biddoc.pdf

Town of Parker Parks Restroom Cleaning

Sep 10th 2026, 3:00PM MDT - Oct 2nd 2026, 2:00PM MDT

Table of Contents

Contents Page #

Project Details 3

1. Solicitation Overview 4

2. Bid Instructions 5

3. Facilities and Anticipated Growth 6

4. Scope of Services & Other Requirements 7

5. Supplier Response Requirements 10

5.1. Response Files 11

6. Evaluation Process & Selection Criteria 12

6.1. Cover Sheet 13

7. Terms & Conditions 14

7.1. SAMPLE Professional Services Agreement 14

Project Details

Project Town of Parker Parks Restroom Cleaning

Ref. # 26-022

Type RFP

Description The Town of Parker, Colorado (Town) is soliciting proposals from qualified contractors to provide comprehensive cleaning, sanitation, stocking, condition monitoring, specialized cleaning, and on-call response for public park restrooms. The objective is to keep plumbed and vault restrooms clean, sanitary, safe, fully stocked, and welcoming throughout the year while allowing services to expand as the park system grows.

Open Date Sep 10th 2026, 3:00PM MDT

Questions Due Date Sep 24th 2026, 10:00AM MDT

Close Date Oct 2nd 2026, 2:00PM MDT

Project Owner Charles Ellis

Events

Event Name Duration Description

Open Date Sep 10th 2026, 3:00PM MDT

Posting date for the Opportunity

RFP Town of Parks Parks Restroom Cleaning Pre-submittal Meeting

Sep 22nd 2026, 10:00AM MDT - Sep 22nd 2026, 11:00AM

MDT

https://teams.microsoft.com/meet/ 236607271192094?

p=QE2Bg3KBndEGedPrUu

Questions Due Date Sep 24th 2026, 10:00AM MDT

Deadline to submit Questions

Close Date Oct 2nd 2026, 2:00PM MDT

Deadline for Submissions

1. Solicitation Overview

The Town of Parker, Colorado (Town) is soliciting proposals from qualified contractors to provide comprehensive cleaning, sanitation, stocking, condition monitoring, specialized cleaning, and on-call response for public park restrooms. The objective is to keep plumbed and vault restrooms clean, sanitary, safe, fully stocked, and welcoming throughout the year while allowing services to expand as the park system grows.

Some material in this document was generated using AI tools and was reviewed for accuracy by a member of the Town’s Procurement Division before publication.

2. Bid Instructions

SUBMISSION OF OFFERS: The Town of Parker will accept electronic bid proposals submitted through Town of Parker EUNA Procurement Portal (formerly Bonfire). A Submittal Log will be posted after the opening of responses and after the Town has had an opportunity to review and verify the submittals.

The original Offer must be received before the due date and time through an electronic package transmitted to Town of Parker EUNA Procurement Portal (formerly Bonfire).

The Consultant is responsible for ensuring its proposal is posted by the due date and time outlined in the solicitation document.

If the submittal arrives late, it will not be included.

TERM OF CONTRACT: Service agreements are typically an annual agreement with up to four (4) renewals.

RESPONSE TO QUESTIONS: QUESTIONS REGARDING THIS SOLICITATION

MUST BE SUMBITTED ELECTRONICALLY VIA Town of Parker EUNA Procurement Portal (formerly Bonfire).

The consultant submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s). Questions are to be submitted one question per question field in the EUNA platform.

Any official interpretation of this Solicitation must be made by an agent of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by employees of the Town who are not agents of the Town’s Procurement Division.

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through Town of Parker EUNA Procurement Portal (formerly Bonfire).

Copies of solicitations obtained from any other source are not considered official copies. Only those Consultants who obtain solicitation documents from the EUNA Procurement platform will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker. The Town cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the EUNA Procurement platform.

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

3. Facilities and Anticipated Growth

The current inventory below is provided for proposal development. The contractor shall verify access, fixture counts, storage, water and power availability, hours, seasonal conditions, and service requirements during mobilization. Exact addresses and site details will be confirmed by the Town before service begins.

Current Facility Type Configuration Baseline

Frequency

O’Brien Park Plumbed Building-associated restroom Daily

McCabe Meadows Plumbed Permanent park restroom Daily

Discovery Park Plumbed Building-associated restroom Daily

Salisbury Regional

Park—South

Plumbed Permanent park restroom Daily

Sonka Dog Park Vault Non-plumbed restroom Daily

Harvie Open Space Vault Non-plumbed restroom Daily

Railbender Skate and

Tennis Park

Vault Non-plumbed restroom Daily

Trail at Crowfoot Vault Non-plumbed restroom Daily

Planned / Potential

Facility

Type Status

Salisbury Regional Park

—North (4)

Plumbed Anticipated during contract term

Looking Glass

Subdivision Parks (3)

Plumbed Anticipated during contract term

Tanterra Subdivision

Parks (3)

Plumbed Anticipated during contract term

Pine Curve Park (1) Plumbed Anticipated during contract term

INVENTORY CONFIRMATION: The detailed draft identifies current restroom facilities— plumbed and four vault facilities—plus planned or potential additions. Final facility counts, addresses, opening dates, and service frequencies will be confirmed before posting or through written contract changes.

4. Scope of Services & Other Requirements

4.1 Daily Service and Scheduling

Provide daily cleaning at every designated facility, including weekends and holidays as directed. Establish a consistent route and service window approved by the Town. Adjust frequency by facility, season, use level, events, weather, and Town direction, including multiple service cycles per day when authorized.

4.2 Standard Cleaning Tasks

Clean, sanitize, and disinfect toilets, urinals, seats, sinks, faucets, counters, and associated fixtures.

Sweep and wet-clean floors; remove spills, standing water, mud, waste, and debris; address floor drains where applicable.

Clean and disinfect partitions, walls, doors, handles, grab bars, baby-changing stations, and other high-touch surfaces.

Clean mirrors, dispensers, stainless steel, and other surfaces without damage or residue.

Empty and sanitize trash and sanitary receptacles and install liners.

Restock toilet paper, paper towels, hand soap, seat covers, and other authorized consumables.

Remove litter and debris from restroom interiors and the immediate exterior entrance area.

Check fixtures, dispensers, lights, doors, locks, ventilation, and visible plumbing for proper operation; report deficiencies promptly.

Leave the facility secure, presentable, odor-controlled, and ready for public use.

4.3 Town-Provided Supplies and Contractor Equipment

The Town intends to provide cleaning chemicals and consumable products. The contractor shall provide labor, vehicles, personal protective equipment, cleaning equipment, tools, applicators, dilution controls, warning signs, and other equipment needed to use Town-provided materials safely and effectively. The contractor shall monitor inventory and notify the Town before supplies are depleted. No chemical substitution may be made without Town approval and required safety documentation.

4.4 Plumbed Restroom Requirements

For plumbed restrooms, inspect for leaks, clogs, backups, slow drains, running fixtures, damaged components, standing water, odors, and other operational problems. Take reasonable immediate action within the cleaning scope, protect the public from unsafe areas, and promptly report conditions requiring plumbing or facility repair.

4.5 Vault Restroom Requirements

Clean and disinfect accessible interior surfaces, floors, seats, fixtures, doors, ventilation areas, and entrance areas. Restock consumables and use approved deodorizing methods appropriate for vault systems. At every visit, observe odor, ventilation, visible waste level, leakage, damage, pests, and general condition. Promptly notify the Town when pumping or repair is needed. The Town will coordinate and pay for vault pumping;

the contractor is responsible for monitoring and timely reporting.

4.6 High-Use Locations and Special Events

Provide enhanced service cycles for tournaments, festivals, holidays, community events, and other high-use periods as directed.

Perform pre-event, during-event, and post-event cleaning when requested.

Coordinate staffing and timing with the Town’s event calendar and designated representatives.

Mobilize additional personnel, vehicles, and supplies within the advance-notice period stated in the proposal; identify any minimum charges or limitations.

4.7 Specialized Cleaning

Provide scheduled or authorized pressure washing and deep cleaning of floors, walls, partitions, fixtures, entrances, and other surfaces using equipment and wastewater controls appropriate for the location. Provide graffiti removal using methods selected for the specific substrate and coating to avoid damage. Report graffiti or surface conditions requiring specialized restoration.

4.8 Bodily Fluid and Biohazard Cleanup

Provide trained personnel for bodily fluid and biohazard response using appropriate exposure-control procedures, personal protective equipment, isolation, cleanup, disinfection, sharps precautions, packaging, transportation, disposal, and incident documentation. Work shall comply with applicable occupational health, public health, environmental, and waste-handling requirements. Unsafe areas shall be secured until cleanup is complete.

4.9 On-Call and After-Hours Services

Maintain an after-hours contact and dispatch process for urgent and unsanitary conditions between scheduled visits, including sewage backups, clogs, vandalism, graffiti, bodily fluids, biohazards, supply outages, excessive trash, and unsafe conditions. State and honor separate guaranteed response times for urgent and non-urgent requests. Prioritize conditions affecting public health, safety, or facility availability and maintain backup coverage for simultaneous requests.

4.10 Quality Control and Inspections

Maintain a documented quality-control program that includes employee checklists, supervisory review, periodic field inspections, deficiency tracking, corrective action, trend review, and customer communication. Cooperate with scheduled and unannounced Town inspections. Correct missed or deficient service within the time stated in the proposal and resulting agreement, without additional charge when the work was included in the scheduled service.

4.11 Service Verification and Reporting

Document every service visit electronically. Records shall include facility, date, employee, arrival and departure time, service type, tasks completed, supplies used or replenished, vault observations, deficiencies, corrective actions, and facility status. Provide photographic documentation for significant conditions, complaints, specialized work, and completed corrective service. Make reports available in an agreed searchable format; Excel-compatible export is required unless the Town approves another format.

Immediately report public-health or safety hazards, sewage, biohazards, major vandalism, facility closure needs, and other urgent conditions.

Promptly report damage, plumbing problems, broken fixtures, malfunctioning locks or doors, graffiti, pests, low supplies, and vault pumping needs.

Provide periodic summary reports of completed service, missed or corrected visits, inspections, complaints, recurring conditions, and recommendations.

Retain records and photographs for the period stated in the proposal and provide them to the Town upon request.

4.12 Personnel and Public Conduct

Provide trained, supervised, identifiable, and appropriately uniformed personnel (must wear apparel with the contractor's company logo clearly visible). Contractor employees shall act professionally around residents, visitors, athletes, children, and event attendees; avoid unnecessary disruption; protect privacy; follow site rules; and refer public questions or complaints to the Town when appropriate. Contractors and their employees, subcontractors, and agents shall not smoke, vape, or use smokeless tobacco on any Town property. This prohibition includes, but is not limited to, cigarettes, cigars, pipes, electronic cigarettes, vaping devices, chewing tobacco, dipping tobacco, snuff, marijuana/cannabis, and similar products. Supervisors shall be qualified to manage schedules, quality, safety, emergencies, and corrective action.

4.13 Vehicles, Equipment, and Continuity

Maintain vehicles and equipment in safe, clean, sanitary, and operable condition.

Provide backup personnel, vehicles, equipment, and supplies sufficient to avoid interruptions caused by absences, breakdowns, weather, increased frequency, or new locations. Notify the Town promptly of any potential service interruption and provide a recovery plan.

5. Supplier Response Requirements

In this section, please provide your response including company information, responses to the Vendor Questions, and a completed Price Sheet.

Vendor Response Questions-These questions are required and are being separated for the response. Please provide the response in a separate file below.

Respond to each question in order and clearly label each response. Cross-references shall identify the exact proposal section and page. Referring to website links is not sufficient.

1. Describe your experience providing restroom cleaning, sanitation, and related maintenance services for municipal or public park systems comparable to the Town.

Include the number and types of facilities and engagement duration.

2. Provide at least three municipal or public park references, including contact information, contract duration, facility types and quantities, and scope.

3. Describe your experience with plumbed and vault restrooms and explain differences in cleaning, sanitation, inspection, supply, and odor-control methods.

4. Provide per-visit unit pricing for plumbed and vault restrooms and explain how compensation will adjust when facilities or frequency change.

5. Describe how frequency will be adjusted by facility, season, usage, and Town direction, including daily and multiple-times-daily capability.

6. Explain pricing, staffing, and scheduling for tournaments, festivals, holidays, and special events, including pre-event, during-event, and post-event cleaning and mobilization notice.

7. Describe staffing for current locations and expansion to Salisbury North, Looking Glass, Tanterra I, Brandy Gulch, Pine Curve, and other additions. State the startup timeframe after notice.

8. Identify cleaning products, disinfectants, deodorizers, and equipment you propose to use. Confirm responsibilities for consumables and explain how Town-provided supplies will be managed.

9. Describe your quality-control program, supervisory inspections, performance measures, corrective actions, and cooperation with announced and unannounced Town inspections.

10. Explain how vault levels, odors, ventilation, and conditions will be monitored;

describe deodorizing methods and pumping notification procedures.

11. Describe bodily-fluid and biohazard procedures, including training, PPE, disinfectants, containment, disposal, documentation, and compliance.

12. Describe graffiti-removal methods for interior and exterior surfaces, including material assessment, damage prevention, and escalation.

13. Explain pressure washing and deep cleaning methods, proposed frequency, equipment, wastewater controls, and routine litter removal around entrances.

14. State guaranteed urgent response times for sewage, clogs, vandalism, supply outages, and biohazards and separate non-urgent response times, limitations, and charges.

15. Describe after-hours dispatch, escalation, Town communication, and prioritization when multiple urgent requests occur simultaneously.

16. Describe electronic service verification, including facility, employee, arrival/ departure, tasks, supplies, deficiencies, and corrective actions.

17. Explain photographic documentation, file format, delivery, frequency, retention, and scheduling/reporting/communication technology.

18. Describe procedures for reporting damage, vandalism, plumbing problems, safety hazards, supply shortages, vault conditions, and other concerns.

19. Explain employee recruiting, training, uniforms, identification, supervision, public conduct expectations, and supervisory qualifications.

20. Describe vehicle and equipment maintenance, backup personnel and resources, service-continuity controls, and capacity to absorb new facilities or service cycles on short notice.

5.1 Response Files

Attachments (Documentation):

Town_of_Parker_Parks_Restroom_Cleaning_Services_Price_Sheet.xlsx

5.1.1 RFP Response [Required] [PDF]

(Vendor file upload)

5.1.2 Vendor Questions Response [Required] [PDF]

(Vendor file upload)

5.1.3 Town of Parker Parks Restroom Cleaning Price Sheet [Required] [Excel]

(Vendor file upload)

6. Evaluation Process & Selection Criteria

1. GENERAL FORMAT: The Consultant shall submit a response electronically via the Town of Parker EUNA Procurement Portal.

2. INITIAL REVIEW OF RESPONSES BY PROCUREMENT: Only a complete response with the listed required submittal documents and meeting minimum qualifications will be considered. Failure to meet the minimum qualifications and submit the required documents will result in a response being declared non-responsive.

3. EVALUATION CRITERIA AND COMMITTEE REVIEW: A Town evaluation committee comprised of Town staff will evaluate and score each response based on established criteria. Consultants shall not contact members of the evaluation committee. Responses will be evaluated according to the Consultant’s ability to best satisfy the Town requirements. Consultant submissions are evaluated and scored on a weighted system to determine the best value as follows:

The evaluation committee will score Responses based on the following criteria listed in order of importance:

Criterion Points Evaluation Focus

Price 30 Unit rates, enhanced cycles, specialized services, emergency response, completeness, reasonableness, and scalability.

Experience and

Qualifications

20 Comparable public facilities, plumbed and vault experience, references, staffing, training, biohazard, graffiti, and pressure-washing capability.

Service Approach and

Capacity

20 Routine and seasonal methodology, staffing, growth, equipment, quality control, events, vault monitoring, and continuity.

On-Call and Emergency

Response

20 Urgent and non-urgent response, after-hours dispatch, simultaneous requests, and public-health prioritization.

Reporting and

Inspection Capabilities

10 Electronic verification, photographs, issue reporting, corrective action, technology, and cooperation with Town inspections.

4. INTERVIEWS: Optional / To be determined

5. NEGOTIATIONS: Upon completion of evaluation scoring, the Town reserves the right to enter into negotiations with one or more selected Consultants.

6. AWARD: The Town reserves the right to award a contract(s) and purchase order(s) to the Consultant that provides the best value in the performance of this service. The Town will make the final determination on the best value and award.

6.1 Cover Sheet

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the supplier, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the supplier in accordance with any terms and conditions set forth in this document, and (4) that the supplier will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission.

6.1.1 Company Name - Legal Name [Required] [Text]

(Vendor text input)

6.1.2 Company Address - Full Address [Required] [Text]

(Vendor text input)

6.1.3 Authorized Representative's Name / Title / Email Address - (must be an Officer of the Company or Designated Signer) [Required] [Text]

(Vendor text input)

6.1.4 Contact Name-Project Manager / Title / Email Address [Required] [Text]

(Vendor text input)

7. Terms & Conditions

SAMPLE Professional Services Agreement for Review for informational purposes only.

7.1 SAMPLE Professional Services Agreement

SAMPLE Professional Services Agreement for Review for informational purposes only.

Attachments (Documentation): Professional_Services_Agreement- SAMPLE_9.27.24.pdf

7.1.1 Acknowledgement of Terms & Conditions in General [Required] [Single Choice]

(Yes) / (No)

7.1.2 Acknowledgement of Exhibit C - Insurance Requirements [Required] [Single Choice]

(Yes) / (No)