Bid_Submission_Checklist.docx
DOCX document 16 KB Posted
- Attached to
- 123 N. H Street EV Charger Parking Lot Project
- Solicitation number
- 2026-ITB-002DW
- Issued by
- Santa Barbara County, Los Angeles City, California
About this file
This is a Bid Submission Checklist for the City of Lompoc, California's 123 N. H Street EV Charger Parking Lot Project. The project solicits bids for development of a new electric vehicle charging facility in downtown Lompoc, with proposals due by 2:00 pm on Thursday, January 29, 2026. The scope of work includes grading and paving improvements, concrete walkways, curbing, ADA-compliant parking upgrades, EV charging station and bollard installation, landscaping, signage, pavement markings, and electrical coordination for conduit placement and power connections. Proposals must remain valid for 90 calendar days after the bid opening date. The City seeks a qualified contractor capable of delivering high-quality work, coordinating with City staff and utility partners, and maintaining safe and efficient job site operations.
Bidders must submit one hard copy labeled "Original," one labeled "Copy," and one uploaded version in OpenGov, all in sealed envelopes clearly labeled with bidder name, bid title, and opening date and time. Required submission documents include a Registered Bidder Information Sheet, total bid price with itemized costs, Conflict of Interest Disclosure, Non-Collusion Affidavit, Contractor's Affidavit, bid bond, valid contractor and subcontractor licenses, prevailing wage documentation, bidder references, proof of insurance, technical proposal detailing methodology and timeline, Addenda Acknowledgment Forms, Commercial Registration Certificate, Classification Certificate, Safety Program Documentation, and Workers' Compensation Certificate. Mistakes in pricing may be crossed out with corrections printed adjacent and initialed by the signing party. All pricing shall be printed or typewritten.
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Bid Submission Checklist
BID SUBMISSION
Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of Bidder, Bid Title, and Date and Time of Opening and uploaded in OpenGov.
☐ 1 Hard Copy labeled "Original", 1 Hard Copy labeled "Copy", 1 uploaded in OpenGov
☐ Registered Bidder Information Sheet (Blank) A completed form identifying the bidder, including contact details, business name, and registration number.
☐ Total Bid Price A clear statement of the total bid amount, inclusive of all costs, taxes, and fees.
Prices shall be printed or typewritten. Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the bid. Bidders must complete and return the Exceptions to Specifications page of the specification page(s) to be considered.
☐ Conflict of Interest Disclosure Ensures transparency and confirms no unfair advantage or relationship with the awarding body.
☐ Non-Collusion Affidavit Certifies that your bid was prepared independently and without collusion.
☐ Financial Proposal / Pricing Schedule Breaks down the bid price into itemized costs for transparency and evaluation.
☐ Contractor’s Affidavit A sworn statement verifying the contractor’s qualifications, legal standing, and compliance with bid requirements.
☐ Bid Bond/Security Standard bid bond forms to be completed and signed by the bidder and surety, guaranteeing the bid will be honored.
☐ Contractor/Subcontractor License Valid and current licenses for the contractor and any subcontractors involved in the project.
☐ B Attachment – Public Work – Prevailing Wage Job Documentation confirming adherence to prevailing wage laws for public works projects.
☐ Bidder References A list of past projects, clients, or contracts that demonstrate the bidder’s experience and reliability.
☐ Insurance Requirements Proof of insurance coverage ☐ Technical Proposal Details your approach to the project, including methodology, timeline, staffing, and materials. goods, you may want documentation or literature related to the goods being offered.
☐ Addenda Acknowledgment Forms Confirms receipt and understanding of any changes or updates to the original bid documents.
Additional Required Documents (if applicable) with signed city contract if awarded
| ☐ Commercial Registration Certificate |
| Confirms your business is legally registered and authorized to operate within your jurisdiction. Required for payment processing and contract validation. |
| ☐ Classification Certificate |
| Required for certain public works projects to verify that your company meets specific trade or license classifications (e.g., General Contractor, Electrical, Landscaping). |
| ☐ Safety Program Documentation |
| Outlines your company’s safety policies and procedures, especially for fieldwork or construction-related services. May include OSHA compliance, injury prevention plans, and training protocols. |
| ☐ Bonding Documentation |
| Proof of performance , materials, payment bonds, if required by contract terms. |
| ☐ Workers’ Compensation Certificate |
| Verifies active coverage for employees performing work under the contract. |
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