Bid Solicitation DQ1 2026-448.pdf

Request for Documented Quotations

DQ1 2026-448

BID DUE: Friday, May 1, 2026 by 10 a.m. MT

Potential bid respondents are expected to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Chase Keltgen, SE Region Capital Development Project Manager

Colorado Parks and Wildlife Email: chase.keltgen@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

Furnish & Deliver Crushed Stone Base (5,000 tons) * Furnish & Deliver ASTM & AASHTO Size No. 57/67 Coarse Aggregate (2,500 tons)* Furnish & Deliver Crusher Fines (300 tons) * Furnish & Deliver Boulders 2’—4’ Dia. (1,000 tons)*

*The exact tonnage purchased will depend on bid prices for material and delivery.

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

Award will be based upon the lowest responsive, responsible bidder meeting the minimum qualifications.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the Project Manager listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above. For us to award the project to a selected vendor, that vendor must be registered on VSS.

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Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Project Manager listed on page 1, to the following email: chase.keltgen@state.co.us.

The required method for submitting inquiries is via email. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit. Auto insurance not required if using 3rd party delivery service

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

Solicitation Schedule

Bid Posted Friday, April 24, 2026

Written Inquiry Deadline Tuesday, April 28, 2026 by 1 p.m. MT

Answers to Written Inquiries posted on VSS Wednesday, April 29, 2026 by Close of Business

Bid Closes Friday, May 1, 2026 by 10:00 a.m. MT

Notice of Intent to Award expected Monday, May 4, 2026 by Close of Business

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the inspection and acceptance of the materials by the CPW project manager.

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Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Specification Verification Sheet (Pages 4-6)

2) Bid Pricing Sheet (Page 7)

3) Vendor Information and Verification Sheet (Page 8)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

Email to chase.keltgen@state.co.us

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

Delivery Area Site Map and Coordinates Colorado Purchase Order Terms and Conditions Blank W-9

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BID

Specification Verification Sheet

Item

Description

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Quantity It is required that exact tonnage purchased will depend on bid prices for material and including delivery.

Trucking It is required that all trucking of material will be provided by the vendor. It is required that the vendor has the capacity to provide 10 trucks per day.

Type of Material

Crushed Stone Base Aggregates for base course shall be crushed stone, slag or gravel from ¾” to No. 200 sieve. Material shall meet the following grading requirements:

Crushed Stone Base Sieve size or designation Percentage Passing

3/4 in. 98 - 100 No. 4 30 - 65 No. 8 25 – 55 No. 200 3 - 12

Size No. 57/67 Coarse Aggregate Material shall meet the following grading requirements:

Size No. 57/67 Coarse Aggregate Sieve size or designation Percentage Passing

3/4 in. 95 – 100 No. 4 0 - 10 No. 8 0 – 5 No. 200 0 – 1.5

Crusher Fines Material shall be red in color similar to those found on site or otherwise approved equal. Crusher Fines material shall meet the following grading requirements:

Crusher Fines Sieve size or designation Percentage Passing

3/8 in. 100 No. 4 79 - 93 No. 8 51 – 65 No. 200 7 -12

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Boulders (2’-4’ Dia.)

Boulders shall be hard, dense, durable stone, resistant to weathering. The stone shall have a specific gravity of at least

2.5. Each piece shall have its greatest dimension not greater than three times its least dimension. The Project Manager may require the Supplier to furnish laboratory results if, in the Project Manager’s opinion, the material is marginal or unacceptable. At the request of the Project Manager, the Supplier shall furnish laboratory test results indicating that the material meets the requirements for abrasion resistance or compressive strength as indicated in Table 02270-1

Table 02270-1 Specification Test Description Test Method Requirement Abrasion Resistance by

Los Angeles Machine

ASTM C 535 50% Loss, max.

Unconfined Compressive

Strength of Drilled

AASHTO T 24 2500 psi, min.

Core Specimen

Measurement and

Payment

It is required that quantities shall be measured by the ton, delivered to the project site. All weights shall be measured on a certified scale. Copies of certified weight tickets shall be submitted to the Project Manager with the payment application.

It is required that weight tickets shall have the following information at a minimum:

1. Supplier’s name and date of delivery

2. Material description

3. Weight of material loaded

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Item

Description

Required Vendor Specifications

Does your bid item meet these specifications?

Y N If No, describe your bid item:

Submittal

Requirements

It is required to provide the following information with your bid:

Gradation Report

Inspection

A. Color shall be similar to those found on site or otherwise approved equal.

B. Control of gradation will be by visual inspection. The Supplier shall provide access to CPW Staff to inspect material meeting the gradation specified prior to delivery.

C. Each truck will be inspected when dumped verifying the gradation of the riprap supplied.

When it is determined necessary, conformance of the gradation will be adjusted by the supplier to meet this specification.

Material Delivery

Dates

Material delivery is required to be coordinated with the Project Manager and on-site Heavy Equipment Operator once the Purchase Order has been issued by CPW. The anticipated window will be approximately between May 11, 2026, and December 31, 2026.

Delivery Location Must be able to deliver to:

Colorado Parks and Wildlife Pikes Peak State Recreation Area Rosemont Reservoir Campground Located at 38°44'13.3"N, 104°57'21.7"W Google Maps link:

https://maps.app.goo.gl/4ZyTxvGqmBQS5ds28. The exact dump location within the range will be specified by CPW staff and will be in the same general area.

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Bid Pricing Sheet

All costs, including incidentals, delivery and discounts shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight. State of Colorado is exempt from paying sales taxes, and bidders shall not include taxes in their bid price.

Commodity

Quantity

Price for 1 ton, delivered

To furnish and deliver Crushed Stone Base*

*The exact tonnage purchased will depend on bid prices for material and delivery, but CPW estimates it to be approximately 5,000 tons.

5,000 tons of Crushed Stone Base

To furnish and deliver Size No. 57/67 Coarse Aggregate *

*The exact tonnage purchased will depend on bid to be approximately 2,500 tons.

2,500 tons of Size No. 57/67 Coarse

Aggregate

To furnish and deliver Crusher Fines*

*The exact tonnage purchased will depend on bid to be approximately 300 tons.

300 tons of Crusher Fines

To furnish and deliver Boulders (2’-4’ Dia.)*

*The exact tonnage purchased will depend on bid to be approximately 1,000 tons.

1,000 tons of Boulders (2’ – 4’ Dia.)

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:

If No, have you included your vendor W-9? Yes No

Have you included proof of your current insurance policy(s) as required above? Auto insurance is required if delivery to State Property is not 3rd party Yes No If no, explain why:

All costs, including incidentals, delivery and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.