biddoc.pdf

INVITATION FOR BIDS

R a i l r o a d C r o s s i n g C o n c r e t e M e d i a n I F B N O : 2 6 - 0 1 0

I F B I S S U A N C E D A T E : A u g u s t 1 9 , 2 0 2 6

B I D D U E D A T E : S e p t e m b e r 4 , 2 0 2 6

T O W N O F M O N U M E N T

I N T R O D U C T I O N The Town of Monument, Colorado (Town) is located along the I-25 just 20 miles north of Colorado’s second-largest city, Colorado Springs, and is an easy drive to Denver just 53 miles to the north. The Town is a rapidly growing community, with excellent schools, beautiful surroundings and easy access to outdoor recreation, all with that small-town feeling that provides the quality of life that makes Monument so desirable.

The Town is a home rule incorporated community, serving a population of 11,000 residents in north El Paso County. The Town operates under a council-manager form of government consisting of a Mayor, Mayor Pro-Tem, five Council Members and a Town Manager. The Municipal Judge is appointed by and reports to the Town Council.

1. B I D I N F O R M A T I O N

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The Town of Monument hereby solicits Firm Fixed Price (FFP) Bids, as detailed in this Invitation for Bids (IFB) for Railroad Crossing Concrete Median Project.

This IFB is posted to BidNet Direct and is available to all vendors free of charge, following free registration at the BidNet Direct website https://www.bidnetdirect.com/

SUBMITTALS FOR THIS PROJECT WILL ONLY BE ACCEPTED ON THE BIDNET

DIRECT PLATFORM.

This Invitation for Bid (IFB) is available on BidNet (www.bidnetdirect.com). All addenda or amendments shall be issued through BidNet and may not be available through any other source.

SPECIAL TERMS

Please note the following definitions of terms as used herein:

The term “Town” means the Town of Monument.

The term “Contractor” or “Consultant” means the Bidder whose offer is accepted and is awarded the contract to provide the products or services specified in the IFB.

The term “Offer” or “Bid” means a bid submitted in response to this IFB.

The term “Offeror” or “Bidder” means the person, firm, or corporation that submits a formal bid or offer and that may or may not be successful in being awarded the contract.

The term “Project” refers to the Railroad Crossing Concrete Median Project.

The term “Invitation for Bid” or “IFB” means this solicitation of formal, competitive, sealed bids from prospective bidders in which the intent is to award a contract to the resultant lowest responsible and responsive bidder.

BID ISSUE DATE: Invitation for Bid (IFB) Number 26-010 is being issued and posted on www.bidnetdirect.com on August 17, 2026

SUBMISSION OF BIDS

Bids are to be submitted electronically on BidNet Direct (www.bidnetdirect.com).

Please review the submission requirements well in advance of submission date and time, and allow for ample time to upload each required document. Offerors are solely responsible to ensure all required bid documents are uploaded and submitted correctly, and that a confirmation number is obtained upon successful submission.

Customer support for BidNet Direct may be reached at (800) 835-4603.

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2. B I D P R E P A R A T I O N A N D A W A R D

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Bidders are expected to examine the drawings, specifications, bid documents, proposed contract forms, terms and conditions, and all other instructions and solicitation documents. Bidders are expected to visit the job-site to determine all requirements and conditions that will affect the work. Failure to do so will not relieve a Bidder from their responsibility to know what is contained in this Invitation for Bid, or site conditions affecting the work.

The Bidder certifies that it has checked all of its figures and understands that the Town will not be responsible for any errors or omissions on the part of the Bidders in preparing its Bid.

All items, (unless the invitation specifically states otherwise) including any additive or deductive alternates on the Bid Form, must be completely filled out or the Bid will be determined non-responsive and ineligible for consideration for award.

The Bidder declares that the person or persons signing this Bid is/are authorized to sign on behalf of the firm listed and to fully bind the Bidder to all the requirements of the IFB.

The Bidder certifies that no person or firm other than the Bidder or as otherwise indicated has any interest whatsoever in the Bid or the contract that may be entered into as a result of the Bid and that in all respects the Bid is legal and firm, submitted in good faith without collusion or fraud.

By submitting a Bid the Bidder certifies that it has complied and will comply with all requirements of local, state, and federal laws, and that no legal requirements have been or will be violated in making or accepting this Bid. Bidders are expected to review the Town’s Procurement Rules and Regulations, which will be used when determining whether a Bidder is responsive and responsible and awarding contracts in the best interest of the Town.

If there is a discrepancy between the unit price and the total price, the unit price shall be used to determine the applicable total price. Bidders are responsible for including profit and overhead associated with the project when determining their unit prices.

BASIS OF AWARD

The Town of Monument intends to award a contract to the lowest responsive and responsible Bidder whose Bid meets the requirements and the criteria set forth in the Invitation for Bids and is determined to be in the best interest of the Town.

The Town reserves the right to reject any or all Bids and to waive informalities and/or irregularities in a Bid. Whether or not a contract is awarded as a result of this Invitation for Bid, as stated above, Bid preparation costs are not reimbursable.

Total Bid will be evaluated and awarded as follows: It is the Town’s intent to award this bid based on the TOTAL BASE BID, not on a line item by line item basis.

PERIOD OF ACCEPTANCE

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3. T E N T A T I V E P R O C U R E M E N T S C H E D U L E

The following is the tentative procurement schedule for the IFB. The Town reserves the right to adjust this schedule.

Date Action August 19, 2026 IFB Release Date August 28, 2026 Deadline to submit questions via email.

September 1, 2026 Responses to questions will be posted on the Town’s website.

September 4, 2026 Bids are due no later than 1:30 PM local time.

September 21, 2026 Expected date by which a recommendation will be made to Town Council on award of contract.

4. B I D S U B M I S S I O N

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The following items are to be included in the bids:

1. Bid Price

a. The total bid price listed on the Bid Form shall include everything necessary for the completion of the construction project and fulfillment of the contract including and but not limited to

i. Furnishing all materials, equipment, tools and other facilities

ii. All management, superintendence, labor and services except as may be provided otherwise in the Contract.

b. In the event of a difference between a price quoted in words

2. Name of vendor, address, telephone number, website URL, and contact person’s name and email address.

3. Schedule

4. State of qualifications

a. Company information

i. Organization

ii. Time in business

iii. Number of employees

iv. Annual volume of business (number of projects and dollar total)

v. Volume of business in El Paso County, Colorado during the past five (5) years (number of projects and dollar total)

vi. Current copy of vendor’s active SAM.gov number and document vii.List of simple projects within the past five years viii.Projects for other public entities

5. Q U E S T I O N S

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A. Questions regarding this IFB must be emailed to the person listed below, not later than the date indicated in the Procurement Schedule:

Andrew Archuleta, Assistant Director of Public Works aarchuleta@tomgov.org

B. All questions must include the IFB Title and the word “Question – IFB 2026-__” in the email subject line. Questions without this subject identification may be considered routine emails and may not be considered.

C. Questions communicated by telephone or in person will not be accepted.

D. All questions will be responded to via BidNet Direct no later than the date indicated in the Schedule above. Any responses by the Town that change the terms, conditions, and/or specifications of this IFB will be posted on the website as an addendum. No other communications of any kind may be considered a change to the terms, conditions, and/or specifications of this IFB.

6. B I D W I T H D R A W A L

Proposals shall be binding on the vendor and may not be withdrawn for a period of 60 days following the submission deadline. A vendor may withdraw its own proposal at any time prior to the submission deadline.

7. G E N E R A L T E R M S A N D C O N D I T I O N S

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Sample Firm Fixed Price Agreement Attached

A. Interested Parties: All interested vendors are invited to submit a proposal in accordance with the terms, conditions, and specifications contained herein.

B. Tax Exemption: The Town, as a home rule municipality, is exempt from sales and use taxes. Vendors shall inform all prospective subcontractors and suppliers from whom they expect to obtain services or supplies of the tax-exempt status of the Town. Following the award of proposal, a tax exemption certificate will be furnished by the Town upon request by the successful vendor.

C. Pre-Contractual Expenses: The Town assumes no liability for payment of any pre-contractual expenses incurred by prospective vendors, including but not limited to costs incurred in the preparation or submission of proposals.

D. Non-Discrimination: The vendor, by submitting a proposal, agrees to not unlawfully discriminate against any employee of the vendor or the Town or applicant for employment or for services or any member of the public on the basis of disability, race, sex, age, national origin, religion, sexual orientation, gender identity or expression, marital or military status, pregnancy, political affiliation or any other status protected by federal or state law.

E. Governing Law: The laws of the State of Colorado shall govern this RF

F. Venue for any dispute arising out of or relating to this RFQ shall be in the State of Colorado District Court for El Paso County.

G. Public Record: All proposals submitted will become property of the Town and may be subject to public disclosure pursuant to the Colorado Open Records Act, § 24-72-201, et seq., C.R.S. Any language purporting to render the entire proposal or proprietary will be ineffective and will be disregarded.

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SCHEDULE A

BID FORM

PROJECT: ____________________________

IFB NO.: ____________________________

BIDDER: ____________________________

The undersigned Bidder agrees to furnish all labor, materials, equipment, tools, transportation, traffic control, disposal, incidentals, overhead, profit, and all other work necessary to complete the project in accordance with the Contract Documents for the following unit prices:

BID SCHEDULE A

Item No. Description Estimated

Quantity Un it

Unit Price

Total Price

Concrete Curb & Gutter, Type 1

(Along Flow Line)

437 LF $______

2 Asphalt Patching (2’x4”) 97 SY $______

3 Mobilization 1 LS $______

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TOTAL BID AMOUNT

TOTAL BID PRICE (Items 1-8): $____________________

Notes

1. Quantities are estimates only and may increase or decrease as directed by the Town.

2. Unit prices shall include all labor, materials, excavation, removals, disposal, hauling, grading, compaction, testing, traffic control, restoration, equipment, tools, permits, overhead, profit, and incidentals required to complete the work.

3. Payment will be made based on actual field-measured quantities accepted by the Town.

4. Mobilization shall include all costs associated with project startup, traffic control setup, equipment mobilization, demobilization, and administrative costs not otherwise paid under separate bid items.

5. Stamped concrete shall include coloring, stamping, curing, sealing, and all associated preparation necessary to achieve the specified finished product.

6. Aggregate Base Course shall consist of 6-inch compacted depth and include grading, moisture conditioning, compaction, and testing as required.

Bidder Certification

4 Traffic Control 1 LS $______

5 Demo & Dispose of Median 1,680 SF $______

Stamped Grey Concrete Median

6” thick

1,680 SF $______

7 Aggregate Base Course (6") Installed 187 SY $______

8 Force Account/Minor Contract Revisions 1 LS $5,000.0

$5,0000.0

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The Bidder certifies that all prices contained herein have been carefully examined and are submitted as the complete compensation for all work required under the Contract Documents.

Authorized Signature

Printed Name & Title

Company Name

Date

BID SCHEDULE B

CAST-IN-PLACE CONCRETE

PART 1 - GENERAL

1.1 Description.

A. This Section covers all cast-in-place concrete, including forms, reinforcing steel, finishing, curing and other appurtenant Work.

1.2 Quality Assurance.

A. Reference Standards:

1. Except as modified or supplemented in these Specifications, all structural concrete shall meet the requirements of the following standards. Refer to the latest version of the standards for detailed requirements.

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a. American Concrete Institute Standards (ACI).

1. ACI 301 Specification for Structural Concrete for Buildings.

2. ACI 347 Recommended Practice for Concrete Formwork

(Chapters 1 through 5).

3. ACI 306 Recommended Practice for Cold Weather Concreting

4. ACI 305 Recommended Practice for Hot Weather Concreting

5. ACI 304 Recommend Practice for Measuring, Mixing, Transporting, and Placing Concrete.

b. American Society for Testing and Materials (ASTM).

1. As referred to in this section.

B. Mix Design:

1. CDOT Class D with Compressive Strength: Four Thousand Five Hundred

(4500) psi at twenty-eight (28) days.

a. Minimum number of cylinders passing above requirement shall be ninety percent (90%).

b. Minimum strength of cylinder acceptable, Four Thousand Two Hundred

(4200) psi.

2. Cement Content: 615 lbs. per cubic yard, minimum.

3. Maximum permissible Water - absolute cement ratio by weight: 0.44

4. Slump: Four-inch (4”) maximum.

5. Air Content: Six percent (6%) ± one percent (1%) for concrete with exposed surfaces or subject to freezing and thawing; not required for other concrete.

1.3 Submittals.

A. Submit for approval the proposed mix proportions to meet 1.2 B above before any concrete is ordered.

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B. Submit delivery tickets for each load at the time of delivery indicating the following:

1. Quantity delivered.

2. Quantity of each material in the batch.

3. Outdoor temperature in the shade.

4. Time at which the water was added.

5. Numerical sequence of delivery by indicating the cumulative yardage on each ticket.

C. Shop Drawings.

1. Show sizes, quantity, and dimensions for fabrication and placing of reinforcing bars and bar supports.

2. Indicate bar schedules, stirrup and tie spacing, and diagrams of bent bars.

1.4 Product Delivery, Storage and Handling.

A. Cement: Store in weather-tight enclosures and protect against dampness, contamination, and warehouse set. Do not use cement that has become caked or lumpy.

B. Aggregates:

1. Stockpile to prevent excessive segregation or contamination with other materials or other sizes of aggregates.

2. Use only one supply source for each aggregate stockpile.

3. Do not use the bottom six inches (6”) of aggregate piles in contact with the ground.

C. Admixtures:

1. Store to prevent contamination, evaporation, or damage.

2. Protect liquid admixtures from freezing or harmful temperature ranges.

3. Agitate emulsions prior to use.

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D. Mixing and Transporting Ready-mixed Concrete:

1. The maximum elapsed time from the time water is added to the mix until the concrete is in place shall not exceed thirty (30) minutes when concrete is transported in revolving-drum truck bodies.

E. Reinforcing Steel:

1. Deliver to site in bundles marked with metal tags indicating bar size and length.

2. Carefully handle and store on supports which will keep the steel from coming in contact with the ground.

3. Remove all mud, oil, loose rust, or mill scale and other foreign materials prior to placing concrete.

4. Rust or mill scale which is "tight" will be permissible without cleaning or brushing, provided weights, dimensions, cross sectional area, and tensile properties meet the requirements of ASTM A615.

1.4 Job Conditions.

A. Environmental Requirements:

1. Do not place concrete during rain, sleet, or snow unless adequate protection is provided.

2. Do not allow rainwater to increase the mixing water or damage the surface finish.

B. Cold Weather Concreting:

1. Conformance: ACI 306, "Recommended Practice for Cold Weather Concreting."

2. Temperature of concrete when placed shall not be less than the following:

3. When placed, heated concrete shall not be warmer than 80°F.

4. Prior to placing concrete, all ice, snow, surface, and subsurface frost shall be removed, and the temperature of the surfaces to be in contact with the new concrete shall be raised above 35° F.

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BID SCHEDULE C

Scope of Work

The contractor will complete improvements to the existing railroad crossing medians located on 2nd Street at the BNSF/Union Pacific railroad crossing (DOT Crossing No.

253076E). The project is being undertaken to bring the crossing back into compliance with Federal Railroad Administration (FRA) Quiet Zone requirements associated with the existing "Gates with Medians" Supplementary Safety Measure. The FRA identified that portions of the existing medians do not meet the required dimensions, specifically that the non-traversable curb is not consistently 6 inches in height and does not extend the required 100 feet from the railroad gate arms.

The work includes demolition and removal of the existing median improvements, installation of new concrete curb and gutter, construction of a stamped concrete median island, installation of a compacted aggregate base course, asphalt patching and restoration, and all necessary grading and site preparation. The completed median will provide a continuous non-traversable barrier meeting current FRA Quiet Zone standards and will enhance safety by discouraging motorists from driving around activated crossing gates.

Additional work may include refreshing pavement markings and making associated improvements necessary to maintain overall railroad crossing compliance. Railroad flagging and rail traffic coordination required for work within railroad jurisdiction will be provided and coordinated by the railroad. The Contractor shall be responsible for all roadway traffic control necessary to maintain vehicular and pedestrian access throughout construction in accordance with approved traffic control plans. The Contractor shall cooperate with the Town, BNSF Railway, Union Pacific Railroad, and all regulatory agencies having jurisdiction over the crossing.

The project is considered maintenance and compliance-related work intended to preserve the Town's existing Quiet Zone designation and improve public safety at this critical roadway and railroad crossing.

Major Construction Elements

• Demolition and disposal of approximately 1,680 SF of existing median.

• Installation of approximately 437 LF of concrete curb and gutter.

• Placement of stamped decorative concrete median surface.

• Installation of aggregate base course.

• Asphalt patching and roadway restoration adjacent to the new curb.

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• Mobilization, site preparation, and construction traffic control.

• Modifications necessary to achieve FRA Quiet Zone median compliance requirements.

This project will improve safety at the railroad crossing, maintain compliance with federal Quiet Zone regulations, and support the continued operation of the Town's railroad crossing safety measures. Final median dimensions shall conform to the approved plans and FRA Quiet Zone requirements. Contractor shall verify dimensions prior to placement of concrete.

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