Bidding Conditions 7-2024.pdf
PDF 108 KB Posted
- Attached to
- Print and Deliver Law Books Annually
- Solicitation number
- 216882
- Issued by
- Niobrara County, Wyoming
About this file
This is a bidding conditions and instructions document for the State of Wyoming's A&I Procurement Office for the annual printing and delivery of law books. Bids must be submitted through the Public Purchase online bidding system no later than 2:00 p.m. Mountain Time on October 22, 2026. Questions regarding the solicitation must be submitted by the same deadline. All bid submissions, whether altered or withdrawn, must be processed through the Public Purchase system prior to the specified deadline, and bids received after this time will be rejected. The State reserves the right to withdraw the invitation for bid without cause at any time before a purchase order or contract is fully executed. Award will be made to the firm determined to have the most responsive and responsible bid, with the possibility of multiple awards if deemed in the State's best interest.
The State of Wyoming will award the purchase order or contract based on the requesting agency's evaluation and may negotiate payment terms according to a schedule determined by both parties, with invoices paid upon successful completion of deliverables and written acceptance. The successful bidder may be required to execute a formal contract containing terms specified by the Wyoming Attorney General. Preference will be given in accordance with W.S. 9-2-3204(b)(iv)(G), and bidders may be required to obtain a resident certification number from the Department of Workforce Services, Division of Labor Standards prior to the bid deadline. Foreign corporations must obtain a certificate of authority from the Secretary of State before conducting business in Wyoming. The State prohibits discrimination based on age, race, color, sex, creed, national origin, or disability and requires compliance with the Americans with Disabilities Act and the Wyoming Fair Employment Practices Act. Bidders are responsible for monitoring the Public Purchase system for all solicitation-related information, as the Wyoming Procurement Office will not communicate updates via email, fax, mail, or phone.
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Text version
7-2024
BIDDING CONDITIONS AND INSTRUCTIONS
1. The A&I Procurement Office will receive bids for the items or service identified in the Invitation for Bid for the State of Wyoming, requesting agency through the public purchase online bidding system. Bids are due no later than 2:00:00 p.m. Mountain Time on the date outlined in the Invitation for Bid.
2. Bids should be signed by the proper official of the firm. All bids should be uploaded on the public purchase online bidding system. Bids sent by email, or paper copy may be rejected.
3. Bids should be submitted through the public purchase online bidding system on or before the time and date specified. Bids received after the time and date specified may be rejected.
4. The State of Wyoming reserves the right to withdraw this Invitation for Bid, without cause, at any time before a purchase order or contract has been fully signed and submitted to the A&I Procurement Office.
5. A bid may be altered through the public purchase online bidding system before the bid due date and time contained in this document.
6. The bidder may withdraw its bid through the public purchase online bidding system up to the bid due date and time contained in this document. If a bid is accepted and the bidder then fails to furnish the service agreed to in the bid, that bidder may be eliminated from future consideration.
7. A bid may be rejected if it modifies any of the provisions, specifications, or minimum requirements of the Invitation for Bid.
8. In case of error in the extension of prices in the bid, unit prices will govern.
9. Preference will be given in accordance with W.S. 9-2-3204(b)(iv)(G). Please contact the Department of Workforce Services, Division of Labor Standards at (307) 777-7261 for assistance in obtaining a resident certification number. Resident certification number must be obtained by the bid due date and time outlined in the bid document.
10. The State of Wyoming will ensure that minority business enterprises are afforded full opportunity to submit bids. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.
11. The bidder also agrees that should they be awarded a purchase order or contract, it will not discriminate against any person who performs work under the purchase order or contract because of age, race, color, sex, creed, national origin, or disability. In addition, the successful bidder shall comply with the Americans with Disabilities Act and the Wyoming Fair Employment Practices Act.
12. The bidder expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.
13. The State of Wyoming reserves the right to reject any or all bids, to waive any informality or technical defect in the bids, or to award the purchase order or contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the purchase order or contract to the firm determined to have the most responsive and responsible bid by the requesting agency.
Multiple awards may result from any invitation to bid if deemed to be in the State’s best interest.
14. The successful bidder may be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.
15. In the event that the lowest responsible bidder fails to reach an agreement with the State, negotiations may be initiated with the second most responsible bidder. If the second lowest responsible bidder fails to reach an agreement with the State, the bid may be reissued.
16. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the bidder and the State. Paying invoices will be based upon the bidder successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.
17. Per W.S. 17-16-1501, a foreign corporation may not transact business in this state until it obtains a certificate of authority from the Secretary of State. Please call (307) 777-7311 for more information.
18. A purchase order or signed contract, furnished to the successful bidder, results in a binding contract without further action by either party.
19. It is the bidder’s responsibility to monitor Public Purchase for answers to questions, addenda, award information or other additional information related to the solicitation. The Wyoming Procurement Office will not email, fax, mail or verbally communicate this information to the bidder.
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