biddoc.pdf

Wild Horse Tiny Home Village RFQ-2001

WILD HORSE TINY HOME VILLAGE

MODULAR HOUSING

Request for Qualifications (RFQ)

RFQ-2001

PROJECT OBJECTIVES

City of Aurora issuing a request to solicit qualified, licensed and insured entities to provide qualifications and baseline costs (per unit) for the construction, delivery and (optional) installation of a minimum of 50 permanent tiny housing units (Tiny Houses) and up to 50 temporary tiny home units on wheels (Tiny Homes) to be installed at a Tiny Home Village to be constructed near Hartsel, CO. The City seeks a manufacturer to accelerate standard building timelines using off-site construction methods for high-quality, energy-efficient, and cost-effective modular housing units for on-site project management staff and commuting project staff. The selected manufacturer(s) shall be responsible for pre-construction coordination, housing unit design, factory fabrication, delivery, and optional on-site installation.

SOQ SUBMITTAL DEADLINE

Statements of Qualifications (SOQs) shall be submitted electronically through the Rocky Mountain E-Purchasing System (aka BidNet) no later than 2:00 PM, MDT, September 25, 2026. File size limit is 25 MB. If you need assistance with the registration or proposal upload process, you may call BidNet’s vendor support at 1-800-835-4603 or e-mail support@bidnet.com

RFQ SCHEDULE

Issue RFQ on BidNet September 3, 2026 Deadline to Submit Questions September 14, 2026 Response to Questions September 17, 2026 Responses (Submittal) due September 25, 2026 Short-listed candidates notified for interview if necessary Week of October 19, 2026 Candidate Interviews Week of October 26, 2026 Notice of Award December 2026

Questions shall be emailed to Nathan Jones, Procurement Supervisor, at njones@auroragov.org All questions will be answered via addendum posted on BidNet. Any changes to this solicitation shall also be issued via addendum posted on BidNet.

mailto:support@bidnet.com mailto:njones@auroragov.org

The Owner reserves the right to select any or reject any and all SOQs in their best interest.

The Owner also reserves the right to pre-qualify any or all Candidates or reject any or all Candidates to meet the project objectives and schedule.

PROJECT BACKGROUND

The City of Aurora is in the permitting phase for additional water storage at the Wild Horse Reservoir, located in Park County about five miles south of the Town of Hartsel, CO and about six miles southwest of Spinney Mountain Reservoir. The current estimated start date of construction of the dam is Spring of 2028 and is expected to require between up to 550 staff workers at peak to complete construction over the 6 to 7-year duration. A 100-unit tiny housing development is being considered for a portion of the project staff housing needs near the Town of Hartsel.

Located along State Hwy 24, the Tiny Housing Development will be developed to accommodate 50 Tiny Houses (as defined by the State of Colorado and Park County Building Department) and up to 50 temporary Tiny Homes. The site will be developed and include connections for potable water from an on-site well, wastewater connections to an onsite treatment plant, electrical power from the local utility provider, and roadway network.

KEY PROGRAM CRITERIA

Fifty Tiny House units delivered by the beginning of Year 1 reservoir construction activities/pending site construction completion

• Anticipated unit mix: (10) Studio/1BA, (30) 1 bedroom/1BA, and (10) 2-bedroom/1BA

Up to fifty temporary Time Home units delivered in Year 1 of reservoir construction activities/pending site construction completion

• Anticipated unit mix: TBD

Turnkey units to include:

• Heating & A/C unit

• Washer/Dryer

• Stovetop

• Dishwasher

• Oven/Microwave

• Full interior furnishings

Per Colorado law both unit types must go through the State of Colorado certification process. Selected entity is responsible for attaining certification. State of Colorado defines the units as such:

• Tiny House – 400 SQ/FT and under, attached to a permanent foundation and meet building codes listed below codes listed below, along with local jurisdiction enhancements.

• Tiny Home – 400 SQ/FT and under, on a chassis with axel and wheels still attached and hitch still present. and meet building codes listed below codes listed below.

Unit Specifications:

• PSF -50 lb. ground snow load

• 110 wind speed in cat. C, seismic B.

• Built to 2018 IRC, 2023 ICC Tiny House, 2021 IWUIC codes (proposed location is in a

“low” fire severity area)

• Climate zone7: .35 fenestration, R-19 walls, R-32 floors, R-3838 roof/ceilings.

PRELIMINARY PROJECT SCHEDULE

• Site design and Permitting: Q3 2026-Q3 2027 (not in scope)

• Site construction: Q3 2027-Q2 2028 (not in scope)

- Foundations for prefabricated units and site-built structures

- Utilities ran and stubbed up to unit

• Prefabricated modular unit design sign-off and manufacturing: XX -XX

• Tiny home installation Q2 2028

- Shipping and setting boxes on foundations (assist in coordination)

- Connecting utilities to each unit (not in scope)

- Final site work (not in scope)

• Resident move in: July 2028

SUBMITTAL REQUIREMENTS

Organize your RFQ response using the following outline. All SOQs submitted in response to this solicitation must conform to all requirements and specifications outlined within this document.

SECTION 1 – LETTER OF INTEREST

A maximum two-page letter of interest that includes a firm description, business principals, distinguishing characteristics, approach to completing this project, primary contact information, and signed by the principal-in charge.

SECTION 2 – EXPERIENCE AND QUALIFICATIONS

Please address each criterion listed below as it relates to your firm’s relevant experience and qualifications.

1. Identify the individual who will be the main point of contact and the team responsible for providing services for the duration of the project. Include a brief resume or bio for each team member.

2. Describe your firm’s experience with providing premanufactured modular housing units, highlighting any projects of similar size and scope to the proposed project and experience with State of Colorado regulations

3. Based on your current workforce and staffing in addition to the number of projects your firm currently has under contract or in negotiation, does your firm have the capacity to complete this project?

4. This project requires the Candidate to carry, at a minimum, one-million-dollar general liability insurance and worker’s compensation according to Colorado State law. Please provide proof of coverage. Insurance requirements to be finalized with selected firm.

5. Demonstrate a professional knowledge in architectural design, structural engineering, mechanical engineering, electrical engineering, and plumbing engineering. Providing credentials for any designer or engineer that will be stamping and signing engineered drawings.

6. Please explain your firm’s role in construction administration/installation on prior projects

SECTION 3 – SCOPE OF SERVICES

The Prefabricated Modular Manufacturer is expected to perform work for proposed scope of services but is not limited to each item listed below. Please provide a narrative of your approach to providing the services below, and any additions or exclusions:

1. Design feasibility analysis and feedback to the design team

2. Interior and exterior materials selection workshop

3. Per Unit Cost Estimate of selected units

4. Architectural rendering/visualizations of selected units.

5. Fabricate units after Owner review and sign-off.

a. Structural, mechanical, electrical, and plumbing engineering complying with IRC 2018 and local building codes as required by the local authorities having jurisdiction (AHJ)

b. Assist in coordination with consultants, designers, and installers not under the Candidate’s scope.

c. Coordinate and carry out required permitting and inspection by the local AHJ or a qualified third-party inspector prior to delivery on site.

6. Delivery of units and assist in coordination and installation of prefabricated units with General Contractor. Inspect completed work to ensure compliance with Candidate’s installation requirements.

It is understood that this may not be an exhaustive list and modifications to scope may be required based on Candidate’s standard scope of services to ensure a successful project.

SECTION 4 – SCHEDULE

It is expected that your firm will have the current capabilities and capacity to complete the project by the date listed in the project schedule. Provide a detailed schedule, including milestones, from the notice to proceed date through post-occupancy services. Provide reasoning, in this section, for any modifications or alterations to your firm wishes to make to the recommended project schedule.

SECTION 5 – REFERENCES

Provide a maximum of three (3) projects completed within the past 10 years that have utilized a premanufactured modular building method, with contact information, along with a project description. The Owner reserves the right to check additional references beyond those provided in the submittal.

SUBMITTAL REVIEW & SELECTION PROCESS

The selection process consists of two phases, followed by negotiations with the selected entity.

The Owner will evaluate and score the RFQ submittals based on the selection criteria listed below:

Selection Criteria Max Points Possible

Section 1: Letter of Interest. How complete and concise was the letter of interest and RFQ response? Was the RFQ well organized, with complete information responding to all the submittal criteria?

Section 2: Experience and Qualifications provided a comprehensive and insightful experience and qualifications package which highlighted key personnel in addition to other items as stated

Section 3: Scope of Services. Candidate has affirmed each of the Owner’s requirements for this project and demonstrated a clear understanding of Owner's needs and clear direction toward completing scope of work.

Section 4: Schedule. Ability to complete the tasks within the timeframe needed.

Submitted complete & understandable schedule

Section 5: References. Candidate has provided a comprehensive project list with contact information for projects completed over the last five years.

Total Points 100

Class/Item Codes: 90923, 90924, 90925, 90930, 90954