Bidder Checklist~27.doc

BIDDER CHECKLIST

This is not a contract document. It is provided to help bidders avoid common mistakes that can result in the rejection of bids. It does not modify the Contract Documents.

To ensure that your bids are acceptable to the Department, and are not rejected due to errors or omissions, we are providing this Checklist for your convenience.

1.

Have you used the correct bid form provided in Attachment B to the Instructions to Bidders?

2.

Have you properly identified the project, architect, etc., on your bid form?

3.

Have you included the SDP Plan Form #1?

4.

Are your bid amounts, as expressed in figures and words, consistent?

The amount expressed in words will control.

5.

Have you acknowledged all addenda issued, and followed the instructions contained in each one?

6.

If you are a general bidder, have you responded to every alternate? If you are a sub-bidder, have you responded to all of those alternates identified as applying to the filed sub-bid section you are bidding on?

7.

If you are a general bidder or a sub-bidder affected by an alternate and an alternate price is requested and you estimate that there is no change in price, did you indicate by writing "no change", "N/C", or "0"? Failure to provide a price, no change, N/C or 0 for an alternate by general bidders and by sub-bidders when identified as part of a sub-bidders scope of work will result in rejection of your bid.

8.

If you are a sub-bidder and the alternate does not affect your category of work, have you left the alternate blank or written "N/A" and only "N/A?"

· 9.

If you are a sub-bidder and the bid documents request that you supply the name of the firm(s) that will do certain work identified as sub-subcontract Paragraph E work, have you completed the Paragraph E section?

Have you added any information not called for, acknowledged an addendum that does not exist, or provided a price for an alternate not identified as part of your scope of work which can result in rejection of your bid?

11.

Is your Bid Form SIGNED and dated?

12.

Bid Deposits a.

Is your bid deposit, if in the form of a bid bond, issued from a bonding company licensed to do business in the Commonwealth of Massachusetts? Is it signed by the contractor and the bonding company? Passbooks or Letters of Credit from a bank are not acceptable as a bid deposit.

b.

Is your bid deposit made payable to the Commonwealth of Massachusetts? Bid deposits made payable to any other entity may cause the bid to be rejected.

c.

Is your bid deposit five (5%) of the highest possible bid amount, considering all alternates being accepted in order?

13. If you are a General Contractor, have you included your current Certificate of Eligibility and a completed, signed Update Statement (DCAM Form CQ3)? See Attachment B of the Instructions to Bidders for a blank form of Update Statement.

14. If you are a Filed Sub-Bidder, have you included your current Sub-Bidder Certificate of Eligibility and a completed, signed Sub-Bidder Update Statement? See Attachment B of the Instructions to Bidders for a blank form of Sub-Bidder Update Statement.

15. Are all of your bid materials enclosed in a sealed envelope and labeled with the project information exactly as provided in the Instructions to Bidders?

15. Your bid MUST be received by the Awarding Authority prior to the deadline!

DOC Bidder Checklist