Bid Specs.docx

This is a bid specification document for Cuyahoga County, Ohio, soliciting the procurement of two new Chrysler Pacifica Select AWD vans for the 2026 or 2027 model year. The vehicles must be new, never-titled units equipped with a 3.6L V6 24-valve VVT engine, 9-speed automatic transmission, Bright White Clear Coat paint, and Caprice Leatherette bucket seats conforming to the 27L Customer Preferred Package specification (Bid Number TB7084). Required fleet-specific options include MOPAR splash guards, prepaid fuel (four gallons), and delivery allowances. The bid submission deadline is May 8, 2026, with title and odometer statements to be hand-delivered to the Department of Public Works, Fleet Manager, at 2501 Harvard Avenue, Newburgh Heights, OH 44105. Interested bidders must be registered in the Cuyahoga County Infor electronic purchasing system and comply with County Inspector General's Office registry requirements.

All quoted prices must remain firm for 60 days from bid submission, with any manufacturer-imposed price increases requiring documented justification and County approval prior to vehicle ordering. The County reserves the right to terminate any agreement if the final price exceeds the bid price, and estimated lead time for vehicle delivery may be factored into the award decision. Alternate equipment equivalents will be considered if accompanied by detailed specifications and subject to review by Public Works subject matter experts. The procurement documents do not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, or an explicit budget range. Pricing will be evaluated based on firm bid quotes submitted for the two vehicles, inclusive of all specified fleet options, delivery allowances, and incentive structures outlined in the specifications. Certain incentive options are identified as ineligible for bid consideration, and Zone 42-Detroit applies to this procurement.