REQUEST FOR PROPOSALS

Sealed proposals for furnishing the following to the City of Cortez will be received by the

General Services Director, City Service Center, 110 West Progress Circle, Cortez, Colorado

81321, until 3:00 PM MDT on Wednesday, September 9, 2026, at which time proposals will be publicly opened and read.

The contractor shall perform abatement of asbestos-containing materials (ACM) at the Cortez Airport (22874 Road F) within the fixed based-base operations (FBO) building, terminal building, and original auxiliary building (the “Hertz building”).

Scope of work to include: asbestos abatement removal, post-abatement clearance sampling, mobilization, and proposed schedule of all activities. Additional requirements include: conducting all work in accordance with the Davis-Bacon Act;

having active SAM.gov registration in good standing; and providing signage as required by all government agencies (CDPHE, EPA, OSHA, etc.)

All questions shall be directed in writing to Casey Simpson, Director of

Public Works & General Services, at csimpson@cortezco.gov.

Proposals shall be submitted in writing on the documents provided and signed by the bidder or his duly- authorized agent. One (1) electronic copy via USB flash drive, of the bid shall be submitted in a sealed envelope and marked on the outside with “Proposal – 2026 Cortez Airport Asbestos

Abatement Project” and with the vendor’s name.

Alternatively, an electronic copy titled GS-26-AAA can be submitted through the Rocky Mountain

E-Purchasing System (RMEPS) portal.

The City of Cortez reserves the right to waive any formality or any informality in the process of awarding a proposal. The City of Cortez reserves the right to accept any proposal, in whole or in part, and to reject any or all proposals if it be deemed in the best interested of the City to do so.

Casey Simpson

Director of Public Works & General Services

ADVERTISED: 7/29/2026

8/5/2026

8/12/2026

Phone: 970.565.7320 www.cortezco.gov

City of Cortez

Service Center

110 West Progress Circle

Cortez, CO 81321

110 West Progress Circle mailto:csimpson@cortezco.gov http://www.cortezco.gov/

City of Cortez, Colorado

Request for Proposals (RFP)

Abatement of Asbestos Containing Materials

Cortez Airport, Cortez, Colorado

Date Released: July 29, 20226

Proposals Due: September 9, 2026, at 3:00 PM MDT

Contact:

City of Cortez Service Center

Casey Simpson, Director of Public Works & General Services

110 West Progress Circle

Cortez, CO 81321

(970) 564-4055 csimpson@cortezco.gov

RFP Issued July 29, 2026

Deadline for RFP questions August 21, 2026 @ 5:00 PM

Date question responses will be posted August 28, 2026 @ 5:00 PM

Deadline for submittal of Proposal September 9, 2026 @ 3:00PM

Note: A full reading of this RFP and attached materials is required to provide a responsive description of qualifications, scope of work, and costs.

REQUEST FOR PROPOSALS COVER SHEET & SIGNATURE PAGE

Advertised Date: July 29, 2026 RFP Number:

GS-26-AAA

2026 Cortez Airport

Asbestos Abatement Project

Procurement Point of

Contact:

Casey Simpson csimpson@cortezco.gov

(970) 564 -4055

Submit electronic USB

Proposals to:

110 W. Progress Circle

Cortez, CO 81321 or the

Rocky Mountain E-

Purchasing System portal

Proposal Submission

Deadline:

Wednesday, September 9, 2026 @ 3:00 PM

(Mountain Daylight Time)

2026 Cortez Airport Asbestos Abatement Project Offerors are required to fill out this page in its entirety and to sign and return with their Proposal. The

Proposal Cover Sheet & Signature Page must be signed by the Offeror or an agent of the Offeror legally authorized to bind the Offeror to the proposal. Electronic signatures are acceptable.

Legal Company

Name (Offeror):

Authorized

Signature:

Typed/Printed

Name:

Title:

F.E.I.N.:

Company Address:

City: State: Zip:

Contact for

Clarifications

Title:

Email Address:

Phone Number:

By signing this Request for Proposal Cover Sheet & Signature Page, the authorized agent acknowledges acceptance of all terms and conditions of this solicitation.

REQUEST FOR PROPOSALS (INFORMATION PACKET)

FOR

COMPETITIVE SEALED BEST VALUE

TABLE OF CONTENTS

1. Background & Project Description

2. Community Profile

3. Site Description and Regulated Building Materials Identified

4. Proposal Submission & Selection Timeline

5. Scope of Work

6. Required Submittal Items

7. Selection Criteria

8. Miscellaneous

APPENDIX A EVALUATION OF QUALIFICATIONS FORM

APPENDIX A1 SUBMITTAL RANKING MATRIX FORM CSBVB/SRM

APPENDIX B SAMPLE CONSTRUCTION AGREEMENT

APPENDIX C BID FORM

APPENDIX C1 INFORMATION FOR BIDDERS

APPENDIX D GENERAL CONDITIONS

APPENDIX E PERFORMANCE BOND

APPENDIX F PAYMENT BOND

APPENDIX G BID BOND

APPENDIX H LOCAL VENDOR PREFERENCE

APPENDIX I TERMINAL BUILDING ASBESTOS REPORT

APPENDIX J FBO BUILDING ASBESTOS REPORT

APPENDIX K HERTZ BUILDING ASBESTOS REPORT

1. Background & Project Description

The City of Cortez (the “City”) is seeking a single contractor (Contractor) to perform abatement of asbestos-containing materials (ACM) at the Cortez Airport located at Airport Rd, Cortez, CO

81321. The objective for this project is abatement of ACMs within the fixed based-base operations

(FBO) building, terminal building, and original auxiliary building (the “Hertz building”) at the

Cortez Airport.

This procurement is funded by a United States Environmental Protection Agency (“EPA”)

Brownfield Cleanup Grant. Offerors and the selected Contractor shall comply with all applicable federal requirements including 2 C.F.R. Part 200 and all terms and conditions of the City’s EPA assistance award. If there’s a conflict between this Request for Proposals (“RFP”) and federal requirements or EPA award terms, federal requirements or EPA award terms shall control.

The RFP is open to all qualified firms/individuals capable and qualified to meet the objectives and requirements described in this document. Qualified Woman-owned businesses (WBE), Minority-owned businesses (MBE), and/or Veteran-owned businesses (VBE) organizations are encouraged to respond.

2. Community Profile

Located in the southwest corner of Colorado, Cortez is a home rule municipality of approximately

8,900 residents. Cortez is the largest city in, and county seat of, Montezuma County. Locals and visitors alike enjoy access to a myriad of outdoor recreational opportunities, as the City is in close proximity to public lands, the San Juan Mountains, and the high desert of the American West. The city is at the confluence of U.S. Highways 160 and 491, as well as State Highway 145, and is a

Colorado entry point for Arizona, New Mexico, and Utah. The area around Cortez is home to some of the most spectacular archeological sites in the country, with Mesa Verde National Park, a world heritage site, only 9 miles away, Canyons of the Ancients National Monument 11 miles away, and

Hovenweep National Monument 45 miles away. Cortez serves as a regional hub for shopping, medical care, housing, education, employment, and air transportation.

3. Site Description and Regulated Building Materials Identified

The FBO building and the terminal building are in full-time use and critical for airport operations, and the Hertz building, historically used only for storage, is on a strategically important airport property that can be used more effectively once this building is removed. All are part of the original

Cortez airport constructed between 1947 and 1959.

The FBO Building (9,250 square feet [sq ft]) consists of an aircraft maintenance hangar, an office, and a parts room. Too small to accommodate modern aircraft serviced by the airport, this building was constructed with asbestos in its windows, restrooms, garage, and the mechanical room where the thermal system insulation contains as much as 60% asbestos (Chrysotile).

The Airport Terminal Building (4,000 sq ft) includes a small passenger waiting room, a ticket counter, airline operations area, restrooms, car rental service counter, and offices of the

Transportation Safety Administration (TSA). A small amount of sealant near the windows in the

TSA area contain asbestos.

The Hertz building (5,600 sq ft) was previously utilized by Flexirock, a private manufacturing company, Hertz Rent-A-Car, and possibly others, before and during City ownership. An office and the roof of this building contain asbestos.

The Analysis of Brownfields Cleanup Alternatives (ABCA) prepared for the Cortez Airport recommends the abatement and removal of ACM from the three buildings as outlined in Table 1

- 3. Any other trace or unsampled materials not included in the tables or the bid sheet (Appendix

C) will not be included in the scope of work of this project. This was based on evaluation of the feasibility, effectiveness, cost, and ability to implement cleanup. The Asbestos Inspection Reports for each building are included in Appendix I (Terminal Building), Appendix J (FBO Building), and Appendix K (Hertz Building).

Table 1: FBO Building

Hazardous Material Location of Material Asbestos Content Quantity

ACM Window Glazing Office 2% Chrysotile 540 LF

ACM Tape Mechanical Room 50 - 60% Chrysotile 60 LF

ACM 12 X 12 Floor Tile Restrooms, Both 4% Chrysotile 32 SF

ACM Window Caulk Window, Garage 2-3% Chrysotile 280 LF

Wall Panel Glue Reception Room, Break Room Assumed 600 SF*

*Assumes 10% coverage of glue on approximately 6,000 SF of wall paneling. Wall panel glue has not been sampled yet and is assumed to be ACM. Wall panel glue will be sampled prior to abatement for confirmation.

Table 2: Hertz Building

ACM Floor Tile VCT Office 2% Chrysotile 10 SF

ACM Tar Addition Roof 3-4% Chrysotile 38 SF

ACM Flashing Addition Roof 3-4% Chrysotile 45 SF

Table 3: Airport Terminal

ACM Sealant TSA Office 3-5% Chrysotile 9 LF

4. Proposal Submission & Selection Timeline

The schedule of events for this RFP process and an outline of the schedule for the balance of the project is as follows:

Advertisement July 29; August 5; & 12, 2026

Bidders’ Questions Due August 21, 2026 @ 5:00 PM

Response to Bidders’ Questions August 28, 2026 @ 5:00 PM

Proposal Due Date and Time September 9, 2026 @ 3:00 PM

Written Notification and Selection Announced (Anticipated) September 23, 2026

Fully-Executed Contract (Anticipated) October 12, 2026

Pre-Construction Conference (Anticipated) 2 weeks after award

Anticipated Construction Start 1 month after award

Anticipated Construction Finish Based off Contractors proposed timeline

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

Proposals must be received by the City no later than 3:00 pm MDT on September 9, 2026 (the

“Proposal Due Date and Time”).

Questions regarding the RFP must be submitted via email to Casey Simpson at csimpson@cortezco.gov by 5:00 pm MDT on August 21, 2026. Responses to all questions received by that date will be posted on the Cortez website and BidNet by 5:00 pm MDT on August

28, 2026.

An electronic copy may be submitted through Rocky Mountain E-Purchasing System (“RMEPS”) portal at https://www.bidnetdirect.com/colorado/city-of-cortez Electronic submittals must be received in the REMPS portal on or before the Proposal Due Date and Time. It is the bidder’s sole responsibility to ensure all required Proposal documents are submitted through RMEPS by the prescribed Due Date and Time. RMEPS does not allow for uploading Proposal documents after the Due Date and Time has closed.

Proposals will be time stamped by RMEPS upon receipt. After uploading the documents, bidders must click the SUBMIT button. The City of Cortez will not accept uploads that are “saved” but not “submitted.” To verify that a Proposal has been submitted successfully, bidders may contact

BidNet Support or verify, via the Bid Management tab in your account, that the documents are not in “Draft” status. The City of Cortez does not have access to or control of the Vendor side of

RMEPS. Please contact RMEPS at 1-800-835-4603, Option 2, for technical assistance.

Electronic proposals may also be submitted via USB drive to the City Service Center, 110 West

Progress Circle, Cortez, Colorado, 81321. If so chosen one (1) electronic copy via USB flash drive of proposals shall be submitted in writing and signed by the bidder or its duly-authorized agent.

Proposal shall be submitted in sealed envelopes and marked on the outside with “PROPOSAL:

2026 Airport Asbestos Abatement Project” and with the Bidder’s name and project number.

https://www.bidnetdirect.com/colorado/city-of-cortez

Please note: Addenda to this RFP may be issued by the City and will be posted online at https://www.bidnetdirect.com/colorado/city-of-cortez as well as the City website. Prospective

Contractors must ensure that all such addenda are acknowledged and responses thereto submitted, along with the required proposal documents. Failure to submit such responses may result in disqualification.

After the submission deadline, representatives of the City will review all proposals. All proposals will be reviewed for completeness and responsiveness in accordance with the selection criteria contained herein. If complete, the City will assess each respondent’s qualifications based upon the selection criteria.

5. Scope of Work

The scope of work and associated requirements for this project are described below:

5.1 Asbestos Abatement

5.1.a. Contractor will abate by removal and properly dispose of the materials listed in Section 3 of this RFP. Abatement is to include these materials regardless of friability or condition.

Contractor will provide all labor, materials, equipment, services, permits, and insurance required to complete asbestos abatement in compliance with the CDPHE Colorado Air

Quality Control Commission's Regulation 8, Part B.

5.1.b. Bids shall include a scope and cost for post-abatement clearance sampling. If clearance sampling fails or additional cleaning is required to achieve clearance, the Contractor shall be responsible for all corrective work at no additional cost to the Owner. Costs associated with reinspection, resampling, and additional clearance testing resulting from a failed clearance shall be billed back to the Contractor.

5.1.c. Bids may include scope and cost for other additional and optional items for consideration as indicated in Appendix C. Each line item on the Bid Form (Appendix C) is indented to serve as a standalone item that the City of Cortez may remove from the Scope of Work.

5.1.d. Note: The quantities and location of ACMs/assumed ACMs are estimates. Asbestos quantities in the survey are listed in square feet or linear feet and should not be interpreted as true material volumes that consider material thickness. Contractors must consider material thickness and total quantity when developing bids. Accordingly, minor variations of plus or minus 10 percent of the estimated quantities of ACMs/assumed ACMs within the limits of containment for each abatement stage are considered as having no impact on contract price and schedule of this contract. Locations of ACMs/assumed ACMs different than those indicated, but within the limits of building, are considered as having no impact on contract price and schedule of this contract. Overspray and residual asbestos contamination on adjacent substrates (including but not limited to structural members, wall and ceiling cavities, decking, mechanical components, and finishes) shall be considered part of the ACM removal requirements and shall be removed or cleaned to meet clearance criteria.

https://www.bidnetdirect.com/colorado/city-of-cortez

5.1.e. Schedule: Provide a project schedule showing the order in which the Offeror proposes to perform the work, and the dates on which the Offeror contemplates starting and completing the main project milestones (for example, permitting, planning, abatement, closeout).

Note: The anticipated period of performance is Fall 2026. The Hertz Building will be unoccupied during this time, allowing work to be performed without scheduling restrictions. The Terminal Building and FBO Building will remain occupied, and all work within these facilities must be coordinated with airport officials and personnel to minimize disruptions to airport operations. Due to the differing occupancy conditions and coordination requirements, the project may require up to three separate mobilizations.

5.1.f. The Contractor shall:

a) Provide to CDPHE all plans and information required to secure necessary asbestos abatement permits. Contractor must submit CDPHE notification at least 10 working days prior to abatement start.

b) Ensure the asbestos inspection reports are present onsite and available for CDPHE inspectors at all times during abatement activities.

c) Provide all labor, equipment, materials, supervision, and related services for:

i. Abatement of asbestos-containing materials;

ii. Establishment and maintenance of regulated work areas;

iii. Negative pressure containment and protection of unaffected areas;

iv. Transportation and disposal of ACM at approved facilities;

v. Coordination with third-party post-abatement clearance contractor; and

vi. Final cleanup.

d) Comply with all governing regulations, including:

i. Colorado state asbestos control regulations (Regulation 8, Part B) for certification, abatement procedures, notifications, and permits;

ii. All personnel must hold current state asbestos certification and the selected Contractor must be a Colorado-certified General Abatement

Contractor;

iii. Applicable regulations regarding work area air monitoring and documentation;

iv. Maintain daily negative pressure logs and submit them as part of closeout documentation;

v. Install a 3-stage (minimum) personnel decontamination unit and equipment decontamination area compliant with CDPHE Regulation 8, Part B;

vi. If additional suspect ACM is discovered during work, Contractor shall notify City verbally and in writing (email) prior to disturbing material; and

vii. Proper disposal at approved asbestos waste facilities in accordance with state hazardous waste rules.

5.1.g. The selected Contractor will provide the following deliverables:

Pre-Abatement Deliverables:

• Project-specific Health and Safety Plan

• Pre-construction schedule

• Copies of pre-abatement documentation provided to CDPHE

• Copy of CDPHE approved abatement permit

During Abatement:

• Daily logs and pressure logs

• Negative pressure logs

• Waste manifests

• Newly discovered ACM notifications

• Schedule adjustments

Post-Abatement:

• Final project summary

• Final waste disposal documentation (CDPHE-compliant manifests, chain-of-custody documentation, and disposal receipts from an approved

Colorado asbestos waste facility)

• Any regulatory correspondence or variances

5.1.h. Each line item on the Price Proposal Sheet (Appendix C) is intended to serve as a standalone item that the City of Fountain may remove from the Scope of Work.

5.2 Additional Requirements and Considerations

5.2.a. This project is being conducted using federal funding; therefore, the contract provisions of

2 CFR Part 200 Appendix II will apply. All procurement transactions under this RFP shall be conducted in a manner providing full and open competition. Firms that developed or drafted specifications, statements of work, plans, or other solicitation requirements for this procurement are ineligible to compete for award, except as otherwise permitted by applicable federal law. Contractors shall disclose in writing any actual, potential, or apparent organizational or personal conflict of interest as part of their proposal.

5.2.b. Contractor must conduct all work in accordance with the Davis Bacon Act (DBA). In accordance with the DBA, the minimum wage for workers on this project is anticipated to be $17.75/hour but will be confirmed and potentially changed to the current rate at the time of contracting. Contractor must maintain all documentation required for DBA compliance, including providing the Owner with weekly certified payroll and ensuring site workers are available for periodic interviews.

5.2.c. In accordance with federal law, the Contractor shall, to the greatest extent practicable, provide a preference for the purchase, acquisition, and use of goods, products, and materials produced in the United States. The Contractor shall include this requirement in subawards, purchase orders and other contracts under the awarded contract.

If the work under this contract includes the procurement or installation of permanent materials or products, such materials must comply with the Build America, Buy America

Act (BABA), as applicable. The Contractor is responsible for determining whether BABA requirements apply to specific materials and for ensuring full compliance with all applicable federal requirement

5.2.d. Contractor must have an active SAM.gov registration in good standing due to the use of federal funding on this project.

5.2.e. Contractor shall provide appropriate access control to the building and minimize impact to airport operations while abatement work occurs, and provide any required signage as required by the Colorado Department of Public Health and Environment (CDPHE), Environmental Protection Agency (EPA), Occupational Safety and Health Administration

(OSHA), etc.

5.2.f. Contractor shall follow building security protocols established by the City and take all precautions necessary to protect the building during the construction period. As requested in the attached Bid Sheet, bidders shall provide costs for removing boards covering windows and doors, as needed to facilitate abatement activities, and replacing boards following abatement. Windows and doors must remain boarded when Contractor is off site.

5.2.g. Within 30 days after completion of abatement, the Contractor shall provide to the City full close-out documentation, including but not limited to, supervisor's daily job logs, waste manifests, waste site tickets showing exact weights in tons, sign in/out sheets, and personal air-monitoring results.

5.2.h. The selected Contractor will immediately notify the City verbally and in writing about project issues such as previously undiscovered ACM, weather problems, labor problems, supply delivery problems, or anything that could affect the project. Contractor shall send employees to the meetings with appropriate knowledge of the project and employees that can fully discuss detailed aspects of the project.

5.2.i. Contractor shall keep the premises free from accumulation of debris, surplus material, waste material, dirt piles and rubbish caused by the work. Contractor shall perform clean-up daily and transport rubbish to an on-site location designated by Contractor. Contractor is responsible for containment and removal.

Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the City and shall remove surplus material, waste material, and dirt and rubbish, tools, equipment, and scaffolding.

6. Required Submittal Items

Each bidder will provide the information required in this section. Each proposal can be no more than 15 single-sided, 8.5 x 11-inch pages, not including the required Bid Form (Appendix C), Bid

Bond (Appendix G), certifications and licenses, signature sheets, cover pages, etc. The page limit applies to the following criteria:

6.1 Statement of Firm and Staff Qualifications

6.1.a. Describe the capabilities of the Prime Contractor to complete this work, including:

• Relevant company experience, expertise, and company and personnel certifications.

• Identify project manager and key staff, and provide description of staff experience, expertise, and certifications.

• Three brief descriptions of relevant project experience including project locations, dates, scopes of work, staff involved, and contract value.

• Identify if your company or a subcontractor is a certified Disadvantaged Business

Entity (minority-owned, woman-owned, etc.).

• Identify any subcontractors by name and project role, and provide the information listed in the bullets above. Confirm that the key qualified personnel identified in the proposal will remain actively involved in managing and executing the project, regardless of subcontractor participation.

• Provide a statement confirming that the company has not been suspended by any agency from providing the services in this RFP and has not been debarred from conducting federally funded work. Attach a printout from SAM.gov documenting the company’s active status.

6.1.b. Provide references for three projects of similar nature and scope. Provide references for both the Prime Contractor and any subcontractors. Provide reference contact name, organization, title, phone number, email, and brief description of project, including scope and dates of work, and contract value.

6.2 Understanding and Approach

6.2.a. Describe your understanding of the scope of work and your proposed approach to completing the work, including permitting, abatement methods, phasing/scheduling, health and safety, staffing, equipment needs, reports/deliverables, and rationale for any proposed alternatives to approaches outlined in this RFP.

6.3 Cost Estimate

6.3.a. Bidders must complete the bid form provided as Appendix C. Cost estimates must include unit rates (for example, abatement cost per square foot, linear foot, etc.) for abatement of

ACMs. Cost estimates must include unit rates for disposal of each type of universal waste.

Cost estimates will include all travel/lodging expenses, equipment rental/use, labor, contingencies based on additional considerations described above, and other costs and fees that will be incurred to complete the scope of work.

6.3.b. Prospective contractors shall provide, in writing during the proposal process, any contingencies they deem relevant to completion of the scope. This may include, but not be limited to, the following: a contingency plan and pricing for management of additional

ACMs discovered during abatement; contingencies in the event a material/quantity of material gets removed from the Scope of Work; or contingencies in the event of a failed clearance inspection or test result. The Contractor will notify the Owner about any regulated building materials discovered during the abatement work that were not previously discovered. The Contractor and the Owner will discuss the approach to sampling/abating these previously undiscovered materials.

6.3.c. Prospective contractors shall include any assumptions that their cost estimates are based on.

6.3.d. The labor rates for the cost estimate should be for peak season (summer; while school is out). Prospective bidders shall include the discounted labor rates for non-peak season

(while school is back in session). Prospective contractors shall provide a separate cost estimate for remobilization and a not-to-exceed escalation cost estimate in the event the project is executed in multiple phases or is delayed beyond the anticipated schedule. The escalation estimate should account for potential increases in labor, materials, equipment, and other relevant costs associated with a deferred project start or phased implementation.

7. Selection Criteria

The City will evaluate proposals to determine if each Bidder meets all mandatory qualification requirements. The City reserves the authority to waive non-material mandatory requirements in certain circumstances (Reference Procurement Rule R-24-103-301-03). The mandatory qualification requirements are scored on a scale and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the City, can be considered for a Contract resulting from this solicitation.

Proposals will be scored by the Evaluation Committee using the criteria listed below in Appendix A. The evaluators will consider if the Scope of Work requirements in the solicitation have been addressed, and they will review the capabilities of the Bidder, as well as the quality of the approach proposed, the price, and any other aspect determined relevant to the evaluation criteria.

The evaluation criteria to be used in evaluating the proposals are as follows and are listed in no particular order:

1. Technical Approach to the Project

2. Experience, Past Performance, and Expertise

3. Project Management Approach

4. Staffing Plan

5. Safety Record

6. Job Standards

7. Local Prescence

Bidders will be ranked based on qualifications and project understanding using the criteria in Appendix A.

Ratings will be assigned by reviewers and multiplied by the weight to determine the score. All of the scores will be combined to determine a total score.

8. Miscellaneous

8.1 Confidential Material: All materials submitted in response to this RFP shall ultimately become a public record and shall be subject to public inspection pursuant to the Colorado

Open Records Act, C.R.S. § 24-72-200.1, et seq., after the contract award. “Proprietary or

Confidential Information” is defined as any information that is not generally known to competitors and which provides a competitive advantage. Unrestricted disclosure of proprietary information places it in the public domain. Only submittal information clearly marked with the words “Confidential Disclosure,” and uploaded either as a separate document or specifically highlighted as confidential, shall be considered as confidential and be maintained as confidential pursuant to the Colorado Open Records Act. Any material to be treated as confidential or proprietary in nature must include a justification for the request. The request shall be reviewed and either approved or denied by the City.

If denied, the applicant shall have the opportunity to withdraw its entire proposal, or to remove the confidential or proprietary material or restrictions. Proposals in which the entire or nearly entire proposal are marked as confidential will be rejected. Neither cost, nor pricing information, nor the total proposal shall be considered confidential or proprietary.

8.2 Response Material Ownership: All proposals become the property of the City upon receipt and shall only be returned to the applicant at the City’s option. Selection or rejection of the proposal shall not affect this right. The City shall have the right to use all ideas or adaptations of the ideas contained in any proposal received in response to this RFP, subject to limitations outlined in the section above entitled “Confidential Material.”

Disqualification or rejection of a proposal does not eliminate the City’s rights to ownership.

8.3 Modifications and Withdrawals: Each proposal submitted is deemed valid for ninety (90) days from the date of submission. Proposals cannot be modified after submittal to the City.

Respondents may withdraw proposals, in writing, at any time; however, no response may be modified after the submission, unless the City issues written addenda or clarifications to all applicants prior to the deadline, and the modification specifically relates to the information contained in the written addenda or clarification. Proposing consultants will not be reimbursed for any cost associated with the preparation of their proposal.

8.4 Debarment/Suspension: The applicant shall certify that the applicant and any partner or subcontractor being proposed in the applicant’s submission is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental department or agency.

APPENDIX A EVALUATION OF QUALIFICATIONS FORM

COMPETITIVE SEALED BEST VALUE BIDDING

Name of Firm: ___________________________________________________________________

Name of Project: 2026 Cortez Airport Asbestos Abatement Project GS-26-AAA

Evaluator No: _______________________________________ Date: _______________________

AFB REFERENCE MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements (including letter from surety) have not been met, specify the reason(s):

SCORE

Weight1 x Rating2

= Score3

1. TECHNICAL APPROACH TO PROJECT

Provide a strategic project approach summary discussing how your firm will provide successful Abatement Contracting Services for this project. Include specific examples (1–2-page excerpts) of actual products (estimates, progress 2 reports, schedules, constructability reviews, value Engineering studies, forms, ______ x ________ = _______ etc.).

Provide a detailed description of how your firm will select qualified Sub- 1 Contractors and manage them effectively on this project. ______ x ________ = _______

2. EXPERIENCE, PAST PERFORMANCE AND EXPERTISE

Provide a description of successful prior Abatement Contracts, including performance in the areas of cost, quality control, schedule, compliance with plans and specifications and adherence to applicable laws and regulations as 2 performed by your firm and by your Subcontractors. ______ x ________ = _______

3. PROJECT MANAGEMENT APPROACH

Provide a description of the composition and management structure of your Firm. Identify the firm’s roles and responsibilities and relevant technical expertise and experience of the key management personnel that will be used on this project. Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, 1 responsibility and coordination between your firm and your Subcontractors ______ x ________ = _______ and, Describe the proposed project schedule, quality control program, financial resources, equipment to be used on this project and its current location, and any other information or resources that demonstrates your firm’s 1 competency to perform this work. ______ x ________ = _______

4. STAFFING PLAN

Provide a detailed staffing plan of key management personnel to be assigned to this project from your firm and your Subcontractors and identify the time commitments and all current office locations. State whether your firm or subcontractor is a certified Disadvantaged Business Entity (minority-owned, 1 woman-owned, etc.) ______ x ________ = _______

5. SAFETY PLAN AND SAFETY RECORD Weight1 x Rating2

= Score3

Describe your firm’s safety program and provide your firms’ safety record 1

Over the last three to five years. ______ x ________ = ________

6. JOB STANDARDS

Demonstrate on past project examples how a high quality of workmanship 1 was achieved and industry standards of care were achieved and, ______ x ________ = ________

Describe the firm’s method of personnel procurement, work force 1 development and long-term career opportunities of workers and, ______ x ________ = ________

Describe the benefits provided to workers, including healthcare and defined Benefit or defined contribution retirement benefits, and whether the firm 1 pays industry-standard wages – Davis-Bacon Act. ______ x ________ = ________

7. LOCAL PRESENCE

Describe what services under the contract or any subcontract will be Performed by a Cortez-owned business, Montezuma County-owned business, 1 or regionally-owned business. Include staffing numbers at each location. ______ x ________ = ________

TOTAL SCORE: ____________________

NOTES:

1. Weights are to be assigned prior to evaluation and are to be consistent on all evaluation forms. Use only whole numbers.

2. Rating: 0 = Not Provided 1 = Unacceptable 2 = Poor 3 = Fair 4 = Good 5 = Excellent

3. Total score includes the sum total of all criteria.

Note: A passing score (as a percentage of the total points available) is to be established prior to evaluation.

APPENDIX A1 SUBMITTAL RANKING MATRIX FORM CSBVB/SRM

2026 CORTEZ AIRPORT ASBESTOS ABATEMENT PROJECT

QUALIFICATIONS 40% / BID 60%

FIRM NAME QUALS

SCORE3

BID

SCORE4

QUALS

& BID

SCORE5

RANK6

Notes

SCORING MATRIX NOTES:

1. INSERT TOTAL SCORE FROM EACH EVALUATOR'S SUBMITTAL REVIEW.

2. ADD ALL EVALUATORS’ TOTAL SCORES AND DIVIDE BY THE NUMBER OF EVALUATORS TO DETERMINE THE AVERAGE SCORE FOR EACH

FIRM’S QUALIFICATIONS.

3. THE MAXIMUM SCORE FOR QUALIFICATIONS ON THE EVALUATION FORM IS EQUIVALENT TO 40 POINTS AND IS EQUIVALENT TO THE

MAXIMUM POINTS AVAILABLE FOR QUALIFICATIONS. THEREFORE, EACH FIRM’S SCORE IS DETERMINED AS A PERCENTAGE OF THE

MAXIMUM POINTS AVAILABLE. TO SCORE EACH AVERAGE QUALIFICATION SCORE, USE THE EXAMPLE FORMULA.

ASSUME THE HIGHEST SCORE IS 600.

SCORING OF QUALIFICATIONS

FIRM B: 600 X 40 POINTS = 40 POINTS

FIRM C: 500 X 40 POINTS = 33.33 POINTS

FIRM A: 400 X40 POINTS = 26.66 POINTS

4. DETERMINE SCORE FOR EACH FIRM’S SEALED BID WITH THE LOWEST FEE BEING EQUIVALENT TO A MAXIMUM SCORE OF 60 POINTS. TO

SCORE EACH BID, USE THE EXAMPLE FORMULA.

ASSUME THE LOWEST BID WAS $100,000.

SCORING OF BIDS

FIRM A: $100,000 X 60 POINTS = 60 POINTS

$100,000

FIRM B: $100,000 X 60 POINTS = 48 POINTS

$125,000

FIRM C: $100,000 X 60 POINTS = 39.99 POINTS

$150,000

5. ADD THE AVERAGE QUALIFICATION SCORE TO THE BID SCORE TO DETERMINE CUMULATIVE QUALIFICATIONS AND FEE SCORE.

6. NUMERICALLY RANK ALL FIRMS WITH THE HIGHEST SCORING FIRM BEING THE MOST QUALIFIED AND ADVANTAGEOUS TO THE CITY.

APPENDIX B SAMPLE CONSTRUCTION AGREEMENT

THIS AGREEMENT (this “Agreement”), entered into effective the _____ day of ____________, 2026 (the

“Effective Date”), by and between THE CITY OF CORTEZ, COLORADO, a Colorado home-rule municipality, hereinafter referred to as the “City,” and __________________________________________, a

______________________ corporation insert the correct type of entity – limited liability company, corporation, etc., and state of registration, hereinafter referred to as the “Contractor.” The City and the

Contractor may be referred to herein individually as a “Party,” and collectively as the “Parties.”

WITNESSETH:

In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the Parties as follows:

1. Contract Documents. The Contract Documents consist of this Agreement, the conditions of the Contract

(General, Supplementary, Other Conditions, the Drawings, Specifications, AND Scope of Work outlined in the

Request for Proposals) all Addenda issued prior to and all modifications issued after execution of this Agreement.

The foregoing documents form the Contract, and all are fully a part of the Contract as if attached to this

Agreement.

2. Scope of the Work. The Contractor shall furnish all of the materials and perform all of the work described in the specifications for the project titled: 2026 Cortez Airport Asbestos Abatement Project (the “Project”).

Work performed shall be of high quality, in compliance with general accepted standards of workmanship, and in conformity with the Contract Documents.

3. Time of Substantial Completion. The Contractor will commence the work required by the Contract

Documents on the day indicated in the Notice to Proceed. The work to be performed pursuant to this Agreement shall be substantially completed, as that term is defined in the General Conditions, within TBD calendar days of the Contractor having received Notice to Proceed. Any extensions of the time limit set forth above must be agreed upon in writing by the Parties.

4. Liquidated Damages. It is specifically recognized by and between the Parties that the City will suffer certain unspecified damages in the event the Project is not completed within the time set forth above. In recognition of the difficulty of ascertaining the actual damages to be sustained by the City, the Parties agree that the assessment of liquidated damages shall be appropriate. In the event the Project is not completed within the specified time, there shall be assessed against the Contractor, and the Contractor hereby authorizes the City to retain from any moneys due the Contractor, the sum of $1,000.00 per day for each and every calendar day the

Project remains unfinished.

5. Contract Sum. The City certifies that funds have been appropriated and will pay to the Contractor such amounts in the manner and at such time as set forth by the Contract Documents. The City shall pay the Contractor for the performance of the Contract, subject to additions and deletions provided therein, the sum of

______________________________________________ ($__________________). Such sum shall be apportioned to each individual work item of the Contract. The total amount of the individual work items shall equal the total Contract amount. If the Time of Substantial Completion extends into more than one City budget year and the City has not appropriated the entire Contract Sum in the current budget year, the Contract becomes a multi-year financial obligation of the City and the City’s obligation to pay any amount of the Contract Sum beyond what has been appropriated in the current budget year is contingent upon the availability of funds appropriated by the City Council for each fiscal year budget during the term of the Contract. State of Colorado laws prohibit the City from entering into contracts that contain a multi-year financial obligation without a non-appropriation clause, so any financial obligations in the Contract that extend beyond the end of the City's current fiscal year budget shall be subject to an annual budget appropriation for all funds to be expended during the then current fiscal year. Absent the necessary appropriation, the City may terminate the Contract immediately and shall only be obligated to pay the Contractor for work rendered to the date of termination.

6. Insurance. During the Term of this Agreement, the Contractor agrees, at its own cost, to maintain, and provide evidence of, upon request, a policy of Workers Compensation Insurance, if required by the Workers’

Compensation Act of Colorado, or any other applicable laws for any person engaged in the performance of the

Services, and the policy or policies of insurance, if any, set forth below and marked with an “X.” The Contractor shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to this Agreement by reason of its failure to procure or maintain any required policy of insurance.

X Comprehensive General Liability Insurance with minimum combined single limits of ONE MILLION

DOLLARS ($1,000,000) each occurrence, and ONE MILLION DOLLARS ($1,000,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, and products. The policy shall contain a severability of interests provision.

X Comprehensive Automobile Liability Insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000) each occurrence and ONE

MILLION DOLLARS ($1,000,000) aggregate with respect to each of Contractor's owned, hired and/or non-owned vehicles assigned to be used or used in performance of the Services. The policy shall contain a severability of interests provision.

Professional Liability Insurance with minimum combined single limits of ONE MILLION DOLLARS

($1,000,000) each occurrence, and ONE MILLION DOLLARS ($1,000,000) aggregate. The policy shall insure the Contractor for claims arising from the negligent performance of professional services under this

Agreement. The Professional Liability Insurance policy shall include prior acts coverage sufficient to cover all services rendered by the Contractor and its subcontractors. This coverage shall be continued in effect for one (1) year after the end of the Term of this Agreement.

The Policies required above, except for the Worker's Compensation Insurance and Professional Liability

Insurance, shall name the City as an additional insured. Every policy required above shall be primary insurance, and any insurance carried by the City, its elected officials or its employees, shall be excess and not contributory insurance to that provided by the Contractor. The additional insured endorsement for the

Comprehensive General Liability Insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above.

Failure on the part of the Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate this Agreement.

7. Progress Payments. The City will make progress payments for the work included in the Contract based upon the percentage completion of the unit quantities actually installed for each work item of the Contract. The

Contractor shall prepare an itemized statement indicating by unit quantities the amount of each item completed for that period. The Project Manager will review the progress payment request to verify the quantities indicated.

The City shall retain at least FIVE percent (5%) of the amount of each payment until final completion and acceptance of all work covered by the Contract Documents.

8. Final Payment. Final payment shall be paid by the City to the Contractor forty-five (45) days after substantial completion of the work unless otherwise stipulated in the Notice of Substantial Completion, the date fixed for final settlement as legally published, provided the work has then been completed, the Contract fully performed, and a final certificate of payment has been issued by the Engineer.

9. Capital Project Management System. The services to be performed by the Contractor pursuant to this

Agreement will be administered under the Capital Project Management System of the City. In order to ensure that the Project is consistent with its authorized scope, budget, and schedule, it will be necessary for the

Contractor to submit certain reports to the City. The following reports are required:

A) Schedule of Work. The Contractor shall provide a schedule for the completion of all unit work items covered by the Contract. The schedule shall indicate the anticipated percentage completion of each unit work item for each month for the duration of the work. The initial schedule must be submitted to the City prior to processing of the first payment request. The schedule will be updated monthly thereafter and submitted with succeeding payment requests, which requests will not be processed in the absence of the updated schedules or work.

B) Estimated Schedule of Payments. The Contractor shall provide an estimated schedule of monthly payments as a percentage of the total contract sum for each month throughout the term of the Contract.

The estimated schedule of payments shall be submitted to the City before the first payment request will be processed.

C) Personnel Manpower List. The Contractor shall submit a listing of personnel required to complete each unit work item of the Contract. The personnel manpower list shall include position title, duties, and duration necessary on the job to complete the unit work items as specified in the Contract

Documents. The manpower list shall be submitted to the City before the first payment request will be processed.

D) Cost Breakdown. The Contract sum shall be allocated among the various unit work items. For contracts which are bid on a unit price basis, said allocation is reflected in the bid documents. For contracts which are bid on a lump sum basis, the Contractor shall allocate the contract sum to the various unit work items. The total cost of the unit work items shall equal the contract sum and the cost allocation shall be submitted to the City before the first payment request will be processed. The failure to file any report required by this Agreement shall automatically suspend the processing of all payment requests.

10. City Representative and Engineer. The City hereby designates _____________________________, City

__________________, as its project representative (____________________________), and authorizes this individual to make all necessary and proper decisions with reference to the Project. All Contract interpretations, Change Orders, and other requests for clarification or instruction shall be directed to the City representative, who shall be authorized to bind the City with respect to any decision made in accordance with the Capital Project

Management Control System.

11. Change Orders. The City may order changes within the scope of the work without invalidating this

Agreement. If such changes alter the amount due under the Contract Documents, or in the time required for the performance of the work, such alteration shall be approved by both Parties in writing on the Change Order. A

Change Order that alters the scope of the work, but not the amount due or the time required, shall be approved by both Parties in writing. Such Change Orders shall be processed in accordance with the procedures specified in the City Capital Project Management System and in accordance with the City purchasing ordinance. The

Contractor shall not proceed with any work covered by a proposed Change Order until they receive a properly executed Change Order form.

12. Governing Law, Jurisdiction and Dispute Resolution. This Agreement shall be governed by the laws of the State of Colorado, the Charter of the City of Cortez, and the Codes and Regulations of the City of Cortez. The

Parties agree that jurisdiction and venue for any legal action arising from or out of the Contract shall be in the

22nd Judicial District, Montezuma County, Colorado, District Court, and that no mandatory arbitration or trial to a jury shall be allowed.

13. Termination/Default.

A) Termination. This Agreement may be terminated by either Party upon ten (10) days written notice should the other Party materially fail to perform in accordance with its terms, through no fault of the Party instituting the termination. This Agreement may be terminated by the City upon at least ten

(10) days written notice to the Contractor in the event the Project is permanently abandoned by the

City. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all services performed to termination date, together with reasonable expenses then due.

B) Default. Each and every term and condition of this Agreement shall be deemed to be a material element of…