Bidder_Bid_Pages_FY_27,_28,_29.docx
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- Solicitation number
- RFQ197145
- Issued by
- Santa Clara County, California
About this file
This is a bidder bid pages document for the City of Palo Alto's Request for Quotations (RFQ) Number 197145 for Automatic Fire Extinguishing Systems Inspection, Testing, and Repair Services. The City seeks qualified contractors to provide comprehensive fire protection services across 33 municipal facilities totaling approximately 1.3 million square feet. The scope of work includes quarterly inspections (scheduled for June, September, December, and March), annual inspections (scheduled for June and December), and five-year maintenance service tests and certifications for wet pipe fire sprinkler systems and fire standpipe systems. Services are required at community centers, libraries, parking garages, fire stations, and other city buildings. The three-year contract period runs from June 1, 2026 through May 31, 2029, with inspections commencing June 1, 2026. Bids are due electronically through the City's OpenGov portal by March 23, 2026 at 3:00 p.m., with a questions submission deadline of March 13, 2026 at 1:00 p.m. No pre-bid conference is scheduled. The contract includes a dedicated budget allotment for repairs, with 275 hours of straight-time labor budgeted annually for repair work.
The bidder must provide all labor, equipment, materials, transportation, applicable taxes, profit, insurance, bonds, and overhead necessary to perform services in accordance with the Scope of Work and NFPA 25 2025 Edition standards and California Code of Regulations Title 19. Completed inspection forms must be submitted to designated City representatives within five days of completion, with documentation uploaded to The Compliance Engine system at contractor expense. Repair proposals for work exceeding $500 in labor and materials must be submitted within three days of inspection. Required qualifications include a valid California State Contractor's License (C-16 classification), current Department of Industrial Relations registration, and the ability to obtain 100 percent Performance and Payment Surety Bonds within ten business days of award notification. The estimated project value is approximately $500,000 across the three-year contract period, with bid security of at least 10 percent of the bid amount required. Contractors must maintain comprehensive insurance throughout the contract term, including Workers' Compensation, General Liability ($1,000,000 per occurrence and aggregate), Automobile Liability ($1,000,000 per occurrence and aggregate), and Professional Liability ($1,000,000), with the City named as additional insured on all policies except Workers' Compensation and Professional Insurance. All insurance policies must be from carriers with AM Best's Key Rating of A-:VII or higher. Contractors must comply with California prevailing wage requirements and maintain certified payroll records. Liquidated damages are assessed at $500 per day for unexcused delays in completing work.
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SECTION III BIDDER BID PAGES
Bidder’s Response and Acceptance In response to this Request for Quotations (RFQ), the undersigned, as Bidder, declares that the only persons or parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person, firm or corporation; that the Bidder has carefully examined the specifications herein referred to; and the Bidder proposes and agrees, if this Bid is accepted, that the Bidder will contract with the City of Palo Alto (City), to provide all necessary materials, and furnish the specified requirements in this RFQ, in the manner herein prescribed and at the prices stated.
Project Title: AUTOMATIC FIRE EXTINGUISHING SYSTEMS INSPECTION, TESTING, AND REPAIR SERVICES Request for Quotations (RFQ) number 197145 Provide all labor, equipment, material, transportation and applicable taxes, profit, insurance, bonds and other overhead to perform the Services in accordance with the Scope of Work, herein.
Schedule A for June 1, 2026 to May 31, 2027 (Year One)
Wet Pipe Fire Sprinkler Systems and Fire Standpipe Systems Quarterly Inspection and Annual Inspections:
| Item |
| Location Address |
| System Type/s |
| Cost Per Quarterly Inspection |
| Cost for (x3) Quarterly Inspections |
| Cost Per Annual Inspections |
| Total Cost Per Year |
| 1. |
| Cubberley Community Center Theater |
4000 Middlefield Rd Wet Pipe Fire Sprinkler System
| 2. |
| Cubberley Community Center H & FH Buildings |
4000 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 3. |
| Cubberley Community Center Auditorium |
4000 Middlefield Rd.
Wet Pipe Fire Sprinkler System Fire Standpipe System
| 4. |
| Lucie Stern Children’s Theater |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 5. |
| Lucie Stern Community Center |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 6a. |
| Lucie Stern Community Theater |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System Riser 1 of 2.
| 6b. |
| Lucie Stern Community Theater Scene Shop |
Riser 2 of 2.
| 7. |
| Rinconada Library |
1213 Newell Rd.
Wet Pipe Fire Sprinkler System
| 8. |
| Baylands Nature Interpretive Center |
2775 Embarcadero Rd.
Wet Pipe Fire Sprinkler System
| 9. |
| Utility Control Center |
3241 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 10a |
| Art Center |
1313 Newell Rd.
Wet Pipe Fire Sprinkler System
10b
Pre-action fire sprinkler system
| 11 |
| Municipal Service Center Building A |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 12 |
| Municipal Service Center Building B |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 13. |
| Municipal Service Center Building C |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 14. |
| Ted Thompson Parking Garage |
275 Cambridge Avenue Wet Pipe Fire Sprinkler System
| 15a |
| Lot S/L Parking Garage |
445 Bryant St.
Wet Pipe Fire Sprinkler System Riser 1 of 2
| 15b. |
| Bryant Street Community Center |
429 Bryant St.
Wet Pipe Fire Sprinkler System Riser 2 of 2
| 16. |
| Lot R Parking Garage |
528 High Street Wet Pipe Fire Sprinkler System
| 17. |
| Children’s Library |
1275 Harriet St Wet Pipe Fire Sprinkler System
| 18. |
| Rinconada Pool |
777 Embarcadero Road Wet Pipe Fire Sprinkler System
| 19. |
| College Terrace Library |
2300 Wellesley St.
Wet Pipe Fire Sprinkler System
| 20. |
| Arastradero Preserve Buildings |
1530 Arastradero Rd.
Wet Pipe Fire Sprinkler System
| 21. |
| Golf Course Club House |
1875 Embarcadero Road Wet Pipe Fire Sprinkler System
| 22a. |
| Civic Center Tower |
250 Hamilton Avenue Wet Pipe Fire Sprinkler System Fire Standpipe System Riser 1 of 3 Tower
22b.
Riser 2 of 3 Parking Garage
22c.
Riser 3 of 3 Police Wing
22d.
Pre-action fire sprinkler system Located in garage Level A
22e.
Pre-action fire sprinkler system Located on 2nd Floor for computer room
22f.
Fire Pump
22g.
| Fire Pump diesel engine annual maintenance service |
| X |
| X |
| 23a. |
| Mitchell Park Library |
3700 Middlefield Road Wet Pipe Fire Sprinkler System
| 23b. |
| Mitchell Park Community Center – Building B |
Wet Pipe Fire Sprinkler System
| 23c. |
| Mitchell Park Community Center – Building C |
Wet Pipe Fire Sprinkler System
| 24. |
| Fire Station 8 |
3300 Pagemill Road Wet Pipe Fire Sprinkler System
| 25. |
| Fire Station 3 |
799 Embarcadero Road Wet Pipe Fire Sprinkler System
| 26. |
| JR. Museum |
1451 Middlefield Road Wet Pipe Fire Sprinkler System
| 27. |
| Sherman Parking Garage |
350 Sherman Ave.
Wet Pipe Fire Sprinkler System
| 30. |
| Pets In Need Modular Building |
3281 E. Bayshore Road
Wet Pipe Fire Sprinkler System
| 32a. |
| Public Safety Building |
250 Sherman Ave.
Wet Pipe Fire Sprinkler System
32b.
Pre-action fire sprinkler system Located in garage Level B1 for evidence storage area
32c.
Pre-action fire sprinkler system Located in garage Level B1 for main server room
Total Annual Cost for Wet Pipe Fire Sprinkler Systems and Fire Standpipe Systems Quarterly Inspection and Annual Inspections:
(Year One) ___________________________
Schedule B for June 1, 2026 to May 31, 2027 (Year One)
Five-Year Maintenance Service Test:
| Item |
| Location Address |
| System Type/s |
| Total Cost |
| 1. |
| Municipal Service Center Building A |
3201 East Bayshore Rd.
Due: June 2026 Wet Pipe Fire Sprinkler System
| 2. |
| Municipal Service Center Building B |
3201 East Bayshore Rd.
Due: June 2026 Wet Pipe Fire Sprinkler System
| 3. |
| Municipal Service Center Building C |
3201 East Bayshore Rd.
Due June 2026 Wet Pipe Fire Sprinkler System
| 4 |
| Ted Thompson Parking Garage |
275 Cambridge Avenue
Due June 2026 Wet Pipe Fire Sprinkler System
| 5. |
| Utility Control Center |
3241 East Bayshore Rd.
Due: June 2026 Wet Pipe Fire Sprinkler System
| 6. |
| College Terrace Library |
2300 Wellesley St.
Due: September 2026 Wet Pipe Fire Sprinkler System
| 7a. |
| Civic Center |
250 Hamilton Avenue
Due: December 2026 Wet Pipe Fire Sprinkler System Fire Standpipe System
7b.
Riser 2 of 3
7c.
Riser 3 of 3
7d.
Pre-action fire sprinkler system
7e.
Pre-action fire sprinkler system
8f.
Fire Pump
Total Cost for Five Year Inspections (Year One) _______________________
Schedule A for June 1, 2027 to May 31, 2028 (Year Two)
Wet Pipe Fire Sprinkler Systems and Fire Standpipe Systems Quarterly Inspection and Annual Inspections:
| Item |
| Location Address |
| System Type/s |
| Cost Per Quarterly Inspection |
| Cost for (x3) Quarterly Inspections |
| Cost Per Annual Inspections |
| Total Cost Per Year |
| 1. |
| Cubberley Community Center Theater |
Wet Pipe Fire Sprinkler System
| 2. |
| Cubberley Community Center H & FH Buildings |
Wet Pipe Fire Sprinkler System
| 3. |
| Cubberley Community Center Auditorium |
4000 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 4. |
| Lucie Stern Children’s Theater |
Wet Pipe Fire Sprinkler System
| 6. |
| Lucie Stern Community Center |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 6a. |
| Lucie Stern Community Theater |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 6b. |
| Lucie Stern Community Theater Scene Shop |
Riser 2 of 2.
| 7. |
| Rinconada Library |
Wet Pipe Fire Sprinkler System
| 8. |
| Baylands Nature Interpretive Center |
Wet Pipe Fire Sprinkler System
| 9. |
| Utility Control Center |
Wet Pipe Fire Sprinkler System
| 10a |
| Art Center |
Wet Pipe Fire Sprinkler System
10b
Pre-action fire sprinkler system
| 11 |
| Municipal Service Center Building A |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 12 |
| Municipal Service Center Building B |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 13. |
| Municipal Service Center Building C |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 14. |
| Ted Thompson Parking Garage |
275 Cambridge Avenue Wet Pipe Fire Sprinkler System
| 15a |
| Lot S/L Parking Garage |
Wet Pipe Fire Sprinkler System
| 15b. |
| Bryant Street Community Center |
429 Bryant St.
Wet Pipe Fire Sprinkler System
| 16. |
| Lot R Parking Garage |
528 High Street Wet Pipe Fire Sprinkler System
| 17. |
| Children’s Library |
Wet Pipe Fire Sprinkler System
| 18. |
| Rinconada Pool |
Wet Pipe Fire Sprinkler System
| 19. |
| College Terrace Library |
Wet Pipe Fire Sprinkler System
| 20. |
| Arastradero Preserve Buildings |
Wet Pipe Fire Sprinkler System
| 21. |
| Golf Course Club House |
Wet Pipe Fire Sprinkler System
| 22a. |
| Civic Center Tower |
250 Hamilton Avenue Wet Pipe Fire Sprinkler System Fire Standpipe System
22b.
Riser 2 of 3
22c.
Riser 3 of 3
22d.
Pre-action fire sprinkler system
22e.
Pre-action fire sprinkler system
22f.
Fire Pump
22g.
| Fire Pump diesel engine annual maintenance service |
| X |
| X |
| 23a. |
| Mitchell Park Library |
Wet Pipe Fire Sprinkler System
| 23b. |
| Mitchell Park Community Center – Building B |
Wet Pipe Fire Sprinkler System
| 23c. |
| Mitchell Park Community Center – Building C |
Wet Pipe Fire Sprinkler System
| 24. |
| Fire Station 8 |
Wet Pipe Fire Sprinkler System
| 25. |
| Fire Station 3 |
Wet Pipe Fire Sprinkler System
| 26. |
| JR. Museum |
Wet Pipe Fire Sprinkler System
| 27. |
| Sherman Parking Garage |
350 Sherman Ave.
Wet Pipe Fire Sprinkler System
| 30. |
| Pets In Need Modular Building |
Wet Pipe Fire Sprinkler System
| 32a. |
| Public Safety Building |
250 Sherman Ave.
Wet Pipe Fire Sprinkler System
32b.
Pre-action fire sprinkler system
32c.
Pre-action fire sprinkler system
Total Annual Cost for Wet Pipe Fire Sprinkler Systems and Fire Standpipe Systems Quarterly Inspection and Annual Inspections:
(Year Two) ___________________________
Schedule B for June 1, 2027 to May 31, 2028 (Year Two)
| Item |
| Location Address |
| System Type/s |
| Total Cost |
| 1. |
| Lucie Stern Community Center |
1305 Middlefield Rd.
Due: June 2027 Wet Pipe Fire Sprinkler System
| 2a. |
| Lucie Stern Community Theater and Scene Shop |
1305 Middlefield Rd.
Due: June 2027 Wet Pipe Fire Sprinkler System
| 2b. |
| Lucie Stern Community Theater Scene Shop |
Due: June 2027 Wet Pipe Fire Sprinkler System
| 3. |
| Lot J Parking Garage |
520 Webster St.
Due December 2027 Fire Standpipe System.
| 4. |
| Cubberley Community Center Theater |
4000 Middlefield Rd
Due: December 2027 Wet Pipe Fire Sprinkler System
| 5. |
| Cubberley Community Center H & FH Buildings |
4000 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 6. |
| Cubberley Community Center Auditorium |
4000 Middlefield Rd.
Due: December 2027 Wet Pipe Fire Sprinkler System
| 7. |
| Rinconada Pool |
777 Embarcadero Road
Wet Pipe Fire Sprinkler System
Total Cost for Five Year Inspections (Year Two) _______________________
Schedule A for June 1, 2028 to May 31, 2029 (Year Three)
Wet Pipe Fire Sprinkler Systems and Fire Standpipe Systems Quarterly Inspection and Annual Inspections:
| Item |
| Location Address |
| System Type/s |
| Cost Per Quarterly Inspection |
| Cost for (x3) Quarterly Inspections |
| Cost Per Annual Inspections |
| Total Cost Per Year |
| 1. |
| Cubberley Community Center Theater |
Wet Pipe Fire Sprinkler System
| 2. |
| Cubberley Community Center H & FH Buildings |
Wet Pipe Fire Sprinkler System
| 3. |
| Cubberley Community Center Auditorium |
4000 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 4. |
| Lucie Stern Children’s Theater |
Wet Pipe Fire Sprinkler System
| 7. |
| Lucie Stern Community Center |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 6a. |
| Lucie Stern Community Theater |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 6b. |
| Lucie Stern Community Theater Scene Shop |
Riser 2 of 2.
| 7. |
| Rinconada Library |
Wet Pipe Fire Sprinkler System
| 8. |
| Baylands Nature Interpretive Center |
Wet Pipe Fire Sprinkler System
| 9. |
| Utility Control Center |
Wet Pipe Fire Sprinkler System
| 10a |
| Art Center |
Wet Pipe Fire Sprinkler System
10b
Pre-action fire sprinkler system
| 11 |
| Municipal Service Center Building A |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 12 |
| Municipal Service Center Building B |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 13. |
| Municipal Service Center Building C |
3201 East Bayshore Rd.
Wet Pipe Fire Sprinkler System
| 14. |
| Ted Thompson Parking Garage |
275 Cambridge Avenue Wet Pipe Fire Sprinkler System
| 15a |
| Lot S/L Parking Garage |
Wet Pipe Fire Sprinkler System
| 15b. |
| Bryant Street Community Center |
429 Bryant St.
Wet Pipe Fire Sprinkler System
| 16. |
| Lot R Parking Garage |
528 High Street Wet Pipe Fire Sprinkler System
| 17. |
| Children’s Library |
Wet Pipe Fire Sprinkler System
| 18. |
| Rinconada Pool |
Wet Pipe Fire Sprinkler System
| 19. |
| College Terrace Library |
Wet Pipe Fire Sprinkler System
| 20. |
| Arastradero Preserve Buildings |
Wet Pipe Fire Sprinkler System
| 21. |
| Golf Course Club House |
Wet Pipe Fire Sprinkler System
| 22a. |
| Civic Center Tower |
250 Hamilton Avenue Wet Pipe Fire Sprinkler System Fire Standpipe System
22b.
Riser 2 of 3
22c.
Riser 3 of 3
22d.
Pre-action fire sprinkler system
22e.
Pre-action fire sprinkler system
22f.
Fire Pump
22g.
| Fire Pump diesel engine annual maintenance service |
| X |
| X |
| 23a. |
| Mitchell Park Library |
Wet Pipe Fire Sprinkler System
| 23b. |
| Mitchell Park Community Center – Building B |
Wet Pipe Fire Sprinkler System
| 23c. |
| Mitchell Park Community Center – Building C |
Wet Pipe Fire Sprinkler System
| 24. |
| Fire Station 8 |
Wet Pipe Fire Sprinkler System
| 25. |
| Fire Station 3 |
Wet Pipe Fire Sprinkler System
| 26. |
| JR. Museum |
Wet Pipe Fire Sprinkler System
| 27. |
| Sherman Parking Garage |
350 Sherman Ave.
Wet Pipe Fire Sprinkler System
| 30. |
| Pets In Need Modular Building |
Wet Pipe Fire Sprinkler System
| 32a. |
| Public Safety Building |
250 Sherman Ave.
Wet Pipe Fire Sprinkler System
32b.
Pre-action fire sprinkler system
32c.
Pre-action fire sprinkler system
Total Annual Cost for Wet Pipe Fire Sprinkler Systems and Fire Standpipe Systems Quarterly Inspection and Annual Inspections:
(Year Three) __________________________
Schedule B for June 1, 2028 to May 31, 2029 (Year Three)
| Item |
| Location Address |
| System Type/s |
| Total Cost |
| 1. |
| Baylands Nature Interpretive Center |
2775 Embarcadero Rd.
Due: June 2028 Wet Pipe Fire Sprinkler System
| 2. |
| Children’s Library |
1275 Harriet St
Wet Pipe Fire Sprinkler System
| 3 |
| Lucie Stern Children’s Theater |
1305 Middlefield Rd.
Wet Pipe Fire Sprinkler System
| 4. |
| Fire Station 8 |
3300 Pagemill Road
Wet Pipe Fire Sprinkler System
| 5. |
| Arastradero Preserve Buildings |
1530 Arastradero Rd.
Wet Pipe Fire Sprinkler System
| 6a. |
| Art Center |
1313 Newell Rd.
Due: November 2028 Wet Pipe Fire Sprinkler System
6b.
Pre-action fire sprinkler system
Total Cost for Five Year Inspections (Year Three) _______________________
Summary of Costs:
Year One - June 1, 2026 to May 31, 2027
| 1. |
| Total Annual Cost for Wet Pipe Fire Sprinkler Systems and Standpipe Fire Sprinkler Systems Quarterly and Annual Inspections |
| 2. |
| Total Cost for Five Year Inspections |
| 3. |
| Repairs Budget: Straight Time Hourly Rate _______________ x 275 Hours = |
Total for Year One
Year Two - June 1, 2027 to May 31, 2028
| 1. |
| Total Annual Cost for Wet Pipe Fire Sprinkler Systems and Standpipe Fire Sprinkler Systems Quarterly and Annual Inspections |
| 2. |
| Total Cost for Five Year Inspections |
| 3. |
| Repairs Budget: Straight Time Hourly Rate _______________ x 275 Hours = |
Total for Year Two
Year Three - June 1, 2028 to May 31, 2029
| 1. |
| Total Annual Cost for Wet Pipe Fire Sprinkler Systems and Standpipe Fire Sprinkler Systems Quarterly and Annual Inspections |
| 2. |
| Total Cost for Five Year Inspections |
| 3. |
| Repairs Budget: Straight Time Hourly Rate _______________ x 275 Hours = |
Total for Year Three
Grand Total of Base Bid for All Three Years ____________________________________
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