurred prior to issuance of a legally executed contract and/or purchase order.

All submittals become the property of the City, a matter of public record, and will not be returned.

Proprietary Information included in submittals must be clearly identified and will be protected if possible. Unit pricing and total cost information will not be considered proprietary.

INQUIRIES

Prospective submitters may make written inquiries by e-mail before the inquiry deadline concerning this Request for Proposal. Inquiries will also be accepted at the onsite meeting. An addendum will be released to all known prospective proposers with any required clarifications or revisions to this request or the associated construction documents the day after the Inquiry Deadline. Prospective proposers are advised to contact Mr.Frey prior to the inquiry deadline to ensure they are included in any addendum posting.

Inquiries may be emailed to:

Kevin Frey – Facilities Superintendent Email address: kfrey@louisvilleco.gov

SELECTION CRITERIA

Proposals will only be accepted for Contractors who are pre-qualified and attended the mandatory pre-proposal conference. Proposals that are considered competitive will be evaluated by an evaluation team.

Evaluation of competitive proposals will be based on the following:

1. Total cost analysis. The lowest qualified proposal will receive the total points.

2. Submittal Documents and thoroughness of proposal

3. References for services at similar facilities.

4. Proposed Schedule

5. Other selection factors within the RFP or the City’s purchasing policies or that the City determines are relevant to consideration of the best interests of the City

The evaluation team will consist of City of Louisville staff.

This request for proposals is not an offer of a contract. The provisions in this RFP and any purchasing policies or procedures of the City are solely for the fiscal responsibility of the City and confer no rights, duties or entitlements to any party submitting proposals. The City reserves the right to select the proposal that is most advantageous to the City, even if it is not the least expensive.

City of Louisville Request for Proposals

City Hall Improvements 749 Main St. Louisville August 16, 2026

CITY HALL DWV PLUMBING REPAIRS AND REHABILITATION

1. PROJECT OVERVIEW

The City of Louisville is seeking proposals from qualified plumbing contractors to perform repairs, rehabilitation, cleaning, inspection, and improvements to portions of the existing Drain, Waste, and Vent (DWV) system at Louisville City Hall.

Preliminary investigations identified deficiencies within the existing cast iron building drainage and vent systems, exterior building sewer, restroom fixture connections, and cleanout access.

Identified conditions include improper drainage pitch, significant internal scaling and deterioration, obstructed vent piping, damaged and offset exterior sewer piping, inadequate maintenance access, and deficient toilet and closet flange connections.

The intent of this project is to restore affected plumbing systems to reliable operating condition, improve drainage performance, extend the useful life of existing infrastructure where practical, improve future maintenance access, and reduce the potential for future stoppages, backups, leaks, and system failures.

Timing is a critical component of this project. Contractors shall prepare their proposals and construction schedules based on work occurring six (6) days per week between the hours of 6:00 a.m. and 4:00 p.m., with the goal of minimizing the overall duration of disruption to City Hall operations.

City Hall may remain open to City employees and the public during construction. Maintaining a safe, clean, organized, professional, and presentable work environment throughout the project is a critical requirement of the Contract.

The Contractor shall provide all labor, supervision, materials, equipment, tools, permits, inspections, demolition, excavation, temporary protection, cleaning, rehabilitation, testing, documentation, and incidental work necessary to provide a complete and operational plumbing system.

In addition to the plumbing repairs, the Contractor shall provide a separate Not-to-Exceed (NTE) price to rebuild and restore areas directly affected by the plumbing work. This restoration work is limited to damage or demolition necessary to complete the plumbing project and is not intended to constitute a general City Hall flooring, painting, or modernization project.

2. EXISTING CONDITIONS AND FIELD VERIFICATION

The Contractor shall review the available investigation information and verify existing conditions prior to commencing construction.

The preliminary DWV investigation was conducted in November 2025 and includes CCTV observations and Exhibit A documenting portions of the existing system.

The Contractor shall field verify, at a minimum:

• Pipe locations.

• Pipe sizes and materials.

• Existing fittings.

• Direction of flow.

• Existing pipe elevations and slopes.

• Existing cleanout locations.

• Fixture connections.

• Vent piping locations.

• Branch connections.

• Exterior building sewer routing.

• Required excavation areas.

• Required concrete removal.

• Wall, ceiling, roof, and floor access requirements.

• Conditions affecting CIPP installation.

• Conditions affecting epoxy coating.

• Potential conflicts with structural components, utilities, or other building systems.

Plans, videos, inspection reports, photographs, and other information provided by the City are intended to assist bidders and shall not relieve the Contractor of responsibility for field verification.

Any significant discrepancy between documented conditions and actual field conditions shall be brought to the City's attention prior to…