BId Specifications.docx

PENNSYLVANIA STATE POLICE

DEPARTMENT HEADQUARTERS

1800 ELMERTON AVENUE

HARRISBURG, PA 17110

PSP IFB SPECIFICATIONS

6100056575 – Troop M Fogelsville Janitorial Specifications

I-1. Statement of the Project.

1. Furnish all labor, equipment and material to perform janitorial services three (3) days per week at the PA State Police, Troop M Fogelsville location and in compliance with the specifications listed below estimated to be effective from 10/01/22 to 6/30/23 with four (4) one (1) year renewals

I-2. Specification and Quantity.

· Contractor must meet with Officer-In-Charge (OIC) prior to beginning of contract to clarify work to be performed, expectations and security regulations.

· Contractor must sign-in and sign-out all workers in station log book each visit.

· Contractor must follow and sign JOB log sheet.

· Contractor should follow the flooring manufacturer’s maintenance and care recommendations. SPECIAL NOTE: PSP facilities that have a rubber matt flooring installed in fitness rooms do not require waxing see manufactures directions.

· Vendor must CALL LANDLORD (SEE STATION COMMANDER) for directions on maintenance and cleaning of all floors.

Station total square footage: 21,339

Services will be provided three (3) days per week FOR HOWEVER MANY HOURS REQUIRED TO COMPLETE THE WORK ON THESE GENERAL SPECIFICATIONS

EACH VISIT – sign job log sheet

Waste baskets – empty and wipe clean or replace liners. Liners to be furnished by Contractor.

Tile floors – damp mop or use dust mop per directions for floor maintenance Wash bowls and sinks – clean with liquid detergent such as Ajax.

Lavatory Floors – Follow Manufacturer’s directions – special attention to area around all fixtures.

Showers - Clean tiled showers or Fiberglass showers according to manufacturer’s directions Commodes, and urinals – clean with brush and disinfectant.

Mirrors – clean.

Sweep front porch or stoop - at all entrances Towel, toilet tissue and Liquid Soap dispensers – refill with supplies furnished by the Commonwealth.

Carpeted areas – vacuum when present in building. Carpet Stains – spot clean as necessary.

Kitchen Countertops & Lunch Tables - Clean with disinfectant.

Walk-Off-Mats – Vacuum

EVERY WEEK – sign job log sheet

Furniture – dust (except desks), dust desks when requested Sills and ledges – dust.

Lavatory walls – remove any spots wipe with disinfectant around sinks, with special attention around urinals and toilets.

Chrome fixtures – polish Security Window (bullet resistant glass) – clean according to manufacturer’s directions

EVERY TWO WEEKS – sign job log sheet

Walls and doors – wipe finger marks and scuff marks.

Vacuum under all desks, tables, counters.

Tile floors and stairs – damp mop with cleaning solution as per manufactures recommendations Concrete Floors – Sweep, unless directed otherwise by landlord/station

EVERY MONTH – sign job log sheet

Concrete Floors Garage – Wash, December, January, February and March, unless directed otherwise by landlord/station Restricted Areas - Sweep/mop as directed by the Station.

EVERY THREE MONTHS – sign job log sheet

Windows – Clean inside Wall Carpet – Vacuum (if present) Base Board or coving – Wipe down

SEMI-ANNUALLY – sign job log sheet

GENERAL HOUSE CLEANING, including blinds, light fixtures, walls, etc.

Heat vents & Grills – vacuum dust from bottom.

Carpets: – Professional Steam Extraction Strip and Wax VCT Floors Semi-annually following manufacturer’s directions. This must be completed in April and September upon coordination with the Station Commander or Officer in Charge.

Vinyl Composition Tile floors – strip all wax and scrub bare floors. Care must be taken to properly clean all corners. Wax floors with three (3) coats of wax using a quality wax without slopping any residue on the walls or legs of furniture. Wipe off anything the wax gets on other than the floor. It is the responsibility of the vendor to ensure that all floors maintain a hi-gloss finish.

*Contractor takes note of any modular furniture that may require cleaning around.

ASBESTOS FLOORS – Stripping of wax from VCT floors which contain Asbestos must be conducted using a pad no more abrasive than a green pad. The floor must be kept wet during the entire stripping process. Wax must be applied prior to re-using the area for normal operations.

*Contractor must be responsible for compliance with the Pennsylvania Act 1984-159 Worker and Community Right to Know. This is in reference to any chemicals used or stored in the workplace.

RCA RUBBER FLEXI FLOOR – move any moveable furniture and machine scrub floors following protocol for maintenance and restoration from the RCA Rubber Company’s Flexi Floor.

Request for Criminal Record Check

The Pennsylvania State Police (PSP) abides by the Criminal Justice Information Services (CJIS) Security Policy. The policy can be found at http://www.fbi.gov/about-us/cjis/cjis-security-policy-resource-center/view. In accordance with this policy, any vendor staff members that will perform janitorial services or be unescorted at a PSP facility must have a Federal fingerprint background check performed before entering the building. The vendor staff members required to have this background check must obtain the required authorization letter from their employer before reporting to a PSP installation to give a full set of fingerprints. The PSP will use the fingerprints to perform a state record check and will then forward them to the Federal Bureau of Investigation for a national criminal history record check. The information obtained from the criminal history check shall be used by the PSP for a fitness determination. PSP will retain records of those individuals who have completed the fingerprint background check.

I-3. Delivery/Service Location.

Pennsylvania State Police Troop M Fogelsville 8320 Schantz Road Breinigsville, PA 18031 image1.png