Bidders Conference RFR_6.28.2022.pdf

Request for Response:

Public Health Care Services Capacity

Enhancement

Bidders Conference Department of Public Health

June 28, 2022

Purpose of Request for Responses

The Massachusetts Department of Public Health (DPH) is creating a master agreement contract (MSA), a process that creates a qualified list of vendors, to ensure that there is therapeutics capacity across the Commonwealth to treat all eligible individuals, regardless of race, ethnicity, language spoken, gender, sexual orientation and insurance status.

DPH also seeks qualified vendors for the MSA to provide health and medical services, including but not limited to direct patient or client care, through deployment of Deployable Medical Teams.

2Massachusetts Department of Public Health mass.gov/dph

Scope of Services Sought

Interested organizations may choose to apply for:

• 1;

• 1&2;

• 1, 2 &3; or

• 3.

Organizations may not apply for 2 without 1.

Three types of services:

1. Therapeutic Services

2. Regional Lead for Therapeutic Services

3. Deployable medical teams

Therapeutic Services

• Administration or dispensing of therapeutics in an outpatient setting for treatment or pre- or post-exposure prophylaxis for COVID-19 or other diseases in conformance with federal and state law and guidance, including preparation and operational support. Therapeutic services shall be provided at locations authorized by DPH in the manner specified in the Scope of Work for a particular engagement.

• Authorized locations may include but are not limited to a mobile unit, fixed site, or community deployment utilizing a team of employees or sub-contractors who are deployed to provide therapeutic services at approved locations in the community.

Therapeutic Services Continued Unless otherwise specified at the time of engagement Approved Vendors will at a minimum be expected to:

• Secure all necessary licenses, registrations, or other approvals necessary to perform all required services.

• Provide all staff, equipment, supplies, and logistical support to perform therapeutic services unless otherwise specified at the time of engagement.

• Ensure sufficient capacity to provide therapeutic services that may be administered through infusion, injection, oral medication, or other routes of administration as specified by the Department at the time of engagement.

• Provide all necessary medical direction and clinical oversight for the administration and dispensing of therapeutics.

• Ensure sufficient pharmacy capacity and expertise necessary to support the administration and dispensing of therapeutics as specified by the Department at the time of engagement.

• Accept patients by self-referral or referral from a provider regardless of whether the patient is on the patient panel of the approved organization.

• Provide culturally and linguistically competent services that are responsive and accessible to the populations served at the authorized location.

• Ensure that clinic scheduling and clinic sites are accessible, including but not limited to the availability of translated materials and telephonic communication that has access to translation services and is accessible to individuals who are Deaf (e.g., through TTY or MassRelay).

• Provide patient transportation to and from an authorized location when requested by the patient.

• Submit data to DPH about therapeutic services in the manner requested by DPH.

Regional Lead for Therapeutic Services

• Coordinate therapeutic services provided by Approved Vendors engaged under this contract that are located within a geographic region designated by DPH.

• Track patient referrals to approved locations in the region and report to the DPH as outlined.

• Regional leads must also be Approved Vendors for Therapeutics Services

Deployable Medical Teams (DMTs)

• Establish rapidly deployable general and specialty medical teams within their organizations to support all-hazards local, regional, and state disaster response when requested by DPH.

• DMTs will be hospital-based units comprised of clinical and non-clinical personnel with capabilities specified by DPH that would be prepared to deploy upon DPH’s request in standardized team configurations and operate under a pre-identified set of mission assignments, defined list of team capabilities, approved costs and resource requirements, and a common understanding of responsibilities, authorities, and liabilities.

• Details of the services will be outlined in the Scope of Work, as appropriate.

RFR: Eligibility and Timeline

Eligibility:

• Eligible organizations include hospitals, clinics, community health centers, pharmacies, provider organizations, and other multi-specialty healthcare organizations licensed to provide healthcare services in Massachusetts.

Due Date:

• This RFR is rolling which means applications will be accepted through the life of this RFR.

Applications will be reviewed and awarded as they are received. Interested organizations are encouraged to submit responses once they have completed the application.

Massachusetts Department of Public Health mass.gov/dph

Compensation Structure

• Approved Vendors will be compensated at a daily rate as specified in the engagement:

– per location that meets the needs of the community and can scale operations to treat a minimum number of patients daily as determined by DPH

– per approved Community Administration Team deployment

– per approved DMT

• Daily rates calculated by organizations may include staff, space, equipment and other supplies necessary to meet therapeutics or DMT capacity

Next Steps

• Following this bidders conference interested organizations should review the RFR and meet with their operations, clinical and finance teams to develop a plan for submission.

• Organizations that plan to respond and are not already in the state’s procurement system, COMMBUYS, must complete vendor registration:

COMMBUYS Vendor Registration

• Interested organizations that can meet the RFR requirements should complete and submit the RFR application.

• DPH will review completed applications on an ongoing basis and notify organizations if they are a selected as a qualified vendor.

• Qualified vendors may then be invited to engage in a statement of work with DPH.

10Massachusetts Department of Public Health mass.gov/dph https://www.mass.gov/doc/commbuys-vendor-registration-job-aid/download

Thank you for the opportunity to present this information today.

For more information regarding the RFR, a copy of this slide deck and to view questions visit:

https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-22- 1031-BHCSQ-HCS08-76097&external=true&parentUrl=bid https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-22-1031-BHCSQ-HCS08-76097&external=true&parentUrl=bid