biddoc.pdf

2026 City Hall Improvements Request for Proposal

REQUEST FOR PROPOSAL

CITY OF LOUISVILLE, COLORADO

CITY HALL IMPROVEMENTS

INTRODUCTION

The City of Louisville is seeking qualified contractors to provide turnkey plumbing repairs to the DWV system and restoration of affected finishes at Louisville City Hall 749 Main St Louisville CO 80027

NOTICE IS HEREBY GIVEN, proposals should be prepared and submitted using the provided forms which addresses the needs outlined herein. Proposals will be accepted until 4:00 PM on October 7th 2026. Late proposals will not be accepted. Proposals shall be submitted via email or in a sealed envelope and labeled City Hall Improvements. Sealed proposals shall be delivered to:

Public Works - Facilities City of Louisville 749 Main Street Louisville, CO 80027

Email Proposals by the deadline to:

kfrey@louisvilleco.gov

SCOPE OF WORK

The City of Louisville is seeking a qualified contractor to complete plumbing system improvements and restoration of affected finishes at Louisville City Hall. The project generally includes repairs and rehabilitation of the existing Drain, Waste, and Vent (DWV) system, including pipe repairs, cleaning and descaling, vent cleaning, cleanout installation, toilet and closet flange repairs, and associated plumbing improvements. All work shall be carefully coordinated and sequenced to minimize disruption to City Hall operations while providing complete, durable, and professionally finished installations.

The Contractor shall plan, staff, coordinate, and sequence the work to minimize the overall duration during which City Hall operations, restrooms, plumbing systems, corridors, offices, or other affected spaces are disrupted.

The Contractor shall develop its schedule based upon a six (6) day per week construction schedule.

Normal Working Hours: 6 am-4 pm; Six (6) days per week

Bidders shall account for these working expectations when developing project duration, staffing, supervision, subcontractor coordination, and pricing.

Once invasive plumbing work begins, the Contractor shall maintain continuous and meaningful progress through demolition, repair, rehabilitation, inspection, testing, and restoration.

mailto:kfrey@louisvilleco.gov

CITY HALL DOCUMENTS AND SPECIFICATION

The City Hall Improvements proposal documents and specifications can be found on the City of Louisville website at http://www.louisvilleco.gov

Contractors submitting proposals must use the provided City Hall Improvements Submittal Forms (Exhibit D).

TIMELINE

The City reserves the right to modify the proposal submittal and acceptance timeline at any time at its sole discretion.

Bid Submittal and Acceptance:

Release of RFP to select proposers September 16th 2026

Mandatory pre-proposal conference September 25th 2026 @ 9:00am Inquiry deadline & Pre Qualifications Due September 30th 2026 @ 4:00pm

Response to Inquiry, pre-qualification submittals October 2nd 2026 @ 4:00pm

Proposals due deadline October 7th 2026 @ 4:00pm Completion of Project target date December 2026

Proposals will only be accepted from Contractors who are pre-qualified by the City of Louisville and who are recorded as attending the mandatory pre-proposal conference.

MANDATORY PRE-PROPOSAL CONFERENCE

A mandatory pre-proposal conference and job walkthrough with representatives of prospective Contractors will be held at 9:00 a.m. at the Louisville City Hall, 749 Main St, Louisville, Colorado, on September 25th 2026. Representatives of the City will be present to discuss the proposal documents and scope of work.

PREQUALIFICATION OF CONTRACTORS

Prospective Contractors must fill out and return the “Contractor’s Pre-qualification Statement” form for this submittal. In addition to the information requested on the form, prospective Contractors should meet the following minimum qualifications:

• Contractor must have been business for a minimum of five (5) years

• Contractor should have experience with similar facilities

• Contractor must provide at least three references for similar major repairs in plumbing systems at facilities in Colorado.

• Minimum Insurance Requirements: If awarded, the Contractor must provide proof of insurance as required in the agreement.

The City reserves the right to waive any and all informalities and qualification requirements and the right to reject any and all proposals.

CONTRACT & REQUIRED DOCUMENTS

A sample copy of the Agreement and exhibits is included with the proposal documents. The following documents must be submitted with the proposal and/or Prequalification Form:

1. Schedule of Subcontractors

2. Anti-Collusion Affidavit

SUBMITTAL REQUIREMENTS

No Proposal may be withdrawn within a period of sixty (60) days after the proposal deadline.

The City of Louisville reserves the right to award the contract by sections to reject any or all proposals, and to waive any informalities and irregularities therein.

Submit one (1) original and two (2) copies of the completed proposals, if submitted as a hard copy.

To reduce waste, please submit all proposals double sided and without binders.

In addition to the written submittal, the City reserves the right to request an interview with some or all of the proposers.

All costs incurred in preparing for, printing, and delivering a submittal, along with any costs associated with travel or time spent in interviews or negotiation with the City are solely the responsibility of the submitter. The City is not liable for any costs incurred prior to issuance of a legally executed contract and/or purchase order.

All submittals become the property of the City, a matter of public record, and will not be returned.

Proprietary Information included in submittals must be clearly identified and will be protected if possible. Unit pricing and total cost information will not be considered proprietary.

INQUIRIES

Prospective submitters may make written inquiries by e-mail before the inquiry deadline concerning this Request for Proposal. Inquiries will also be accepted at the onsite meeting. An addendum will be released to all known prospective proposers with any required clarifications or revisions to this request or the associated construction documents the day after the Inquiry Deadline. Prospective proposers are advised to contact Mr.Frey prior to the inquiry deadline to ensure they are included in any addendum posting.

Inquiries may be emailed to:

Kevin Frey – Facilities Superintendent Email address: kfrey@louisvilleco.gov

SELECTION CRITERIA

Proposals will only be accepted for Contractors who are pre-qualified and attended the mandatory pre-proposal conference. Proposals that are considered competitive will be evaluated by an evaluation team.

Evaluation of competitive proposals will be based on the following:

1. Total cost analysis. The lowest qualified proposal will receive the total points.

2. Submittal Documents and thoroughness of proposal

3. References for services at similar facilities.

4. Proposed Schedule

5. Other selection factors within the RFP or the City’s purchasing policies or that the City determines are relevant to consideration of the best interests of the City

The evaluation team will consist of City of Louisville staff.

This request for proposals is not an offer of a contract. The provisions in this RFP and any purchasing policies or procedures of the City are solely for the fiscal responsibility of the City and confer no rights, duties or entitlements to any party submitting proposals. The City reserves the right to select the proposal that is most advantageous to the City, even if it is not the least expensive.