123_N._H_Street_EV_Charger_Parking_Lot_Project.pdf

Invitation to Bid

INSTRUCTIONS: PLEASE FAX or EMAIL YOUR QUOTE TO:

Please help us with current pricing. Follow the form below; include tax and shipping if any. You may edit and email back.

Name: Purchasing Department

Department: Purchasing Department

Fax Number: 805 735 7628 purchasing@ci.lompoc.ca.us

Respond by: Thursday, January 29, 2026

Company Name: Authorized Representative Name (please print name)

Address: E-Mail Address

City, State, Zip: Web Page Address

Phone Number Date

Fax Number:

mailto:purchasing@ci.lompoc.ca.us

Invitation to Bid No. 2026-ITB-002DW

123 N. H Street EV Charger Parking Lot Project

Bid Closing: Thursday, January 29, 2026 at 2:00 pm

The City of Lompoc is soliciting Bids/Proposals for 123 N. H Street EV Charger Parking Lot Project.

Bids will be received per the attached specifications, until 2:00 pm on Thursday, January 29, 2026.

Proposals shall be valid for 90 calendar days after the bid opening date.

Clearly mark the bid number and bid submittal deadline date on the outside and mail or deliver to:

City of Lompoc

Purchasing Division

100 Civic Center Plaza

Lompoc CA 93436

From the original issue date until the contract is awarded, the only authorized City contact will be the

Purchasing Officer, or the Purchasing staff listed below. Only information communicated by the

Procurement Officer or their designee shall be the official position of the City. Interested bidders or their representatives are not allowed to communicate with City staff regarding their solicitation. If any bidder is found to be in violation of their provision, the City reserves the right to reject their bid.

It is the responsibility of the bidder to see that any bid/proposal submitted shall have sufficient time to be received by the Purchasing Office prior to bid/proposal opening time. The receiving time in the Purchasing Office will be the governing time for acceptability of proposal. Late proposals will be returned to the bidder unopened. All proposals must bear original signatures and figures. Proposals received will not be publicly read aloud. Proposals will not be accepted by telephone, email, or fax machine.

Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof. Fax or email inquiries to purchasing@ci.lompoc.ca.us. Questions must be submitted before 4:00 pm on Tuesday, January 20, 2026.

Thank you, Purchasing Department

1. BACKGROUND

The City of Lompoc is located where California Highways 1 and 246 meet: 55 miles Northwest of

Santa Barbara and 10 miles Southeast of Vandenberg Air Force Base. Rolling hills surround the

Lompoc Valley in the north, south, and east. The Pacific Ocean is 9 miles to the west. The Santa

Ynez River (dry most of the year) runs east to west through the valley. A chaparral forest with sandy soil, named Burton Mesa, runs to the north.

Lompoc's weather is characterized by a cool Mediterranean climate typical of most coastal areas of

Southern California. In Lompoc, the summers are short, comfortable, dry, and mostly clear, and the winters are cold, wet, windy, and partly cloudy. Over the course of the year, the temperature typically ranges from 40°F to 72°F and rarely falls below 32°F or rises above 82°F.

The City of Lompoc is committed to expanding its electric vehicle (EV) charging infrastructure to support local sustainability goals, reduce greenhouse gas emissions, and improve accessibility for residents, visitors, and its own fleet operations. The 123 North H Street EV Charging Lot

Improvement Project represents a key step in this effort by transforming an underutilized parking area into a safe, modern, and ADA-compliant public charging site within Lompoc’s downtown corridor.

The project involves civil and electrical site improvements, including new paving, curbing, signage, striping, accessible parking, lighting, and EV charging stations.

Key challenges include working within a constrained urban site, maintaining accessibility and pedestrian safety during construction, and ensuring seamless coordination between electrical and civil work to meet City and Caltrans standards.

A vendor who can deliver high-quality workmanship, maintain a clean and organized job site, communicate proactively, and complete the work efficiently with minimal disruption to nearby businesses and City operations will truly hit the ball out of the park on this project.

2. PROJECT DESCRIPTION

The City of Lompoc invites your bid and offer to provide labor, materials, equipment, and services necessary for the construction of the 123 North H Street Electric Vehicle Charging Lot Improvement

Project, including site preparation, paving, concrete work, striping, installation of EV charging stations, bollards, signage, accessible parking improvements, and all associated electrical and civil work in accordance with the project plans and specifications.

The specifications for 123 N. H Street EV Charger Parking Lot Project represent features best suited to the intended use of the department. Judgment of the exceptions is to rest with City of Lompoc

Purchasing. As part of their bid, bidder must provide an exception page for any exceptions taken to the scope of work. If exceptions are not noted, the City will assume the bidder will meet all of those requirements and assume full responsibility to meet the specifications.

The City will award the contract based on lowest responsive responsible bidder.

3. SCOPE OF WORK

3.1. Scope of Work

The City of Lompoc invites bids from qualified contractors to furnish all labor, materials, equipment, tools, and incidentals required to construct the 123 North H Street Electric Vehicle Charging Lot

Improvement Project, in accordance with the project plans, technical specifications, and applicable

City and Caltrans standards. The project will provide a safe, accessible, and fully functional EV charging lot in downtown Lompoc, supporting the City’s sustainability and clean transportation goals.

1. Mobilization, Bonds & Insurance (Bid Item 1) Mobilization includes all preparatory work and operations necessary to begin the project, including moving personnel, equipment, and supplies to the site; establishing temporary offices, construction yards, and sanitary facilities; and covering all costs for bonds and insurance. Mobilization also includes demobilization at project completion. All mobilization work shall conform to the requirements in Section 1-1.1 of the Technical Specifications.

2. Clearing, Grubbing, Removals & Disposal (Bid Item 2) Contractor shall remove existing asphalt, concrete, vegetation, debris, and other site elements as shown in the plan set. All removed materials shall be disposed of off-site in accordance with environmental regulations and City requirements.

3. Storm Water Pollution Control (Bid Item 3) Contractor shall implement and maintain a Storm Water Pollution Control Program (SWPPP) per

Section 1-1 of the Technical Specifications, including best management practices (BMPs), inlet protection, and street sweeping to protect water quality throughout construction.

4. Concrete Work (Bid Items 4–9)

Construct Portland Cement Concrete (PCC) curb Type A1-6, ribbon gutter, and foundations for EV chargers (24” and 51”), light poles, and bollards as shown in the plan set.

Concrete work shall conform to dimensions, details, and mix specifications in the plans and Technical

Specifications.

The City will provide the EV chargers and light poles/luminaires; the contractor is responsible for furnishing and installing the concrete foundations per plan requirements to receive the equipment.

5. Asphalt Paving (Bid Item 10)

Construct 3.5” thick Hot Mix Asphalt (HMA) over a compacted Class 2 aggregate base as indicated in the plans, in compliance with Caltrans specifications.

6. Site Features and Accessibility (Bid Items 11–14)

Install traffic striping and pavement markings, including ADA-compliant van-accessible stalls, per the plan set and Section 1-1.3 of the Technical Specifications.

Install wheel stops, bollards, and other protective site features as shown in the plans.

Maintain safe pedestrian and vehicular access throughout construction.

7. Electrical and Lighting Coordination (Bid Items 15–16)

Contractor shall install all electrical conduit, wiring, and connections required to support the City-provided EV chargers and light poles/luminaires.

Coordinate final installation, connection, and testing of City-supplied equipment per the plan set and

Technical Specifications.

8. Landscaping (Bid Item 12)

Install decomposed granite (DG) planter areas and architectural boulders as indicated in the plans.

Placement shall be coordinated with the City representative.

9. Traffic Control and Coordination

Implement all traffic control measures per Section 1-1.3 of the Technical Specifications, including preparation and approval of Traffic Control Plans, notification to affected residents and businesses, and maintenance of safe public access during construction.

Coordinate with other contractors, utilities, and City forces as required to minimize disruptions.

10. Completion and Cleanup

Restore all disturbed areas, remove temporary controls, and deliver a clean, fully functional EV charging lot ready for inspection, commissioning, and use.

All work shall comply with the project plans, Technical Specifications, and City standards.

4. NOTICE OF REGULATED COMMUNICATION RULE

Lompoc Municipal Code Section 3.36.175, paragraph B (1), Regulation of Communications during

Competitive Procurement—:

“No Proposer or Bidder shall initiate, engage in, or continue any communication to or with any elected official, and no elected official shall initiate, engage in, or continue any communication to or with any Bidder or Proposer, concerning or touching upon any matter which is the subject of a competitive procurement within the scope of their Section except as permitted in their

Section.”

5. BID SECURITY/DEPOSIT

Bid bonds are being required per Lompoc Municipal Code 3.36.025(C) (1), Bid Security:

A. Bid Bond: All bids shall be accompanied by cash, a money order, or a cashier's certified check, payable to the order of the City, amounting to ten percent (10%) of the bid, or by a bond in said amount and payable to said City, signed by the bidder and a corporate surety, or by the bidder and two sureties who shall justify before any officer competent to administer oaths, in double said amount over and above all statutory exemption.

B. Performance Bond: Successful bidder shall furnish within eight (8) consecutive calendar days after written Notice of Award, a Performance Bond in an amount equal to one hundred percent

(100%) of the total amount of the contract. In the event the bidder to whom an award is made fails or refuses to perform under or to execute the contract, if required, within eight (8) calendar days from the date of receiving notification of award, the City may declare the bidder's bid deposit or bond forfeited as damages caused by the failure of the bidder to enter into the contract, and may award to the next lowest bidder, or may call for new bids.

C. Labor and Materials Bond: Successful bidder shall furnish within eight (8) consecutive calendar days after written Notice of Award, a Labor and Materials Bond in an amount equal to one hundred percent (100%) of the total amount of the contract.

6. WALK-THROUGH

All Contractors need to be aware of space, requirements and other working conditions; therefore, the

City has scheduled a MANDATORY PRE-BID JOB-WALK on Wednesday, January 14, 2026 at

2:00 pm.

7. EXAMINATION OF SPECIFICATIONS AND SITE

The bidder is expected to carefully examine the site of the proposed work, the proposal, specifications, and bid forms. They shall satisfy themself as to the character, quality, and quantities of work to be performed, materials to be furnished and to the requirements of the proposed specifications.

8. START DATE

A purchase order will be issued upon award of bid and returned bonds, insurance, and signed Notice to Proceed. Contractors shall not begin work without a Notice to Proceed which will be issued after receipt by the Purchasing and Materials Manager of all required insurance certificates and bonds.

9. UNKNOWN OBSTRUCTIONS

Should any known obstructions be encountered during the course of the contract, they shall be immediately brought to the attention of the department representative. The contractor shall be responsible for the protection of all existing equipment, furniture or utilities encountered within the work area.

10. CLEANUP

During performance and upon completion of work on their project, contractor will remove all unused equipment and instruments of service, all excess or unsuitable material, trash, rubbish and debris, and legally dispose of same, unless otherwise directed by these specifications. Contractor shall leave entire area in a neat, clean and acceptable condition as approved by the department representative.

11. REJECTION OF WORK

Bidder agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.

12. SECURITY

Contractor shall provide a list of employees, including sub-contractor employees (name and picture

ID to be on file at the Aquatic Center).

13. MEASUREMENTS

It is the responsibility of the bidder to make all measurements to determine their bid price. The City will not be responsible for determining the quantities of materials necessary to complete the work specified.

14. QUALIFICATIONS OF CONTRACTOR

14.1. PAYMENT OF PREVAILING WAGES

Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., ("Prevailing Wage

Laws''), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the

Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.

Included herein by reference are the provisions of California Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor agrees to comply with all the above-referenced provisions applicable to the performance of its work on their project. Specifically, the contractor agrees to: (1)

Pay all workers not less than the general prevailing rate of wages. Contractor and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. (2) Submit certified payroll in accordance with http://www.cityoflompoc.com/ManagementServices/purchasing/policies.htm. Current prevailing wage rate may be found at http://www.dir.ca.gov/OPRL/PWD/index.htm.

Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request and shall post copies at Contractor's principal place of business and at the project site.

14.2. APPRENTICESHIP EMPLOYMENT STANDARDS

Attention is directed to the provisions in Sections 1776 and 1777.5 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under them.

One of the legal requirements for working on a public works project is the employment of apprentices.

The Division of Apprenticeship Standards provides assistance to contractors in employing apprentices on public works sites. The Contractor or any subcontractor that is determined by the

Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.

Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, http://www.dir.ca.gov/DAS/DASApprenticesOnPublicWorksSummaryOfRequirements.htm

14.3. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

Contractor shall perform all work in strict accordance with all Federal, State, and local regulations.

Contractor shall also obtain all permits required for the performance of the work outlined in these specifications. Plans and specifications shall meet requirements of the current California Building

Code and Federal Americans with Disabilities Act.

14.4. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

https://procurement.opengov.com/governments/11638805/templates-admin/116347/%20http:/www.cityoflompoc.com/ManagementServices/purchasing/policies.htm http://www.dir.ca.gov/OPRL/PWD/index.htm http://www.dir.ca.gov/DAS/DASApprenticesOnPublicWorksSummaryOfRequirements.htm

In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the

Project.

14.5. SAFETY

Job site safety, both during and after working hours, is the sole responsibility of the Contractor. The

Contractor, their employees and subcontractors shall be familiar with and comply with all applicable safety regulations and guidelines. The Contractor shall also provide for and ensure public safety around the site both during and after work hours. This shall include the provision of traffic control for the work site.

14.6. CONTRACTOR'S EQUIPMENT

The Contractor shall provide all necessary equipment, tools, and appurtenances for the timely completion of the work. Contractor's equipment shall be in complete and safe operating condition and shall be appropriately maintained and operated during the project.

14.7. SCHEDULE

Work shall begin no later than seven (7) days after notice to proceed (NTP).

14.8. PAYMENT

Payment will be made according to the unit price schedule in the contract based on the actual unit quantities expended as determined by the OTR. Payment for lump sum items shall be made only upon satisfactory completion of the entire task.

14.9. PUBLIC WORKS

The City of Lompoc is a public agency. Contracts exceeding $1,000 with the City are considered

“Public Works” when they include services for construction, alteration, demolition or repair work, and maintenance services.

Contractor and subcontractor(s) must register with the California Department of Industrial Relations

(DIR) and that before :

A. Their project is subject to compliance monitoring and enforcement by the Department of

Industrial Relations.

B. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

C. The project listed above requires payments of not less than the general prevailing rates for per diem wages, overtime work, legal holidays, other employee payments, and travel & subsistence if applicable, in the locality in which the work is to be performed for each craft, classification, or type of worker needed as required in the California Labor Code. Such rates of wages are on file with the Department of Industrial Relations and in the office of the District and are available to any interested party upon request.

D. Contractors shall promptly notify the City in writing, about any classifications of labor not listed in the prevailing wage determination but necessary for the performance of the work.

Contractors will post a copy of the determination of prevailing rates at the job site(s).

14.10. CONTRACTING WITH SMALL AND MINORITY OWNED FIRMS, WOMEN'S BUSINESS

ENTERPRISES, AND LABOR SURPLUS AREA FIRMS

The City is fully committed to substantially increasing the opportunity for participation in all phases of all City procurement by minority, female, disadvantaged, and small business enterprises. (Ord.

1637(17) § 1; prior code § 2632)

14.11. DAMAGE

The contractor shall be held responsible for any breakage, loss of City's equipment or supplies through negligence of the contractor or their employee while working on the City's premises. The contractor shall be responsible for restoring/replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the department representative any damage to the premises resulting from services under their contract.

14.12. LIQUIDATED DAMAGES

Time is of the essence. Failure to start and complete all work specified within the time specified in these bid documents shall constitute material breach of contract. Failure of successful bidder to complete the work within the time allowed will result in damages, and for each consecutive day in excess, the contractor shall pay to the City the sum of $100 per calendar day. Such amount shall not be construed as a penalty but as a minimum value of liquidated damages which may be deducted from payment due to the contractor if such delay occurs.

14.13. AUTHORITY OF THE CITY

Subject to the power and authority of the City as provided by law in their contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under their contract. The City shall decide the questions which may arise relative to the fulfillment of the contract or the obligations of the contractor there under.

14.14. INDEMNIFY AND HOLD HARMLESS

The Contractor shall indemnify and hold harmless the City and all officers and employees thereof connected with the work,: from all claims, suits or actions of every name, kind and description, brought for, or on account of, injuries to or death of any person or damage to property resulting from the construction of the work or by or in consequence of any negligence in construction of the work; or by or on account of any act or omission by the Contractor or their agents during the progress of the work or at any time before its completion and final acceptance.

14.15. INSURANCE REQUIREMENTS

Contractor shall furnish insurance certificates per Insurance Requirements, located in

ATTACHMENTS.

A. Public Liability and Property Damage Insurance. The Contractor shall furnish to the City and maintain during the life of the contract such public liability and property damage insurance policies as are necessary to insure the Contractor, their subcontractor, the City, and their officers and employees, while acting within the scope of their duties, against all claims arising out of or in connection with the work to be performed.

B. Subcontractor’s Insurance. Contractor shall ensure that its subcontractors are covered by insurance of the types and the amounts required by their Article. Contractor shall not allow any subcontractor to commence work on its subcontract until the insurance has been obtained.

15. BID PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization, Bonds & Insurance 1 LS

2 Clearing, Grubbing, Removals &

Disposal

1 LS

3 Storm Water Pollution Control

Program

1 LS

4 Construct PCC – Curb (Type A1-6) 621 LF

5 Construct PCC – Ribbon Gutter 114 LF

6 Construct PCC – EV Foundation

24”

32 CF

7 Construct PCC – EV Foundation

51”

17 CF

8 Construct PCC – Light Pole

Foundation

53 CF

9 Construct PCC – Bollard

Foundation

59 CF

10 Construct HMA (3.5” Thick) 119 TN

11 Traffic Striping & Markings 1 LS

12 Landscape (Boulders & DG) 1 LS

13 Install Bollards 10 LS https://procurement.opengov.com/portal/lompoc/projects/212990/document?section=1996828

Line Item Description Quantity Unit of

Measure Unit Cost Total

14 Wheel Stops 16 EA

15 Install Electrical 1 LS

16 Install Lighting 1 LS

TOTAL

16. VENDOR QUESTIONNAIRE

1. Company Profile*

Please include your company's Name, Address, and a Brief History of the firm.

*Response required

2. Team Composition*

Please provide a listing of all resources who will be assigned to supervision of others during this project. Resources should be identified as follows:

A. A brief resume identifying each individual’s qualifications and experience.

B. As well as the number of years each individual has worked for the company and specific projects worked on.

*Response required

3. Does your company possess at least five (5) years' experience in performing work?*

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1. Experience*

Please provide related building construction experience during the last five years.

Bidding Contractor shall have a minimum of five (5) years’ experience.

*Response required

4. List of Subcontractors*

Please provide a list of Subcontractors that your company intends to use to help complete this project and designate the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor on their job.

Include:

• Company Name

• Contact Name

• The bidder is a/an (Corporation Partnership, or Individual) Organized and existing Under the laws of the State of:

• Address

• Telephone

• Fax

• Email

• Contractor License Number

• Designation

• DIR Registration Number

• Complete and sign Attachment B for each subcontractor and submit with bid

*Response required

5. Attachment B - Public Work - Prevailing Wage Job*

Please download the below documents, complete, and upload.

• B_Attachment_-_PUBLIC_WORK_...

*Response required

6. References*

Bidding Contractor shall provide a minimum of three references of related work completed within the last three years. Their information will be used in the overall evaluation of the bids.

References will be asked to rate vendor on a scale of 1-5, with 5 being the best, on the following areas:

A. Did vendor have the knowledge, experience, equipment, etc. to perform work for your Agency?

B. Did vendor strictly adhere to all Standards and/or Specifications of the job?

C. Were safety standards or requirements followed?

D. Was the job completed on time and on budget?

E. Would you rehire their vendor for additional work in the future?

F. How would you rate their vendor overall?

Please download the below documents, complete, and upload.

• BIDDER_REFERENCES.docx

*Response required

7. Do the references provided indicate their experience? * https://government-project.s3.us-west-2.amazonaws.com/116495/30ad9773-8d83-4445-96a8-8f7b79f81167_B_Attachment_-_PUBLIC_WORK_-_PREVAILING_WAGE_JOB.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4EE26RXYK%2F20260107%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260107T012104Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCpJK4BfVJs4JOWzXh0TwaiXichWrzmOIP1sEXHF85vowIgTT5rD1wEkg7v9MAZ%2F0r7pkxCcXsdb7lzofWmzEJzuVEqhQUIaRACGgw4OTIzNjQ2ODc2NzIiDJ25srToVAuCwrkObCriBITRRIwiZ6ULfxjy8e63I%2BIqdXRXEEsHOJPc2%2Fyl%2F42dHurMAxc1gDWdBIMf3nckR4Gt4pA8BXEuoZurdMIsNqOu61%2FqAHs2qdCsCcMm10z82OzWqJnX73QhGH1uG7FRknib1sfsK2lct1rktoSc%2B%2BCpoP8zxEZjbwWcbjLw05jibmOZBGXa5%2BHP%2Fm0IubYSwZFxelE9m0%2BMQiVVzEpxi19cmo3htzR9MSYb9tdzR1ZYzm9%2FAoBgEeiFhnm1axi4AtqRVIdbnyxh85PVfD0xBoembQvKu5WRv9lxhM6UfNNqRDkOtY88MtJTarLHyh5lkDjJbkCh6jZ6EEB7F%2B2esiALu%2Bq2wDxdig7G5KdqE32%2BzjcWQWp5xJCKqfdU1fBV6ZD1ebiBE84LG70rNinLgnLUO1MaU3rJE3tropM%2FZMSyeSU6U2wc3xa9PAzsebCRkiGIkxhpPYpUMP9%2Bdi7%2B9iAtx5enYwouXX8Uiijx64VkDbEvbruOKPdTXL8iKNQ1RaQ6Ody%2FG7l%2FIZ7ohDttCRTcp4A83T43lXuqzlyWtEAQif33qPuxMW5HWGhaX1zig%2BsBtqNv4UrTu8n7xdZVr6ckDopmGBPYsKIbyHupSvTSzpSpTfITHSw1QAbyBzkS%2BSuc5JldCNR6fn2hb092AZNyN8Rrf%2BKq%2FV4%2FhtiALq9iSFqe5u3PuKOKz5nT2pSnJrQ75GHY440Kf2WUO%2Fwe8w%2B2vb2B9kYRGhl6kJiI8JftS%2Be87seMzWaDnjfvjsv%2BW1exAR31mCinDpHy9YUiEpiq%2FvS4oFV4IC5Mz9Qqf8zx%2Fmsw2rf2ygY6mQG7xmJSl816hhnyZOFCobIuAbrEoDehsebaYsoMQg%2B505wVuelKXrTr4kPYhPCIy0LZw9MN1B3bwUVvMSQZ6fvl3ZO4aCOgsOejmF2otZFMwob0nHA0sREr2QnPJKWyWL9NaNnk7N9%2F7jG0G%2FNN9D38QnfZoLcs4OVNKrGL2k%2BDtFAfwsDcabzvWQuBBOoUH2HF4gMCWHkIf%2B4%3D&X-Amz-Signature=396f3f0a3d8b2910d97e1fe4fc47762b9fe9715ce978294a3b496dfa612e1cf3&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22B_Attachment_-_PUBLIC_WORK_-_PREVAILING_WAGE_JOB.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/116495/a540bb3c-80e2-41c4-ad0b-eb33495f4c00_BIDDER_REFERENCES.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4EE26RXYK%2F20260107%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260107T012104Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCpJK4BfVJs4JOWzXh0TwaiXichWrzmOIP1sEXHF85vowIgTT5rD1wEkg7v9MAZ%2F0r7pkxCcXsdb7lzofWmzEJzuVEqhQUIaRACGgw4OTIzNjQ2ODc2NzIiDJ25srToVAuCwrkObCriBITRRIwiZ6ULfxjy8e63I%2BIqdXRXEEsHOJPc2%2Fyl%2F42dHurMAxc1gDWdBIMf3nckR4Gt4pA8BXEuoZurdMIsNqOu61%2FqAHs2qdCsCcMm10z82OzWqJnX73QhGH1uG7FRknib1sfsK2lct1rktoSc%2B%2BCpoP8zxEZjbwWcbjLw05jibmOZBGXa5%2BHP%2Fm0IubYSwZFxelE9m0%2BMQiVVzEpxi19cmo3htzR9MSYb9tdzR1ZYzm9%2FAoBgEeiFhnm1axi4AtqRVIdbnyxh85PVfD0xBoembQvKu5WRv9lxhM6UfNNqRDkOtY88MtJTarLHyh5lkDjJbkCh6jZ6EEB7F%2B2esiALu%2Bq2wDxdig7G5KdqE32%2BzjcWQWp5xJCKqfdU1fBV6ZD1ebiBE84LG70rNinLgnLUO1MaU3rJE3tropM%2FZMSyeSU6U2wc3xa9PAzsebCRkiGIkxhpPYpUMP9%2Bdi7%2B9iAtx5enYwouXX8Uiijx64VkDbEvbruOKPdTXL8iKNQ1RaQ6Ody%2FG7l%2FIZ7ohDttCRTcp4A83T43lXuqzlyWtEAQif33qPuxMW5HWGhaX1zig%2BsBtqNv4UrTu8n7xdZVr6ckDopmGBPYsKIbyHupSvTSzpSpTfITHSw1QAbyBzkS%2BSuc5JldCNR6fn2hb092AZNyN8Rrf%2BKq%2FV4%2FhtiALq9iSFqe5u3PuKOKz5nT2pSnJrQ75GHY440Kf2WUO%2Fwe8w%2B2vb2B9kYRGhl6kJiI8JftS%2Be87seMzWaDnjfvjsv%2BW1exAR31mCinDpHy9YUiEpiq%2FvS4oFV4IC5Mz9Qqf8zx%2Fmsw2rf2ygY6mQG7xmJSl816hhnyZOFCobIuAbrEoDehsebaYsoMQg%2B505wVuelKXrTr4kPYhPCIy0LZw9MN1B3bwUVvMSQZ6fvl3ZO4aCOgsOejmF2otZFMwob0nHA0sREr2QnPJKWyWL9NaNnk7N9%2F7jG0G%2FNN9D38QnfZoLcs4OVNKrGL2k%2BDtFAfwsDcabzvWQuBBOoUH2HF4gMCWHkIf%2B4%3D&X-Amz-Signature=8d5f8a9da1aaa128e07af15d78018752edea63030d7f264abd5a49d2bc8f19b9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BIDDER_REFERENCES.docx%22&x-id=GetObject

☐ Yes

☐ No

*Response required

8. City Business Tax License*

All vendors who work within city limits of the City of Lompoc are required to have a Business Tax

License. If you do not have a Business Tax License, please contact the Lompoc City Clerk (805)

875-8242.

Please include:

• City of Lompoc Business Tax License Number

• Business Name, within the City of Lompoc

• Business Address within the City of Lompoc

*Response required

9. Confirmation of Basis of Award*

In case of discrepancy between the written price and the numerical price, the written price shall prevail.

Relative to supplying labor and material and for their bid: The undersigned agrees to perform the work, therein described, in accordance with the attached specifications, instructions, and conditions, in the time, form, and manner provided by law at bid price herein.

The undersigned agrees that their Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

The Contract duration shall commence on the date stated in the City’s Notice to Proceed and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the

Contractor commence construction prior to the date stated in the City’s Notice to Proceed.

The offer and bid will be open for 90-calendar days after opening.

To execute a satisfactory agreement between the City of Lompoc and the Contractor and to provide a performance bond, a labor and materials bond, and certified proof of insurance coverage to the City for work in accordance with their bid document within 7 calendar days after notice of award.

☐ Please confirm

*Response required

10. Base Bid*

Bidder agrees to perform all work as described in the Bid Document for the following price(s).

Base Bid:

Including all labor, materials services, labor, insurance, equipment and incidentals required for the work specified by their bid. Spell out in words your bid:

Spell out in words:

Proposed start date:

Proposed completion date:

*Response required

11. What is the proposed start date?*

*Response required

12. What is the proposed completion date?*

*Response required

13. Contractor's Affidavit*

Please download the below documents, complete, and upload.

• CONTRACTORS_AFFIDAVIT.docx

*Response required

14. Bonds*

Please download the below documents, complete, and upload.

• BID_BOND.docx

• PERFORMANCE_BOND.docx

• LABOR_&_MATERIALS_BOND.docx

*Response required

15. Discount offered for payment of invoice within 20 days of receipt of invoice?

16. What is the warranty period?

17. GENERAL TERMS AND CONDITIONS

17.1. ISSUANCE OF BID

Their bid request creates no obligation on the part of the City and the City reserves the unconditional right, at its option, to either reject all proposals or waive any irregularities or informalities therein.

17.2. BID SUBMISSION

Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of

Bidder, Bid Title, and Date and Time of Opening. Prices shall be printed or typewritten. Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the bid. Bidders must complete and return the Exceptions to Specifications page of the specification page(s) in order to be considered.

17.3. MORE THAN ONE BID

More than one bid is not allowed.

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17.4. BID VALIDITY/WITHDRAWAL

Prices shall remain valid for ninety (90) days from date of opening and be inclusive. Proposals submitted may be withdrawn by written request received BEFORE the hour set for opening. No bidder may withdraw their bid after the time set for opening.

17.5. QUESTIONS

Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof. Fax or email inquiries to: Theresa Hernandez, Buyer, (805) 735-

7628, t_hernandez@ci.lompoc.ca.us.

17.6. LOWEST APPARENT BIDDER SUBMITTAL REQUIREMENTS

The lowest apparent bidder may be required to submit the following:

A. Proof of authorized distributorship

B. A sample or demonstration of any product/unit offered. Samples and/or demonstration must be free of expense to the City.

C. City Business Tax number

D. PUC permit

E. Insurance requirements

F. Proof of driver training on hazardous substances

G. References

17.7. QUANTITY ADJUSTMENT

When applicable, it is mutually accepted that the quantities defined in their document reflect the approximate City requirements and may be adjusted. City may require and order or reorder more than the quantity listed here by mutual agreement with the prevailing vendor.

17.8. COMPLIANCE WITH LAWS

All proposals shall comply with current federal, state and local laws relative thereto, including applicable Federal and State Occupation Safety and Health laws and that Seller will indemnify and hold the Buyer harmless for any failure to so conform.

17.9. CONTRACT LIMITATIONS

Any resulting contract shall be limited to all terms and conditions herein, including any general and special conditions and instructions, purchase order or other documents issued by the City.

17.10. WARRANTIES

Bidder will fully warrant all materials and equipment for a period of not less than one (1) year from date of final acceptance by the City unless otherwise noted. All warranties, standard and extended, shall be shown on any units offered, and all costs related to the servicing of said warranties shall be clearly stated on bid form.

mailto:t_hernandez@ci.lompoc.ca.us

17.11. F.O.B. POINT AND SHIPPING CHARGES

All prices shall be quoted F.O.B. destination Lompoc, California. Any and all shipping, handling and freight charges shall be shown separately and included in the bid unless otherwise noted on bid form.

If the there are no shipping or handling charges itemized, they are assumed to be included in the base price offer and no charges will be paid separately.

17.12. CANCELLATION

Any agreement resulting from an award may be canceled by either party at any time upon thirty (30) days written notice. The City may cancel any agreement WITH CAUSE within ten (10) days written notice to supplier.

17.13. LAWS GOVERNING CONTRACT

The contract shall be in accordance with the laws of the State of California and the County of Santa

Barbara is the only appropriate forum for any litigation. In the event a suit or action is instituted arising out of any contract, the prevailing party shall be entitled to receive, in addition to its cost, such sum as the court may adjudge reasonable as to attorney's fees and costs.

17.14. TAXES (FEDERAL EXCISE/SALES OR USE/LOCAL PREFERENCE)

The City is exempt from Federal Excise Tax. All taxes, if applicable, shall be shown on bid form page.

ALL TAXES; Sales, Use and Local Preference will be a consideration in bid evaluation.

17.15. MINORITY BUSINESS ENTERPRISES

It is the policy of the City that minority business enterprises shall have the maximum opportunity to participate in the City's bidding requirements.

17.16. EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the City to promote the full realization of equal employment opportunity.

17.17. BID PROTEST

Interested parties wishing to protest City solicitation documents may obtain a copy of Lompoc Code, Title 3, Chapter 3.36.170 by calling the Purchasing Office at (805) 875-8000 or on the City’s web site at: https://www.cityoflompoc.com/home/showdocument?id=656

17.18. SELL OR ASSIGN

Contractor shall not have the right to sell, assign or transfer any obligations resulting from the award without the specific written consent of the Purchasing and Materials Manager.

17.19. REASONS FOR AUTOMATIC DISQUALIFICATION OF PROPOSALS

A. Failure of bidder to fulfill all basic requirements will result in automatic bid rejection. A Letter of

Bid Disqualification is sent to bidder failing to meet any of the requirements. The checklist of reasons for rejection as follows:

B. Failure to sign bid document.

https://www.cityoflompoc.com/home/showdocument?id=656 https://www.cityoflompoc.com/home/showdocument?id=656

C. Failure to ensure bid was received by City of Lompoc Purchasing Offices on or before bid opening date and time and the address specified in the bid.

D. Failure to provide bid security (if required and in the form and amount specified).

E. Failure to attend mandatory bidders' conference or mandatory site inspection.

F. Failure to initial price alterations for one or more items.

G. Failure to provide information or other supplemental materials as specified in the RFP or bid.

H. Failure to bid on all items when specifically required.

These items are self-explanatory and are applied equally and irrevocably to all vendors and their proposals. Therefore, bidders must be conscientious in fulfilling all requirements in order to have their proposals considered for award.

17.20. ENTIRE AGREEMENT

Any Agreement resulting from their Bid will consist of the following documents, in order of precedence, and shall be the entire agreement between parties:

A. Purchase Order

B. CITY’s Invitation to Bid

C. Attachments

D. CONTRACTOR’s Bid

17.21. TIME OF BID SUBMISSION

Bids or Proposals shall be submitted so as to be received in the office designated in the request for proposals not later than the exact time set for opening of proposals. Lompoc City Code Section

2603.E. reads "Bid Opening. No bid shall be considered which has not been received at the place, and at or prior to the time, stated in the invitation for proposals." The official time clock for their bid will be the “The Official NIST US Time”: https://www.time.gov/

Solicitations opening at 2:00 p.m. PDT will be considered late at 02:00:01 p.m. PDT and will not be accepted or considered. The Purchasing and Materials Manager Agent or their representative designated as the bid opening official shall decide when the time set for bid opening has arrived and so shall declare to those present. Proposals will not be publicly opened and read aloud.

17.22. Bid Submission Checklist

☐ Registered Bidder Information Sheet

A completed form identifying the bidder, including contact details, business name, and registration number.

☐ Total Bid Price

A clear statement of the total bid amount, inclusive of all costs, taxes, and fees.

https://www.time.gov/

Prices shall be printed or typewritten. Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the bid. Bidders must complete and return the

Exceptions to Specifications page of the specification page(s) to be considered.

☐ Conflict of Interest Disclosure

Ensures transparency and confirms no unfair advantage or relationship with the awarding body.

☐ Non-Collusion Affidavit

Certifies that your bid was prepared independently and without collusion.

☐ Financial Proposal / Pricing Schedule

Breaks down the bid price into itemized costs for transparency and evaluation.

☐ Contractor’s Affidavit

A sworn statement verifying the contractor’s qualifications, legal standing, and compliance with bid requirements.

☐ Bid Bond/Security

Standard bid bond forms to be completed and signed by the bidder and surety, guaranteeing the bid will be honored.

☐ Contractor/Subcontractor License

Valid and current licenses for the contractor and any subcontractors involved in the project.

☐ B Attachment – Public Work – Prevailing Wage Job

Documentation confirming adherence to prevailing wage laws for public works projects.

☐ Bidder References

A list of past projects, clients, or contracts that demonstrate the bidder’s experience and reliability.

☐ Insurance Requirements

Proof of insurance coverage

☐ Technical Proposal

Details your approach to the project, including methodology, timeline, staffing, and materials. goods, you may want documentation or literature related to the goods being offered.

☐ Copy of Solicitation

Confirms receipt and understanding of scope of work and specifications

☐ Addenda Acknowledgment Forms

Confirms receipt and understanding of any changes or updates to the original bid documents.

17.23. Bid Submission

Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of Bidder, Bid Title, and Date and Time of Opening and uploaded in OpenGov.

☐ 1 Hard Copy labeled…