Bid Tabulation Packet Summary

This is a Bid Tabulation Packet for Sarasota County, Florida's Invitation for Bids (IFB #262830RM) for laboratory testing services supporting the county's water, wastewater, stormwater, and solid waste systems. The solicitation encompasses three categories of laboratory testing services: Category 1 covering wastewater permit compliance, drinking water permit compliance, water use permit compliance, and basic water quality testing; and Categories 2 and 3 covering specialized testing services including microbiology, inorganics, nutrients, metals, and solid waste permit compliance testing. Testing services will be conducted at five county facilities: three water reclamation facilities, one water treatment plant, and the Central County Solid Waste Disposal Complex. The County anticipated an initial three-year contract term with the ability to award multiple contracts per category up to a maximum of two vendors per category. Bid responses were due by April 10, 2026, following the March 13, 2026 solicitation release date. Sample pickups are required seven days per week at water reclamation facilities and Monday through Friday at potable water facilities, with courier service frequency ranging from 25 to 75 pickups per category depending on facility and testing category. All services must comply with Florida Administrative Code chapters and EPA regulations, with samples maintained at temperatures of 6°C maximum following collection and tracked through standardized Chain of Custody procedures.

Bidder qualifications must include verifiable references demonstrating prior testing performance and Florida Department of Health Environmental Laboratory Certification Program certifications for all analyte items. Pricing must be submitted on a per-analyte basis and include trip charges, mileage, vehicle charges, travel time, and labor within test fees, with special sampling charged at hourly rates excluding courier services. No incumbent vendors or current contractors are identified in the solicitation documents, and no local or American business preferences apply to the award due to grant funding requirements. The solicitation documents do not specify award values or budget ranges, with estimated usage quantities provided for planning purposes only and not guaranteeing actual acquisition amounts. Contractors must comply with County workplace compliance requirements including identification procedures, security clearances, and security protocols. Award will be made to responsive and responsible bidders submitting the lowest price per category, with responses submitted through the OpenGov Procurement portal at https://procurement.opengov.com/portal/scgov.