biddoc.pdf

Request for Proposal

#RFP-26-25-PB

Comprehensive Plan: Water Supply, Strategic Growth, and Engagement Support

Proposals must be uploaded to the Rocky Mountain E- Purchasing System, Bidnet®, at: h?ps://www.bidnetdirect.com/

Colorado/CityofLafaye?e

RFP Release Date: July 23, 2026 Proposal Due Date: August 28, 2026 | 5:00PM MT City of Lafayette 1290 South Public Road Lafayette, Colorado 80026

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Contents

REQUEST FOR PROPOSAL COVER SHEET & SIGNATURE PAGE 4

NON-COLLUSION CERTIFICATE 6

1. SECTION 1 – GENERAL INFORMATION 7

1.1. BACKGROUND, OVERVIEW, AND GOALS 7

Statement of Vision 7

Statement of Values 7

PURPOSE 7

1.2. SCHEDULE OF ACTIVITIES 8

1.3. ADMINISTRATIVE INFORMATION 8

1.3.I.Official Means of Communica^on 8

1.3.II.Modifica^on or Withdrawal of Proposals 8

1.3.III.Proposal Submission 9

1.3.IV.Addendum or Supplement to Request for Proposal 9

1.3.V.Oral Presenta^ons/Site Visits 9

1.3.VI.Incurring Costs 9

1.3.VII.Confiden^ality 9

1.3.VIII.Acceptance of RFP terms 10

1.3.IX.Independent Price Determina^on 10

1.3.X.Conflicts of Interest/Ethics 10

1.3.XI.Protested Solicita^ons and Awards 11

1.3.XII.Accessibility 11

1.4. CONTRACT AND TERM 12

2. SECTION 2 – REQUIREMENTS AND SCOPE OF WORK 12

2.1. INSURANCE REQUIREMENTS 12

2.2. MANDATORY SUBMISSION REQUIREMENTS 13

2.3. SCOPE OF WORK 13

3. SECTION 3 – EVALUATION METHODOLOGY & AWARD 14

3.1. EVALUATION PROCESS 14

3.2. EVALUATION COMMITTEE 14

3.3. PROPOSAL EVALUATION CRITERIA 14

3.4. DEMONSTRATIONS AND DISCUSSIONS 15

3.5. SINGLE PROPOSAL 16

3.6. AWARD 16

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APPENDIX A – SCOPE OF WORK 17

Introduc^on 17

General Project Management Notes 17

1.1 Project Kick-Off 17

2.1 Water Supply Element 17

2.2 Strategic Growth Element 18

3.1 Project setup 19

3.2 Deliverables 20

APPENDIX B – SAMPLE CONTRACT 21

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REQUEST FOR PROPOSAL COVER SHEET & SIGNATURE PAGE

Comprehensive Plan: Water Supply, Strategic Growth, and Engagement Support

The Request for Proposal Coversheet and Non-Collusion Cer^ficate must be signed by the Offeror or an officer of the Offeror legally authorized to bind the Offeror to the proposal. Verifiable digital signatures are accepted.

Proposal Submission Deadline:

August 28, 2026 | 5:00PM MT

Submit Sealed Proposals to: bidnetdirect.com/ Colorado/CityofLafaye?e

Project Manager:

Phil Kleisler Long Range Planning Manager philip.kleisler@lafaye?eco.gov

Procurement Manager:

Elizabeth Messner Elizabeth.Messner@lafaye?eco.gov

Legal Company Name (Offeror):

Authorized Signature:

Typed/Printed Name:

Title:

F.E.I.N.

Company Address:

City: State: Zip:

Contact for clarifica^ons:

Title:

Email Address:

Phone Number:

Page of Rev. 9/20234 21 https://www.bidnetdirect.com/colorado/cityoflafayette mailto:philip.kleisler@lafayetteco.gov mailto:Elizabeth.Messner@lafayetteco.gov

By signing this Request for Proposal Coversheet, the authorized agent acknowledges acceptance of all terms and condi^ons of this solicita^on.

ONLINE PROPOSAL SUBMISSION: Offerors must be registered with the Rocky Mountain E-Purchasing System at h?ps://www.bidnetdirect.com prior to the due date and ^me so that the proposal and other required informa^on may be uploaded. Proposals sent by other methods will not be accepted.

Please be advised that telegraphic or electronic responses (Email, Fax, Drop Box, Etc.) CANNOT BE ACCEPTED as a sealed proposal. Vendors are urged to read these documents thoroughly before submipng a response.

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NON-COLLUSION CERTIFICATE

The undersigned, being duly sworn, deposes and says that the person, firm, associa^on, co-partnership or corpora^on herein named, has not, either directly or indirectly, entered into any agreement, par^cipated in any collusion, or otherwise taken any ac^on in restraint of free compe^^ve bidding in the prepara^on and submission of a proposal to the City of Lafaye?e for considera^on in the award of a Contract for Comprehensive Plan: Water Supply, Strategic Growth, and Engagement Support.

(Offeror Name)

By: _______________________________________________ (Authorized Signature)

Title: _______________________________________________

1. SECTION 1 – GENERAL INFORMATION

1.1. BACKGROUND, OVERVIEW, AND GOALS

Statement of Vision Lafaye?e’s panoramic view of the Rocky Mountains inspires our view into the future. We value our heritage, our unique neighborhoods, a vibrant economy, and ac^ve lifestyles. We envision a future that mixes small town livability with balanced growth and superior city services.

Statement of Values We foresee a strong economy that is diverse and sustainable, a?racts innovators, encourages a balance of big and small businesses, and meets the community’s needs.

We intend to shape the future through strengthening our voice on environmental stewardship and social issues, taking an ac^ve role in sustainability and strategic planning development, and facilita^ng leadership development and fresh thinking.

We strive to be a connected community that encourages coopera^ve rela^onships and inclusivity, expects accessibility and communica^on, nurtures resiliency, appreciates mul^culturalism, and humanizes physical and social interac^ons within the City.

We support placemaking endeavors that s^mulate historic preserva^on and the arts, encourage open space stewardship and networking of neighborhoods, and promote comprehensive planning and livability.

PURPOSE

The City of Lafaye?e seeks a consultant to develop new water supply and strategic growth elements for the comprehensive plan and to lead related community engagement. The consultant team will also lead community engagement for a scheduled update on the comprehensive plan, which may overlap with the development of the water and strategic growth elements.

1.2. SCHEDULE OF ACTIVITIES

1.3. ADMINISTRATIVE INFORMATION

1.3.I.Official Means of Communica^on

The RFP is published on the Rocky Mountain E-Purchasing System (Bidnet), so that proposals may be uploaded electronically to that system. The uploaded proposals are sealed by the system and can’t be viewed by the Procurement department or the evaluators un^l the due date and ^me have passed. This meets the Colorado procurement code requirement of “sealed proposals”.

The Procurement Manager will post no^ces that will include, but are not limited to, modifica^ons to administra^ve or performance requirements, answers to inquiries received, clarifica^ons to requirements, and the announcement of the apparent winning vendor.

No inquiries will be accepted auer the date and ^me indicated in SecVon 1.2., Schedule of Ac^vi^es. Where appropriate, inquiries should include references to any relevant Sec^on/ paragraph of the solicita^on.

The only official response to an Offeror's inquiries are those responses that are published as a modifica^on in Bidnet. Offerors should not rely on any other statements, whether wri?en or verbal, that alter any specifica^on or other term or condi^on of this RFP.

It is incumbent upon Offerors to monitor Bidnet carefully and regularly for any such pos^ngs prior to the proposal submission deadline, as this is the primary means for communica^ng any clarifica^ons or changes to solicita^on content, ^meline and/or requirements.

1.3.II.Modifica^on or Withdrawal of Proposals

Proposals may be modified or withdrawn by an Offeror up to twenty-four (24) hours prior to the established due date and ^me. Withdrawal of an Offeror’s proposal auer award is prohibited.

AcVvity Date and Time

RFP Issued via Rocky Mountain E- Purchasing System/Bidnet

July 23, 2026

ProspecVve Vendors Wri\en Inquiry Deadline (No quesVons will be accepted a_er this date and Vme.)

August 14, 2026 | 5:00PM MT

City’s Response to Wri\en Inquiry August 21, 2026

Proposal Submission Deadline August 28, 2026 | 5:00PM MT

Interviews/Oral PresentaVons Week of September 7 (City is flexible is scheduling issues arise)

1.3.III.Proposal Submission

Proposals must be uploaded to Bidnet at h?ps://www.bidnetdirect.com/Colorado/ CityofLafaye?e on or before the date and ^me indicated in the Schedule of Ac^vi^es. Late proposals will not be accepted. It is the responsibility of the Offeror to ensure that the proposal is uploaded on or before the closing date and ^me.

The Request for Proposal Cover Page and the Non-Collusion Cer^ficate must both be signed in ink or with a verifiable digital signature by the Offeror or an officer of the Offeror legally authorized to bind the Offeror to the proposal. The signed Cover Page and Cer^ficate may be scanned and included with the uploaded proposal. Documents signed with DocuSign are acceptable.

1.3.IV.Addendum or Supplement to Request for Proposal

In the event that it becomes necessary to revise any part of all of this RFP, an addendum no^ce will be published on Bidnet.

1.3.V.Oral Presenta^ons/Site Visits

The City may, it its sole discre^on, request that Offerors make an oral presenta^on.

1.3.VI.Incurring Costs

Offerors are solely responsible for all costs incurred as a result of responding to this solicita^on, which may include, but is not limited to, proposal development and materials, mee^ngs, presenta^ons, or nego^a^ons.

1.3.VII. Confiden^ality

Following the proposal submission deadline, individuals/en^^es may request from the City a list of the names of the responding Offerors. All other informa^on related to the solicita^on process will remain confiden^al un^l award.

Following the No^ce of Intent to Award, all Offeror proposals will be open to public inspec^on with excep^on of informa^on determined to be a trade secret or confiden^al or proprietary, per §24-72-200.1 et seq., C.R.S., as amended, Colorado Open Records Act.

An Offeror may submit, as a part of its proposal, a wri?en request for classifica^on of certain por^ons of the proposal as a trade secret or other confiden^al or proprietary informa^on.

Material for which the Offeror is reques^ng confiden^ality shall be readily iden^fiable and separated from other por^ons of the proposal to facilitate public inspec^on of the non-confiden^al por^on of the proposal. Commingling of confiden^al informa^on and non-confiden^al informa^on is not acceptable. Neither price informaVon nor any informaVon that will be included in a resulVng Contract will be considered confidenVal.

The Offeror must include the ra^onale for any request to classify por^ons as a trade secret or confiden^al or proprietary, including references to the authority that allows for such treatment.

In no event shall an en^re proposal be classified as confiden^al.

Any addi^onal Offeror informa^on, which many be a part of evalua^on/nego^a^on process and for which an Offeror claims confiden^ality, is subject to the same requirements and processes iden^fied above.

1.3.VIII.Acceptance of RFP terms

A proposal submi?ed in response to this RFP shall cons^tute a binding offer. The autographic signature of the Offeror or an officer of the Offeror legally authorized to execute contractual obliga^ons shall include acknowledgement of this condi^on. The proposal, including pricing, shall allow for a minimum of 180 calendar days for acceptance by the City, unless otherwise specified in this solicita^on.

A submission in response to this RFP acknowledges acceptance by the Offeror of all terms and condiVons as set forth herein. An Offeror shall iden^fy clearly and thoroughly any varia^ons between its proposal and this RFP. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in the RFP.

The contents of the proposal of the awarded Offeror will become contractual obliga^ons under the awarded Contract. Failure of the awarded Offeror to accept these obliga^ons may result in cancela^on of the award to that Offeror.

1.3.IX.Independent Price Determina^on

By its signature on the Cover Page and Cer^ficate of Non-Collusion the Offeror cer^fies that the prices and other terms in the proposal have been arrived at independently without any consulta^on, communica^on, agreement with, or knowledge of the contents of the proposal by any other compe^ng Offerors. For purposes of this paragraph, "consulta^on, communica^on, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the compe^ng Offerors. No a?empt has been made or will be made by the Offeror to induce any other person or firm to submit or not to submit a proposal for restric^ng compe^^on per §6-4-101, C.R.S., et seq., (Colorado An^trust Act of 1992) as amended.

1.3.X.Conflicts of Interest/Ethics

The Offeror must disclose in its proposal any poten^al or actual conflict of interest in connec^on with a response to this solicita^on. A conflict of interest may include, but is not limited to, access to any non-public informa^on by the Offeror regarding the solicita^on or its subject ma?er.

The Offeror acknowledges that even the appearance of a conflict of interest may be harmful to the City’s interests. The Offeror shall disclose in its proposal whether there currently is, or poten^ally could be, the appearance of a conflict of interest regarding this solicita^on, its staff, any proposal subcontractors or partners, or any related business with the City.

Requirements set forth in this Sec^on are con^nuing requirements throughout the solicita^on process and, for the awarded Offeror, the Contract term, including any extensions.

1.3.XI.Protested Solicita^ons and Awards

Any actual or prospec^ve vendor or contractor who is aggrieved in connec^on with the solicita^on or award of a contract may protest to the City’s Finance Department. The protest shall be submi?ed in wri^ng to the Procurement contact listed above within seven

(7) working days a_er such aggrieved person knows, or should have known, of the facts giving rise thereto (emphasis added).

With regard to the emphasized language above, it is important for Offerors to note that a challenge to the solicita^on's requirements or specifica^ons should be made within seven

(7) working days of when the protestable item is known. In other words, if you believe that the solicita^on contains a requirement you want to protest, the protest should be submi?ed within the seven (7) working day ^me period, even if that means it is filed during the ^me the solicita^on is s^ll open.

Announcement of the apparent winning vendor will be made via a pos^ng on Bidnet. The requirement for ^mely submission of any protest (seven (7) working days) will begin no later than the first working day following pos^ng of the award no^ce on Bidnet.

1.3.XII. Accessibility

On June 30, 2021, Colorado HB21-1110 strengthened the Colorado law for protec^on against discrimina^on against persons with disabili^es; specifically, it requires the accessibility of all digital government informa^on technology. To comply, all digital experiences including websites, applica^ons, digital assets, and digital interfaces provided by the Offeror must meet all applicable Level A and AA success criteria of the Web Content Accessibility Guidelines (WCAG) version 2.1.

In order to comply with Colorado law, the proposed product or deliverable must meet these WCAG guidelines. To assess the current status of compliance, the City may request a func^onal accessibility evalua^on such as providing an accessibility compliance report u^lizing the current ITIC Voluntary Product Accessibility Template (VPAT 2.5 WCAG) or manual tes^ng reports. If the product or deliverable does not or cannot meet these compliance standards or you cannot provide these evalua^ons, the City may engage in dialogue to understand the status of the product and how to bring the product into compliance. This may include your organiza^on either performing or procuring manual tes^ng of the product, providing reports for the current accessibility compliance status and providing a roadmap for when issues can be remediated.

1.4. CONTRACT AND TERM

The City’s Sample Professional Services Contract (“Contract”) is included as Appendix A of this RFP. Any excep^ons to the Contract documenta^on will be taken into considera^on when evalua^ng proposals submi?ed. Offerors should submit any requested modifica^ons in a redlined copy of the City’s Contract when submipng their proposal.

The City reserves the right to reject any or all proposed modifica^ons.

Depending on the contract amount, the iniVal term of the awarded Contract is anVcipated to begin on or around October 1.

The City may, within its sole discre^on, choose not to exercise any op^on or extension term in the Contract for any reason. If the City chooses not to exercise any op^on or extension term, it may re-procure the goods and/or services in its sole discre^on.

2. SECTION 2 – REQUIREMENTS AND SCOPE OF WORK

2.1. INSURANCE REQUIREMENTS

Offeror shall, at its own expense, keep in full force and effect during the term of any Contract resul^ng from this solicita^on, and during the term of any extension or amendment to that Contract, insurance as stated below:

• Commercial General Liability Insurance with minimum combined single limits of One Million Dollars and No Cents ($1,000,000.00) for each occurrence and Two Million Dollars and No Cents ($2,000,000.00) aggregate

• If professional services are provided, Professional Liability Insurance with limits of One Million Dollars and No Cents ($1,000,000.00) per claim and Two Million Dollars and No Cents ($2,000,000.00) aggregate.

• Workers’ Compensa^on Insurance to cover all obliga^ons imposed by applicable laws for all of the Offeror’s employees engaged in the performance of work under any Contract resul^ng from this solicita^on, based on statutory limits prescribed by and in accordance with Colorado law. In the event any services are performed by a subcontractor, the Offeror shall require such subcontractor to provide workers’ compensa^on insurance for its employees.

• Comprehensive Automo^ve Liability Insurance for the dura^on of any Contract resul^ng from this solicita^on, covering all owned, non-owned, and hired vehicles used in connec^on with the work performed by or on behalf of the Offeror under that Contract, in an amount not less than Five Hundred Thousand Dollars and No Cents ($500,000.00) combined single limit per occurrence for bodily injury and property damage.

2.2. MANDATORY SUBMISSION REQUIREMENTS

• Signed Request for Proposal Cover Sheet and Non-Collusion Cer^ficate/Cover Le?er

• Proposal - Provide a wri?en narra^ve that defines the methods and means by which the proposing firm will perform the Scope of Work outlined in this RFP. An enhancement to the Scope of Work may be submi?ed on a separate sheet.

• Licenses – List all licenses, cer^fica^ons and bonding of personnel employed by Contractor.

• Insurance Informa^on

• Completed W-9

• At least three (3) reference contacts for similar projects, including names and contact informa^on for individuals who can speak to the team’s qualifica^ons.

• A Customer Support/Staffing Plan detailing all personnel and subconsultants proposed for assignment to the Project team. Iden^fy the names and experience of staff dedicated to addressing issues that may arise during the term of a contract with the City.

o All key personnel iden^fied in the Staffing Plan shall remain on the team for the dura^on of the procurement process and execu^on of the project. If circumstances require a change in the Staffing Plan, it must be submi?ed in wri^ng to the City, who shall have sole discre^on to determine whether to authorize the change, recognizing that certain circumstances may occur that are beyond control. Unauthorized changes to the Staffing Plan during the procurement process may result in disqualifica^on of a proposal or termina^on of the contract.

• Proposals will be considered only from firms or individuals that are well established in an appropriate field, who are financially responsible, and who have the resources and ability to provide services in a professional and ^mely manner. The City may request addi^onal informa^on as deemed necessary. The City reserves the right to obtain financial data or other supplemental informa^on concerning the firm and/or its subcontractors. Failure to provide such informa^on may result in the proposal being considered non-responsive.

2.3. SCOPE OF WORK

See Exhibit A for a full scope of work.

3. SECTION 3 – EVALUATION METHODOLOGY & AWARD

3.1. EVALUATION PROCESS

A comprehensive, thorough, complete, and impar^al evalua^on of each proposal received will be conducted. The award shall be made to the responsible Offeror whose proposal is determined to be the most advantageous to the City, taking into considera^on the price and evalua^on factors set forth in this Request for Proposal.

3.2. EVALUATION COMMITTEE

An Evalua^on Commi?ee will be established u^lizing measures to ensure the integrity of the evalua^on process. These measures include the following:

• Selec^ng commi?ee members who do not have a conflict of interest regarding this solicita^on.

• Facilita^ng the independent review of proposals.

• Requiring the evalua^on of the proposals to be based strictly on the content of the proposals.

• Ensuring the fair and impar^al treatment of all Offerors.

The objec^ve of the Evalua^on Commi?ee is to conduct reviews of the proposals that have been submi?ed, to hold frank and detailed discussions among themselves, and to recommend an Offeror for award.

3.3. PROPOSAL EVALUATION CRITERIA

• The City will evaluate proposals to determine if each Offeror meets all mandatory qualifica^on requirements; provided, however, that the City has the authority to waive non-material mandatory requirements in certain circumstances. The mandatory qualifica^on requirements are scored on a Met/Not Met basis and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the City, can be considered for a Contract resul^ng from this solicita^on.

• Proposals will be evaluated by the Evalua^on Commi?ee using the evalua^on criteria listed below. The evaluators will consider whether the Scope of Work requirements in the solicita^on have been addressed, and they will review the capabili^es of the Offeror, as well as the quality of the approach proposed, the price, and any other aspect determined relevant to the evalua^on criteria.

• The evalua^on criteria to be used in evalua^ng the proposals are as follows (and are listed in no par^cular order):

3.4. DEMONSTRATIONS AND DISCUSSIONS

The Evalua^on Commi?ee may, if it deems necessary, request clarifica^ons, conduct discussions or oral presenta^ons, or request best and final offers. Discussions may be held with responsible offerors whose proposals are determined to be reasonably suscep^ble to be selected for award to:

Completeness and Quality of Overall Proposal - The overall clarity, thoroughness, and responsiveness of the proposal in addressing all components of the solicita^on, including the Water Supply Element, the Strategic Growth Element, and the Comprehensive Plan engagement tasks. Considera^on will be given to the quality and effec^veness of the proposed community engagement strategy, including the firm's stated general philosophy for community engagement, the approach for execu^ng the four engagement windows, the use of pop-up events, community events, focus groups, and the Lafaye?e Listens engagement page, and the ability to produce meaningful engagement summary reports and support Planning Commission and City Council interac^ons. Considera^on will also be given to the completeness of proposed deliverables, the organiza^on and professionalism of the submission, and the degree to which the proposal reflects a comprehensive understanding of the needs of the City.

35 points

Experience of the Project Team - The qualifica^ons, roles, and availability of the proposed project team and key personnel assigned to this engagement.

Considera^on will be given to the individual and collec^ve experience of team members in developing comprehensive plan elements, water supply planning, strategic growth or land use analysis, fiscal impact analysis, and community engagement facilita^on. Considera^on will also be given to the team's familiarity with the Strategic Growth Toolbox and applicable State guidance, as well as the demonstrated capacity to manage mul^ple concurrent workstreams, maintain a project schedule with clear task sequencing and milestones, sustain a communica^on cadence including two client mee^ngs per month, conduct staff workshops, and complete internal dry runs preceding City Council mee^ngs for the City.

30 points

ReputaVon and Ability to Deliver - The firm's demonstrated track record and reputa^on for successfully delivering comparable comprehensive plan elements, water supply planning, strategic growth or land use analysis, and fiscal impact analysis for similar municipali^es. Considera^on will be given to experience preparing plan elements consistent with Senate Bill 24-174 requirements, references from prior clients, the firm's reliability in mee^ng deadlines and commitments, and evidence of the firm's capacity to complete projects of similar scope and complexity on schedule and to the sa^sfac^on of the City.

30 points

Price - The reasonableness and completeness of the proposed fees rela^ve to the scope of services, including a clear breakdown of costs by task and deliverable.

Considera^on will be given to the inclusion of the supplemental budget op^on for analyzing addi^onal greenfield sites and the overall value provided to the City.

5 points

TOTAL POSSIBLE SCORE 100 points

a. Promote understanding of the City’s requirements and the Offerors’ proposals; and

b. Facilitate a Contract that will be most advantageous to the City taking into considera^on price and the other evalua^on factors set forth in the request for proposals.

The Evalua^on Commi?ee may adjust its scoring based on the results of such ac^vi^es. However, proposals may be reviewed and determina^ons made without such ac^vi^es. Offerors should be aware that the opportunity for further explanaVon might not exist; therefore, Offerors should ensure that their submission is complete, and are encouraged to submit their best possible proposal, including pricing.

3.5. SINGLE PROPOSAL

If only one bid or proposal is received in response to a solicita^on, an award may be made to the single bidder or Offeror if the procurement official finds that the price submi?ed is fair and reasonable and that other prospec^ve bidders or Offerors had reasonable opportunity to respond.

3.6. AWARD

A No^ce of Intent to Award will be published on Bidnet.

The award determina^on is ul^mately a business decision that will reflect an integrated assessment of the rela^ve merits of the proposals received, using the factors set forth in SecVon 3.3. The City intends to award Contract(s) to the Offeror(s) whose proposal(s), conforming to the solicita^on, will be most advantageous to the City, price and other factors considered.

The City reserves the right to award to mul^ple offerors if is determined to be in the best interest of the City.

APPENDIX A – SCOPE OF WORK

Introduc^on The City of Lafaye?e is solici^ng proposals from qualified consul^ng firms to assist in developing the Water Supply Element and Strategic Growth Element of the Comprehensive Plan, as well as coordina^ng the engagement ac^vi^es needed to support a broader comprehensive plan update. These two elements will be developed concurrently with por^ons of the broader comprehensive plan update.

Depending on staff workload, some components of the comprehensive plan update may proceed immediately auer comple^on of the strategic growth work. Consultants should assume some degree of overlap and coordina^on.

Consultants will collaborate with City staff to refine this high-level scope of services, including tasks, engagement strategies, and deliverables. The City is open to alterna^ve approaches to those described in this scope of work. City staff will manage the broader comprehensive plan update, which will include minor edits to the plan last adopted in 2021.

General Project Management Notes The selected Consultant is expected to provide consistent and responsive project management, including but not limited to:

• Establish and maintain a project schedule;

• Assume two client mee^ngs per month (may be virtual);

• Include staff workshops, as needed, to resolve ques^ons during the project;

• Promote an itera^ve development process for project deliverables; and

• Assume that each City Council mee^ng is proceeded by an in-person, internal dry run.

Task 1: Kickoff

1.1 Project Kick-Off

a. Internal Understanding: Facilitate an in-person mee^ng with a core City team to develop a common understanding of the project goals and data sharing needs.

b. Review exisVng policies: Review key planning documents, including: Legacy Lafaye?e Comprehensive Plan, Mul^modal Transporta^on Plan, Economic Development and Housing Strategic Plan, DRCOG Regional Housing Needs Assessment, the Lafaye?e Engagement Framework, Lafaye?e’s Colorado Growing Water Smart Self-Assessment, and become familiar with applicable State reports (e.g., Colorado Water Plan, Strategic Growth Report).

Staff will provide key sec^ons to review in each document.

Task 2: Water Supply and Strategic Growth Elements

2.1 Water Supply Element

Goal: Create a new Water Supply Element compliant with SB 24-174.

a. Meet with staff to gather data on current supply, infrastructure, and conserva^on programs.

b. Analyze projected water demand ^ed to housing growth scenarios.

c. Iden^fy gaps or risks related to water supply reliability and drought resilience.

https://lafayetteco.gov/345/Comprehensive-Plan https://lafayetteco.gov/345/Comprehensive-Plan https://lafayetteco.gov/DocumentCenter/View/39783/MMTP_Final https://lafayetteco.gov/DocumentCenter/View/39784/ED_Housing_Plan https://lafayetteco.gov/DocumentCenter/View/39784/ED_Housing_Plan

d. Develop policy recommenda^ons that integrate water resource sustainability with land use planning.

e. Note: The City is undertaking a comprehensive analysis of water supply and demand needs based on the different future development scenarios. As such, some of the above tasks may rely on preliminary results from that study.

2.2 Strategic Growth Element

Goal: Create a new Strategic Growth Element compliant with SB 24-174. This task involves developing a Strategic Growth Element to promote sustainable land use, address housing needs, and mi^gate infrastructure expansion into natural or agricultural lands.

a. Project Ini^a^on and Alignment

i. Review Statutory Requirements: Analyze SB24-174 and DOLA’s Strategic Growth

Element Guidance to ensure full compliance.

ii. Analysis Pathway: Recommend using either the "Low-Tech" pathway (qualita^ve, stakeholder-driven) or a "High-Tech" pathway (quan^ta^ve, GIS-based). The City has all basic GIS layers, such as land use, u^li^es, hazards, tree canopy, etc.

b. Analyze Vacant, Par^ally Vacant, and Underu^lized Land

i. Assess the feasibility of sites for residen^al use based on infrastructure, transporta^on, and public services. City staff has iden^fied roughly 10 sites poten^ally suitable for infill development for this analysis.

ii. Drau a narra^ve describing the public benefits of developing these sites versus greenfield expansion.

c. Analyze Greenfield (Undeveloped) Sites:

i. Review list of parcels not adjacent to developed land that are under considera^on for future development (less than 10). Include a supplemental budget op^on for analyzing addi^onal sites.

ii. Conduct a fiscal impact analysis to determine long-term costs for infrastructure maintenance and public service provision for these sites.

d. Policy Development

i. Develop Poten^al Policies: U^lize the DOLA Strategic Growth Toolbox to select new or amended policies tailored to the community context.

ii. Evaluate Trade-offs: Assess poten^al policies for their impact on housing, infrastructure, and environmental goals.

e. Public Engagement and Adop^on

i. Community Engagement: Consult community members and interested par^es to seek input on poten^al policies and strategies.

ii. Drau the SGE Document: Compile findings into plan content. City staff will incorporate content into the comprehensive plan document as part of a scheduled update.

iii. Review: Present the drau elements to the Planning Commission and City Council for input and direc^on, as needed, on key policy ques^ons.

iv. Adop^on: Present the drau elements to the Planning Commission and City Council for adop^on.

f. Deliverables

i. SGE Site Inventory: Maps or lists of designated infill and greenfield sites.

https://dlg.colorado.gov/develop-a-strategic-growth-element

ii. Fiscal Impact Summary: Analysis of costs associated with non-adjacent greenfield development.

iii. Strategic Growth Element: A finalized document for inclusion in the Comprehensive Plan and submission to DOLA.

Task 3: Comprehensive Plan Engagement Goal: Lead community engagement efforts for a minor update to the comprehensive plan.

Notes: Proposals should include a statement about the firm’s general philosophy for community engagement.

3.1 Project setup

a. Project Plans: Create an engagement plan and internal media kit. The City has past examples that may serve as a template.

b. Engagement Page: Create and add content to a Lafaye?e Listens engagement page.

c. The City an^cipates the following engagement windows, but is open to alterna^ve approaches:

Intent MeeVngs Key Deliverables

#1 Project Kickoff: Inform the community about the project and build awareness.

(Inform)

Pop-up Events or Mee^ngs (4)

In-Person Community Event (1)

Lafaye?e Listens Page

Mee^ng materials

Engagement summary report

#2 Public Request Process:

Staff and community member recommended edits and addi^ons to the plan.

(Involve or Collaborate)

Two community events (1 in-person, 1 virtual)

Interest group, one-on-one, individual mee^ngs, or focus groups (8)

Internal workshops (3)

Planning Commission Input City Council Direc^on

Mee^ng materials

Engagement summary report

#3 Plan Review: Review the final plan.

(Consult)

Planning Commission City Council

Two community events (1 in-person, 1 virtual)

Planning Commission Input City Council Direc^on

Full engagement report

3.2 Deliverables

a. Community engagement report.

b. Mee^ng materials and summaries.

c. Base data, such as GIS layers, Indesign files, etc.

#4 Plan AdopVon: Present the final engagement report.

(Inform)

Planning Commission (recommenda^on) City Council (adop^on) n/a

APPENDIX B – SAMPLE CONTRACT

CONTRACT AND TERM

APPENDIX B – SAMPLE CONTRACT