BID SUBMISSION CHECKLIST - Janitorial Staffing Svcs for MDH Potomac Center and SETT_BPM058293.pdf

27-MDHPC-01/eMMA #BPM058293- Janitorial Staffing Services for MDH Potomac Center and SETT– Bids Due 8/26/26 by 2:00pm EST

MANDATORY BID DOCUMENT SUBMISSION CHECKLIST

The following is REQUIRED to be submitted with your bid in order to be considered for award. FAILURE TO INCLUDE ALL THE MANDATORY SUBMISSIONS SHALL DEEM YOUR BID NON-RESPONSIVE, AND YOU WILL NOT BE ELIGIBLE FOR AN AWARD, REGARDLESS OF BID PRICE.

IFB Section V. Minimum Qualifications and Mandatory Requirements:

The selected Bidder shall meet the following minimum requirements, verified with required documentation:

1. The Bidder shall have at least three (3) years of experience in providing qualified janitorial staff, or commercial cleaning services, for a healthcare and/or behavioral health facility.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its Bid three (3) references from the past five (5) years with a minimum of two (2) years of service with each reference that can attest to the Bidder’s experience in providing these services.

2. The Bidder shall actively employ enough trained and experienced personnel to provide the required services specified in this IFB. Each janitorial staff must be at least eighteen (18) years old with a valid Driver’s License.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its Bid a list of names of proposed janitorial staff, including their years of experience, and a copy of their Driver’s License. □

3. The Bidder, if an agency or group, shall be registered with the Maryland Department of Assessments and Taxation to do business in the State of Maryland, and have a status of Good Standing.

a. Required Documentation: As proof of meeting this qualification, the Bidder must provide a copy of documentation evidencing its registration with the Maryland Department of Assessments and Taxation. □

4. The Bidder shall possess Commercial General Liability Insurance, which shall cover losses resulting from or arising out of Contractor action or inaction in the performance of the Contract by the Contractor, its agents, servants, employees, or subcontractors, with a limit of $1,000,000 per occurrence and $2,000,000 aggregate.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with their bid their current Certificate of Insurance (COI).

5. The Bidder shall obtain, at their own expense, a criminal background check on each Janitorial Staff who shall be assigned to the contract. At a minimum, these checks must contain convictions and probation before judgement (PBJ) pleadings within the State of Maryland. This check may be performed by a public or private entity.

a. Required Documentation: As proof of meeting this requirement, the Bidder must provide with its bid certification that each Janitorial Staff has completed the required criminal background check described above. A previously completed background check from within the last three (3) years will also satisfy this requirement.

IFB Section VII, Bid Submission Requirements:

1.) Completed and Signed Financial Form (Exhibit A) □

2.) Signed Bid/Proposal Affidavit (Attachment A) □

3.) Completed and Signed Conflict of Interest Affidavit and Disclosure (Attachment I) □

4.) All Required documentation as specified in Section V, “Minimum Qualifications and Mandatory Requirements (ABOVE) □ 5.) IF any Addendums are later added to this solicitation, a signed Addendum Acknowledgement Receipt shall be required for each Addendum as part of the bid submission package. □

IFB Section X, Award:

I understand that the total cost of the resulting contract shall not exceed $50,000. Bids over $50,000 will be rejected. □

IFB Section XIII, Questions:

Any questions regarding this Invitation for Bid (IFB) should be submitted in writing via email to the Procurement Officer at JessicaM.Bradley@maryland.gov. Questions should be submitted prior to the bid due date and time, but no later than: Wednesday, August 19, 2026 by 2:00pm EST.

In accordance with COMAR 21.03.05, bids may be submitted electronically through electronic mail at Potomac.Procurement@maryland.gov or preferably through eMaryland Marketplace Advantage (eMMA).

In order to receive a contract award, a vendor must be registered on eMMA.

***BID DUE DATE AND TIME IS: Wednesday, August 26, 2026 BY 2:00PM EST.***

Late bids shall not be considered for award.

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 —14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract.

mailto:JessicaM.Bradley@maryland.gov mailto:Potomac.Procurement@maryland.gov