Request for Proposal

RFP-26-28-REC

Water Park Fencing Reconfiguration Project

Proposals must be uploaded to the Rocky Mountain E- Purchasing System, Bidnet®, at: https:// www.bidnetdirect.com/Colorado/CityofLafayette

RFP Release Date: July 30, 2026 Proposal Due Date: August 31, 2026 | 5:00PM MT City of Lafayette 1290 South Public Road Lafayette, Colorado 80026

Page of Rev. 9/20231 23 https://www.bidnetdirect.com/Colorado/CityofLafayette

Contents

REQUEST FOR PROPOSAL COVER SHEET & SIGNATURE PAGE 4

NON-COLLUSION CERTIFICATE 6

1. SECTION 1 – GENERAL INFORMATION 7

1.1. BACKGROUND, OVERVIEW, AND GOALS 7

Statement of Vision 7

Statement of Values 7

PURPOSE 7

1.2. SCHEDULE OF ACTIVITIES 8

1.3. ADMINISTRATIVE INFORMATION 8

1.3.I.Official Means of CommunicaQon 8

1.3.II.ModificaQon or Withdrawal of Proposals 9

1.3.III.Proposal Submission 9

1.3.IV.Addendum or Supplement to Request for Proposal 9

1.3.V.Oral PresentaQons/Site Visits 9

1.3.VI.Incurring Costs 9

1.3.VII.ConfidenQality 9

1.3.VIII.Acceptance of RFP terms 10

1.3.IX.Independent Price DeterminaQon 10

1.3.X.Conflicts of Interest/Ethics 11

1.3.XI.Protested SolicitaQons and Awards 11

1.3.XII.Accessibility 11

1.4. CONTRACT AND TERM 12

2. SECTION 2 – REQUIREMENTS AND SCOPE OF WORK 12

2.1. INSURANCE REQUIREMENTS 12

2.2. BONDS* 13

2.3. MANDATORY SUBMISSION REQUIREMENTS 13

2.4. SCOPE OF WORK 14

3. SECTION 3 – EVALUATION METHODOLOGY & AWARD 18

3.1. EVALUATION PROCESS 18

3.2. EVALUATION COMMITTEE 18

3.3. PROPOSAL EVALUATION CRITERIA 19

3.4. DEMONSTRATIONS AND DISCUSSIONS 21

3.5. SINGLE PROPOSAL 21

Page of Rev. 9/20232 23

3.6. AWARD 21

APPENDIX A – SAMPLE CONTRACT 23

Page of Rev. 9/20233 23

REQUEST FOR PROPOSAL COVER SHEET & SIGNATURE PAGE

Water Park Fencing Reconfiguration Project The Request for Proposal Coversheet and Non-Collusion Certificate must be signed by the Offeror or an officer of the Offeror legally authorized to bind the Offeror to the proposal.

Verifiable digital signatures are accepted.

RFP-26-13-REC

Proposal Submission Deadline:

August 31, 2026 | 5:00PM MT

Submit Sealed Proposals to:

bidnetdirect.com/Colorado/CityofLafayette

Project Manager:

Morgan Skalla

Morgan.Skalla@lafayetteco.gov

Procurement Manager:

Elizabeth Messner

Elizabeth.Messner@lafayetteco.gov

Legal Company Name (Offeror):

Authorized Signature:

Typed/Printed Name:

Title:

F.E.I.N.

Company Address:

City: State: Zip:

Contact for clarifications:

Title:

Email Address:

Phone Number:

Page of Rev. 9/20234 23 https://www.bidnetdirect.com/colorado/cityoflafayette mailto:Morgan.Skalla@lafayetteco.gov mailto:Elizabeth.Messner@lafayetteco.gov

By signing this Request for Proposal Coversheet, the authorized agent acknowledges acceptance of all terms and conditions of this solicitation.

ONLINE PROPOSAL SUBMISSION: Offerors must be registered with the Rocky Mountain E- Purchasing System at https://www.bidnetdirect.com prior to the due date and time so that the proposal and other required information may be uploaded. Proposals sent by other methods will not be accepted.

Please be advised that telegraphic or electronic responses (Email, Fax, Drop Box, Etc.)

CANNOT BE ACCEPTED as a sealed proposal. Vendors are urged to read these documents thoroughly before submitting a response.

Page of Rev. 9/20235 23

NON-COLLUSION CERTIFICATE

The undersigned, being duly sworn, deposes and says that the person, firm, association, co-partnership or corporation herein named, has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of a proposal to the City of Lafayette for consideration in the award of a Contract for the Water Park Fencing Reconfiguration project.

(Offeror Name)

By: _______________________________________________

(Authorized Signature)

Title: _______________________________________________

1. SECTION 1 – GENERAL INFORMATION

1.1. BACKGROUND, OVERVIEW, AND GOALS

Statement of Vision

Lafayette’s panoramic view of the Rocky Mountains inspires our view into the future. We value our heritage, our unique neighborhoods, a vibrant economy, and active lifestyles.

We envision a future that mixes small town livability with balanced growth and superior city services.

Statement of Values

We foresee a strong economy that is diverse and sustainable, attracts innovators, encourages a balance of big and small businesses, and meets the community’s needs.

We intend to shape the future through strengthening our voice on environmental stewardship and social issues, taking an active role in sustainability and strategic planning development, and facilitating leadership development and fresh thinking.

We strive to be a connected community that encourages cooperative relationships and inclusivity, expects accessibility and communication, nurtures resiliency, appreciates multiculturalism, and humanizes physical and social interactions within the City.

We support placemaking endeavors that stimulate historic preservation and the arts, encourage open space stewardship and networking of neighborhoods, and promote comprehensive planning and livability.

PURPOSE

UPDATED FROM MARCH 2026 RFP TO SPECIFY SURFACE-MOUNTED

INSTALLATION RATHER THAN CORED FENCING. The purpose of this project is to reconfigure the Ameristar Montage Plus ‘Classic’ entry and exit fencing at the water park to improve customer flow, clearly define exit pathways, and provide better access to the pool deck for maintenance vehicles and large equipment. This work includes removing the existing fence and gate structures and installing new, durable, and tamper-resistant gates and fencing designed to support safety, efficiency, and long-term operations.

1.2. SCHEDULE OF ACTIVITIES

1.3. ADMINISTRATIVE INFORMATION

1.3.I.Official Means of Communication

The RFP is published on the Rocky Mountain E-Purchasing System (Bidnet), so that proposals may be uploaded electronically to that system. The uploaded proposals are sealed by the system and can’t be viewed by the Procurement department or the evaluators until the due date and time have passed. This meets the Colorado procurement code requirement of “sealed proposals”.

The Procurement Manager will post notices that will include, but are not limited to, modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of the apparent winning vendor.

No inquiries will be accepted after the date and time indicated in Section 1.2., Schedule of Activities. Where appropriate, inquiries should include references to any relevant Section/paragraph of the solicitation.

The only official response to an Offeror's inquiries are those responses that are published as a modification in Bidnet. Offerors should not rely on any other statements, whether written or verbal, that alter any specification or other term or condition of this RFP.

It is incumbent upon Offerors to monitor Bidnet carefully and regularly for any such postings prior to the proposal submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

Activity Date and Time

RFP Issued via Rocky Mountain E- Purchasing System/Bidnet July 30, 2026

Pre-Proposal Conference

Optional Great Outdoors Water Park

500 E. South Boulder Road

August 11, 2026, 9am

Prospective Vendors Written Inquiry Deadline (No questions will be accepted after this date and time.)

August 21, 2026 | 5:00PM MT

City’s Response to Written Inquiry August 26, 2026

Proposal Submission Deadline August 31, 2026 | 5:00PM MT

Interviews/Oral Presentations Not anticipated for this project

1.3.II.Modification or Withdrawal of Proposals

Proposals may be modified or withdrawn by an Offeror up to twenty-four (24) hours prior to the established due date and time. Withdrawal of an Offeror’s proposal after award is prohibited.

1.3.III.Proposal Submission

Proposals must be uploaded to Bidnet at https://www.bidnetdirect.com/Colorado/ CityofLafayette on or before the date and time indicated in the Schedule of Activities. Late proposals will not be accepted. It is the responsibility of the Offeror to ensure that the proposal is uploaded on or before the closing date and time.

The Request for Proposal Cover Page and the Non-Collusion Certificate must both be signed in ink or with a verifiable digital signature by the Offeror or an officer of the Offeror legally authorized to bind the Offeror to the proposal. The signed Cover Page and Certificate may be scanned and included with the uploaded proposal.

Documents signed with DocuSign are acceptable.

1.3.IV.Addendum or Supplement to Request for Proposal

In the event that it becomes necessary to revise any part of all of this RFP, an addendum notice will be published on Bidnet.

1.3.V.Oral Presentations/Site Visits

The City may, it its sole discretion, request that Offerors make an oral presentation.

1.3.VI.Incurring Costs

Offerors are solely responsible for all costs incurred as a result of responding to this solicitation, which may include, but is not limited to, proposal development and materials, meetings, presentations, or negotiations.

1.3.VII. Confidentiality

Following the proposal submission deadline, individuals/entities may request from the City a list of the names of the responding Offerors. All other information related to the solicitation process will remain confidential until award.

Following the Notice of Intent to Award, all Offeror proposals will be open to public inspection with exception of information determined to be a trade secret or confidential or proprietary, per §24-72-200.1 et seq., C.R.S., as amended, Colorado Open Records Act.

An Offeror may submit, as a part of its proposal, a written request for classification of certain portions of the proposal as a trade secret or other confidential or proprietary information. Material for which the Offeror is requesting confidentiality shall be readily identifiable and separated from other portions of the proposal to facilitate public inspection of the non-confidential portion of the proposal.

Commingling of confidential information and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract will be considered confidential.

The Offeror must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

In no event shall an entire proposal be classified as confidential.

Any additional Offeror information, which many be a part of evaluation/negotiation process and for which an Offeror claims confidentiality, is subject to the same requirements and processes identified above.

1.3.VIII.Acceptance of RFP terms

A proposal submitted in response to this RFP shall constitute a binding offer. The autographic signature of the Offeror or an officer of the Offeror legally authorized to execute contractual obligations shall include acknowledgement of this condition.

The proposal, including pricing, shall allow for a minimum of 180 calendar days for acceptance by the City, unless otherwise specified in this solicitation.

A submission in response to this RFP acknowledges acceptance by the Offeror of all terms and conditions as set forth herein. An Offeror shall identify clearly and thoroughly any variations between its proposal and this RFP. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in the RFP.

The contents of the proposal of the awarded Offeror will become contractual obligations under the awarded Contract. Failure of the awarded Offeror to accept these obligations may result in cancelation of the award to that Offeror.

1.3.IX.Independent Price Determination

By its signature on the Cover Page and Certificate of Non-Collusion the Offeror certifies that the prices and other terms in the proposal have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the proposal by any other competing Offerors. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Offerors. No attempt has been made or will be made by the Offeror to induce any other person or firm to submit or not to submit a proposal for restricting competition per §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

1.3.X.Conflicts of Interest/Ethics

The Offeror must disclose in its proposal any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Offeror regarding the solicitation or its subject matter.

The Offeror acknowledges that even the appearance of a conflict of interest may be harmful to the City’s interests. The Offeror shall disclose in its proposal whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposal subcontractors or partners, or any related business with the City.

Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Offeror, the Contract term, including any extensions.

1.3.XI.Protested Solicitations and Awards

Any actual or prospective vendor or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City’s Finance Department.

The protest shall be submitted in writing to the Procurement contact listed above within seven (7) working days after such aggrieved person knows, or should have known, of the facts giving rise thereto (emphasis added).

With regard to the emphasized language above, it is important for Offerors to note that a challenge to the solicitation's requirements or specifications should be made within seven (7) working days of when the protestable item is known. In other words, if you believe that the solicitation contains a requirement you want to protest, the protest should be submitted within the seven (7) working day time period, even if that means it is filed during the time the solicitation is still open.

Announcement of the apparent winning vendor will be made via a posting on Bidnet. The requirement for timely submission of any protest (seven (7) working days) will begin no later than the first working day following posting of the award notice on Bidnet.

1.3.XII. Accessibility

On June 30, 2021, Colorado HB21-1110 strengthened the Colorado law for protection against discrimination against persons with disabilities; specifically, it requires the accessibility of all digital government information technology. To comply, all digital experiences including websites, applications, digital assets, and digital interfaces provided by the Offeror must meet all applicable Level A and AA success criteria of the Web Content Accessibility Guidelines (WCAG) version 2.1.

In order to comply with Colorado law, the proposed product or deliverable must meet these WCAG guidelines. To assess the current status of compliance, the City may request a functional accessibility evaluation such as providing an accessibility compliance report utilizing the current ITIC Voluntary Product Accessibility Template (VPAT 2.5 WCAG) or manual testing reports. If the product or deliverable does not or cannot meet these compliance standards or you cannot provide these evaluations, the City may engage in dialogue to understand the status of the product and how to bring the product into compliance. This may include your organization either performing or procuring manual testing of the product, providing reports for the current accessibility compliance status and providing a roadmap for when issues can be remediated.

1.4. CONTRACT AND TERM

The City’s Sample GENERAL CONTRACT-SHORT FORM (“Contract”) is included as Appendix A of this RFP. Any exceptions to the Contract documentation will be taken into consideration when evaluating proposals submitted. Offerors should submit any requested modifications in a redlined copy of the City’s Contract when submitting their proposal.

The City reserves the right to reject any or all proposed modifications.

The initial term of the awarded Contract is anticipated to begin on or around September 21, 2026 and end on December 31, 2026.

The City may, within its sole discretion, choose not to exercise any option or extension term in the Contract for any reason. If the City chooses not to exercise any option or extension term, it may re-procure the goods and/or services in its sole discretion.

2. SECTION 2 – REQUIREMENTS AND SCOPE OF WORK

2.1. INSURANCE REQUIREMENTS

Offeror shall, at its own expense, keep in full force and effect during the term of any Contract resulting from this solicitation, and during the term of any extension or amendment to that Contract, insurance as stated below:

• Commercial General Liability Insurance with minimum combined single limits of One Million Dollars and No Cents ($1,000,000.00) for each occurrence and Two Million Dollars and No Cents ($2,000,000.00) aggregate

• If professional services are provided, Professional Liability Insurance with limits of One Million Dollars and No Cents ($1,000,000.00) per claim and Two Million Dollars and No Cents ($2,000,000.00) aggregate.

• Workers’ Compensation Insurance to cover all obligations imposed by applicable laws for all of the Offeror’s employees engaged in the performance of work under any Contract resulting from this solicitation, based on statutory limits prescribed by and in accordance with Colorado law. In the event any services are performed by a subcontractor, the Offeror shall require such subcontractor to provide workers’ compensation insurance for its employees.

• Comprehensive Automotive Liability Insurance for the duration of any Contract resulting from this solicitation, covering all owned, non-owned, and hired vehicles used in connection with the work performed by or on behalf of the Offeror under that Contract, in an amount not less than Five Hundred Thousand Dollars and No Cents ($500,000.00) combined single limit per occurrence for bodily injury and property damage.

2.2. BONDS*

The bidder to whom a Contract is awarded shall be required to furnish both a Performance Bond and Payment Bond acceptable to the City of Lafayette for 100% of the Contract Price for each bond, in accordance with the requirements of the Contract Documents.

*Applicable to all projects for construc3on, repair, or remodel of any public building or any public works for $50,000 or more.

2.3. MANDATORY SUBMISSION REQUIREMENTS

□ Signed Request for Proposal Cover Sheet and Non-Collusion Certificate/Cover Letter

□ Proposal - Provide a written narrative that defines the methods and means by which the proposing firm will perform the Scope of Work outlined in this RFP. An enhancement to the Scope of Work may be submitted on a separate sheet.

□ Licenses – List all licenses, certifications and bonding of personnel employed by Contractor.

□ Insurance Information

□ Completed W-9

□ Pricing sheet

□ At least three (3) reference contacts for similar projects, including names and contact information for individuals who can speak to the team’s qualifications.

□ Product data sheets and specifications for all proposed fencing panels, posts, gates, and hardware.

□ Samples or finish representations demonstrating consistency with the existing Montage Plus Classic model ornamental steel fencing.

□ A project schedule identifying all major milestones, including temporary fencing installation, removal phases, installation phases, and concrete patching.

□ Warranty o The Contractor shall provide the following minimum warranty coverage:

o A minimum one-year warranty on all labor and workmanship from the date of final acceptance by the City.

o Manufacturer warranties on all fencing panels, gate components, and hardware as applicable, which shall be passed through to the City at project closeout.

2.4. SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, permits, and services required to remove and replace designated sections of the existing water park fencing to improve customer flow and maintenance access. The Contractor is also responsible for providing and maintaining temporary fencing to secure the water park for the duration of the project. Existing fencing panels and gates are 8’ tall Ameristar Montage Plus “Classic” model.

The Contractor shall be responsible for verifying all field dimensions and existing site conditions prior to fabrication and installation. Any discrepancies or conditions that may impact the installation shall be brought to the City's attention before work proceeds.

The Contractor shall complete all tasks described below in accordance with applicable codes, manufacturer specifications, and the requirements of the City.

1. Temporary Fencing

Prior to commencing any removal or installation work, the Contractor shall provide, install, and maintain temporary fencing sufficient to fully secure the water park perimeter and any affected work zones for the entire duration of the project. Temporary fencing requirements include the following:

- Temporary fencing shall be installed at locations approved by the City prior to any removal of existing fence panels or gates.

- The temporary fence system shall maintain secure enclosure of the water park at all times.

- Temporary fencing shall be repositioned as needed throughout the project to accommodate phased work without compromising site security.

- All temporary fencing shall be removed and the areas restored upon project completion.

2. Removal of Existing Fencing The Contractor shall remove designated sections of existing fence panels, gates, and posts as identified by the City. Removal work shall include the following:

- Careful extraction of existing 8-foot ornamental steel fence panels and associated gates from their installed positions.

- Removal of existing fence posts that are set in core-drilled concrete footings within the pool deck.

- All removed materials shall be handled in a manner that avoids unnecessary damage to surrounding deck surfaces, adjacent fencing that remains in place, and existing site features.

- Removed fencing components, posts, and hardware shall be properly disposed of or returned to the City as directed.

3. Surface-Mounted Post Installation

New fence posts shall be surface-mounted to the exisQng concrete deck using manufacturer-approved base plates, anchors, and installaQon methods. The Contractor shall ensure the following:

- Fence posts shall be installed in locaQons that align with the fence layout and as directed by the City.

- Surface-mounted posts shall be securely anchored to the exisQng concrete using hardware and anchoring systems designed for commercial fence installaQons and suitable for the anQcipated structural loads.

- The Contractor shall verify that the exisQng concrete slab is suitable for surface-mounted installaQon. If field condiQons or slab deficiencies are idenQfied that may affect the integrity of the installaQon, the Contractor shall immediately noQfy the City before proceeding.

- Fence posts shall be installed plumb, at consistent spacing, and in accordance with the fence manufacturer's recommendaQons.

- All post installaQons shall be capable of supporQng the required fence height and the operaQonal loads associated with commercial-grade gate hardware, including hinges, latches, closers, and panic hardware where applicable.

- InstallaQon shall be completed in a manner that minimizes damage to the exisQng concrete.

Any damage caused by the Contractor's work shall be repaired at no addiQonal cost to the City.

- All anchors, fasteners, and mounQng hardware shall be corrosion-resistant and appropriate for use in an outdoor aquaQc environment.

4. Concrete Core Patching and Surface Repair All abandoned concrete core locations resulting from the removal of existing posts shall be filled, patched, and finished by the Contractor. Work shall include the following:

- Cleaning and preparing each abandoned core hole prior to patching.

- Filling each abandoned core location with an appropriate concrete patching material that bonds securely to the existing deck substrate.

- Finishing all patched surfaces so that they are flush with the surrounding deck, free of tripping hazards, and visually consistent with the surrounding pool deck surface.

- All repaired surfaces shall be safe for bare-foot traffic consistent with an aquatic facility environment.

- The City shall review and approve all repaired surfaces prior to project closeout.

5. New Gate Furnishing and Installation The Contractor shall furnish and install three new gates as described below. All gates shall be 8 feet in height, consistent with the existing fence system, and fabricated from materials suitable for a high-use, outdoor aquatic environment. All hardware shall be commercial-grade, corrosion-resistant, and tamper-resistant where specified.

5.1 Front Entry Gate

The Contractor shall furnish and install one new front gate at the designated primary entry location. The gate shall include the following:

- Commercial-grade panic hardware that allows for rapid egress in emergency situations.

- Tamper-resistant components throughout, including tamper-resistant fasteners and hardware covers where applicable.

- Hardware and gate construction suitable for high-frequency public use at a water park facility.

- Compliance with applicable safety, building, and accessibility codes and standards.

5.2 Double-Swing Gate

The Contractor shall furnish and install one new double-swing gate at the designated location. The gate shall include the following:

- Padlock-ready locking hardware compatible with the City’s standard padlock size and style, as coordinated prior to installation.

- Lockable drop pins on each gate leaf to secure the gate in both the open and closed positions.

- Heavy-duty hinges appropriate for the weight and use frequency of a double-swing gate in a high-use aquatic environment.

- Tamper-resistant fasteners and hardware consistent with the security requirements of the facility.

5.3 Exit Gate

The Contractor shall furnish and install one new exit gate at the designated egress location. The gate shall include the following:

- Heavy-duty self-closing hinges that return the gate to the fully closed position after each use without manual assistance.

- Anti-tamper hardware to prevent unauthorized manipulation of the gate or its hardware.

- Lockable drop pins to allow the gate to be secured in the closed position when the facility is not in operation.

- Hardware and construction suitable for repeated daily use throughout the water park operating season.

6. Fencing Alignment and Appearance

All new fence panels, posts, and gates shall be installed to meet the following requirements:

- New fencing shall align seamlessly with the existing fence line, maintaining consistent post spacing, panel height of 8 feet, and overall layout as directed by the City.

- All new fencing components shall match the style and finish of the existing Montage Plus Classic model ornamental steel fencing to maintain a consistent appearance across the facility.

- Any transitions between new and existing fencing shall be smooth, structurally sound, and free of gaps, misalignment, or inconsistencies in height or finish.

7. Compliance and Standards All work performed under this project shall comply with the following:

- Applicable local, state, and federal building codes and regulations.

- Aquatic facility safety standards and any requirements specific to water park environments.

- Accessibility requirements applicable to entry, exit, and circulation gates serving the public.

- Manufacturer installation specifications for all fencing components and hardware.

- Any specific requirements identified by the City during project coordination and pre-construction meetings.

3. SECTION 3 – EVALUATION METHODOLOGY & AWARD

3.1. EVALUATION PROCESS

A comprehensive, thorough, complete, and impartial evaluation of each proposal received will be conducted. The award shall be made to the responsible Offeror whose proposal is determined to be the most advantageous to the City, taking into consideration the price and evaluation factors set forth in this Request for Proposal.

3.2. EVALUATION COMMITTEE

An Evaluation Committee will be established utilizing measures to ensure the integrity of the evaluation process. These measures include the following:

• Selecting committee members who do not have a conflict of interest regarding this solicitation.

• Facilitating the independent review of proposals.

• Requiring the evaluation of the proposals to be based strictly on the content of the proposals.

• Ensuring the fair and impartial treatment of all Offerors.

The objective of the Evaluation Committee is to conduct reviews of the proposals that have been submitted, to hold frank and detailed discussions among themselves, and to recommend an Offeror for award.

3.3. PROPOSAL EVALUATION CRITERIA

• The City will evaluate proposals to determine if each Offeror meets all mandatory qualification requirements; provided, however, that the City has the authority to waive non-material mandatory requirements in certain circumstances. The mandatory qualification requirements are scored on a Met/ Not Met basis and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the City, can be considered for a Contract resulting from this solicitation.

• Proposals will be evaluated by the Evaluation Committee using the evaluation criteria listed below. The evaluators will consider whether the Scope of Work requirements in the solicitation have been addressed, and they will review the capabilities of the Offeror, as well as the quality of the approach proposed, the price, and any other aspect determined relevant to the evaluation criteria.

• The evaluation criteria to be used in evaluating the proposals are as follows (and are listed in no particular order):

Experience & Qualifications - Vendors will be evaluated on their demonstrated experience performing comparable fencing installation and removal projects, with particular emphasis on experience involving ornamental steel fencing systems, aquatic or water park facilities, and high-use commercial environments. The City will assess the number and relevance of completed projects involving core-drilled concrete post installations, gate hardware installation including panic hardware and self-closing mechanisms, and concrete patching and surface finishing in areas subject to foot traffic. Vendors must demonstrate familiarity with the Ameristar Montage Plus Classic model or comparable ornamental steel fencing systems. Experience working within active public facilities with operational constraints will be weighted favorably. Vendors must provide verifiable project references that reflect the scale and complexity of the work required under this solicitation.

25 points

Safety & Code Compliance - Vendors will be evaluated on their ability to meet all regulatory, licensing, and permitting requirements applicable to the scope of work. The City will assess whether the vendor holds all required contractor licenses and certifications applicable to fencing installation, concrete work, and gate hardware in Lafayette, CO.

Compliance with applicable local building codes, aquatic facility safety standards, and accessibility requirements for public entry, exit, and circulation gates will be evaluated. Vendors who identify specific applicable standards and demonstrate a clear process for ensuring compliance will be rated more favorably.

25 points

Price - Vendors will be evaluated on the total cost submitted for all required work, including but not limited to temporary fencing installation and maintenance, removal of existing fence panels, gates, and posts, concrete core drilling and post installation, concrete patching and surface repair, furnishing and installing the front entry gate, double-swing gate, and exit gate, and all associated labor, materials, equipment, and services. Pricing will be assessed for completeness, reasonableness, and consistency with the defined scope of work. The City will evaluate whether the submitted pricing reflects a thorough understanding of the project requirements, including all phases of work from mobilization through final restoration. Any omissions, exclusions, or assumptions that reduce the total price will be identified and considered as part of the overall pricing evaluation. Unit pricing for individual components, where requested, will also be reviewed to assess consistency and transparency.

25 points

Material Compatibility and Product Quality - Vendors will be evaluated on the suitability and compatibility of all proposed fencing panels, posts, gates, and hardware with the existing Ameristar Montage Plus Classic model ornamental steel fencing system. The City will assess whether proposed materials match or are demonstrably compatible with the existing system in terms of height, finish, style, and structural characteristics. Gate hardware will be evaluated for commercial-grade quality, corrosion resistance, and suitability for a high-use outdoor aquatic environment. Specific evaluation will be applied to the proposed panic hardware for the front entry gate, padlock-ready locking hardware and lockable drop pins for the double-swing gate, and self-closing hinges and anti-tamper hardware for the exit gate. Vendors must provide sufficient product documentation to allow the City to assess material quality and compatibility prior to any work commencing.

15 points

3.4. DEMONSTRATIONS AND DISCUSSIONS

The Evaluation Committee may, if it deems necessary, request clarifications, conduct discussions or oral presentations, or request best and final offers. Discussions may be held with responsible offerors whose proposals are determined to be reasonably susceptible to be selected for award to:

a. Promote understanding of the City’s requirements and the Offerors’ proposals; and

b. Facilitate a Contract that will be most advantageous to the City taking into consideration price and the other evaluation factors set forth in the request for proposals.

The Evaluation Committee may adjust its scoring based on the results of such activities.

However, proposals may be reviewed and determinations made without such activities.

Offerors should be aware that the opportunity for further explanation might not exist;

therefore, Offerors should ensure that their submission is complete, and are encouraged to submit their best possible proposal, including pricing.

3.5. SINGLE PROPOSAL

If only one bid or proposal is received in response to a solicitation, an award may be made to the single bidder or Offeror if the procurement official finds that the price submitted is fair and reasonable and that other prospective bidders or Offerors had reasonable opportunity to respond.

3.6. AWARD

A Notice of Intent to Award will be published on Bidnet.

The award determination is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposals received, using the factors set forth in

Project Timeline - Vendors will be evaluated on the feasibility and completeness of their proposed project schedule. The City will assess whether the schedule identifies all major milestones, including temporary fencing installation, phased removal, core drilling and post installation, concrete patching and curing, gate installation, and project closeout. The schedule will be evaluated for reasonableness given the scope of work and for the vendor's demonstrated ability to complete the project within a timeframe that minimizes impact on water park operations. Vendors who clearly indicate their availability to begin work promptly and align their schedule with facility operational requirements will be rated more favorably. The schedule should reflect an understanding that work coordination with the City -is required throughout the project and that restricted work hours may apply.

10 points

TOTAL POSSIBLE SCORE 100

points

Section 3.3. The City intends to award Contract(s) to the Offeror(s) whose proposal(s), conforming to the solicitation, will be most advantageous to the City, price and other factors considered.

The City reserves the right to award to multiple offerors if is determined to be in the best interest of the City.

APPENDIX A – SAMPLE CONTRACT

Please see separate document.

CONTRACT AND TERM