Bidding instructions S63500 00002005 Elk Fencing .doc

ORPIN STUFF:

Goods & Services (Purchase Order) THIS IS AN Intermediate PROCUREMENT (OAR 125-047-0270). Agency will not be accepting protests.

The Oregon Department of Fish & Wildlife is currently Requesting Quotes for the purchase Elk fencing or equal.

· 7 ft tall 46.26 pounds

· 1/8 to 3/16 in thickness

· Rolls of 100 ft

· Mesh material 2 in diamond pattern

· Heavy Net Black Plastic Elk Fencing

· Weather resistant

· Life span of 3-4 months

This Request For Quote (RFQ) will result in a Purchase Order. SAMPLE ATTACHED SAMPLE An RFQ MANDATORY Bid Form is attached. Bidders must download the attached RFQ Bid Form and fill in all information to bid on the solicitation.

Attachments:

1) ATTACHMENT A – RFQ Mandatory Bid Form

2) ATTACHMENT B - Sample PO with State of Oregon Terms & Conditions for the Purchase of

Goods.

3) ATTACHMENT C – Bidding Instructions

METHOD OF BIDDING

BIDS MUST BE SUBMITTED TO THE ODFW SALEM HEADQUARTERS BUILDING. Bids must be addressed as indicated below. Bidders are solely responsible for the means of Bid delivery.

BIDS MUST BE RECEIVED NO LATER THAN THE DUE DATE SPECIFIED. LATE BIDS WILL NOT BE ACCEPTED.

BID CLOSE: Tuesday, March 1, 2022 @ 2:00 pm

Mail, E-Mail, Fax or Deliver Bids in person, addressed as follows:

MAIL:

OREGON DEPARTMENT OF FISH AND WILDLIFE

ODFW-S63500-000002005 LaGrande Office Elk Fencing Marcus Jones/ Contract Services

4034 Fairview Industrial Drive SE Salem, OR, 97302

E-MAIL:

E-Mail Address: ODFW.Bids@state.or.us

When E-Mailing in bids, Proposers must address the Subject line as follows:

Subject: BID FOR ODFW- S63500-00002005 LaGrande Office Elk Fencing

FAX:

Fax Number: 503-947-6156 Bidders may submit facsimile bids in response to this solicitation. The entire response must arrive at the place and by the time specified.

To submit your bid via fax machine is as follows:

1. Fax number: (503) 947-6156.

2. The agency is not responsible for any failure attributable to the transmission or receipt of the Facsimile bid including, but not limited to the following:

3. Receipt of garbled or incomplete documents.

4. Availability or condition of the receiving facsimile machine.

5. Incompatibility between the sending and receiving facsimile machine.

6. Delay in transmission or receipt of documents.

7. Failure of the Offeror to properly identify the offer documents.

8. Illegibility of offers documents.

9. Security and confidentiality of data.

TERMINATION DUE TO FUNDING SOURCE:

Agency may terminate the Contract, in whole or in part, immediately upon notice to Contractor, or at such later date as Agency may establish in such notice, upon the occurrence of any of the following events: (i) Agency fails to receive funding, or appropriations, limitations or other expenditure authority at levels sufficient to pay for the Goods to be purchased and/or the services to be provided under the Contract; or (ii) federal or state laws, regulations, or guidelines are modified or interpreted in such a way that either the purchase of Goods and/or services under the Contract is prohibited, or the Agency is prohibited from paying for such Goods and/or services from the planned funding source; or (iii) Contractor breaches any material provision of the Contract. Pursuant to this section, upon receipt of written notice of termination, Contractor shall stop performance under the Contract as directed by the Agency.

ESTIMATE OF PURCHASES: It is estimated that the quantities in the items listed will be purchased on this request for quote. These figures are intended to serve only as a guide to bidders, and are not to be construed as a guarantee. All quantities are estimated, and are for bid purposes only. The Oregon Department of Fish and Wildlife (ODFW) reserves the right to adjust quantities, add or delete, as needed.

ESTIMATE OF PURCHASES: It is estimated that the quantities in the items listed will be purchased on this request for proposal. These figures are intended to serve only as a guide to bidders, and are not to be construed as a guarantee. All quantities are estimated, and are for bid purposes only. The Oregon Department of Fish and Wildlife (ODFW) reserves the right to adjust quantities, add or delete, as needed.

ODFW reserves the right to cancel the solicitation, or reject in whole or in part, any or all quotes when the cancellation or rejection is in the best interest of the contracting Agency, in accordance with ORS 279B.100. ODFW also reserves the right to negotiate terms and conditions.

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